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Gujarat Infotech Limited (GIL®)ISO 9001 : 2008 certified company, was incorporated as Public Limited Company on 17-04-1995 under Companies Act 1956
Field of Specialization / Products & Services :-
Digitization & Document Management
Workflow Management
E-Governance, Data Entry & Data Processing Projects
Software Development
Facility Management
Computer Networking, Hardware & AMC
IT Training
Online Surveillance and monitoring
CCTV
Specialization in Digitization (Land Records) :-
GIL has experience of digitized more than 2 Crore pages (80 lakhs of old land records). We digitize on average 100,000 pages each month. Our method and processes result in complete, clean, high-quality, functional digital replicas of print materials that can be trusted and relied upon by content owners and users.
Our Experience :-
Specialization in Digitization (Land Records) :-
Digitization :-
• Digitizing information makes it easier to preserve, access, and share. • For example, an original document may only be accessible to people who visit its physical location, but if the document content is digitized, it can be made available to people by just clicking mouse. • There is a growing trend towards digitization of historically and culturally significant data.
Specialization in Digitization (Land Records) :-
Digitization :-
• Digitization is the process of converting information (image / text) into a digital format . • In this format, information is organized into discrete units of data (called bits).• This is the binary data that computers and many devices with computing capacity can process.
Specialization in Digitization (Land Records) :-
• Create a master image, saved as a TIFF File.• Generate derivative or access images from this master image.• Save the master images onto CD-R disks or other long term storage and mount the access images on a web server for public access.• 300 dpi minimum.• 24-bit RGB color.• Sharpen lightly if needed using un sharp mask filter.• Flat bed Scanner, ADF Scanner, Bookeye Scanner & Digital camera
Digitization Standards :- GIL creates :-
Specialization in Digitization (Land Records) :-
Digitization Processes :-
• We follow our own design digitization process. • GIL team follows it with closely working with the content owners and contractors. It is a labor- intensive approach. • We describe at a high-level steps involved in digitization.
Continue…
Hardcopy (Text /
Images)
Hardcopy (Text /
Images)
InventoryInventory ScanningScanning Meta Data Entry
Meta Data Entry
Image Enhancing
Image Enhancing
Final Customer
Data
Final Customer
Data
QC QC QC
Application
Work Flow Management
Application
Work Flow Management
Web Application
For Public Use
Web Application
For Public Use
Database Database
( Digitization process )
QC
Specialization in Document Management System :-
• Document management is a process taken with document within an organization, with respect to the creation, distribution and deletion of documents.
ScannerAll Documents are scanned using Scanner
Physical location of Documents (Cabinets)
Server where all documents images are stored.So, document retrieval is very Fast.
Digital Documents are viewed from the location.
Document Management of - Non Agriculture Land Document Management of - Non Agriculture Land Application (NA) Application (NA)
Developed & Managed Projects Related to Land Records Document Management
Jan Seva
Kendra
(JSK)
Jan Seva
Kendra
(JSK)
DCNADCNA
TATKAL
CollectorCollector
(Decision taken by NASoftware)
MamlatdarMamlatdar
GENERAL
ChitnishChitnish
Deputy
Collector
Deputy
Collector
Document Management for Non Agriculture Land Application
Security of Documents :-
• Access Level Rights: It shows log on the system for folders & files.
• Feature Level Rights: Additional features which includes to add, pages, annotating, copying, printing or deleting records.
Two types of security of documents :-
FEATURES
• Computerized document management
• Computerized process flow management
• Decision support system
• The Official will do scrutiny, verification, observations, remarks, shortcomings, objections, recommendations and forward back to previous official (in case of query) , or to the next official, until completion of final process of granting or refusing permission
• Reports generation
• Better, Faster, Transparent Citizen Services
• Reminders / alerts / e-Mail / SMS to concerned officials (and to higher authority) at various stages so as to facilitate timely processing
• Saving enormous valuable time of Govt. Officials and citizen
• Cost effective
FEATURES
Benefits of Digitization and Document Management :-
Enhance corporate transparency and governance
It improves work efficiency of employees
Cost reduction
Accessing documents: Anywhere; Anytime
It shares knowledge and information
Communication thru web instantly
It can publish on CD, DVD or web
It is the toughest task to make people discard old working
style into new working style.
Adopt new technologies
Data can be store in remote location thru data center
Data Security / Data Theft
Challenges of Digitization and Document Management :-
Questions to be asked :-
Is your department ready to adopt new technology?
Do you know what types documents you have?
Do you know how many categories and documents you have?
Do you have proper inventory of documents?
Do you know who access them?
Do you know how they search for them?
For Gujarat
• Empanelled as TSP (Total IT Solutions / Services Provider) to Govt. of Gujarat • we are running 24 location of IGR – SROs office
• Empanelled by Chief Electoral Officer, Gujarat for (1) Preparation of Electors Photo Identity Cards (2) Data-Entry of Electoral Roll
For Maharashtra
• Computerized Photo-Electoral Roll of 7 Crore Electors of 288 ACs of all districts of Maharashtra for Chief Electoral Officer Maharashtra State (Project value Rs.1.89 Crore)
For Rajasthan
Empanelled by RajCOMP, Rajasthan for
• Software Development
• FMS (Facility Management Services)
• Data entry & Misc. Services
For New Delhi
• Empanelled by NIC, Dept of IT, Govt. of India, Delhi for providing Technical Manpower Support for High Courts, District Courts in Gujarat
For Himachal Pradesh
• Empanelled as IT Solution Provider to Govt. of Himachal Pradesh for Data-entry, Document Management, DTP, Printing, Scanning, OCR Services