City of Port Moody

Harbour Management Plan

“A pilot project to facilitate the fair and equitable use of the Port Moody arm of the Burrad Inlet”

Public feedback on the plan

• Survey contained 8 multiple choice questions and 2 open ended questions

• Online survey plus paper surveys at open house in November

• 119 respondents

• Online and paper survey results were combined

Overall responses

• General agreement that something should be done

• Differing viewpoints on what would be most effective

Recreational vessels only

Strongly agree Agree Neutral Disagree Strongly

disagree

61% 23% 8% 5% 3%

Non Port Moody residents

Port Moody residents

Discourage live aboards

Strongly agree Agree Neutral Disagree Strongly

disagree

34% 36% 14% 10% 7%

Non Port Moody residents

Port Moody residents

Proposed fees are fair

Port Moody residents Non Port Moody residents

Strongly agree Agree Neutral Disagree Strongly disagree

16% 36% 14% 13% 21% Total

Higher fees for non Port

Moody residents

Port Moody residents Non Port Moody residents

Strongly agree Agree Neutral Disagree Strongly disagree

45% 23% 10% 8% 15% Total

Other responses

Question Strongly

agree/agree

Neutral Disagree

/Strongly

disagree

Reduce sewage/fuel leakage 53% 19% 27%

Reduce congestion 52% 20% 28%

City should be able to

adjust/move anchorage area to

keep it safe

58% 16% 26%

Plan is fair and equitable and

provides safe access to

harbour

54% 9% 37%

Future public feedback

• If Council authorizes staff to enter into the

lease with Port Metro Vancouver, and the

DAA is put in place, staff will gather input

from the public on the operation and

impact of the DAA.

Designated Anchorage Area

DAA NAA

Proposed Lease

Period of

Term • 5 year lease, can be terminated with 90 day notice

Licence

Charge • $2.00 for the entire term; to be paid by Port Moody

Port Metro • $11,000 contribution through cardinal buoys and

consultation

Notice of

Agreement

Termination

• Without cause – 90 days in writing by either party

Proposed Anchorage Fees

Daily Rate Weekly Rate Monthly

Rate Yearly Rate

Port Moody

Resident $0.38 per ft. $2.25 per ft. $7.50 per ft. $41.25 per ft.

Non-

Resident $0.50 per ft. $3.00 per ft. $10.00 per ft. $55.00 per ft.

Cost Comparison - 25’ Boat

Daily Rate Weekly Rate Monthly Rate Yearly

Rate

Port Moody

Anchorage (Resident)

$9.50 $56.25 $187.50 $1,032.25

Port Moody

Anchorage (Non-Resident)

$12.50 $75.00 $250.00 $1,375.00

Port McNeill

Harbour

$25.00 (high season)

$13.50 (low season) $100.00 $500.00 $1,625.00

Nanaimo Harbour $31.25 (high season)

$23.75 (low season)

$218.75 (high season)

$166.25 (low season) - $2,550.00

Questions

DAA NAA

City of Port Moody 2013 Capital Program Engineering and Parks May 20, 2014

• 200 projects, $16 Million • Discussed with Council in October 2013

“THAT the report be amended to include proper categorization for each project”

2013 Capital Program

Several old & minor projects completed

Projects Completed

Project Cost Valve Replacement 2008 $14,233 Storm Culvert Improvements 2010 $472 Drainage Improvements 2011 $6,688 Tree Replacement 2011 $598

Significant accomplishments

Major Projects Completed

Project Cost Infrastructure Rehab Strategy 2011 $28,892 SCADA Master Plan 2012 $135,360 Lacrosse Box Design 2012 $22,446 Rocky Point Sidewalks 2013 $112,885 Watermain Projects 2013 $324,919

Projects Underway in 2014 Project Carry

Forward Landfill Certificate 2007 $27,022 Guildford Way Widening 2008 $151,315 Sidewalk on Clarke Rd 2010 $36,439 Lacrosse Box 2012 $1,182,647 Appleyard House 2013 $1,021,011 Water and Sewer Model 2013 $35,133

Scheduled to Start in 2014 Project Carry

Forward Ioco / Jacobs Intersection 2012 $459,940 MRN Streetname Signs 2012 $30,000 Water Bylaw Revisions 2012 $19,957 Ailsa Water Park 2012 $86,565 North Rd Reservoir Confined Space 2013

$40,000

• Plan: 200 projects, $16 Million • 30 projects completed, $1.1 Million • 22 still underway in 2014, $4.4 Million • 21 projects starting in 2014, $1.4 Million

Summary 2013 Projects

• 11 projects scheduled for future years o Lower priority o Align with other work

Re-scheduled for 2015 / 2016

Project Carry Forward Landfill Closure 2007 $981,439 Easement Improvements 2013 $100,000 Highview PRV Decommission 2013

$42,000

• 10 projects were completed prior to 2013 • Should not have been in budget

Completed Prior to 2013

Project Budget Sanitary Sewer Rehab 2008 $95,606 Traffic Calming Ravine 2008 $8,082 Pump Stn Improvements 2012 $126,566

• 17 projects removed from workplan o Sufficient funds in other accounts – funds not

required o Scope of work is unclear

Removed from Work Plan

Project Budget Master Drainage Plan 2003 $120,000 Valve Replacement 2010 $50,000 Water Meters – BA Line 2013 $50,000

• Serious concerns with planning and execution of 2013 projects

• MSA identified specific issues / actions oCapital projects undermanaged o Backlog of work o Project goals / objectives unclear o Staff turnover oDevelop a “center of excellence” for project

management in Engineering & Parks

Key Findings

• Excellence in Service Delivery o Focus work and investments on essential

services; water, sewer & roads • Planning for the Future

o Plan for capital projects to determine priorities

Council Strategic Plan

• Limited success with execution of 2013 capital program o Planning o Staff resources

• Significant number of projects carried-forward to 2014

Conclusion

Questions / Discussion

2013 Capital Program

City of Port Moody Team Action Plan Update

Port Moody T.A.P. Overview

The Team Action Plan is a dynamic template that will allow us to address continuous change and continually improve”.

“We’ve identified priorities to ensure that we allocate out time and resources in a sensible way”.

“Accountability will be a crucial element to ensuring that we meet Council’s strategic priorities”.

Team Action Plan Flow Chart

Progress Dashboard Self-Compiling Master Data

Accountable Managers Departmental Worksheets

Consolidated Work Program Task Type Description Task Effort Required Task Manager

Progress Timeline

Total Tasks / Department 0 20 40 60 80 100 120

Community Services

Corporate Services

Development Services

Engineering & Parks

Financial Services

Fire-Rescue

Library Services

TAP MSA PRJ

Team Action Plan Progress 0 20 40 60 80 100 120

Community Services

Corporate Services

Development Services

Engineering & Parks

Financial Services

Fire-Rescue

Library Services

Not Started In Progress (Not Complete) Complete

0 10 20 30 40 50

Building, Bylaw & Licensing

Corporate Communications

Cultural Services

Engineering

Facilities

Financial Services

Fire-Rescue

Human Resources

Information Services

Legislative Services

Library Services

Parks

Planning

Public Works

Recreation Services

Sustainability

Team Action Plan Task Progress by Division Not Started In Progress (Not Complete) Complete

Team Action Plan Progress (by Dept.)

0 20 40 60 80 100 120

Community Services

Corporate Services

Development Services

Engineering & Parks

Financial Services

Fire-Rescue

Library Services

On Schedule Falling Behind Behind Schedule

0 10 20 30 40 50

Building, Bylaw & Licensing

Corporate Communications

Cultural Services

Engineering

Facilities

Financial Services

Fire-Rescue

Human Resources

Information Services

Legislative Services

Library Services

Parks

Planning

Public Works

Recreation Services

Sustainability

Team Action Plan Progress (by Division) On Schedule Falling Behind Behind Schedule

Significant Completed Projects o Facilities MSA o Youth Art Performance on PCT Performance

Stage o Pre-seasonal coordination meetings between

facilities and recreation staff oUpdate to Leisure Access Card Policy

Community Services

Significant Projects Underway oWesthill Sports Box Construction o Parks & Recreation Master Plan Update o Age Friendly Community Planning Project oRecreation Services MSA oCultural Services MSA

Community Services

Projects of Concern oComplete the long term asset management

plan for facilities (90% complete)

oReview programs and services for older adults using feedback from the Age Friendly Community Planning Project

oCultural Services to work with Communications on branding opportunities for the Arts

Community Services

• Significant Completed o Information Service

» BMO Interface » Agresso and Tempest upgrades » New Fire hall Infrastructure » IS Strategic Plan

o Human Resources » Business case training and supporting templates » Leadership Development Program/Mentorship program » MSA operational support and participation » Safe Supervisor Certificate program and tracking database » Corporate Safety Talk Program and tracking » Annual Staff Performance Development plans

Corporate Services

• Significant Completed o Legislative Services

» Bylaw review » Agenda support process improvements » Clarification of roles and responsibilities for cross-

coverage and back-up oCommunications

» Social media presence » Advanced civic engagement options

Corporate Services

Significant Projects Underway: IS o Redesign Maintenance Connection/Agresso Interface o Update GIS data access for public interface o Implement Inventory module o Implement Action Overview pilot project for HR o Connect Kyle Centre, Police Bldg. to new City fiber o Open Data / Open Government Project

Legislative Services o LS Procedures Plan o Revisions to Procedures Bylaw o Information Management Project

Corporate Services

Significant Projects Underway: Human Resources o Integrate standards of customer service excellence o In-house project management training o Total Compensation Statements o Redevelopment of online OHS employee orientation o Employee hazard awareness guidebook o Automation of HR metrics

• Communications o Finalize Communications Strategy o Install HD Live streaming and archiving

Corporate Services

Projects of Concern o Redesign Maintenance Connection/Agresso interface o Opportunities for greater flexibility in work

arrangements o Comprehensive corporate training and development

program o Review business hours and availability of facilities

and services o Review opportunities for "one-stop-shop" customer

service o Data Management and searching capabilities

Corporate Services

Significant Completed Projects o Modernized Building Inspection o Advanced Inter-Municipal License Initiatives o Created the Design Panel and Digital Model o Created Departmental Team to Review City Plans o Created Heritage Tax Incentive Program o Enhanced Bear Essential Program o Implemented Greenhouse Gas Reduction

Program

Development Services

Significant Projects Underway o Support to Economic Development Committee o Tempest Project to Track Development

Applications o OCP Update Including Associated Tasks o Zoning Bylaw Update Including Mechanical

Equipment Regulations o Tree Bylaw Update Proceeding o Development Services Brochure Development

Development Services

Projects of Concern o Economic Profile o Livable Streets Plan o Incentive/Support for Heritage Commercial

District

Development Services

Significant Completed Projects o Adopt a Street Program o Annual Trail and Horticulture Inspection

Programs o Pavement Condition Assessment o Project Management Process for Capital

Projects oWater and Sewer Asset Replacement Plan

Engineering & Parks

Significant Projects Underway oWildlife Tree and Stump Guidelines o Traffic Signal System Condition Assessment oMaster Cycling Plan oCar Share o Electric Vehicle Options oWater and Sewer Non-linear Asset

Assessment

Engineering & Parks

Projects of Concern oCross Connection Control Program

oUrban Forest Management Plan

oGreen Building Standards

o Livable Streets Guidelines & Policy

Engineering & Parks

Significant Completed Projects

o Purchasing Policy

o New Financial Services Structure • Develop and implement communication to all staff • Develop succession plan for Department

o Civic Engagement • Stream Town Hall meeting • Use Twitter to provide budget updates, and inform followers of

budget input opportunities and meetings • Post budget information on website

Financial Services

Significant Projects Underway

o Develop Asset Management Plan

o Develop Long Term Strategic Financial Plan (LTSFP)

Financial Services

Projects of Concern

o Risk Management

o Fleet Management Review

Financial Services

• Significant Completed Projects oCity Emergency Response Plan o Emergency Management Training oDepartment Operational Guidelines oHeavy Auto Extrication Equipment

Fire-Rescue

Significant Completed Projects

oDepartment Operational Guidelines

oHeavy Auto Extrication Equipment

Fire-Rescue

Significant Projects Underway

o EOC Exercises

o Fire Safety Inspection Program

oDepartment Pre-Plan Program

Fire-Rescue

Projects of Concern o Training Officer Replacement

Fire-Rescue

Next Steps

• Continue with completion of Council Strategic Priorities

• Detailed review of TAP tactics and incorporate into 2015 Council Strategic Plan (proposed January, 2015)