User Manual

for

GVO CONFERENCE

www.gvoconference.comAll rights reserved ®

CONTENTS

Sign in

Signal strength

Settings

Status

Sign out

Features:• Chat

• Polling

• Browser

• Presentation

• Whiteboard

• Show

• Desktop Sharing

• 4x feature

• Files

• Recording

Users

Members

Moderator

Moderator’s options

Users manual

Sign in

To enter the conference roomclick, "Sign in".

"Sign in" button is located on the upper right corner of the screen. Enter the user name:

Enter the password: (If room is password protected )

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Choose your Internet connection speed.

Click «ОК»

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Conference room appearance.

Choose your room settings prior to the start of your conference.

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Signal strength The strength of your signal is the main measure of connection stability.There are three icon colors, which indicate three conditions of signal strength: green – excellent yellow – good red – low.

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Settings

By selecting these functions you set the functionality to the end users of the conference room.

These functions can be enabled or disabled.

This function is only available to the moderator.See moderator’s options

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Microphone and web cam settings

Microphone settings

Web cam settings

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Other settings:Adobe’s settings

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Successful completion of these settingsis up to the individual and depends on the user's computer equipment. Activity status setting

This allows the user to set the delay time before the system changes “members” status due to user being idle.

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This status will show in the members list in the conference room.

Activity status

ONLINE – User is active and available in the conference room;

AWAY – User is active but not available in the conference room;

NOT AVALAIBLE – User is active in the conference room, but not available.

OFFLINE – User is not active in conference room.

ON PHONE - User is temporarily not available in the conference room, “on phone”.

I HAVE A QUESTION “?” – User has a question they wish to ask the moderator.

Users manual

Sign out

To leave the conference room, click the “Sign out” button.This is found in the top right corner of the window.

After leaving the conference room the user is automatically removed from the list of active users in the “members” window.

Users manual

Features

The video conference includes the following features:

• Chat

• Polls

• Browser

• Presentation

• Whiteboard

• Show

• Desktop Sharing

• 4x feature

• Files

• Recording

Users manual

ChatText message mode.Below the “Chat” window at the bottom of the screen you will find the “text” field.To send text click "Send".

“Click” «+» or «–» to increase or decrease the text size in text window.

Add custom replies: “Click” button to the right of send button. “Click” on the custom reply which will pasteit in text field. “Click” send to display in text chat.

Users manual

Users manual

Click “Clear” button to clear text chat window of chat and system messages.

The history of text chat will be stored on your computer automatically when enabled in the settings section.

To open text chat history, click on the "Save" button. This will open the folder with text chat files, private text chat and a members list of visitors to your conference room.

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Conference chat histories HTML file.

Members list HTML file.

Users manual

Private chat conversation.Three types of private chat modes are available for the moderator to initiate a private conversation with a chosen participant.

Click on private chat mode and choose text chat.

In a new window you can start to communicate using text messages.

Users manual

You can add more users to the private chat conversation, simply “drag&drop” the username from the members list to the private chat members list.

Click on the private chat button and choose audio chat with chosen user.

This user will be asked to allow this conversation by clicking on the “yes” button.

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Click on the private chat button and choose video chat with chosen user.

This person has to allow this conversation by clicking on the “yes” button.

Users manual

PollThis feature enables “polling” in the conference room.

Enter the required parameters of new poll.

Click on “create a new poll” button, once parameters are complete.

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When the poll is set the popup window will appear for participants at the top of room.

At the same time the window with results will appear in the main moderator’s window.

The Poll can be stopped any time.

Poll results will be saved on the moderator’s PC

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in the Conference directory, polls subdirectory in html format.

The poll results, html file view.

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Whiteboard

This feature enables the direct demonstration of Whiteboard images.

Simple drawing tools can be used for images as well as the creation of graphics and text.

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All objects are moveable and can be selected into groups.

Objects can be deleted using erase tool.

Full screen mode view.

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Click on “Full screen” button to activate (deactivate) full screen mode.

Users manual

Browser

This feature enables the direct demonstration of Web pages.

In the active browser window, the user can type the required Web address of the page. Once it is loaded,it becomes visually accessible to users in the conference room.

Features of the built-in browser are the same as the regular features of a web browsers.

Note: Some flash applications may not be visibleon some sites.

Users manual

Presentation

This feature enables the live demonstration of a Power Point presentation.

The following features will appear in this window:

Browse - open files from the user's computer;

Upload - upload files from the user's computer;

Clear – delete the files list;

Refresh - refresh the files list;

Close - close this window.

Upload the files for your presentation from your computer.

Review window, choose files to upload from your computer.

Users manual

Please make sure that your PowerPoint presentation is NOT password protected before uploading. Uploading a

password protected presentation may crash your conference room.

Click the green triangle to the right of downloaded file to start the PowerPoint presentation.

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Upload file limit is 128 Мb for each file.Maximum quantity of uploaded files 25

Drawing panel can be used during the presentation to make specific marks or images.

Click on the “hide” button to close the drawing panel.

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Show

This feature enables live video show files

The following features will appear in this window:

Browse - open the files on the user's computer;Upload - upload the files from the user's computer;Clear – delete the files list;Refresh - refresh the files list;Close - close this window.

You can play video files with following extensions .FLV, .F4V, .MP4, .MOV

Notice please, some formats, such as .MOVcannot be supported by your guest’s computers.

Files format .MP4 began to play after fully downloaded on your computer.

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Upload file limit is 128 Мb for each file.Maximum quantity of uploaded files 25

Click green triangle in the line of downloaded file to start video show

At the bottom of the screen there is a dialog menu with standard functions: stop, pause, repeat.

Users manual

The translation of the video stream set by default in the main screen of participant’s.

The regular viewers screen.

The regular viewers screen in "Full Screen" active mode.

At the bottom of the screen is accessible mode "Full screen".In "Full Screen" active mode conference members view the video stream on full screen.Pressing button again deactivates the mode "Full screen".

Users manual

At the left and right sides of the central window, users can easily change the size of the main window, also size of the “Members” and “Your rooms” windows.

The increase of the central window is performed by pressing the separator, left and right windows will be hidden.This manipulation can be performed with any of the active center of windows ("Chat", "Browser", "Presentation", "Show", "Desktop sharing").

Users manual

YouTUBE video

You can play the youtube video files using the youtube video direct link.

Paste the Video URL in the line and enter the description.

Click on “green” triangle to play the video.

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The video size depends on the resolution settings of the file.

In "Full Screen" active mode conference members view the video stream on full screen.Pressing button again deactivates the "Full screen" mode.

"Full Screen" mode for the regular viewer.

Users manual

At the bottom of the screen there is a dialog menu with standard functions: stop, pause, repeat.

Direct translation of the video stream

To start the direct video stream use your web camera.Before starting, make sure that the web camera is connected and ready for use.Connection of the web camera can be doneduring the conference.

To start the video stream, click the “Start show” button at the bottom of screen.

Users manual

Set the quality level of transmitted video stream.Changing the level of quality of the transmitted video stream is available in the lower right corner of the main window "Show".

In the dialog window “Adobe’s settings” select “Allow”.

To start the direct video stream click "Start show"

Users manual

Demonstration of a direct video stream In the main window sets by default.

For conference users it is possible to lock functions. (Web camera icon) and audio (microphone icon).

Blocking and unblocking of the video stream is performed by clicking the icon "Web Camera" in the lower left corner of the window.Lock and unlock the audio stream is performed by clicking the "Microphone" icon in the lower left corner of the window.

Users manual

Volume adjustments for the microphone and speakers (headphones).

To adjust the volume use the scroll button on thebottom left side of screen.

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Desktop sharing

This feature allows the direct viewing of the entire users screan.

Click the "Start sharing" to start the demonstration.

Before the demonstration starts, make sure No Confidential

or personal information is on the desktop

because it will be accessible to other users!

In this mode, all users, in the conference will see all the changes and manipulations performed on the screen.

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Click "Stop sharing" to finish the demonstration.

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4x feature

This feature makes it possible for the simultaneous communication of 1 moderator with 4 conference participants on the main screen using video and audio.

Choose the participant in the conference members list, “drag&drop” user in to the central window.

The participant will receive the “4x invitation”.

Users manual

The participant needs to accept the invitation to start the communication.

The audio and video settings are the same as in show mode for web cam and microphone volume.

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The regular view of active 4x feature with 4 participants.

During the use of “4x” moderator can de-activate and engage new members in to process.

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Files

This feature makes the direct exchange of files possible.

Conference members can download files to their computers. Moderator can upload files to share.

To get access to shared files click the button "File sharing"

In the active window, see the list of files, their parameters and the following functions are available in the line of the file:- Send a file - the blue icon,- Download the file - the green icon- Delete the file - the red icon.

Users manual

The following features will appear in the window:

Browse - open the files on the user's computer;

Upload - upload the files from the user's computer;

Clear – delete the list of files;

Refresh - refresh the files list;

Close - close this window.

Users manual

Recording

This feature makes the recording of the conference screen, video and audio possible.

To start the recording process click on the REC button and upload the recording plug in.

Click on allow button in the new popup window.

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Click through the installation process until it is finished.

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After the installation process is complete click on the REC button.

In recording menu you can choose the type of recording, set the final video file extension and set the file size.

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Click on your preferred file type, to start the recording process.

Click on stop to finish the recording process.

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When the recording process is stopped, this starts the conversion process. You will see the conversion monitor in the left side of the window.

Depending on your PC hardware and software, the conversion process can take 1 to 3 times the recording time.

Recorded files are available in the new window, after the conversion process is finished.

You do not need to upload the plug in each time you record your conference.

If the plug in is already present on the PC, you have to activate it through the list of installed programs.

When the plug in is active the recording process starts automatically after you click on the REC button.

Users manual

Users & Members

Conference users (members) may observe and participate in the conference.

“Members” window.

This window displays the list ofuser names of conference members.

By moving the cursor over the name of the user you can

see the following properties:

- User’s name;

- Application version;

- IP address;

- The location, country;

- User’s permission (moderator);

- User’s authorization type (authorized or anonymous

login);

Users manual

Moderator and users have different functional capabilities as default.

The moderator can automatically enable additionalfunction’s for individual members.

Conference members can:

- Enter the conference room;

- Choose preferred language from the list of languages

available for interface;

- Participate in text chat, read and send messages;

- Participate in voice chat, listen to the speaker and

participate in discussions with the "Talk now" button.

- Adjust the microphone and speakers volume;

- Disable and enable video and audio stream;

- Adjust video stream (in the video window);

- Adjust installed Web camera and microphone;

- Attract the attention of moderator by clicking the icon in

the lower right corner of the main window;

- Download a file from the list of shared files, which are

made available;

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Conference room member’s functionality is marked.

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Moderator

Moderator – conference room master controller. The moderator has full control of the room and its functions. These functions can be granted by the moderator to any user, partially or completely.

Owner of the conference room has control of user’s functionality.

The room owner is moderator by default and can create (or delete) additional moderators profiles and their functions at their discretion.

Users manual

Moderator’s functions

List of key features:

In text chat

- Moderator can conduct the conference;

- Moderator can create and save auto messages;

- Select a user and start a private conversation;

- Control text chat, with the ability to save text chat, and

delete text messages.

The browser mode

- Use the built-in browser to display Web pages;

In the presentation mode.

- Show presentations with pre-loaded Power Point

presentations (files with *. ppt extension);

- To upload files (video, presentations, etc.) to the server.

In show mode

- Moderator can conduct the conference, including

transmission of video and audio streams;

- Private conversation with the selected user;

- Can record the conference;

- Set the level of quality of transmitted video stream;

- Can upload files (video, presentations, etc.) to the

server;

In desktop sharing mode

- share desktop;

Users manual

List of main moderator’s functions:

Moderator may impose the following restrictions and

prohibitions to users:

- Moderators can redistribute users (conference

participants) between the conference rooms (using the 5

rooms package);

- Allow (disallow) participation in a text chat;

- Allow (disallow) participation in a voice chat;

- Enable (disable) the sending and receiving of video

streams;

- Allow (disallow) access to shared files, a list of users, a

list of conference rooms;

- Block user access to the conference room;

- Stop the conversation of selected user;

- Remove user from the conference room.

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The main settings of conference room user’s functionality.

System “sign in” or “sign out” notification messages.

Private conversation invite.

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Temporarily grant moderator functions to a user.

Immediate removal of users.

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Move users from room to room.

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