Health & Professional Certifications Test Procedures ... · 5. Upload a copy or picture of your Original Testing Authorization Letter & Candidate Information Form to: File Upload

2020

Jennifer Palacio

Assessment Manager

4/27/2020

Health & Professional Certifications Test Procedures during COVID-19

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Contents Summary ....................................................................................................................................................... 2

General Information ..................................................................................................................................... 3

Technical Requirements ............................................................................................................................... 3

System Requirements ........................................................................................................................................................ 3

Supported Browsers ........................................................................................................................................................... 4

System Test ......................................................................................................................................................................... 4

Registering/Scheduling for an Exam through ProctorU .............................................................................. 5

Create an account ............................................................................................................................................................... 5

Schedule an Exam ............................................................................................................................................................... 5

Required Documentation for Specific Exams Before Scheduling ..................................................................................... 5

Taking a Test through ProctorU ................................................................................................................... 6

Individual Test Instructions and Candidate Information Sheets ................................................................ 7

Hearing Aid Fitter – Dealer – 9904 - U ............................................................................................................................... 8

CANDIDATE INSTRUCTIONS AND INFORMATION SHEET - ProctorU .............................................................................. 9

Sanitarian Environmental Specialist – 9903 - U .............................................................................................................. 10

CANDIDATE INSTRUCTIONS AND INFORMATION SHEET - ProctorU ............................................................................ 11

8610 Emergency Medical Responder - U............................................................................................................................ 12


8A Medical Micropigmentologist - 8629 – U & 8629 – UR .............................................................................................. 14


8F Tattoo or Body Piercing Artist - 8623 – U & 8623 – UR .............................................................................................. 16


ODMHSAS Case Management Exams #1-3 ...................................................................................................................... 18


Oklahoma Fire Marshal Exams – Sales, Tech, Qualified Agent, Outdoor Fireworks..................................................... 20


Oklahoma POSSE – 9911B - U .......................................................................................................................................... 22


Private Security Phases I – IV & Bail Enforcer ..................................................................................................................... 24


Alarm, Locksmith, Fire Sprinkler Exams – Sales, Tech, Planning, Inspector, Manager .................................................. 26


Professional Counselor Licensing ..................................................................................................................................... 28


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Summary The Oklahoma Department of Career and Technology Education is closely monitoring the current coronavirus

(COVID-19) outbreak. We are following the guidance of the Oklahoma State Health Department and Center

for Disease Control. ODCTE will continue to monitor the situation based on the OSHD, CDC, state government,

the federal government, and other sources.

Due to these concerns and directives, our test site locations are closed until it has been deemed safe to

reopen them. In response to this situation, we are putting in place a temporary option to allow some testing

to occur through online proctoring using ProctorU. We worked with each certification/licensure partner to

determine if this was a viable option. If you do not see certain exams covered in this document, it was

determined that it was not feasible to offer those certification/licensure exams via this method. Several of

those agencies have issued waivers to allow candidates to work until a future date when testing can occur.

We have one set of exams that must receive board approval, so please check back for updates to this

document.

With this option, candidates take exams online while the process ensures the integrity of the exam by using

proctors who monitor exam takers live during the exam by:

1. Authenticating the test taker’s identity by using multi-factor identity verification including taking a

picture of the candidate and the candidate’s government issued license.

2. Observing via a webcam guiding them through the process, providing technical assistance, and

monitoring the test taker throughout the exam

3. Watching the test taker’s screen in real time to see everything the candidate is doing both at the

location and on screen.

https://coronavirus.health.ok.gov/

https://www.cdc.gov/coronavirus/2019-ncov/index.html

https://www.cdc.gov/coronavirus/2019-ncov/index.html

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General Information A minimum of a 72-hour notice (3 days) is required to schedule an online exam with ProctorU.

Otherwise, you will be charged an extra fee.

The exam can be taken online at a date and time available in the registration system.

All exams are timed. Please see the specific test information page in this document for exam cost &

time limits.

Refunds are available if you cancel within 48-hours before the scheduled exam time. The can also be

rescheduled if needed.

Technical Requirements

System Requirements

Additional Requirements Information Test your equipment (You must use a ProctorU account to be able to test your equipment) A functioning microphone (some web cameras have them built-in) A compatible browser: Google Chrome (preferred) or Mozilla Firefox

Not Supported Information Google Chromebooks Tablets (Nexus, iPad, Tab, Note, etc.) Linux operating systems Windows 10 in S mode or Surface RT No running inside a virtual machine. You will be asked to reconnect using your host operating system to take

your exam

Type Minimum Recommended

Web Camera 640×480 resolution 1280×720 resolution

PC Users Windows Vista Windows 10 (10 S mode is not supported)

Mac Users OS X 10.5 or higher OS X 10.13 High Sierra

Internet Download Speed .768 Mbps 1.5 Mbps

Internet Upload Speed .384 Mbps 1 Mbps

RAM 1024 MB 2 GB

Ports 1935, 843, 80, 443, 61613, UDP/TCP 1935, 843, 80, 443, 61613, UDP/TCP

https://go.proctoru.com/students/system-metrics/new

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Supported Browsers

Chrome

Download Chrome

Download the ProctorU Chrome Extension

Firefox

Download Firefox

Download the ProctorU Firefox Extension

System Test Take the ProctorU System Test

https://www.google.com/chrome/

https://chrome.google.com/webstore/detail/proctoru/goobgennebinldhonaajgafidboenlkl

https://www.mozilla.org/en-US/firefox/new/

https://www.proctoru.com/firefox

http://www.proctoru.com/testitout/

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Registering/Scheduling for an Exam through ProctorU To register for an exam, please click on the link provided below:

https://go.proctoru.com/registrations

Create an account 1. When creating an account, select Oklahoma CareerTech as the enrollment institution

To schedule an exam, please click on the link provided below:

https://go.proctoru.com/students/exams/select

Schedule an Exam 1. You will need a credit card to complete the transaction

2. Please make sure to schedule your exam 3 days in advance to avoid extra charges

3. Select the Term & the Exam you are taking

4. Choose the date & time you would like to take the exam and click Schedule

5. A screen will load allowing you to pay for the test. For information on the test fees for an exam,

please reference the section below related to your exam.

If you need to reschedule or cancel an exam, please do so 48 hours in advance of your scheduled exam

date/time to avoid fees

ProctorU reservations remain active in your account for 15 minutes past the scheduled time.

If you fail to show up for a scheduled exam without notice, you will not be eligible for a refund.

Required Documentation for Specific Exams Before Scheduling If you are taking one of the following exams, you must upload documentation to us before you

will be provided a login to test. Failure to fax/upload this information will result in a loss of your

testing fees.

- 8610 Emergency Medical Responder – U

- Phase I – IV & Bail Enforcer

Must upload a copy or picture of the training verification form signed by your instructor

- Hearing Aid Fitter-Dealer-9904-U - Sanitarian Environmental Specialist-9903-U - 8A Medical Micropigmentologist - 8629-U - 8F Tattoo or Body Piercing Artist - 8623-U

We must have your authorization letter from OSDH on file before we will provide you

with a username/password. They will be emailing those to us, so please make sure you

have received your letter before scheduling.



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Taking a Test through ProctorU To take a scheduled exam, please click on the link provided below:

https://go.proctoru.com/session/new

Take an Exam

1. Sign-in to your account

2. Make sure to download the browser extensions mentioned under the system requirements

screen. 3. Make sure to have your completed Candidate Information form ready to help you fill-in the registration

screens before the test begins. There is specific information we must collect that is required by the

agency providing the certification/licensure. Please see the section related to your assessment in this

document to download/complete the required Candidate Information Form.

4. Click on Start Session

5. You will be guided through the automated computer check and identity Verification process

6. You will be required to accept the ProctorU security screen

7. You will be prompted to share your screen and is required

8. You will be prompted to take your photo, show your government issued ID, and answer

identity-validating questions.

9. You will then download/run the LogMeIn applet

10. You will then begin your exam

For a Walkthrough of the process, please click the link below for a short video:

https://youtu.be/u4jUrGCjHsI

10 – Steps for Test Takers to Get Started Testing

https://youtu.be/EiehIf14Zkg

https://go.proctoru.com/session/new

https://youtu.be/u4jUrGCjHsI

https://youtu.be/EiehIf14Zkg

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Individual Test Instructions

and

Candidate Information Sheets

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Hearing Aid Fitter – Dealer – 9904 - U Candidate Exam Fee: $0

Required Documentation: Original Testing Authorization Letter from OSDH

- Once reservation is scheduled through ProctorU, you must upload a copy or picture of the letter to:

File Upload

Valid state-issue driver’s license or ID card issued by U.S. government entity including school ID with picture or

tribal-issued ID

Completed Candidate Information form – see page below for fillable form

Once reservation is scheduled through ProctorU, you must upload a copy or picture of your completed

Candidate Information form to: File Upload

Assistance with the Process or Questions:

If you have any questions, please contact us at the following:

- Email: [email protected]

- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407

Instructions to take the Hearing Aid Fitter – Dealer – 9904 – U exam:

1. Create an account with ProctorU (if you have not already done so)


2. Verify your system meets the requirements necessary to test. ProctorU System Test

- Make sure you have downloaded the ProctorU extension for Chrome or Firefox

Download the ProctorU Chrome Extension or Download the ProctorU Firefox Extension

3. Schedule an exam through ProctorU to create your reservation 72 hours in advance.


- Make sure you have received your Original Testing Authorization Letter from OSDH before creating a

reservation.

4. Download and complete your Candidate Information Form found on the next page. If you are unsure of the

information being requested, please contact us at the information listed above

5. Upload a copy or picture of your Original Testing Authorization Letter & Candidate Information Form to:

File Upload

6. Once we have verified your documents, you will receive a username & password to test from

[email protected]. If you have not received a login the day before you are scheduled to test, please

contact us at the information listed above.

7. Sign-in to your account at the time/day of your reservation

8. Make sure to have your completed Candidate Information form ready to help you fill-in the registration screens

before the test begins. There is specific information we must collect that is required by the agency providing the

certification/licensure.





13. You will take your photo, show your government issued ID, and answer identity-validating questions.



16. A link will be provided at the end of the exam to print your score report. Please do so before disconnecting.

https://careertech.app.box.com/upload-widget/view/7nrnpf2z39jsdob2mfs9vuwaczw0eoy2/109761896358


mailto:[email protected]








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CANDIDATE INSTRUCTIONS AND INFORMATION SHEET - ProctorU

HEARING AID FITTER/DEALER

In the candidate window, enter the information below. At the beginning of the exam, you will need to enter additional registration information that is required by the credentialing agency.

If this information is not entered correctly, you may not receive your credential from the issuing agency!

FIELD NAME INSTRUCTIONS

1. First Name:

Enter all information required for this exam as shown on your letter.

2. Last Name:

3. Candidate’s full SSN

4. Date on Original Letter

5. 2-Digit HCP Test Site Code (i.e. 25)

00

6. Candidate Email (Required for ALL):

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Sanitarian Environmental Specialist – 9903 - U Candidate Exam Fee: $0



File Upload


tribal-issued ID







- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407

Instructions to take the Sanitarian Environmental Specialist – 9903 - U exam:









reservation.



5. Upload a copy or picture of your Original Testing Authorization Letter & Candidate Information Form to:

File Upload


























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SANITARIAN ENVIRONMENTAL SPECIALIST




1. First Name:

Enter all information required for this exam as shown on your letter.

2. Last Name:


4. Date on Original Letter


00


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8610 Emergency Medical Responder - U Candidate Exam Fee: $35

Required Documentation: Original Training Verification Form completed & signed by training Instructor

- Once reservation is scheduled through ProctorU, you must upload a copy of the form to:

File Upload


tribal-issued ID







- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407

Instructions to take the 8610 Emergency Medical Responder - U exam:








- Make sure you have received the signed Training Verification Form before creating a reservation.



5. Upload a copy of your Original Training Verification Form completed/signed by training Instructor & Candidate

Information Form to: File Upload . We will share the document back to you with signatures for your testing

results.


























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EMERGENCY MEDICAL RESPONDER




1. First Name:

Enter all information required for this exam as shown on the training verification form.

2. Last Name:


4. 3-digit Training Program ID or Name


00

6. Course Authorization Number

7. Candidate Email

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8A Medical Micropigmentologist - 8629 – U & 8629 – UR Candidate Exam Fee: $200 initial (8629-U) & $75 retake (8629-UR)



File Upload


tribal-issued ID







- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407

Instructions to take the 8A Medical Micropigmentologist - 8629-U exam:









reservation. Please make sure to select the correct version of the test - Initial ends in 8629-U & a retake

ends in 8629-UR.


information being requested, please contact us at the information listed above.

5. Upload a copy of your Original Testing Authorization Letter & Candidate Information Form to: File Upload


























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MEDICAL MICROPIGMENTATION




1. First Name:

Enter all information required for this exam.

2. Last Name:



00

5. Candidate Email:

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8F Tattoo or Body Piercing Artist - 8623 – U & 8623 – UR Candidate Exam Fee: $200 initial (8623-U) & $75 retake (8623-UR)



File Upload


tribal-issued ID







- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407

Instructions to take the 8F Tattoo or Body Piercing Artist - 8623-U exam:









reservation. Please make sure to select the correct version of the test - Initial ends in 8623-U & a retake

ends in 8623-UR.



5. Upload a copy of your Original Testing Authorization Letter & Candidate Information Form to: File Upload


























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Tattoo or Body Piercing Artist




1. First Name:


2. Last Name:



00

5. Candidate Email:

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ODMHSAS Case Management Exams #1-3

Candidate Exam Fee: $45

Exam offerings include -

ODMHSAS Case Management - Exam 1 - 9905-U ODMHSAS Combo Case Management - Exam 2 - 9906-U

ODMHSAS Case Management - Rehab - Exam 3 - 9907-U

Required Documentation: Valid state-issue driver’s license or ID card issued by U.S. government entity including school ID with picture or

tribal-issued ID


Approval Letter from ODMHSAS




- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407

Instructions to take any of the ODMHSAS Case Management exams:








- Make sure you have received your Approval Letter from ODMHSAS before creating a reservation. Please

make sure to read the letter provided to you by ODMHSAS to determine which exam you are to take.



- You will need the Application ID from your letter to complete this form.












14. You will see your overall score at the end of the exam.

15. Your final score report will be emailed to you within 3 business days of testing.







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CASE MANAGEMENT (ODMHSAS)




1. First Name:

Enter all information required for this exam as shown on current photo identification, unless proof of name change is provided.

2. Last Name:

3. Last 4 of Candidate’s DL#

4. Application ID from Candidate Letter


00


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Oklahoma ire Marshal Exams – Sales, Tech, Qualified Agent, Outdoor Fireworks Display

Candidate Exam Fee: $45 Sales $65 Tech/Designer/Qualified Agent


Engineered Fire Suppression System - Sales - 9912-U Portable Fire Extinguisher - Technician - 9913-U

Engineered Fire Suppression System - Tech - 9913-U Portable Fire Extinguisher - Qualified Agent - 9914-U

Engineered Fire Suppression System- Designer - 9913-U Pre-Engineer Fire Suppress System - Sales - 9912-U

Engineered Fire Suppress Sys-Qualified Agent- 9914-U Pre-Engineer Fire Suppress System - Tech - 9913-U

Portable Fire Extinguisher - Sales - 9912-U Pre-Engineer Fire Suppress Sys-Qualified Agent-9914-U


tribal-issued ID





- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407

Instructions to take any of the Oklahoma State Fire Marshal exam:























$55 Outdoor Fireworks Display Operator

Outdoor Fireworks Display Operator - 9915-U







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FIRE EXTINGUISHER & OUTDOOR FIREWORKS DISPLAY




1. First Name:

Enter all information required for this exam

2. Last Name:

3. Last 4 ofCandidate’s SSN

4. 2-Digit HCP TestSite Code (i.e.25)

00

5. Candidate Email(Required for ALL):

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Oklahoma POSSE – 9911B - U



tribal-issued ID





- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407

Instructions to take the Oklahoma POSSE - 9911B - U:










- Please make sure you have your employer’s email address to complete this form.













15. Your final score report will be processed and emailed to you by Monday of the following week after you test.







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POSSE

In the candidate window, enter the information below At the beginning of the exam, you will need to enter additional registration information that is required by the credentialing agency.



1. First Name:


2. Last Name:

3. Address:

4. City:

5. State:

6. Zip Code:


8. Candidate’s Department/Agency


00


11. Employer Email (POSSE Only):

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Private Security Phases I – IV & Bail Enforcer Candidate Exam Fee: $35 – Phases I-IV & $50 – Bail Enforcer

Required Documentation: Certificate of Completion from CLEET-approved training program

- Once reservation is scheduled through ProctorU, you must upload a copy/picture of the form to:

File Upload


tribal-issued ID







- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407

Instructions to take any of the Private Security or Bail Enforcer exams:








- Make sure you have received your Certification of Completion from a CLEET-approved training program

before creating a reservation.



5. Upload a copy of your Certification of Completion & Candidate Information Form to: File Upload
















http://www.ok.gov/cleet/Licensing/Training/#Approved%20Training









https://officemgmtentserv-my.sharepoint.com/personal/jennifer_palacio_careertech_ok_gov/Documents/My%20Documents/COVID%20Files/CLEET-approved%20training%20program



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PRIVATE SECURITY and BAIL ENFORCER




1. First Name:


2. Last Name:

3. Address:

4. City:

5. State:

6. Zip Code:



00


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Alarm, Locksmith, Fire Sprinkler Exams – Sales, Tech, Planning, Inspector, Manager

Candidate Exam Fee: $65 Sales/Manager/Nurse Call Technician/Fire Sprinkler Planning & Inspector $85 Technician


tribal-issued ID





- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407






























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Alarm, Locksmith, Fire Sprinkler Exams




1. First Name:


2. Last Name:

3. Last 4 of Candidate’s SSN


00


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Professional Counselor Licensing



Licensed Marriage & Family Therapist (LMFT) – 9901-U Licensed Professional Counselor (OLERE) – 9902-U


tribal-issued ID





- Phone: (405) 743-5160, (405) 743-5192, (405) 743-6842, (405) 743-5407






























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Professional Counselor Exams




1. First Name:


2. Last Name:

3. Last 4 of Candidate’s SSN


00
