Heart of Texas Workforce Development Board, Inc. Executive ... · The Heart of Texas Workforce Board, Inc. is an equal opportunity employer/programs and auxiliary aids and services

The Heart of Texas Workforce Board, Inc. is an equal opportunity employer/programs and auxiliary aids and services areavailable upon request to include individuals with disabilities. TTY/TDD via RELAY Texas service at 711 or (TDD) 1-

800-735-2989/ 1-800-735-2988 (voice). Aquanetta Brobston, EO Officer.

Heart of Texas Workforce Development Board, Inc.Executive Committee

McLennan County Workforce Solutions Center1416 S. New Road

Waco, Texas

Thursday, September 9, 201011:30 AM

Vision

A highly valued workforce system that meets the economicdemands of the Heart of Texas communities.

1

Administrative Office801 Washington Avenue, Suite 700 ∙ Waco, Texas 76701 ∙ 254.296.5300 ∙ 254.753.3173 FAX

Equal Opportunity Employer/Programs. Aquanetta Brobston, EO Officer.Auxiliary aids and services are available upon request to individuals with disabilities.

THE STATE OF TEXAS TO ALL PERSONS INTERESTEDCOUNTY OF MCLENNAN

NOTICE IS HEREBY GIVEN in accordance with Chapter 551, Texas GovernmentCode, as amended, the Heart of Texas Workforce Development Board, Inc.Executive Committee will meet on Thursday, the 9th Day of September, 2010 at11:30 AM at the McLennan County Workforce Solutions Center, located at 1416S. New Road in Waco, Texas at which time the following subjects will beconsidered:

AGENDA(Items may not be presented in the order they appear)

I. Determination of Quorum and Call to OrderII. Proof of Posting of notice in accordance with Chapter 551, Texas

Government Code, as amended, known as the Texas Open Meetings ActIII. Introduction of Guests and Comments from the ChairIV. Public CommentV. Committee ReportsVI. Executive Committee Action Items – Consideration, Action and/or

Recommendation on the following:a. August 2010 Meeting Minutesb. Consent Item: Policies and Policy Revisions

Employer Access to Workforce Systems and Services (009-10) Summer Youth, Subsidized Employment (008-10, Change 1) Financial Manual on Grants and Contracts as basis for accounting,

finance and contracting (010-10) Increased Reimbursement Rates for Child Care Providers (006-10

Change 1)c. Program Year 2010-2011 Budget

VII. Information Itemsa. Executive Director and Staff Report

Rural Job Fairs PY2010-2011 Meeting Schedule

b. Monitoring/Tracking Reportc. Performance Reportsd. Financial Status Reportse. Attendance Report

VIII. Review of Board Meeting AgendaConsideration of items to be presented to the full board in the BoardChair, Executive Director and Staff Reports

IX. Other ItemsX. Adjourn

2



Minutes of theHeart of Texas Workforce Development Board, Inc. Executive Committee

Mr. Ted Taveras, Chair

NOTICE IS HEREBY GIVEN in accordance with Chapter 551, Texas GovernmentCode, as amended, the Heart of Texas Workforce Development Board, Inc.Executive Committee met on Thursday, the 12th Day of August, 2010 at 11:30 AMat the McLennan County Workforce Solutions Center, located at 1416 S. NewRoad in Waco, Texas.

Officers Present:Chris Martinez, Chair-ElectAl Pollard, Parliamentarian/SecretaryChris Wolfe, TreasurerGaylan Beavers, Immediate Past ChairDiane Cowan, Oversight Committee Chair

Officers Absent:Ted Taveras, ChairKeith Stanford, At-Large Member

Staff Present:Anthony Billings, Executive DirectorVicki Meek, Office & Contracts AdministratorJudy Hedge, Administrative TechnicianMelissa Briske, External Relations Coordinator/Public Information OfficerEunice Williams, Project ManagerEd James, Business & Industry Specialist

Guests Present:Willis Reese, HOTWDB, Inc. Board of DirectorsJim Gwaltney, HOTWDB, Inc. Board of DirectorsDeidra Simmons, WSHOTTeresa Watson, Director of WSHOT-CCSMichelle Crain, ESC Region 12

I. Determination of Quorum and Call to OrderChair-Elect Martinez determined that a quorum was present and calledthe meeting to order at 11:48am.

II. Proof of Posting of notice in accordance with Chapter 551, TexasGovernment Code, as amended, known as the Texas Open Meetings ActMelissa Briske provided proof of posting.

3



III. Introduction of Guests and Comments from the Chair All staff and guests introduced themselves to the Committee. Chair-Elect Martinez notified the Committee that Chairman Taveras

was not able to attend the meeting due to a death in his family. Martinez reminded the Committee that the TWC Statewide

Conference would be in November in Dallas. Any members wishingto attend would need to notify Judy Hedge.

IV. Public CommentNone

V. Committee Reports Willis Reese, Chair of the Budget Committee reported that the

Committee had met prior to the Executive Committee meeting todiscuss the draft Fy10-11 budget.

Diane Cowan, Chair of the Oversight Committee reported that theCommittee had met and reviewed the performance reports,financial reports, and monitoring status reports. Cowan mentionedthat several report discussions were tabled until the next OversightCommittee meeting.

VI. Executive Committee Action Items – Consideration, Action and/orRecommendation on the following:a. June 2010 Meeting Minutes

A motion was made by Diane Cowan and seconded by Chris Wolfe toapprove the June 2010 meeting minutes. All were in favor; motioncarried.

b. Policy: IT SecurityA motion was made by Chris Wolfe and seconded by Al Pollard torecommend approval of the above policy to the full Board. All were infavor; motion carried.

c. Policy Revision: Supportive ServicesA motion was made by Al Pollard and seconded by Gaylan Beavers torecommend approval of the above policy to the full Board. All were infavor; motion carried.

VII. Information Itemsa. Executive Director and Staff Report

Board Staff Quarterly ReportAnthony Billings provided the Committee with a quarterly report ofthe Board’s activities.

4



b. Draft PY10-11 BudgetMr. Billings presented the Committee with the Board’s draft PY2010-2011 Budget. Billings reported that the Budget was presented andreviewed with the Budget Committee and the final budget would bebrought forth for consideration at the September meetings.

c. Monitoring/Tracking ReportMr. Billings provided the Committee with the monitoring/trackingreport.

d. Performance ReportsMr. Billings provided the Committee with a report that showed that theBoard was meeting 12 of the 17 YTD Measures and 12 of the 17 RollingContracted measures – all based on the June 2010 final release report.Mr. Billings also presented the Committee with an UnemploymentInsurance Report for July 2010.

e. Financial Status ReportsVicki Meek provided the Committee with the Statement of ProjectedRevenues, Expenditures, and Changes in Fund Balance for the onemonth ended July 31, 2010 produced by ESC Region 12. The reportincluded the information below: Month-To-Date Expenditures: $1,442,392 Year-To-Date Expenditures: $11,347,089 YTD Budget: $14,131,772 % of YTD Budget: 80% YTD Variance: $2,784,683 Target 67% Annual Budget: 67% Annual Budget: $16,943,459 Remaining Balance: $5,596,371 Fund Balance as of July 31, 2010: $181,664

Michelle Crain with ESC Region 12 provided the Committee with theProjected Statement of Net Assets. The report included theinformation below: Total Current Assets: $297,117 Total Non-Current Assets: $69,732 Total Assets: $366,909 Total Liabilities: $115,512 Total Fund Equity: $251,397 Total Liabilities and Fund Equity: $366,909

5



f. Attendance ReportThe Committee reviewed the provided Board Meeting attendancereport.

VIII. Review of Board Meeting AgendaThe Committee considered items to be presented to the full board in theBoard Chair, Executive Director and Staff Reports. The Committeereviewed the provided draft agenda and agreed to the information andaction items.

IX. Other ItemsNone

X. AdjournChair-Elect Martinez adjourned the meeting at 12:43pm.

6

1

HEART OF TEXAS WORKFORCE DEVELOPMENT BOARD, INC.

ID NO.: HWD 010-10 DATE ISSUED: September 1, 2010

PROGRAM: All KEYWORD:Financial Management,Procurement, Contracting,Accounting

Subject: Financial Management for Grants and Contracts

Purpose: To authorize use of the TWC Manual for Financial Management for Grants andContracts as the basis for Financial Management with regard to all federal and state fundingreceived by the Heart of Texas Workforce Development Board, Inc.

References: Texas Workforce Commission’s Financial Manual for Grants and Contracts(FMGC), all Parts as shown below.

PART I AGENCY AND BOARD RESPONSIBILITIESChapter 1 Agency and Board Responsibilities ............................................................. 1-1

PART II FINANCIAL MANAGEMENT STANDARDSChapter 2 Internal Control............................................................................................ 2-1Chapter 3 Insurance...................................................................................................... 3-1Chapter 4 Cost Sharing and Matching.......................................................................... 4-1Chapter 5 Program Income........................................................................................... 5-1Chapter 6 Budget.......................................................................................................... 6-1Chapter 7 Cash Management........................................................................................ 7-1

PART III COST STANDARDSChapter 8 Cost Principles ............................................................................................. 8-1Chapter 9 Travel ........................................................................................................... 9-1Chapter 10 Personnel.................................................................................................... 10-1Chapter 11 Cost Allocation and Resource Sharing ...................................................... 11-1Chapter 12 Indirect Cost Rates..................................................................................... 12-1

PART IV PROPERTY, PROCUREMENT AND CONTRACT STANDARDSChapter 13 Property...................................................................................................... 13-1Chapter 14 Procurement ............................................................................................... 14-1Chapter 15 Contracts .................................................................................................... 15-1

PART V FUNDING AND REPORTINGChapter 16 Allocation, Deobligation and Reallocation................................................ 16-1Chapter 17 Financial Reporting.................................................................................... 17-1Chapter 18 Contract Closeout ...................................................................................... 18-1

7

2

PART VI MONITORING, AUDIT AND ENFORCEMENTChapter 19 Monitoring ................................................................................................. 19-1Chapter 20 Single Audit ............................................................................................... 20-1Chapter 21 Enforcement, Appeals and Termination .................................................... 21-1

APPENDICESAppendix A Glossary ...................................................................................................... A-1Appendix B Index ............................................................................................................B-1Appendix C Policy Statements.........................................................................................C-1Appendix D Forms .......................................................................................................... D-1Appendix E Contacts .......................................................................................................E-1Appendix F Matrix of Federal/State Cost Principles....................................................... F-1Appendix G Matrix of Federal/State Administrative Requirements ............................... G-1Appendix H Indirect Cost Rates Matrix.......................................................................... H-1Appendix I Internal Control Matrix................................................................................. I-1Appendix J Subrecipient vs. Vendor Guide .....................................................................J-1Appendix K Access to Records and Record Retention ................................................... K-1Appendix L Changes........................................................................................................L-1

Discussion: The Texas Workforce Commission’s (TWC) Financial Manual for Grantsand Contracts (FMGC) compiles federal, state and agency requirements that apply torecipients and subrecipients of TWC funds. The manual is periodically updated to reflectchanges to these requirements, so guidance will always refer to the web site where themost current version of the manual is maintained by TWC.

Policy: In accordance with HWD 004-07 Change 2, entitled Policy Development andApproval by the Board, the Texas Workforce Commission’s Financial Management forGrants and Contracts is wholly adopted and the Board shall comply and conform to allrequirements within that Manual.

Effective Date: September 1, 2010

8

HEART OF TEXAS WORKFORCE DEVELOPMENT BOARD POLICY

Subject: Increase child care provider maximum reimbursement rates for infant and toddler care

Purpose: To increase reimbursement rates for child care providers for all types of infant andtoddler care

References: TWC Rule §809.20 Maximum Provider Reimbursement Rates,809.21: Determiningthe Amount of the Provider Reimbursement; WD Letter 47-07 Increasing Reimbursement Ratesfor Texas Rising Star Providers and Child Care Providers Participating in Texas Early EducationModel School Readiness Projects; WD Letter 36-06 Child Care Services: Quality ImprovementActivities and Graduated Reimbursement Rates

Policy: Increase the basic reimbursement rate for infant and toddler care for all licensed andregistered providers. Enhanced reimbursement rates for Texas Rising Star Providers and providersparticipating in the Texas School Ready Certification System will be at least five percent greaterthan the maximum rate established for providers not participating in Texas School Readyor the TRS program for the same category of care up to, but not to exceed, the provider’spublished rate.

Procedures: Child Care Services staff must update provider rates in the CCSD application andrevise financial agreements with providers as needed.

Effective Date: This policy is effective immediately after review and approval of revisedcontractor procedures by the Contract Manager of the HOT Workforce Board. New rates go intoeffect July 1, 2010.

Public Review and Comment: The public is invited to submit comments on this proposed policy.Please submit comments in writing to Julie Talbert at 801 Washington Ave, Suite 700, Waco, TX76701 or [email protected] by noon on June 12, 2010.

ID NO.:HWD 008-10Change 1

DATE ISSUED: September 3, 2010

PROGRAM: Child Care Services KEYWORD:Maximum Child Care ProviderReimbursement Rate Increase

9

2

Workforce Solutions for the Heart of TexasMaximum Child Care Provider Reimbursement Rates

Effective July 1, 2010

BASIC RATES TIER 2* TIER 3**

Provider TypeAge

Group

FullTimeRate

PartTimeRate

FullTimeRate

PartTimeRate

FullTimeRate

PartTimeRate

LicensedCenters Infant $21.27 $16.77 $22.34 $17.77 $24.27 $19.77

Toddler $18.24 $16.03 $19.24 $17.03 $21.24 $19.03

Preschool $14.48 $11.98 $15.48 $12.98 $17.48 $14.98School-age $13.53 $13.40 $14.53 $14.40 $16.53 $16.40

Licensed Homes Infant $16.69 $16.69 $17.69 $17.69 $19.69 $19.69

Toddler $15.92 $15.92 $16.92 $16.92 $18.92 $18.92


RegisteredHomes Infant $16.68 $16.68 $17.68 $17.68 $19.68 $19.68

Toddler $15.92 $14.49 $16.92 $15.59 $18.92 $17.59


RelativeProviders Infant $9.47

Toddler $9.47

Preschool $8.42School-age $8.42 $5.28

* Providers eligible for TIER 2 rates include: 2-Star Texas Rising Star Providers

** Providers eligible for TIER 3 rates include 3 & 4 Star Texas Rising Star Providers and Texas SchoolReady Certified

Note: Tier 2 Licensed Center infant rate was adjusted up .07 cents from the originally approved policy.Change is retroactive to July 1, 2010.

10

www.hotworkforce.com

Heart of Texas Workforce Development Board, Inc.801 Washington Avenue, Suite 700 ▪ Waco, Texas 76701 ▪ (254) 296-5300 ▪ FAX (254) 753-3173

The Heart of Texas Workforce Board, Inc. is an equal opportunity employer/programs and auxiliary aids and services are available upon request to include individuals with disabilities. TTY/TDD viaRELAY Texas service at 711 or (TDD) 1-800-735-2989 / 1-800-735-2988 (voice).

Aquanetta Brobston, Quality Assurance Coordinator/EO Officer/504 Coordinator, (254) 296-5300.

PY2010 – 2011 Meetings Calendar(Standing Committees, Board, and Events)

October 201014th – 10:30am Oversight Committee

11:30am Executive Committee21st – 11:30am Board Meeting

November 2010TBD - Oversight CommitteeTBD - Executive CommitteeTBD - Board Meeting17th – 19th - TWC Statewide Conference

December 20101st – 2nd – STEWARD Farmers Market

Workshop

January 201113th – 10:30am Oversight Committee

11:30am Executive Committee20th – 11:00am Board Meeting/Annual Awards

of Excellence27th – 8:30 am CEO Meeting

February 201110th – 10:30am Oversight Committee

11:30am Executive Committee17th – 11:30am Board Meeting

March 2011(Meetings scheduled around Spring Break)15th – 10:30am Oversight Committee


April 201114th – 10:30am Oversight Committee

11:30am Executive Committee21st – 11:30am Board Meeting28th – 8:30am CEO Meeting

6:00pm ChildOne Early ChildhoodRecognition Banquet

May 201112th – 10:30am Oversight Committee

11:30am Executive Committee19th – 11:30am Board MeetingTBD - YES! Expo

June 20119th – 10:30am Oversight Committee


July 2011No Meetings

August 201111th – 10:30am Oversight Committee

11:30am Executive Committee18th – 11:30am Board Meeting25th – 8:30am CEO Meeting

September 20118th – 10:30am Oversight Committee

11:30am Executive Committee15th – 11:30am Board Meeting22nd – 8:30am CEO Meeting

11

HEART OF TEXAS MONITORING TRACKING AND SCHEDULE

September 10, 2010

OrganizationType ofReview

TentativeMonitoring

Date(s)

MonitoringField Work

Observations & Findings

MonitoringReport Sent To

Contractor:

CorrectiveAction( s)Due On:

CorrectedAction(s)Received:

BoardStaff

Action

OutstandingIssues:

Follow-upReview IfNeeded:

FinalDetermination

ClosedReports/Findings:

Comments

Annual Risk

Assessment

and Fiscal

AnnualDue Oct 2010 for

2011

Childcare

Review and

Data

Validation

Program None N/A No findings Mar-10

ARBOR/WFC WIA and TAA Oct-10

ARBORTexas Back to

WorkOct-10

CCS Fiscal May-10week ending

May 14, 2010Yes June 12, 2010 July 12, 2010 7/12/2010 Review

Determinations to be

discussed by Fiscal

Monitor

CIS Fiscal May-10

weeks ending

May 7 and May

14, 2010

Yes June 7, 2010 7/7/2010 Yes Review


discussed by Fiscal

Monitor

CIS Summer Youth Jul-10 PendingWorksite visits completed.

Case file review in process

Region 12 Fiscal May-10week ending

May 14, 2010Yes June 8, 2010 7/9/2010 Yes Review


discussed by Fiscal

Monitor

Annual TWC

ReviewAnnual January-10 Choices April 1, 2010 4/20/10 Yes Yes Yes Pending

Tenetative scheduled for

Feb 2011

EO/ADA Annual December-10

AutomationQuarterly Desk

Review

Other

Other

PY0910

State 0910

awb.revised 9/08/2010 12

1234567

8

9

10

11

12

13

14

15

16

17

181920

21

222324252627

28

29

30

31

A B F G H I J K L M N O P Q R S T

Qtr1 Qtr2 Qtr3 Qtr4 From

Status Codes: +P

MP

-P

10.99% 6.95% 10/09 7/1030.12% 27.37%

1,671

6,995

6,991 9.32%

14.62%

13.35% 11.22%

Quarterly Performance

ToYTD Den

%+P,

MP

%+P,

MPMeeting Performance (MP) 5

5

Last Year

2 Yrs

Ago

YTD Num

70.59%

70.59%

Claimant Reemployment

(1) Rank = #3 -P 59.28%88.48% 67.00%67.00% 62.11% 63.78% 55.59%8,689Claimant

Reemployment, (R12M)

(1) Rank = #3 -P 59.28% 66.26%67.00%88.48% 67.00% 50.51% 55.59%69.51%

5,141

10/08

9/0910/08

9/09

66.26% 69.51%

5,141

63.78%

50.51%

8,689 62.11%


within 10 Weeks, (R12M)

(1) Rank = #15 -P 48.00% 50.77%


within 10 Weeks (1)

Rank = #15 -P 47.84% 49.09%60.00%

60.00%58.11%

86.29%

46.34%

79.44% 68.63%

1,692

84.04%

48.40%

4/107/09

4/10

49.18% 50.55%

46.32% 50.98% 5/09

45.79%47.67%

62.19%

3,238

62.03%

2,608

6,746

5,451

4/09

3/1073.90% 66.67% 4/09

3/10

Staff Created Job

Openings Filled +P

73.90% 66.67%

Staff Created Job

Openings Filled (R12M) +P 79.44% 68.63%65.00% 65.00%

65.00%

84.04%71.01%

1,692

86.29%2,130

65.00% 71.01%

Market Share (R12M) MP 28.75% 27.97%28.35% 28.00%

7.12%Market Share MP 100.34% 23.81% 28.00% 23.89%

25.56%

2,010

12.29%

Indicates positive performance that is better than expectations. +P is used when the Percent of Target is more than 5% better than the target (or Proportionate Percent of Target in case of a

Cumulative Measure)>

7/10

Indicates negative performance that is worse than expectations. -P is used when the Percent of Target is more than 5% worse than the target (or Proportionate Percent of Target in the case of a

Cumulative Measure).

8/09

1. Issues affecting performance are: the increased number of claimants and the greater difficulty of finding suitable employment. Currently we have 4 times the number claimants than

we have job openings to place them in.

Indicates meeting performance expectations. MP is used when the Percent of Target is within 5% of the target (or Proportionate Percent of Target in the case of a Cumulative Measure).

Reemployment and Employer Engagement Measures

Measure

Status

Current

Perf.

%

Current

Target

Current

Target

EOY

Target

78.73%

82.60%

122.22% 2,130

122.22%

101.41%

60.00%

HEART OF TEXAS WORKFORCE BOARD MONTHLY PERFORMANCE REPORTJuly 2010, Final Release

With Negative Performance (-P)

With Negative Performance (-P)

5

5Rolling Contracted

Performance

YTD Contracted

PerformanceWith Positive Performance (+P):

With Positive Performance (+P):

7

7

Meeting Performance (MP)

13

32

33

34

35

36

37

3839404142

43

44

45

46474849

50

51

52

53

5455565758

59

60

61

62



Status Codes: +P

MP

-P

69.79% 10/08 9/0914,554

10,523

75.78% 72.40% 72.33%

4/08 3/094,895

3,588

73.19% 74.24% 72.88%

9/09

9/09

9/09

6/10

72.40% 72.33% 69.79%


72.30% 10/08 9/09

2 Yrs

Ago

Current

Perf. To

YTD Num

82.19%

10,523

14,554

Measure

Status

%

Current

Target

Current

Target

145

119

92.31%

75.41% 10/08 9/09145

119

92.31% 83.33% 80.95%

94.44% 66.67%

10/08

16 42.86%

10/08

9/0966.67% 54.55% 61.54% 10/08

9/09

Staff Assisted

Entered Employment (2)

Rank = #19 -P 90.38%

At Risk Employment

Retention MP 96.45%

Staff Assisted

Entered Employment

(R4Q) (2) Rank - #19 -P 90.38%

3,588

3/0976.00%

72.30%

73.19% 74.24%

75.78%

4,895

73.17% 92 82.76%

10/08

82.76%

72.88% 72.77% 4/08

83.33% 80.95% 75.41%

92.37%

+P 102.59% 80.00%

Total Job Seekers

Educational

Achievement (R4Q) +P 102.59% 80.00%

WIA Youth Placement in

Emply. or Ed. +P

77.47%

119.95% 58.00% 69.57%

79.07%

WIA Youth Attainment

of Degree or Certificate+P 124.57%

At Risk Employment

Retention (R4Q) MP 96.45% 76.00% 76.00%

58.00%

58.00%

76.00%

72.77%

94.44% 66.67% 47.22%

53.00% 66.02% 72.83% 66.37%

53.00% 66.02% 72.83% 66.37%

WIA Youth Placement in

Emply. or Ed. (R4Q) +P 119.95% 58.00%

WIA Youth Attainment

of Degree or Certificate

(R4Q) +P 124.57% 53.00%

53.00%

Literacy/Numeracy

Gains (R4Q) +P 125.00% 35.00%

64

80.00% 80.00%






10/0892

69.57%

82.39%

73.30% 78.58%

80.00% 82.07% 92.37%

Total Job Seekers

Educational

Achievement

80.00%

Last Year

80.00% 82.07%

79.07% 73.17%

82.39%

82.43%

78.58%

82.43%

82.19%

77.47%73.30%

EOY

Target YTD Den

Common Measures

80.00%

47.22%

64

103 75.00%

75.00% 66.67% 54.55% 61.54%

68

103

68

35.00% 43.75% 50.00% 0.00%

766.67% 66.67% 7/09

Literacy/Numeracy

Gains +P 125.00% 35.00% 35.00% 43.75% 50.00% 0.00% 0.00%

2. Issues affecting performance are: the increasing numbers of Job seekers and decreasing numbers of job openings.

6/1016

7

42.86% 0.00% 66.67% 66.67% 7/09

14

6364

65

66

67

68

69

70

71

72

73

74

75

76

7778

79

80

81

82



Status Codes: +P

MP

-P

7/10

To

25.82% 8/0916333.32%

45

26.14% 27.05%

31.28%

45.71%




107.58%

50.07%

MP

-P

-P 61.21%

Single Parent TX Man.

Part. Rate (3) Rank = #26 -P 28.72% 23.68%57.44% 50.00% 50.00%

141.64%

27.98% 24.10%50.00%

2 Yrs

Ago

YTD Num

47

164

EOY

Target

Current

Perf. Last Year YTD DenMeasure

Status

%

Current

Target

Current

Target

Single Parent TX non-

Man. Participation Rate

(R12M) (3)

2 Parent Family

Participation Rate (3)

Rank = #26

2 Parent Family

Participation Rate

(R12M) (3) Rank =#25

9.50%

Single Parent TX non-

Man. Participation Rate

(3) +P 108.60% 10.00%

Single Parent TX Man.

Part. Rate (R12M) (3)

Rank = #26

-P 56.03% 52.04% 55.00%

26.47% 10/09

18.57% 32.92% 29.21%35.92%

7/10

7/10

8/9

4

29.73%31.88% 1437.40% 8/09

7/10

7/10

7/10

26.73% 31.43% 33.33%

13.66%

Program Participation Measures

27.54%

10/09577.92%

6

7.76% 11.44% 12.83% 12.50%10.86% 11.47%

30.10% 22.54%

4

14 10/0935.85%

3. Issues affecting Choices performance are:

• 136 cases total have been added to the Single Parent Mandatory denominator after the month ended= 16avg. YTD.

• 20 Two parent families have been added to the 2 parent denominator after the month end in the Warrant file dump = 3 avg. YTD

• 21 Mandatory recipients were certified and then denied within days = 2 avg. YTD

• 89 single parent recipeints and 18 2 parent families had sanctions requested and not imposed by HHSC = 19 avg. SPM YTD, 2 family avg. 2P YTD • 46

single parent recipeints and 7 2 parent families were miscoded by HHSC = 5 avg. SPM YTD, 1 family avg. 2P YTD

HHSC continues to have many problems with issuing benefits and coding cases correctly which has a large affect on our performance. 27% of the single parent mandatory Denominator

YTD. and 43% of the 2 parent denomenator was unavailable for meeting performance due to HHSC errors. Every eligible recipient is outreached monthly, most will receive a phone call

and some will also get a home visit in attempt to bring them in as early as possible and get them participating. All Mandatory recipients are in required categories each month where

possible. The contractors Corrective Action Plan remains in place. We conduct two independent reviews of our entire denominator each and also meet weekly to discuss performance

and any issues noted in the review.




32.91%

27.11%

55.00%

10.22% 9.07%

6

56 7.15% 8.37% 11.69%

10.00%

27.74% 32.06%

10.00%

55.00%

15

8384

85

8687

88

89

90

91

92

939495

96

9798

99

100

101

102

103

104

105



Status Codes: +P

MP

-P


ToYTD Den

3/10

Current

Perf.

347 383

WIA Youth Stimulus in

Summer Employment

(R12M) +P 129.11% 237 237 306 n/a n/a

1630 1660

7/10

Avg. Children served

Per Day- Combined

(R12M) MP 102.92% 1,645 1,630

1,630






353 160 10/09 7/10752935

16,889 1,812 1,922

366,303

1,693

440,138

1756 17252601,844 1,921

1801 1622217

8/09 7/10

1621 1741 10/09

5/09


Per Day - ARRA MP 101.72% 232


Per Day - Combined MP 103.56% 1,630

994 709

5/09 3/10

+P 114.77% 948 935 390 348 379 358 8/09 7/10

n/a

%

Current

Target

Program Participation Measures (cont.)

MeasureStatus

+P 117.59% 796

Last Year

2 Yrs

Ago

YTD NumCurrent

Target

EOY

Target

7/10226 236

66898

283

306 n/a

WIA Youth Stimulus in

Summer Employment +P 129.11% 237 237

Project Rio Customers

Served

Project Rio Customers

Served (R12M)

936 1012

1088

101.72% 232 226

7/09

7/09 7/10283236

66898Avg. Children served

Per Day- Combined-

ARRA (R12M) MP

16

Heart of Texas UI Activity ReportAugust 2010

Updated 9/3/10

Unemployment RatesUnemployment Rate as reported on 9/3/10 for August 2010

United States Overall Rate –U3 = 9.6 U6 = 16.7

Unemployment Rate, States high and low rates, seasonally adjusted for July 2010, reported8/20/10

Highest, Nevada @ 14.3 Lowest, North Dakota @ 3.6

Texas Annual Average Unemployment Rate, 7/09 – 6/10U-3 = 8.2 U-6 = 14.6

Unemployment Rates, Non-Seasonally Adjusted for July 2010Texas Rate = 8.5 HOT Rate = 7.7

Last month = 8.5 Last month = 7.7Last year = 8.3 Last year = 7.4

McLennan CountyMcLennan Rate = 7.5 Waco City Rate = 8.2

Last month = 7.5 Last month = 8.2Last year = 7.2 Last year = 7.8

Monthly Traffic Numbers

Mar. 2010 Apr. 2010 May 2010 June 2010 July 2010 Aug. 2010

7948 8772 7928 8288 8688 6826

Limestone CountyLimestone County Rate = 7.2

Last month = 7.3 Last year = 6.8



858 727 550 694 512 540

Hill CountyHill County Rate = 8.6




936 949 1063 1259 1052 965

17

Freestone CountyFreestone County Rate = 6.9




651 358 358 352 367 495

Falls CountyFalls County Rate = 10.0




597 810 660 751 618 677

Bosque CountyBosque County Rate = 8.9

Last month = 8.5

Last year = 8.7Monthly Traffic Numbers


569 482 447 586 569 625

UI Claimant Information

Active UI Claimants inWorkInTexas.com

Active Job Openings inWorkInTexas.com

Total Number of Non-Farm Jobs for Heart of Texas Metro Statistical Area7/2010 = 107,300, change of -1400 jobs from last month, +500 jobs from last year6/2010 = 108,700, change of +1900 jobs from last year7/2009 = 106,800

Texas Total Employment, July 2009 compared to July 2010, seasonally adjustedJuly 2009 July 2010 Over-the-year Change10,201,200 10,333,700 +132,500

May 2010 June 2010 July 2010 Aug. 2010

1483 1316 1510 1614

May 2010 June 2010 July 2010 Aug. 2010

319 282 282 434

18

Revised 9/8/2010

Gaylan Beavers - Tejas Logistics

McLennan

Ron Bowlin - Double B Foods

Bosque

Joycie Burns - Burns Enterprises, Inc.

Freestone

Howard Childs - TSTC

McLennan

Norman Conner - Hobbs Bonded Fibers

McLennan

Diane Cowan - Experience Works

McLennan/Certain Rural Counties

Shirley Crockett - MCC

McLennan/Serves Region

Warren Davis - FIDC

Freestone

Leah Flemming - L-3 Communications/IS

McLennan

Tony Flores - TXU Electric Delivery

McLennan

John Fry - NRG Energy

Limestone

James Gwaltney - Aquilla ISD

Hill

Patricia Gonzalez - TWC

Serves Region

Gloria Kirk - THSSCServes Region

James Lewis - Allstate Insurance

McLennan

Chris Martinez - Thomas Martinez Const.

Falls

Pam McPeak - Little Peoples' Learning Ctr.

McLennan

x

x

xx

x x

x

x

x

HEART OF TEXAS WORKFORCE DEVELOPMENT BOARD ATTENDANCE RECORDSSEPTEMBER 2009 THRU SEPTEMBER 2010

Name/Representing Sep-09 Oct-09 Nov-09 Jan-10 Feb-10 Sep-10Mar-10

x

x x

xx

Aug-10May-10 Jun-10Apr-10

x

x

xxx

x

xx x

x

x

x

x

x

x

x

x

x

x x

x x

x x

x

x

x

x

x

x

x

x

x

x

x x

x

x x x x x x x x x

* - Denotes Appointment to BoardX - Denotes Absent from Meeting

19

Revised 9/8/2010

Roy Nash - NeighborWorks Waco

McLennan

Al Pollard - MCC

McLennan

Willis Reese - Falls Community Hospital

Falls

Chuck Scarborough - Central TX Labor


Keith Stanford - DARS

Hill/Serves Region

Kathy Stubbs - Blair-Stubbs, Inc.

Limestone

Nolene Sykora - Central Texas Labor


Ted Taveras - ILSA, Inc.

Limestone

Rosemary Townsend -Avance'McLennan

Chris Wolfe - Big Creek Construction

McLennan

x

x

x

x

Jun-10Apr-10Name/Representing Sep-09 Oct-09 Nov-09

x x x

x

Feb-10

x x

x

x

xx x x x x x

x

x x

x x

Jan-10

x

x x

x

x

x

Sep-10Aug-10

x

x

x

x

x

x x x

x

x

Mar-10

xx x x

x

May-10

x

x

x

* - Denotes Appointment to BoardX - Denotes Absent from Meeting

20



THE STATE OF TEXAS TO ALL PERSONS INTERESTEDCOUNTY OF MCLENNAN

NOTICE IS HEREBY GIVEN in accordance with Chapter 551, Texas Government Code, asamended, the Heart of Texas Workforce Development Board, Inc. will meet on Thursday, the 16th

Day of September 2010 at 11:30 AM at the McLennan County Workforce Solutions Center,located at 1416 S. New Road in Waco, Texas at which time the following subjects will beconsidered:

AGENDA(Items may not be presented in the order they appear)

I. Determination of Quorum and Call to Order

II. Proof of Posting of notice in accordance with Chapter 551, Texas Government Code, asamended, known as the Texas Open Meetings Act

III. Introduction of Guests and Comments from the Chair

IV. Public Comment

VI. Committee Reports

VII. Action Items – Consideration and/or Action on the following:a. August 2010 Meeting Minutesb. Consent Item: Policies and Policy Revisions

Employer Access to Workforce Systems and Services (009-10) Summer Youth, Subsidized Employment (008-10, Change 1) Financial Manual on Grants and Contracts as basis for accounting, finance and

contracting (010-10) Increased Reimbursement Rates for Child Care Providers (006-10 Change 1)

c. Program Year 2010-2011 Budget

VIII. Information Itemsa. Executive Director and Staff Report

Share Your Thoughts Campaign Rural Job Fairs PY2010-2011 Meeting Schedule

b. Monitoring/Tracking Reportsc. Performance Reportsd. Contracts/Contract Amendmentse. Financial Status Reportsf. Attendance Report

IX. Other Businessa. Announcements from Membersb. Announcements from Staff

X. Adjourn

21

Documents

Heart of Texas Workforce Development Board, Inc. Executive ... · The Heart of Texas Workforce Board, Inc. is an equal opportunity employer/programs and auxiliary aids and services