HEALTH & SAFETY RISK ASSESSEMENT · 2020. 7. 15. · Health & Safety Issue 1 Date: 20/11/2019 Page 1 of 30 HEALTH & SAFETY RISK ASSESSEMENT Approval: Paul Haselden ASSESSMENT INDEX

Health & Safety

Issue 1 Date: 20/11/2019 Page 1 of 30

HEALTH & SAFETY RISK ASSESSEMENT Approval: Paul Haselden

ASSESSMENT INDEX

Section No.

Title Issue. No. Issue Date

Revision Numbers

CV1.0 Establishing a systematic process of the full reopening of school 2 18/05/2020 05/07/2020

CV2.0 Investing in safety equipment and health and safety arrangements to limit the spread of COVID-19

2 18/05/2020 05/07/2020

CV3.0 Maximising social distancing measures 2 18/05/2020 05/07/2020

CV4.0 Continuing enhanced protection for children and staff with underlying health conditions

2 18/05/2020 05/07/2020

CV5.0 Enhancing mental health support for pupils and staff 2 18/05/2020 05/07/2020

CV6.0 Operational Issues 2 18/05/2020 05/07/2020

CV7.0 Finance 2 18/05/2020 05/07/2020

CV8.0 Governance 2 18/05/2020 05/07/2020

CV9 .0 School Trips 2 18/05/2020 05/07/2020

Health & Safety

Issue 1 Date; 20/11/2019 Page 2 of 30


* LR- Likelihood Rating * SR- Severity Rating *RRN – Risk Ranking Number (Refer to Risk Assessment Guidance Notes)

Site Name: Lydiate Learning Trust Area/Section: Reopening School after COVID19

Description Ref No Hazard Risk of Risk to Action to Minimise Risk LR B

SR A

RRN C

Further Action Required (Subject to be assessed – refer

to Index) (What could cause

harm) (What could happen

/nature of injury) (Persons directly / indirectly affected)

(Existing control measures)

Establishing a systematic process of the full reopening of school

CV1.0 Net Capacity

Not enough classrooms and break-out space to accommodate the ‘Year Group’ bubbles.

Disease Infection

Minor Injury Major Injury Death

Pupils

Staff

Parents

Public

Contractors

• Clear site plans with areas of site identified for each year group.

• Agreed new timetable and arrangements confirmed for each year group.

• Arrangements in place to support pupils when not at school with remote learning at home.

___6 7___4

2 2 4

CV1.1 Organisation of teaching spaces Classrooms will need to be

Disease Infection

Minor Injury Major Injury

Pupils

Staff

Parents

• Classrooms to be identified as Year group classes and colour coded.

• Classrooms re-modelled, with chairs and desks in place to allow for social

2 2 4

Health & Safety




reconfigured to support year groups

Death

Public

Contractors

distancing with a max of 30 students within the class.

• Each year bubble will have all forms within that bubble.

• Clear signage displayed in classrooms promoting social distancing.

• In our setting the year group stays together and does not mix with other year groups .

CV1.1 Use of specialist classrooms / spaces for Lessons – (DT, PE, Art, Science, Music)

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Additional cleaning required to sanitize areas after each lessons.

• Specialist lessons will follow strict lesson plans (Music – No singing)

• Only Y10-Y11 will have access to specialist lessons.

• Specialist areas will require to be booked out.

• Ensure specific activities have sufficient equipment.

2 2 4 Lesson timetable will be reviewed frequently.

CV1.2 Availability of staff and class sizes. The number of staff who are available is lower than that required to teach classes in school and operate

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• The health status and availability of every member of staff is known and is regularly updated so that deployment can be planned.

• Full use is made of those staff who are self-isolating or shielding but who are well enough to teach lessons online.

1 2 2

Health & Safety




effective home learning

• Flexible and responsive use of teaching assistants and pastoral staff to supervise classes is in place.

• Full use is made of testing to inform staff deployment.

• A blended model of home learning and attendance at school is utilised until staffing levels improve.

CV1.3 The School Day Higher risk of Year bubbles mixing upon arrival / departure.

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Start and departure times are staggered for each year group.

• The number of entrances and exits to be used are maximised.

• Different entrances/exits are used for different Year bubbles

• Staff and pupils are briefed and signage provided to identify which entrances, exits and circulation routes to use.

• Floor markings are visible where it is necessary to manage any queuing.

• Attendance patterns have been optimised to ensure maximum safety.

• Staffing rota’s optimised to ensure appropriate staffing on-site at all times

4 3 12 Support staff unable to support new ‘School day’ Staffing to be present

CV1.4 Planning movement around the school

Disease Infection

Minor Injury

Pupils

Staff

• Circulation plans have been reviewed and revised.

2 2 4 Pupils not following guidance.

Health & Safety




Movement around the school risks breaching Year group bubbles

Major Injury Death

Parents

Public

Contractors

• One-way systems are in place where possible.

• Corridors are divided where possible.

• Appropriate signage is in place to clarify circulation routes.

• Pinch points and bottle necks are identified and managed accordingly.

• Movement of pupils around school is minimised as much as possible

• Pupils are regularly briefed regarding observing social distancing guidance.

• Appropriate duty rota and levels of supervision are in place.

• Larger groups will follow other

controls like 2m social distancing

and strict hand and respiratory

hygiene to minimise transmission

risks and to minimise the numbers

of pupils and staff who may need to

self-isolate

• School will keep a record of pupils

and staff in each group, and any

close contact that takes places

between children and staff in

different groups

Health & Safety




CV1.5 Curriculum organisation Pupils will have fallen behind in their learning during school closures and achievement gaps will have widened

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Home and remote learning is continuing.

• Exam syllabi are covered.

• Plans for intervention are in place for those pupils who have fallen behind in their learning.

4 2 8

CV1.5 Sports activities - risk of transmission of Coronavirus (Covid 19) whilst on visit.

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Pupils kept in consistent groups

• Sports equipment thoroughly

cleaned between each use by

different individual groups

• Contact sports avoided.

• Outdoor sports prioritised where

possible, and e.g. hall spaces used

where it is not, to maximise

distancing between pupils

• The areas will be cleaned between

groups – surfaces wiped down

• Pupil reminded about hand and

respiratory hygiene

• If school uses any external facilities

it will risk assess this and use in line

with government guidance for the

use of and travel to and from, those

facilities

3 2 6

Health & Safety




• School will work with third party

organisations for curricular and

extra-curricular activities only if

satisfied that this is safe to do so.

• Schools refers to the following

advice:

o guidance on the phased

return of sport and

recreation

o Sport England for

grassroot sport

o Association for Physical

Education

o Youth Sport Trust

CV1.6 Staff Workplaces

Each faculty to remain open for breakout space. Main staff room closed.

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Offices have been reviewed and appropriate configurations of furniture and workstations have been put in place to allow for social distancing.

• Main staff room is closed for use, only accessible to obtain lunch from fridge, collecting mail.

2 2 4 Non essential rooms locked.

CV1.7 Managing the school lifecycle

Disease Infection


Pupils

Staff

Parents

• Curriculum and timetable for September 2020 completed.

• A plan is in place for pastoral staff to speak with pupils and their

2 2 4 Poor transition could result in additional support.

https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-phased-return-of-sport-and-recreation



https://www.sportengland.org/how-we-can-help/coronavirus

https://www.afpe.org.uk/physical-education/wp-content/uploads/COVID-19-Interpreting-the-Government-Guidance-in-a-PESSPA-Context-FINAL.pdf.

https://www.afpe.org.uk/physical-education/wp-content/uploads/COVID-19-Interpreting-the-Government-Guidance-in-a-PESSPA-Context-FINAL.pdf.

https://www.youthsporttrust.org/coronavirus-support-schools

Health & Safety




Pupils starting the next phase in their education do not feel prepared for the transition or behind on expectations

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parents about the next stage in their education and resolve any issues.

• There is regular and effective liaison with the destination institutions (eg: secondary schools, post-16 providers, universities, apprenticeship providers) to assist with pupils’ transition.

• Regular communications with the parents of incoming pupils are in place, including letters, newsletters and online broadcasts.

CV1.8 Governance and

Policy Governors are not fully informed or involved in making key decisions

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Online meetings are held regularly with Governors.

• Governing bodies are involved in key decisions on reopening.

• Governors are briefed regularly on the latest government guidance and its implications for the school.

2 2 4

CV1.9 Policy Review Existing policies on safeguarding, health and safety, fire evacuation,

Disease Infection


Pupils

Staff

Parents

Public

• All relevant policies have been revised to take account of government guidance on schools reopening and the implications for the school.

3 3 9 Key policy updates require all staff to be made aware.

Health & Safety




medical, behaviour, attendance and other policies are no longer fit for purpose in the current circumstances

Contractors • Staff, pupils, parents and governors have been briefed accordingly.

• Version control – Insuring the correct version is in circulation

CV1.10 Communication strategy Key stakeholders are not fully informed about changes to policies and procedures due to COVID-19, resulting in risks to health.

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Communications strategies for the following groups are in place:

• Staff

• Pupils

• Parents

• Governors/Trustees

• Regional Schools Commissioner

• Professional associations

• Other partners

2 2 4

CV1.11 Staff Inductions and CPD Staff are not trained in new procedures, leading to risks to health

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• An email brief will be circulated to all staff including new starters to inform of updates regarding temporary changes to policies, such as;

• Infection control

• Fire Safety and evacuation procedures

• Constructive behaviour management

• Safeguarding

2 2 4

Health & Safety




• Medical Policy CV1.11 New staff are not

aware of policies and procedures prior to starting at the school when it reopens

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Induction programmes are in place for all new staff – either online or in-school – prior to them starting.

• An email brief will be provided to all new staff outlining all temporary policy and procedures.

2 2 4

CV1.12 Risk Assessments Risks are not comprehensively assessed in every area of the school in light of COVID-19, leading to breaches of social distancing and hygiene guidance.

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Risk assessments are updated or undertaken before the school reopens and mitigation strategies are put in place and communicated to staff covering:

• Different areas of the school

• When pupils enter and leave the school

• During movement around school

• During break and lunch times

• Delivering aspects of the curriculum, especially for practical subjects and where shared equipment is used.

2 2 4

CV1.13 School Transport Changes to bus schedules as a result of COVID-19 adversely affect

Disease Infection


Pupils

Staff

Parents

Public

• Students are made aware to follow the government guidance when using public transport.

1 1 1

Health & Safety




pupils’ attendance and punctuality and do not align with staggered start and departure times

Death

Contractors

Investing in safety equipment and health and safety arrangements to limit the spread of COVID-19

CV2.0 Cleaning Inadequate cleaning to support new requirements.

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• A Specific rota to support the Year Group bubbles

• Shared resources between classes or bubbles, such as sports, art and science equipment will be cleaned frequently and meticulously and always between use by different bubbles, or rotated to allow them to be left unused and out of reach for a period of 48 hours (72 hours for plastics)

• Increased cleaning throughout day to ensure cleaning requirements are met daily.

• Enhanced cleaning of bubble spaces.

• Hourly cleaning of key areas – Toilet areas.

• Working hours for cleaning staff are increased.

2 2 4 Failure to recruit cleaning staff or unable to operate at full cleaning capacity.

CV2.2 Hygiene and handwashing

Disease Infection


Pupils

Staff

Parents

• An audit of handwashing facilities and sanitiser dispensers is undertaken before the school

2 2 4

Health & Safety




Inadequate supplies of soap and hand sanitiser mean that pupils and staff do not wash their hands with sufficient frequency

Death

Public

Contractors

reopens and additional supplies are purchased if necessary.

• Monitoring arrangements are in place to ensure that supplies of soap, hand towels and sanitiser are maintained throughout the day.

• Hand sanitizer within each classroom.

CV2.2 Pupils forget to wash their hands regularly and frequently

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Staff training includes the need to remind pupils of the need to wash their hands regularly and frequently.

• Posters reinforce the need to wash hands regularly and frequently.

• Educating pupils on government guidance.

2 2 4 Posters to reinforce government guidance.

CV2.3 Clothing/fabric Not wearing clean clothes each day may increase the risk of the virus spreading

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Policies are agreed prior to the school opening on the wearing of uniforms by pupils and business dress by staff to minimise risks.

• Expectations and guidance are communicated to parents.

1 2 2

CV2.3 The use of fabric chairs may increase the risk of the virus spreading

Disease Infection

Minor Injury

Pupils

Staff

• Removal of all fabric chairs

• Where that is not possible then ensure chairs are limited to single person use.

1 2 2

Health & Safety




Major Injury Death

Parents

Public

Contractors

• Provision of anti-bacterial wipes within the classroom to wipe down after use.

• Audit of requirements within each bubble.

CV2.4 Testing and managing symptoms Testing is not used effectively to help manage staffing levels and support staff wellbeing

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Guidance on getting tested has been published.

• The guidance has been explained to staff as part of the induction process.

• Post-testing support is available for staff through the school’s health provider.

2 2 4

CV2.4 Infection transmission within school due to staff/pupils (or members of their household) displaying symptoms

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Robust collection and monitoring of absence data, including tracking return to school dates, is in place.

• Procedures are in place to deal with any pupil or staff displaying symptoms at school. This includes the use of testing for both staff and pupils and appropriate action, in line with government guidance, should the tests prove positive or negative.

• Pupils, parents and staff are aware of what steps to take if they, or any member of their household, displays symptoms. This includes an

2 2 4

Health & Safety




understanding of the definitions and mitigating actions to take in relation to the terms clinically vulnerable and clinically extremely vulnerable should these apply.

• A record of any COVID-19 symptoms in staff or pupils is reported to the trust.

• Hand dryers have been switched off.

• School will ensure they understand

the NHS Test and Trace process and

how to contact their local Public

Health Protection Team: 0344 225

0562 (option 1)

• School will contact local Health

Protection Team & follow their

advice

• The Health Protection team will

provide definitive advice on who

must be sent home

• The Health Protection team will provide a template letter will be provided to school, on the advice of the health protection team, to send to parents and staff if needed

CV2.4 Staff pupils and parents are not aware of the

Disease Infection Pupils • Staff. Pupils and parents have received clear communications

2 2 4

Health & Safety




school’s procedures (including on self-isolation and testing) should anyone display symptoms of COVID-19


Staff

Parents

Public

Contractors

informing them of current government guidance on the actions to take should anyone display symptoms of COVID-19 and how this will be implemented in the school.

CV2.5 First Aid Provision Lack of PPE equipment to safely delivery First Aid

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Significant PPE supplied to each identified area.

• Number of First Aid / Defib trained staff within each Year Group bubble

2 2 4

CV2.6 Medical rooms Medical rooms are not adequately equipped or configured to maintain infection control

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Social distancing provisions are in place for medical rooms.

• Additional rooms are designated for pupils with suspected COVID-19 whilst collection is arranged.

• Procedures are in place for medical rooms to be cleaned after suspected COVID-19 cases, along with other affected areas, including toilets.

1 2 2

CV2.7 Communication with parents

Disease Infection Pupils • As part of the overall communications strategy

2 2 4

Health & Safety




Parents and carers are not fully informed of the health and safety requirements for the reopening of the school


Staff

Parents

Public

Contractors

referenced in 1.11, parents are kept up to date with information, guidance and the school’s expectations on a weekly basis using a range of communication tools.

• A COVID-19 section on the school website is created and updated.

CV2.7 Parents and carers may not fully understand their responsibilities should a child show symptoms of COVID-19.

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Key messages in line with government guidance are reinforced on a weekly basis via email, text and the school’s website.

2 2 4

CV2.8 Personal Protective Equipment (PPE) Provision of PPE for staff where required is not in line with government guidelines.

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Government guidance on wearing PPE is understood, communicated and sufficient PPE has been procured.

• Those staff required to wear PPE (eg: SEND intimate care; receiving/ handling deliveries; cleaning staff) have been instructed on how to put on and how to remove PPE carefully to reduce contamination and also how to dispose of them safely.

2 2 4 Mis-use of PPE Not using lidded bins when disposing of surgical masks.

Health & Safety




• Staff are reminded that wearing of gloves is not a substitute for good handwashing.

• PPE Surgical masks to be provided to all staff if requested.

• Surgical masks to be used upon entrance to site and when exiting site. Mask will only be used once and will be disposed in a lidded bin at Entrance / Exit points.

• Staff arriving on public transport will be issued a school surgical mask, Staff to remove ‘personal mask’ before entrance to site. All personal masks to be stored within container and not exposed within school.

Maximising social distancing measures

CV3.0 Pupil behaviour Pupils’ behaviour on return to school does not comply with Year group bubble and social distancing guidelines

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Clear messaging to pupils on the importance and reasons for social distancing is reinforced throughout the school day by staff and through posters, electronic boards and floor markings. For young children this is done through age-appropriate methods such as stories.

• Staff model social distancing consistently.

• The movement of pupils around the school is restricted to year bubbles

3 3 9 Will be reviewed after initial return phase completed.

Health & Safety




• Break times and lunch times are structured to support social distancing and are closely supervised and year groups to remain in bubbles.

• Break-out spaces are colour coded.

• The school’s behaviour policy has been revisited to include compliance with social distancing and this has been communicated to staff, pupils and parents.

• Senior leaders monitor areas where there are breaches of social distancing measures and arrangements are reviewed.

• Messages to parents reinforce the importance of social distancing.

CV3.1 Classrooms and teaching spaces Unable to create Year bubbles within current school footprint

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Net capacity assessment completed, with each classroom and teaching space compliant with social distancing measures and in line with government guidance (ie: a maximum of 30 pupils per class)

• Classrooms identified as the most suitable within bubbles.

• Arrangements are reviewed regularly.

• where possible, all spaces are well ventilated using natural

2 2 4

Health & Safety




ventilation (opening windows) or ventilation units

CV3.2 Movement in corridors Social distancing guidance is breached when pupils circulate in corridors

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Circulation plans have been reviewed and amended.

• One-way systems are in operation where feasible.

• Corridors are divided where feasible.

• Circulation routes are clearly marked with appropriate signage.

• Any pinch points/bottle necks are identified and managed accordingly.

• The movement of pupils around school is minimised as much as possible.

• Lesson change overs are staggered to avoid overcrowding.

• Pupils are briefed regularly regarding observing social distancing guidance whilst circulating.

• Appropriate supervision levels are in place.

3 2 6 Staggered times of arrival. Clearly marked flooring.

CV3.3 Break times Pupils may not observe social

Disease Infection


Pupils

Staff

Parents

• Break times are staggered

• Internal and External areas are designated for different groups and colour coded.

1 1 1

Health & Safety




distancing at break times

Death

Public

Contractors

• Pupils are reminded about social distancing as break times begin.

• Social distancing signage is in place around the school and in key areas.

• Supervision levels have been enhanced, especially with younger pupils, to support social distancing.

CV3.4 Lunch times Pupils may not observe social distancing at lunch times

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Pupils are reminded about social distancing as lunch times begin.

• Pupils wash their hands before and after eating.

• Lunch will be delivered to Year Bubbles.

• Lunch breaks will be staggered to reduce catering demand.

• Floor markings are used to manage queues and enable social distancing.

• Staff to use PPE when delivering food.

• Guidance has been issued to parents and pupils on packed lunches (eg: the use of disposable bags instead of lunch boxes).

• Eating areas are cleaned after lunch.

1 1 1

CV3.5 Toilets Queues for toilets and handwashing risk non-

Disease Infection


Pupils

Staff

Parents

• Toilets are identified in each Year bubbles.

• Pupils are encouraged to access toilet during class time.

3 2 6 Classroom management

Health & Safety




compliance with social distancing measures

Death

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• Only 1 student allowed out of class at anyone time.

• Floor markings are in place to enable social distancing.

• Audit of each toilet area to ensure a Maximum occupancy per toilet and significant signage to enforce this.

• Staffing arranged to manage usage.

• The toilets are cleaned on an hourly basis.

• Monitoring ensures a constant supply of soap and paper towels.

• Bins are emptied regularly.

• Pupils are reminded regularly on how to wash hands.

CV3.6 Medical Rooms The configuration of medical rooms may compromise social distancing measures

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Social distancing provisions are in place for medical rooms.

• Additional rooms are designated for pupils with suspected COVID-19 whilst collection is arranged.

• Procedures are in place for medical rooms to be cleaned after suspected COVID-19 cases, along with other affected areas, including toilets.

2 2 4

CV3.7 Reception area Groups of people gather in reception (parents, visitors,

Disease Infection


Pupils

Staff

Parents

• Only one person allowed in reception at any one time.

• Visitors are pre-appointment only and will adhere to social distancing.

1 2 2 Clear external communication channels and signage.

Health & Safety




deliveries) which risks breaching social distancing guidelines.

Death

Public

Contractors

• Social distancing guidance is clearly displayed to protect reception staff (eg: distance from person stood at reception desk).

• Protective barriers in place to provide security to staff.

• Non-essential deliveries and visitors to school are arranged out of School hours.

CV3.8 Arrival and departure from school Pupils and parents congregate at exits and entrances, making social distancing measures difficult to apply

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Start and finish times are staggered

• The use of available entrances and exits is maximised.

• Social distancing guidelines are reinforced at entrances and exits through signage and floor/ground markings, including external drop off and pick-up points.

• Weekly messages to parents stress the need for social distancing at arrival and departure times.

2 2 4 Personal plans communicated to pupils.

CV3.9 Transport The use of public and school transport by pupils poses risks in terms of social distancing

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Pupil and Parents advised to follow government guidance when using public transport.

• Staggered School day to support transport plans/ arrangements by Local transport.

1 2 2 Follow government Guidance.

Health & Safety




CV3.10 Staff areas The configuration of staff rooms and offices makes compliance with social distancing measures problematic

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Reconfiguration of offices has been undertaken prior to the school opening to allow for social distancing between staff.

• Use of Faculty lead office space.

2 2 4 Staff briefed on Office space and social distancing.

Continuing enhanced protection for children and staff with underlying health conditions

CV4.0 Pupils with underlying health issues Pupils with underlying health issues or those who are shielding are not identified and so measures have not been put I place to protect them

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Parents have been provided with clear guidance and this is reinforced on a regular basis.

• Parents have been asked to make the school aware of pupils’ underlying health conditions and the school has sought to ensure that the appropriate guidance has been acted upon.

• The school and parents are clear about the definitions and associated mitigating strategies related to people who are classed as clinically vulnerable and clinically extremely vulnerable.

• Schools have a regularly updated register of pupils with underlying health conditions.


Health & Safety




CV4.1 Staff with underlying health issues Staff with underlying health issues or those who are not shielding are not identified and so measures have not been put in place to protect them.

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• All members of staff with underlying health issues, those within vulnerable groups or who are shielding have been instructed to make their condition or circumstances known to the school. Records are kept of this and regularly updated.

• Members of staff with underlying health conditions have been asked to seek and act on the advice of their GP/consultant/midwife or current government advice.

• Staff are clear about the definitions and associated mitigating strategies relating to people who are classed as clinically vulnerable or clinically extremely vulnerable.

• All staff with underlying health conditions that put them in increased risk from COVID-19 are working from home in line with national guidance.

• Current government guidance is being applied.


Enhancing mental health support for

CV5.0 Mental health concerns – pupils

Disease Infection

Minor Injury

Pupils

Staff

• There are sufficient numbers of trained staff available to support pupils with mental health issues.

1 1 1 Interventions as appropriate

Health & Safety




pupils and staff

Pupils’ mental health has been adversely affected during the period that the school has been closed by the COVID-19 crisis in general.

Major Injury Death

Parents

Public

Contractors

• There is access to designated staff for all pupils who wish to talk to someone about wellbeing/mental health.

• Wellbeing/mental health is discussed regularly in PSHE/virtual assemblies/pupil briefings (stories/toy characters are used for younger pupils to help talk about feelings).

• Resources/websites to support the mental health of pupils are provided.

CV5.1 Mental health concerns – staff The mental health of staff has been adversely affected during the period that the school has been closed by the COVID-19 crisis in general.

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Staff are encouraged to focus on their wellbeing.

• Line managers are proactive in discussing wellbeing with the staff that they line manage, including their workload.

• Staff briefings and training have included content on wellbeing.

• Staff briefings/training on wellbeing are provided.

• Staff have been signposted to useful websites and resources.


CV5.2 Bereavement support

Disease Infection


Pupils

Staff

Parents

• The school has access to trained staff who can deliver bereavement counselling and support.


Health & Safety




Pupils and staff are grieving because of loss of friends or family

Death

Public

Contractors

• Support is requested from other organisations when necessary.

Operational Issues

CV6.0 Review of fire procedures Fire procedures are not appropriate to cover new arrangements

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Fire procedures have been reviewed and revised as required.

• Possible absence of fire marshals

• Social distancing rules during evacuation and at muster points

• New muster points to allow for Year Bubbles.

• Staff and pupils have been briefed on any new evacuation procedures.

• Incident controller and fire marshals have been trained and briefed appropriately.

1 3 3 Fire Procedure updated to support social distancing. Staff briefed on changes.

CV6.0 Fire evacuation drills – unable to apply social distancing effectively

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Plans for fire evacuation drills are in place which are in line with social distancing measures.

1 1 1 Sites following Normal Operating Procedures.

CV6.0 Fire marshals absent due to self-isolation

Disease Infection


Pupils

Staff

Parents

• An additional staff rota is in place for fire marshals to cover any absences and staff have been briefed accordingly.


Health & Safety




Death

Public

Contractors

CV6.1 Managing premises on reopening after lengthy closure All systems may not be operational

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Government guidance is being implemented where appropriate.


CV6.1 Statutory compliance has not been completed due to the availability of contractors during lockdown

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• All statutory compliance is up to date.

• Where water systems have not been maintained throughout lockdown, chlorination, flushing and certification by a specialist contractor has been arranged.


CV6.2 Contractors working on school site Contractors on site whilst school is in operation may pose a risk to social

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Ongoing works and scheduled inspections for schools (eg: estates related) have been designated as essential work by the government and so are set to continue.

• An assessment has been carried out to see if any additional control

2 2 4 Arrangements in place to ensure that works is carried out when Students are not in location.

Health & Safety




distancing and infection control

measures are required to keep staff, pupils and contractors safe.

• Assurances have been sought from the contractors that all staff attending the setting will be in good health (symptom-free) and that contractors have procedures in place to ensure effective social distancing is maintained at all times.

• Social distancing is maintained throughout any such works and where this is not possible arrangements are reviewed.

• In addition, the arrangements for COVID-19, normal contractor procedures are being applied and have been updated in light of COVID-19 (including contractor risk assessments and method statements and contractor induction).

Finance CV7.0 Costs of the school’s response to COVID-19 The ongoing costs of ensuring a safe environment throughout the full reopening of school

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• Additional costs pressures due to COVID-19 identified and an end-of-year forecast which factors them in has been produced.

• The school’s projected financial position has been shared with governors and Trust teams.

4 2 4 Financial constraint

Health & Safety




• Long term costs which are unplanned and are required to provide a safe return to school – Additional items are; Cleaners, ICT, Signage, PPE

Governance CV8.0 Oversight of the governing body Lack of governor oversight during the COVID-19 crisis leads to the school failing to meet the statutory requirements

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• The governing body continues to meet regularly via online platforms.

• The governing body agendas are structured to ensure all statutory requirements are discussed and school leaders are held to account for their implementation.

• The Headteachers report to governors includes content and updates on how the school is continuing to meet its statutory obligations in addition to covering the school’s response to COVID-19.

• Regular dialogue with the Chair of Governors and those governors with designated responsibilities is in place.

• Minutes of governing body meetings are reviewed to ensure that they accurately record governors’ oversight and holding leaders to account for areas of statutory responsibility.

1 2 2 Use of Governor Hub and Microsoft Teams

Health & Safety




School Trips CV9.0 School Trips Staff to plan trips for academic year

Disease Infection


Pupils

Staff

Parents

Public

Contractors

• No International trips

• No overnight trips are allowed

• Individual Risk Assessments completed for trips.

1 3 3 Review guidance from DfE as and when

Documents

HEALTH & SAFETY RISK ASSESSEMENT · 2020. 7. 15. · Health & Safety Issue 1 Date: 20/11/2019 Page 1 of 30 HEALTH & SAFETY RISK ASSESSEMENT Approval: Paul Haselden ASSESSMENT INDEX