HART Highlights

Art History Department Faculty Research Images

Purpose • Preservation of TIFF master files

o Due to storage cost constraints, all images in shared shelf were converted to jpeg format in 2014

o TERA station where masters are currently stored is out of warranty and not backed up

• Content meets IR collection goals o Images taken from Rice supported Faculty Research Travel grants o Images available for public dissemination (e.g. consent forms)

IR serves as secondary repository of Shared Shelf archive (similar to faculty article publications)

Characteristics • Images

o 6 Faculty: Joseph Manca, Katherine Brown, Linda Neagley, Philip Oliver-Smith, Walter Widrig, and William A. Camfield

o 5,249 total images (*) – primarily converted from slides o 100GB total (average 25-30 MB per tiff image)

• Metadata o Rich description available! cataloged by Kelley Vernon, Curator of Visual

Resources o Follows best practices for VR materials

• Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images. Murtha Baca, Patricia Harpring, Elisa Lanzi, Linda McRae, Ann Baird Whiteside, (ALA Editions, 2006).

• Use of controlled vocabularies such as ULAN, AAT …

(*) future images may only be born-digital, low res quality. From current batch, 278 jpeg only

Source: Harpring, Patricia. The Getty Vocabularies and linked open data: introduction and editorial perspective. http://www.getty.edu/research/tools/vocabularies/Linked_Data_Getty_Vocabularies.pdf

Metadata analysis prepared by Scott Carlson

Initial step: review existing shared shelf metadata. This summary information is very helpful to inform later mapping decisions

Areas of information: special cases

Faculty bios Dates

Titles / Description Types Artists

Faculty Bios

Initial plan was to create sub-collections per faculty. However, Item-level approach provides more benefits:

• Fully searchable within repository and discoverable beyond • Bio will collocate with photographer’s image sets (e.g. browse by

“author” feature) • Provide a means to deposit faculty consent form in permanent location

Images from Woodson Archives

Authoritative Names for Faculty from Local Rice

Thesaurus

Short biographies to be written by Robert Estep

Use of modified-Woodson’s “consent to publish” form

Notes on crosswalking • Dates

o Date ranges o Many BCE dates (negative dates not support by DSpace platform ) o Solution:

• Use dc.date.note for Complex free-text dates • leave dc.date.issued blank : to avoid confusion • Fyi: alternative facet exists for Period (e.g. Romanesque, Baroque)

• Titles / Description o Captions for creative works may be non-unique. Therefore dc.title is

usually populated with more descriptive like phrases

• Types o Given granularity of “work types”, avoid

• lossy transformation by mapping to unique element (eg vra.workType) • Which also avoids conflicts with IR-level type policy

Source: Harpring, Patricia. The Getty Vocabularies and linked open data: introduction and editorial perspective. http://www.getty.edu/research/tools/vocabularies/Linked_Data_Getty_Vocabularies.pdf

Artists

Given granularity of Artists names using the ULAN, avoid lossy transformation by mapping to unique element (e.g. vra.agent) This also avoids flooding the IR “browse by author” feature with non-faculty names

Source: VRA Core Cataloging Example: http://core.vraweb.org/examples/html/example045_minimal.html

Examples

CSU Visual Collective – DSpace URI: http://hdl.handle.net/10211.6/303

MIT DOME VR collections – DSpace URI: http://dome.mit.edu/handle/1721.3/82374

Rice Art History (Artstor/Shared Shelf)

“Title” is displayed in Artstor by combining Fields: Title, Image View Description and Image view type

“Creator” info is populated from

Getty ULAN Vocabulary

Record Display in IR can mirror common practices in VR repositories

(i.e. combined fields for titles, use of flat display for artists)

Add VRA schema

Crosswalking between the two systems is fairly straightforward for many fields. Basically, map to qualified DC when can without losing meaning.

To remain sensitive to the authentic differences for this particular discipline, added new metadata schema

“VRA”.

Custom theme for Facet searching on

VRA elements

Artist names not co-mingled with Faculty names in

Repository’s Browse by Feature

Demo Test Site https://dspacedev.rice.edu/handle/1911/81662