HACKATHONS & EVENTSHarri Toivonen, Jan 30th 2017

Hackathons & events overview

• “Hackathons” hosted/organised: approx. 40 events / year

• Number of participants: 15-60 per event, altogether approx. 1300 so far.

• Guests & VIP visits: approx. 600 people per year

• Cups of coffee consumed: approx. 18 000 cups per year

• Hackathons can be roughly divided in three categories: 1. Educational2. CERN experiment/dept. development3. Collaboration with external partners

Education

CERN experiment,

department

development

Collaboration

& co-creation

with external

partners

Educational hackathons & workshops

- Typically 1-3 days in duration

- Example topics:

- 3D Printing

- Building 3D Printers

- Django Girls – Programming for women

- MicroClub Robotics

- LabView

- Neutrino Software Tutorials

- Raspberry Pi prototyping with Kids

Ideasquare Hands-on Workshops –Example: 3D Printing

• 4 versions of “Basics of 3D Printing” have been run 2015-2016

Basics of 3D Printing

• Understanding how different additive manufacturing processes work

Basics of 3D Printing

• What are the optimal use cases for each technique

Basics of 3D Printing

• How to design for 3D printing

Hands-on work to design and realize participant ideas

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Educational hackathons & workshops- Lessons learned:

- CERN people are interested and committed to take part, as both

participants and organisers/coaches when the duration of the

event is limited (max. 2-3 days)

- Motivation for taking part is learning useful skills (either for career

development or career transition), trying out coaching and

meeting likeminded people.

- Hackathons & workshops act as a basic introduction to

technology and people working with it.

- The human aspect of it, connecting with people, has been described as

almost as important as the educational content itself.

Educational hackathons & workshops

- Lessons learned:

- Preparation for workshops and hackathons take at a minimum

2 people x 3-4 x event duration for preparation – the more people

organising (up to 8-12, depending on participant number), the

better outcomes expected.

- Quotes from participants:

- “Best part of the workshop was enthusiasm with everyone,

extreme helpfulness of the instructors. Empowering environment.”

• CMS Create

• IT Create

• Internet of Things for Radiation Protection

• Hi-Lumi Industrial Event

• LHCb software hackathon

• Activities, workshops, meetings for the EU-funded detector development projects, e.g. Talent ITN, Edusafe ITN, Pacman ITN

CERN Experiment/dept. development

• Project topics

• 1. W-Mon: radio communication within the waste container, to collect data (dose rate) from sensor nodes to a gateway node

• 2. Personal dosimetry: geolocation, given tight constraints on power consumption and the need to merge data from different sources (e.g. GPS, TDOA, RFID...). Considerations about privacy and data protection

• 3. Radon project: develop connectivity, in particular with regard to domestics

• 4. Wide area connectivity for W-Mon: long-range, very low-power radio communication between waste containers and a gateway to collect data from waste containers without human intervention.

CERN Experiment/dept. development, example: IoT

for Radiation Protection

• Lessons learned:• “The environment is a true enabler both in terms of creativity (open

space, kitchen area, etc.) and efficiency (the tools and material necessary to build the prototypes were on site)”

• Having real experts to support (both Ideasquare and external) has been a critical success factor, in multiple events.

• Being able to produce tangible outcomes (prototypes) significantly speeds up development efforts.

• Hosting open “Show & Tell” sessions at the end of workshops & events is an opportunity for participants & managers to evaluate outcomes, discuss and agree on next steps.

CERN Experiment/dept. development

• The Port Hackathon

• Mozilla Science Lab Hackathon

• WikiToLearn

• GOSH – Gathering for Open Science Hardware

• International Design Factory Week 2016

• Upcoming:• Geneva Global Goals Innovation Day – 24.2.2017

• DFGN Sustainable Development Goals Hackathon – date tbc, summer 2017

Collaboration with external partners

EXAMPLE: The Port

• Organised by THE Port Association, hosted by CERN Ideasquareand with partners from other non-governmental organisations, a three-day problem solving workshop hackathon with the theme “Science for Humanitarian Purposes”

• Example prototypes produced included: open-source cosmic ray detector, an assistive electronics suit to help mine detection dogs, an inflatable fridge for vaccines, a terrain-mapping tool for refugee camps, etc.

• Three runs completed with approx. 60 participants at CERN in October 2014-2016, next one, Science Hackathon scheduled for February 2017

• Lessons learned:• External partner projects and people (expertise) allows the expansion of

knowledge outside our immediate environment.

• Enthusiasm of organisers, diversity within team composition, unexpected connections, hands-on prototyping materials and know-how are critical factors in outcome quality.

• CERN people are, in general, interested in taking part in activities involving Open Science, Open Hardware, Humanitarian Challenges, Sustainable Development Goals. (As long as the events are short term in duration..).

Collaboration with external partners

• Ideasquare space usage, especially sharing of spaces is sometimes challenging with larger hosted events

• Sharing between “inhabitants” and events works fairly well at the moment.

• Usage rate of spaces could be improved with more flexible booking, parallel activities

• To maximise serendipity, interaction and exchange of ideas, an additional 15-30 people meeting room would be useful.

• Proposed extension for the building is in planning phase.

Development points

• Role of CERN in ”assisting” with advancement of UN Sustainable Development Goals

• What are the areas where CERN and Ideasquare could contribute in a meaningful way?

• We are not experts in this field, quite far from it – who could be useful partners for us?

• How might we measure societal value creation? Activities’ impact towards Sustainable Development Goals?

Development points

Additional slides..

Proposed DFGN

projects (2017 and beyond)

1. Metrics

Three metrics for measuring DF activities

- Counting the number of requests: Tiina

- Monetary value of student work: Päivi

- “Wellbeing” projects: Päivi

8 institutions

2. Global Hackathon

Globally local hackathon together with PORT, Topic will

be related to UN Sustainable Development Goals

Harri / ideasquare

10 institutions

3A. Shared funding application text

“library”

Writing generic funding call text that can be used in

various funding call applications.

Coaching was selected as the first focus area

Harri / ideasquare

7 institutions

3B. Research Coaching

Research proposal around "how to train effective

coaches in an interdisciplinary co-creation environment”

Joona / ideasquare

5 institutions

4. A3 CBI

Next generation CBI experimenting with ways to

increase remote accessibility for students around the

globe to be inspired and learn about a tech-push design

process connecting science with human need. Start Aug

2017.

Christine / DFM

6 institutions

5. Good Job?

A learning/self-assessment survey that will track the

effects DF-type of learning has had on students. Before

and after evaluations.

Lucas / DFJ

8 institutions

6. Collaborative research paper

A collaborative research paper with as many DF authors

as possible, exploring methodologies used in different

DFs. Potential journal to publish IdeaSquare Journal of

Experimental Innovation.

Anita / DFM

7 institutions

7A. DF Elementary Course + Rat

Relay 2.0

Two day course into the basics of DF aka DF101 + Rat

Relay 2.0. 24.-28.4. 2017

Jussi / PDF

10 institutions

7B. Research Relay

Gathering data and publishing research connected to

Rat Relay 2.0

Laura / PDF

4 institutions

8. PhD Surf School

Model for industry-engaged PhD with collaboration and

exchange across different Design Factories. Sharing of

supervisors and industry partners

Anita / DFM

4 institutions

8. Coaching Nest

A model to share coaching resources and train new

coaches that could support new Design Factories

launch, or drive change and transformation in general

Pauliina / DFM

7 institutions

9. DFGN Toolbox

Use & further development of the DFGN Toolbox

Tiina / ADF

10 institutions

10. Project Bundler

A page on our website allocated for our shared portfolio of

projects done. Everybody creates 1-minute movies per

finished project, possibility also for announcing new

initiatives

Floris / FDF

6 institutions

11. Online Platform

Developing a collaborative platform to host fully (or

partially) distributed student projects.

Joona / Ideasquare

6 institutions

12. Sponsor recruitment

Gathering insights and preparing supporting material for

sponsor recruitment

Carlos / UPV

2 institutions

13. YouTube pitching channel

Encouraging student entrepreneurship by creating a

Youtube channel where students can pitch their startup

ideas

Steve / The Foundry

2 institution

Feedback

PEOPLE LIKED…

• Implementation of tracks

• Wonderful moments with people sharing the DF mindset

• Good spirit and energy thorough out the week

• Structure in program and especially the tracks

• Realistic project initiatives and action plans to make them

happen

PEOPLE WISHED…

• A bit more time to digest all the information

• Sharing organization practicalities of IDFW among all different

DFs

• Hopefully the tracks will be developed further and will continue

next year

• A bit more time for informal sessions e.g. to work on initiated

ideas and check necessary emails