HELIX WATER DISTRICT AGENDA REGULAR MEETING OF THE … · d) Attendance Consideration The Board Approve the Following Attendance Consideration: i. Defining the New Normal, Water Education

HELIX WATER DISTRICT Setting Standards of Excellence in Public Service

AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS

Wednesday, March 2, 2016 - 2 p.m. 7811 University Avenue, La Mesa, CA 91942-0427

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call Board Secretary Sandra L. Janzen at (619) 667-6232 for assistance so the necessary arrangements can be made.

OPEN MEETING

1 . Call to Order Call Meeting to Order and Roll Call

2. Invocation Invocation and Pledge of Allegiance - Vice President Muse

3. Agenda Approval Approval of Agenda (Additions and/or Deletions)

PUBLIC COMMENTS

4. Public Comments Opportunity for Members of the Public to Address the Board on any Item under the Subject Matter Jurisdiction of the District

Public Comment Procedure: This is the time set aside for those wishing to address the board on matters not on the posted agenda which are under the subject matter jurisdiction of the district. No action may be taken by the board except to set the matter presented for the next regular board meeting. State your name, topic and provide the secretary with a request to speak form so you can be properly included in the consideration of the item. Please limit your comments to three minutes so all who wish to speak can be heard. The board is not permitted during this time to enter into a dialogue with the speaker.

Regular Board Meeting Helix Water District Wednesday, March 2, 2016 - 2 p.m. Page2

CONSENT AGENDA

5. Consent Agenda (Acted on as One Item Unless Withdrawn by Request of a Board Member or a Member of the Public)

a) Ratify Checks Operating Account Checks Submitted for Ratification:

i. List Dated February 16, 2016 ii. List Dated February 23, 2016

b) Per Diem Claims Memorandum Dated March 2, 2016, from the Board Secretary Submitting Expense and Per Diem Claims for Approval

c) Minutes The Board Approve the Minutes of the Regular Board Meeting of February 17, 2016 and the Minutes of the Committee of the Board Meeting of February 24, 2016

d) Attendance Consideration The Board Approve the Following Attendance Consideration:

i. Defining the New Normal, Water Education Foundation 33rd Annual Executive Briefing, March 17, 2016 at 8 a.m. DoubleTree by Hilton, Sacramento

ACTION ITEMS

6. Appropriation The Board Appropriate Funds in the Amount of $50,000 from Schedule 64, Item 28 of the Fiscal Year 2015-16 Capital Budget for the Aqueduct 2 Pipeline Condition Assessment Project, Work Order 4 7 46

7. Notice of Completion The Board Adopt Resolution 16-06 Declaring Construction Complete and Authorize Filing a Notice of Completion for Pipeline Project 2579, Royal Road, Melrose Lane, Vista Del Cajon Road, Wonder Lane, Orange Vista Lane, Work Order 2579

8. Employment Agreement Authorize the President of the Board of Directors to Execute the Fourth Amendment to the Employment Agreement between Helix Water District and Carlos V. Lugo

Regular Board Meeting Helix Water District Wednesday, March 2, 2016 - 2 p.m. Page 3

DISCUSSION

9. President's Report

a) Comments from the Public Regarding District Staff

10. Directors' Comments and Reports on Meeting(s) Attended

11. General Manager's Report

a) Review of Future Agenda Items

12. General Counsel's Report

CLOSED SESSION

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Existing litigation pursuant to Government Code §54956.9(d)(1) Number of cases: 1

Williams v. Helix Water District EEOC Claim Charge No. 488-2015-00606 San Diego Superior Court Case No. 37-2013-00073219 (Appeal)

ADJOURNMENT

All public records relating to an agenda item on this agenda are available for public inspection at the time the record is distributed to all, or a majority of all, members of the board. Such records shall be available at the district office located at 7811 University Avenue, La Mesa, California.

Certification of Posting

I certify that on February 26, 2016, I posted a copy of the foregoing agenda near the regular meeting place of the Helix Water District Board of Directors, said time being at least 72 hours in advance of the meeting of the board of directors (Government Code §54954.2).

Executed at La Mesa, California, on February 26, 2016

HELIX WATER DISTRICT REPORT CD002

CHECK REGISTER FOR CHECKS 175777 THROUGH 175830

CHECK VENDOR NO. NO. VENDOR NAME

175777 169 A&B SAW & LAWNMOWER SHOP

175778 175779 175780

175781 175782 175783 175784

175785 175786 175787

175788 175789 175790 175791 175792 175793 175794 175795

175796 175797 175798

175799

02/16/16 16:28:46

INVOICE DESCRIPTION CHAINS,OIL CAP/MAIN ROPE HYPOCHLORITE SOLUTN EROSION REPR/C.H.DA WELDING HOOD MILLER 141 WELDER

AMERIGAS PROPANE LP PROPANE CAGE RENTAL ANALYTICAL TECHNOLOGY, INC. CALIBRATION SERVICE AUDIO ASSOC.OF SAN DIEGO, INC.-FINALPMT/W04529 BAY CITY ELECTRIC WORKS, INC. PREV.MAINT/#E29

PREV.MAINT/#E27 PREV.MAINT/#El9 PREV.MAINT/#E18 PREV.MAINT/OC EMGGE PREV.MAINT/WNDSR HL PREV.MAINT/S.RIM HY PREV.MAINT/DCTNRY H PREV.MAINT/CALAVO PREV.MAINT/HELIX3 P PREV.MAINT/FLUME VL REPR TAILGATE/U#57 FISHING POLES/RESAL FH100515358 TAX 1/1 USE TAX/FH100515358 PRESSURE GAUGES

INC SVC CALL-EXHAUST FA PARTS-QC COOLG TOWE OIL & AIR FILTERS MO.ACCESS FEE 2/16 -DEP RFD-1148 MARLIN ROOF REPRS/OC,WHSE FILTERS REPLC ENG SENSOR/#8 REPR BELTS,LEAK/U#4 SVC/MAINT U#21 SVC/MAINT U#34 FUEL FILTER/U#35 BRAKE CONTROLLER/#4 USB CABLE SHIP-LAB ANALYSIS CREDIT-GASKETS,RING CREDIT-BUTTRFLY VAL GASKETS,RINGS 4"BUTTERFLY VALVE 3/4"PVC S80 UNION PVC PE PIPE S80 PVC ADAPTERS PVC PIPE S40 1 PVC S40 ADAPTERS SNACKS/DRINKS-RESAL

8642 ABCANA INDUSTRIES 11393 AIR PUMP ENTERPRISES INC.

52 AIRGAS USA, LLC

7443 8628 7120 8473

10376 BEDCO TRUCK EQUIPMENT 7163 BIG ROCK SPORTS, LLC 587 BOARD OF EQUALIZATION

11509 11196 1377 304

8254 11539 10493 10721

BOSTROM INSTRUMENT CO CERTIFIED AIR CONDITIONING CHEMS EAR CH COUNTY MOTOR PARTS DIRECTV BRIANNE C DUDDY EBERHARD BENTON ROOFING EL CAJON FORD

10092 ELCOMETER, INC 1319 FED EX 4688 FERGUSON ENTERPRISES INC #1083

11199 FIRST BANKCARD

PAGE 1

CHECK AMOUNT 80.95

20.60 16,800.00 1,163.56

32.40 208.90

15,585.72 3,198.00

1,007.93 324.90 703.00

192.12 773.48

1,701.28 171. 94 14.00

210.88 367.50

1,986.92

26.59 247.44 380.15

1,149.86



02/16/16 16:28:46


175800 175801 175802

175803 175804

175805

175806 175807 175808 175809 175810

6279 FISHER SCIENTIFIC 7020 FSC COATINGS, INC. 450 GRAINGER

6102 HDS WHITE CAP CONST SUPPLY 1655 HELIX WATER DIST PETTY CASH

10104 HUDSON SAFE-T-LITE RENTALS

5946 IDEXX DISTRIBUTION INC. 7153 INDUSTRIAL HEARING & 9022 J&M BAIT DISTRIBUTORS 8181 MCCALL'S METERS SALES & SERVCE 9447 MCLEOD TRUCKING

INVOICE DESCRIPTION SNACKS/DRINKS-RESAL ENGRAVED NAME TAGS FLAME FIRE COLORANT TETHERBALLS DUMPSTER-BOATHSE RE FEE/DAILY DISP SVC UVEX SAFETY GLASSES YELLOW HYDRANT PAIN CORD REELS THERMOSTAT SAFETY SIGNS WOODEN STAKES

-CELL PHONE CASE -SUPPL-BOLTS,ELECTAP -POSTAGE-CERTIF.MAIL -LAPTOP BAG -SUPP/KITCHN-DISHRAC -PARTS-RAIN GUTTERS -SUPPL-RESTRM/BRUSH -WALL CLOCK/OC SHOP -FEE-PHOTOCOPY EASEM -FEE-PHOTOCOPY EASEM -MEAL/TRAING-SDERC(3 -ROUND PETTY CASH MILEAGE/SDERC TRAIN FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAG LABOR REG+OT FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAG LABOR+FLSH ARR FLAGGING LABOR REG FLAGGING LABOR REG FLAG LABOR+FLSH ARR FLAGGING LABOR REG FLAGGING LABOR REG FLAG LABOR+FLSH ARR FLAGGING LABOR REG FLAGGING LABOR REG FLAG LABOR+FLSH ARR FLAGGING LABOR REG TRAFFIC CNTROL SIGN COLILERT, VESSELS AUDIOMETIC DATA BAIT/TACKLE-RESALE 54"METER REPAIR KIT CONCR/ASPHT SEPARAT

PAGE 2

CHECK AMOUNT

18.16 531.49 598.80

56.41 291.00

16,351.29

1,412.04 10.00

156.96 798.89

10,618.73



02/16/16 16:28:46


175811 175812

175813 175814

175815

175816 175817 175818

175819

175820 175821 175822 175823 175824 175825 175826 175827 175828

175829 175830 (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC)

11212 MJE MARKETING SERVICES INC. 9498 MT. LASSEN TROUT FARM INC.

6908 MTDB 4132 PACIFIC PIPELINE SUPPLY

10607 PALMER PAINTING CO

8950 PRO-LINK ENGINEERING INC. 14 PROBUILD

9296 R.J. SAFETY CO INC

4670 SAN DIEGO IPMA-HR

10582 SONSRAY MACHINERY LLC 11410 SOUTHLAND WATER 6493 SPOK INC. 9842 STAPLES ADVANTAGE 9274 STERLING INFOSYSTEMS INC. 7783 TIRE CENTERS, LLC

11540 CARLOS TORRES 8191 US HEALTHWORKS MEDICAL GRP PC 5766 VULCAN MATERIALS COMPANY

539 WESTERN WATER WORKS 11444 WILSON BOHANNAN COMPANY

92 THE SOCO GROUP, INC. 10684 ORANGE LINE OIL COMPANY, INC 2499 WESTAIR GASES & EQUIPMENT INC. 9681 DIESEL POWER INC. 9681 DIESEL POWER INC. 9170 TC WELDING & ENGINEERING INC

10467 GREENBRIER LAWN&TREE EXPERT CO

INVOICE DESCRIPTION CONCR/ASPHT SEPARAT CONCR/ASPHT SEPARAT DUMP TRASH: 1/27/16 DUMP TRASH: 1/27/16 HAUL DG CLAY DUMP FEE-5 LDS HAUL DG CLAY DUMP FEE-5 LDS HAUL DG CLAY DUMP FEE-5 LDS HAUL DG CLAY DUMP FEE-5 LDS HAUL DG, 3/4"ROCK CLAY DUMP FEE-5 LDS HAUL DG, AC/CONCRET AC/CONCRT DUMP-2 LD LJ WEBSITE SVCS/JAN TROUT-LJ 1/19/16 TROUT-LJ 2/2/16 RAIL SAFETY TRAININ FIRE HYD EXTENSIONS TEE BULLHEAD FIRE HYDRANT PAINTG MAINT.PAINTING/OC BACKFLOW TEST DOUGLAS FIR LUMBER TYCHEM COVERALLS TYCHEM COVERALLS HAZWOPER GLOVES TRAING 2/18/16 (2) TRAINING 2/18/16 (1 REPR LINES/FITTG-E3 CHLORINE ANALYZER MO.PAGER SVC-FEB16 PENS,HI-LITERS,TAPE BKGROUND CHKS (2) REPR TIRE/U#85

-REISS RFND W01882.5 PRE-EMP TEST (1) DELIVERY CHG OFFSET COLD MIX GASKETS,REDUCERS BRASS PADLOCKS PROPANE BULK 15W-40 OIL C02 REFILLS 2/10/16 REPR AIR LEAK/U#58 REPR WIRING/U#43 REPR ALUM.DIFFUSER LANDSCAPE MAINT 1/1

PAGE 3

CHECK AMOUNT

1,620.00 17,430.00

200.00 5,148.15

14,938.89

60.00 214.19

1,572.77

105.00

235.60 7,148.40

75.12 101. 40 224.76 45.19

139.19 96.00

1,834.49

147.23 3,620.00

90.28 1,090.86

159.87 441.37

1,043.06 600.00

6,330.00

HELIX WATER DISTRICT

CHECK NO.

(ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC)

VENDOR NO.

10467 10606 1811 2918 4528 4528 4528 6752

10559 444

5927 11208 11208 2499 165 165

5212 92

316 316 316 316 316

10715 8014 9497

10464 9395 6189 7963

REPORT CD002


02/16/16 16:28:46

VENDOR NAME GREENBRIER LAWN&TREE EXPERT CO JENAL ENGINEERING CORPORATION ACWA/JPIA WESTERN HOSE & GASKET CALOLYMPIC GLOVE&SAFETY CO CALOLYMPIC GLOVE&SAFETY CO CALOLYMPIC GLOVE&SAFETY CO AGRICULTURAL PEST CONTROL SUPREME OIL COMPANY MCMASTER-CARR SUPPLY CO MISSION JANITORIAL & WORKFORCE STRATEGIES INC. WORKFORCE STRATEGIES INC. WESTAIR GASES & EQUIPMENT INC. VWR INTERNATIONAL, INC. VWR INTERNATIONAL, INC. CARROLL BUSINESS SUPPLY, INC. THE SOCO GROUP, INC. HD SUPPLY WATERWORKS, LTD. HD SUPPLY WATERWORKS, LTD. HD SUPPLY WATERWORKS, LTD. HD SUPPLY WATERWORKS, LTD. HD SUPPLY WATERWORKS, LTD. DEARBORN NATIONAL LIFE MICHAEL L MAYNARD CHRISM BEAUCHAMP MICHAEL R RUSSELL SUSEN DOUBRAVA EARL VOOGD S.C. VALLEY ENGINEERING INC.

INVOICE DESCRIPTION TREE REMV-CALAVO TN REPR BATTRY DRAIN/1

-BC/DELTA/VSP 3/2016 AIR COUPLERS,PLUGS

INC STL TOE RUBBER BOOT INC EARPLUGS INC CALIBRATION GAS

PEST CNTRL-ADM 2/16 BULK FUEL/DIESEL-QC WALL MOUNT FAUCET RESTRM SUPPL,CLEANE TP TEMP-WK END 2/6 CSR TEMPS-WK END 2/ BREATHING AIR/JAN16 GREEN BILE BROTH BACTO EC MEDIUM CALCULATOR,HOLEPUNC FUEL PURCH 2/1-2/7 3/4"BRASS CPLNG K-SOFT COPPER TUBIN FORD METER ADAPTERS TEES,FLANGES,ADAPTR BRASS PLUGS MIP2

-GRP F018836 LIFE/LT REIMB-D5 CER RENEWA REIMB-T5 CERTIFICAT REIMB-D2 CERT REIMB-PEERS GIFTCRD REIMB-AIRPUMP NEEDL

-PROGPMT#3/W04443

GRAND TOTAL

PAGE 4

CHECK AMOUNT 598.00 255.82

246,686.71 66.40 60.74

528.09 176.37 55.00

10,925.66 146.25 413.12 672.00

1,948.80 45.48 62.92

165.35 147.87 206.19 67.50

4,082.40 1,009.81

493.89 129.60

8,108.87 105.00 105.00 80.00 50.00 10.84

229,278.35

648,585.74


CHECK NO.

175831 175832 175833 175834 175835 175836 175837

175838 175839 175840

175841 175842 175843 175844

175845 175846 175847 175848

175849 175850 175851 175852 175853 175854 175855

175856 175857

VENDOR NO. 169 298

6708 7204 553

3834 10139

REPORT CD002


02/23/16 16:38:20

VENDOR NAME A&B SAW & LAWNMOWER SHOP ACRO INSTRUMENT CO ALSCO AQUA SOLUTIONS, INC. ARRIETA CONSTRUCTION INC ASBURY ENVIRONMENTAL SERVICES AT&T

8751 AT&T MOBILITY 4863 BAVCO 8473 BAY CITY ELECTRIC WORKS, INC.

10211 BOOT BARN INC 5618 BOWEN ENTERPRISES

88 CALIFORNIA ELECTRIC SUPPLY 7493 CHRISTIAN WHEELER ENGINEERING

219 CITY OF LA MESA 11542 CONSTRUCTION ENGINEERING 6940 COUNCIL OF WATER UTILITIES 7303 COX COMMUNICATIONS

INVOICE DESCRIPTION GATOR LINE, OIL MAT CALIBRATE GAUGE LINEN/MAT SVC 2/11 TOC PURIFICATN KIT

-PROGPMT#l/W04407 WASTE OIL DISPOSAL

-BAN# 9391035627/FEB -ACCT# C602222992777 -#990399018 JAN-FEBl BKFLOW REBUILD KITS PREV.MAINT/54/20 VL PREV.MAINT/AO BACKU PREV.MAINT/L.COCHES PREV.MAINT/T.HILL2 PREV.MAINT/TP ONAN SAFETY SHOES-2 EMPL CROSS CONNECT ENVEL CONNECTORS, SWITCHE TESTING SVCS/JAN16 TESTING SVCS/JAN16 TESTING SVCS/JAN16 TESTING SVCS/JAN16 TESTING SVCS/JAN16 TESTING SVCS/JAN16 TESTING SVCS/JAN16 TESTING SVCS/JAN16 TESTING SVCS/JAN16 TESTING SVCS/JAN16 TESTING SVCS/JAN16 ENC PRMTS OCT-DEC15 CUSTOMIZE SHORG DAT CWU MTG 2/16/16 (8)

-MONTHLY INTERNET-LJ PHONE/INTERNET-FEBl CSDA MTG 2/18 (5) GIS SOFTWARE UPDATE VEH VINYL NUMBERS LJ WASTE REMVL-3/16 SMOG TEST U#22 BRUSH REMOVAL CREWS TEMP FENCE/EL MONTE TEMP FENCE/EL MONTE TEMP FENCE/EL MONTE RECEIVER FEE OC/MAR DOOR HANDLE/U#79 FAN BELT,RESERVR/#2 VEHICLE WASHING (13 SVC/REPAIRS U#08 SVC/MAINT U#42 SVC/INSPECT U#55

8680 CSDA - SAN DIEGO CHAPTER 10850 CSDS, INC. 7078 CUSTEAU SIGNS

10852 DAILY DISPOSAL SERVICES, INC. 11150 DEKRA SMOG ONLY 11011 DEPT OF FORESTRY & FIRE PROT 9080 DIAMOND ENVIRONMENTAL SERVICES

8254 DIRECTV 10721 EL CAJON FORD

PAGE 1

CHECK AMOUNT 187.81 70.00

316.84 754.21

15,760.13 95.00

1,825.26

38.60 312.88

1,718.77

280.00 117.32 526.76

9,148.50

2,806.00 1,800.00

200.00 6,179.57

150.00 1,471.00

237.54 726.00 59.95

228.48 307.80

21.00 1,514.00



02/23/16 16:38:20


175858 8598 EMCOR SERVICE 175859 7993 FIRST BANKCARD

175860 11285 FIRST BANKCARD

175861 175862 175863 175864 175865 175866

7227 GE CAPITAL 11547 SALMAN A GEORGEE

450 GRAINGER 2669 HAWTHORNE LIFT SYSTEMS 6102 HDS WHITE CAP CONST SUPPLY 1655 HELIX WATER DIST PETTY CASH

175867 10104 HUDSON SAFE-T-LITE RENTALS

INVOICE DESCRIPTION SVC/INSPECT U#81 SVC/INSPECT U#17 SVC/INSPECT U#48 VEHICLE WASHING (25 ADJ PARKG BRAKE/U#l QRTLY BIT/#E85,E17 REPR HP#5 DRAIN PAN RFND/CRWUA CONF-MUS RESRV/SDECCC-MUSE WCG BRD SEC FORM700 WALL CLOCKS/CUST SV REGIS/ACWA SPRG CON REGISTR/ACWA-HEDBER CONF/ACWA-HEDBERG RATCHET TIE DOWNS/3 RECOVER SEAT/U#57 BATTRY JUMP ST PACK BEVERAGE HOLDER/U#l AIR COMPRESSR FILTR MEAL/VEH EQUIP TRAN COPIER MX5141N/MAR1

-REFND ACCT OVERPYMT OUTLET STRIPS,CORDS REPR CYLIND,AXLE/E2 8"X25'STRAW WATTLE

-MEAL MONEY-2 EMPLOY -SHIP-OCOMETER RECER -PART-CARRIAGE BOLT -METAL SHEET/GV KEYS -SUPPL-SCREWS,WASHER -NACE MTG 2/11/16 -SUPPL-KEYS MADE/U#4 -FOOD-ADM SVC MTG2/1 -PHOTO PROCSS/SVC AW -SUPPL/3RD GR PRESNT -ROUND PETTY CASH DMV CLASS ALIC FEE FLAGGING LABOR REG FLAGGING LABOR REG FLAG REG,OT+ARRW BR FLAG LABOR+FLSH ARR FLAGGING LABOR REG FLAGGING LABOR REG FLAG LABOR+FLSH ARR FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG

PAGE 2

CHECK AMOUNT

1,383.00 4,067.80

1,988.13

302.74 66.71 99.19

1,586.01 520.55 249.00

11,291.88


CHECK VENDOR NO. NO.

175868 175869 175870 175871 175872 175873 175874 175875 175876 175877

175878 175879 175880 175881 175882

175883 175884

175885 175886

10155 10141 11446 11550 9022 8666

11545 11546 10017 11543

11548 7446

11127 9498 8546

REPORT CD002 02/23/16 16:38:20


VENDOR NAME INVOICE DESCRIPTION FLAG LABOR+ARROW BR FLAG LABOR REG+OT FLAGGING LABOR REG STMT PROCESSING 1/1 POSTAGE-STMTS 1/16 LIMITORQUE HBC-3

-REFND ACCT OVERPYMT BAIT/TACKLE-RESALE REPAIR LATCH POST

-DEPOSIT BAL REFUND -REFND ACCT OVERPYMT BUSN MTG-BOARD 2/10 FORD F450 TRUCK/U#2 FORD F450 TRUCK/U#3

-REFND ACCT OVERPYMT PLASTIC DRAWERS,BIN FORD F550 TRUCK/U#4

INC. TROUT-LJ 2/9/16 SOLUTION-049684/CHSE5 W/0 AV

-330642/9810 LEMON A -434508/1151 1/2 PIN -499301/560 RIMROCK -556024/9601 IVY ST -583540/7811 UNIVRST -631712/2050 GRNFLD- -635041/4980 MT.HELI -653821/3820 COS.ELL -758630/9121 SPICES -868211/9550 LJ PK"A -887254/3706 CORDOBA -888210/4165 W.ARIET -094881/1320 OLD CHS -151855/9550 LJ PK"C -197423/9530 MILDN S -239957/1750 V.DEL V -287447/1966 E MAIN -779381/9738 LJ PK R -807799/9160 PINKARD -900891/9550 LJ PK"B -934452/13002 HWY 8 -942760/8799 ELDON S -975779/14027 EL MNT ELEVATOR SVC-MAR16 ABS PLASTIC ABS PLASTIC CABLE TIES LIQUID NAILS AIRHOSE,HEX SCREWS HYDROSD C.HARRTT DA SAFETY SHOES-TEISHE

INFOSEND, INC INFOSEND, INC. INTEGRATED PROCESS TECHNOLOG TANIA IRIARTE J&M BAIT DISTRIBUTORS JIM WATERS CUSTOM FENCE KRISTINE JOLLY KB HOME COASTAL INC. LA MESA CHAMBER OF COMMERCE MARK THOMAS FORD INC.

RON T MAZZOLA MEDIA MANAGEMENT SYSTEMS MIRAMAR TRUCK CENTER MT. LASSEN TROUT FARM NOBLE AMERICAS ENERGY

6952 OTIS ELEVATOR CO 8301 PAYTON TRUE VALUE HARDWARE

11522 QUALITY HYRDOSEEDING 10255 RED WING SHOE STORE

PAGE 3

CHECK AMOUNT

3,899.91 11,132.43 12,490.68

60.52 376.44 120.00 171.58 43.55 30.00

81,791.04

2,108.20 1,226.31

37,812.99 7,744.00

69,278.61

862.06 100.35

5,997.96 280.00



02/23/16 16:38:20


175887 26 SAN DIEGO GAS & ELECTRIC

175888 4686 SHARP ELECTRONICS CORP

175889 175890 175891 175892 175893

175894 175895

175896 175897 175898 175899 175900

10582 SONSRAY MACHINERY LLC 11549 NADINE E STENSRUD 6110 THE CENTRE FOR ORGANIZATIONAL

11197 UNIVERSAL PIPELINE INC. 5211 VERIZON WIRELESS

10358 VIKING BATTERY 5766 VULCAN MATERIALS COMPANY

11392 WEST COAST SAND & GRAVEL 241100 GROSSMONT HEALTHCARE DISTRICT

O FRANCHISE TAX BOARD O STATE DISBURSEMENT UNIT O EL CAJON FEDERAL CREDIT UNION

INVOICE DESCRIPTION SAFETY SHOES-HORAN

-01315/2927 BANCROFT -90253/AVOCADO-NW CO -90907/4402 AD ASTRA -90909/4402 AD ASTRA -97403/4841 NEBO DR -01929/NINA& S.MIGUE -04003/8005 PALM ST -28304/MT.HLX E/0 1. -28305/4899 MT.HELIX -30642/9810 LEMON AV -30774/VALENCIA S/0. -34508/1151 1/2 PINE -35041/4980 MT HELIX -38190/NE COR WASH&V -40636/1098 W RENETT -47452/9661EL GRANIT -47455/9661EL GRANIT -49603/3501 MAIN ST -49684/110 CAJON VIE -53821/3820CSTA BELL -55257/7811UNIV AV H -56024/9601 IVY ST -58630/9121 SPICE ST -68508/1298 1/2LXNGT -87254/3706 S CORDOB -88210/4165 W ARRIET ANNL MAINT:ID#5140N ANNL MAINT:ID#5001N REPR LIFT GATE/U#37

-REFND ACCT OVERPYMT COACHG-BOARD/2,GM

-PROGPMT#5/W04239 -WIRELESS SVC/OCT-NO -WIRELESS/JETPACK-NO -WIRELESS EQUIPMT-NO -WIRELESS SVC/NOV-DE -WIRELESS/JETPACK-DE -WIRELESS EQUIPMT-DE -WIRELESS SVC/DEC-JA -WIRELESS/JETPACK-JA -WIRELESS EQUIPMT-JA 6-VOLT BATTERIES (6 DELIVERY CHG OFFSET COLD MIX EROSION REPAIR MIX

-REFUND W.0.2411 -PR DEDUCTION -GARNISHMENT -EL CAJON CR UN

PAGE 4

CHECK AMOUNT

13,027.31

4,831.68

716.60 104.55 897.35

28,493.70 9,641.97

631. 80 1,834.49

9,341.74 16,760.16

57.00 69.12

5,383.70


CHECK NO.

175901 175902 175903 (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC)

VENDOR NO.

0 0 0

8008 9560 EA ICMA ICMM occc OFFC TPCC 10980 10980 5605 7634

10980 7659 6659 3235 2250

11208 11208 8206 5212

92 8559

10505 7403 7602 7963

REPORT CD002


02/23/16 16:38:20

VENDOR NAME INVOICE DESCRIPTION CA PUBLIC EMPL RETIREMENT SYS -PERS EMPL 8% CA PUBLIC EMPL RETIREMENT SYS -PERS CA PUBLIC EMPL RETIREMENT SYS -PERS NEW 6.5% (STATE TAX AUTOMATIC E.F.T.) (FEDERAL TAX AUTOMATIC E.F.T.) EMPLOYEE ASSOCIATION F ICMA-RC 457-305588 ICMA-RC 401-108900 OPER CTR CONTR CLUB OFFICE CONTRIB FUND TREATMENT PLANT CONTRI KLE SERVICES INC KLE SERVICES INC BOOT WORLD WATER CONSRVTN GRDN AUTHORITY KLE SERVICES INC AETNA HEALTH AND HUMAN HILL BROTHERS CHEMICAL CO IRON MOUNTAIN-OFFSITE DATA AMERICAN RIGGING & SUPPLY CO WORKFORCE STRATEGIES INC. WORKFORCE STRATEGIES INC. CORELOGIC SOLUTIONS LLC. CARROLL BUSINESS SUPPLY, INC. THE SOCO GROUP, INC. QUEXION THE MAIL STORE SANDY GUTKOWSKI HELIX WATER DIST PAYROLL FUND S.C. VALLEY ENGINEERING INC.

EMP ASSOCIATION ICMA-RC DEF COMP ICMA-RC MATCHING SHOP CONTRIB OFFICE CONTRIB TP CONTRIB FUND JANITORIAL-QC: 1/16 JANITORIAL-AO: 1/16 SAFETY SHOES-GILROY OPER.COST QTR4'15-1 JANITORIAL-TP: 1/16 EAP BILLING 3/16 AQUA AMMONIA 2/11/1 TAPE STOR/TRANS 1/1 ANCHOR SHACKLE W/PI TP TEMP-WK END 2/13 CSR TEMPS-WK END2/1 REALQST GEOGRPH/JAN COPY PAPER,CALENDAR FUEL PURCH 2/8-2/14 SDWAS.COM HOST 3/16 CERTIFD MAIL JAN/FE SAFETY RECOGN AWARD

-TRANSFER TO P/R -RETENTNPMT/W02578

GRAND TOTAL

PAGE 5

CHECK AMOUNT

32,014.96 2,146.88 3,112.85

15,595.57 121,787.13

416.00 23,144.01 5,295.25

461. 17 218.53 182.83

2,450.00 2,750.00

131. 80 24,405.50 1,600.00

397.50 5,764.33

247.65 335.27 716.80

1,792.00 577.50 383.57 276.61 75.00

811.30 50.00

304,847.80 88,213.77

1,035,927.81

TO:

FROM:

INITIATED BY:

DATE:

SUBJECT:

HELIX WATER DISTRICT Setting standards of excellence in public service

BOARD REPORT

Board of Directors

Carlos V. Lugo, General Manag~

Lisa L. Stoia, Director of Administrative Servicd Sandra L. Janzen, Board SecretaryeQ-,. Donna M. Bonnin, Administrative Assistant c{)y

March 2, 2016

Expense and Per Diem Claims Submitted for Approval

Strategic Focus Area:

Fiscal Integrity and Sustainability

a) $ 15.00 b) 24.72

c) 225.00 d) 254.16 e) 259.56 f) 248.76 g) 252.22 h) 25.00

i) j) k) I)

243.50 242.96 250.52 30.00

La Mesa Chamber of Commerce Breakfast with Supervisor Jacob, 2-10-16, San Diego:

DeAna R. Verbeke, expense - John B. Linden, expense

Council of Water Utilities Breakfast, 2-16-16, Poway: DeAna R. Verbeke, expense and per diem Charles W. Muse, expense and per diem Kathleen Hedberg, expense and per diem

- John B. Linden, expense and per diem - Joel A Scalzittr, expense and per diem

Carlos Lugo, expense

CSDA San Diego Chapter Quarterly Meeting, 2-18-16, San Diego:

DeAna R. Verbeke, expense and per diem Charles W. Muse, expense and per diem

- John B. Linden, expense and per diem - Joel A Scalzitti, expense

s \sandyJ\expense claim forms\2016\030216 docx

HELIX WATER DISTRICT Expense Claim

This expense report meets the requtrernents of Distnct Policy 9 1-14 and Ccvem-nent Code §5323? 2

CLAIM OF DE ANA R VERBEKE FROM February 10, 2016 to _,..,___,-----

(date) (date) EVENT LA MESA CHAMBER OF COMMERCE BREAKFAST WITH SUPERVISOR JACOB

LOCATION MARIE CALLENDER'S, SAN DIEGO, 7 30 AM

PER DIEM & MILEAGE PER DIEM NIA DAYS@ MILEAGE MJLES @ TOTAL PER DIEM + MILEAGE

$200 00= ---"$..::..0-=-0-=--0 __ $0 54= __ ..:,;$..::..0-=-0.::...0 __

$ --"$--"-0--"-00=--------<1)

EXPENSE PAID BY CLAIMANT·

SUN MON TUE WED THU FRI SAT TOTAL I 2!10

Breakfast $000

Lunch $000

Dinner $000 !

Lodoing $000

Airfare $000

Ground Trans $000

Parking $000

Bellman TIDS $000

$ ..:,c$0::_0::.:0:__ __ (2) $ $0 00 (h-2)

LESS Cash Advances Prepaid Spouse Expenses T ransportanon Meals Miscellaneous

TOTAL TO BE PAID CLAIMANT (1+2-3)

$0 00 < ------"$:..::C...:0:..::0'-----> (3)

PO# _ $ ~$~0~0~0:__. _

CLAIMANT EXPENSE:

Registration T ra nsportanon Lodging Meals

PREPAID $15 00

or CHARGED ON HWD CREDIT CARD Parkmg Transportation Lodgmg Credit Card PO# Meals

Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT $ ~$.;..:15;_;0:..::0 (4)

SUMMARY: Per Diem and Mileage Claimed (Gross) Expense Paid by Claimant Claimant Expense Prepaid/Charged

TOTAL COST OF CLAIM

(1 ) __ .."-.$0~0~0~_ (2) $0_0_0 __ (4) __ $'"""'1-'-S-'-00'---

$ $~1~5_0~0c__ _

The undersigned makes the foregoing claim against the Helix Water o,stnct states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said Drstnct and m pursuance of the duties of claimant, and that said claim 1s presented rn good faith and has not heretofore been paid r

Approved for payment by Board action this )£.( /.J J[,;L, / /Ml k _;t/ f! /; ~? ____ day of , 2016 Claimant (signature) (date)

Secretary, Helix Water Di.st ct.\-',,,. Received for agenda 'z: V .__)

Dept Head or General Manager (signature)

(Initial) CJ)Jl, (date) 7.-/ J.'Jj}tJ $ ~ $ _.....,, _

$~~~-""a;'-"'-'-~-~~

(date)

(ATTACH RECEIPTS TO CLAIM) LA Effective 01/01/16

ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT /DATE


This expense report meets the requirements of Drstnct Policy 9 1 14 and Government Code §53232 2

CLAIM OF JOHN B LINDEN FROM February 10, 2016 to ~~~~~~~~~~~~

(date} (date) EVENT LA MESA CHAMBER OF COMMERCE BREAKFAST WITH SUPERVISOR JACOB

LOCATION MARIE CALLENDER'S, SAN DIEGO, 7 30 AM

PER DIEM & MILEAGE PER DIEM O DAYS@ $200 00= $_0_0_0 __ MILEAGE 18 MILES@ $0 54= __ $~9_7_2 __ TOTAL PER DIEM+ MILEAGE $ _;$:...;.9_7=2 (1)

Breakfast $000_

$000

$000

$000

$0 00

$000

$000

$000

$ $

<

Lunch

Dinner

Lod m

Airfare

Ground Trans

Parking

LESS Cash Advances Prepaid Spouse Expenses Transportation Meals Miscellaneous


Bellman Tips

$000

$0 00 _ {2) $9 72 (1+2)

$0 00 > (3)

PO# ~~F< -$-l=Y!:~ CLAIMANT EXPENSE:

Registration Transportation Lodging Meals

PREPAID $15 00

or CHARGED ON HWO CREDIT CARD Parking T ransportanon Lodging Credit Card PO# Meals

Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT

SUMMARY:

$ -'-$_15_0_0 (4)

Per Diem and Mileage Claimed (Gross) Expense Paid by Claimant Claimant Expense Prepaid/Charged

TOTAL COST OF CLAIM

(1) $9 72 (2) __ $..:..,.0_0_0 __ (4) _~$_1_5 _00 __

$ ~$2_4_7_2 _

The undersigned makes the foregomg claim against the Helix Water Orstnct states that the money claimed was actually expended and/or the mileage stated was actually traveled on behan of said D1stnct and in pursuance of the duties of claimant and that said claim is presented 1n good faith and h{)S not her;tofore beep- paid

<.,, r: • J - ~ < L--t:.<:, /l~ c_:;,<,;~--1~'l_J __ .,.,~l l~/~-

Claimant ~signature) (date)

~/

Approved for payment by Board action this ____ day of 2016

Secretary, Hehx Wate~n~ j/ I~ Received for agenda f (J/

I

(ATIACH RECEIPTS TO CLAIM) LA Effective 01/01/16

Dept Head or General Manager (signature) (date)


(Initial) ~ (date) ~J.fu_ $~------------ $ -+------ $-~~-~--'-----~--~


This expense report meets the requirements of Distnct Policy 9 1 14 and Government Code §53232 2

CLAIM OF DE ANA R VERBEKE FROM February 16, 2016

(date) EVENT COUNCIL OF WATER UTILITIES BREAKFAST

LOCATION STONERIDGE COUNTRY CLUB, POWAY, 715 AM

to -,:-:----.,------ (date)

PER DIEM & MILEAGE PERDIEM 1 DAYS@ $20000= __ $~2_00_00 __ MILEAGE MILES@ $0 54= $_0_0_0 __ TOT AL PER DIEM + MILEAGE $ __ ~$_20_0_0_0 (1)

EXPENSE PAID BY CLAIMANT:

SUN MON TUE WED THU FRI SAT ';TOTAL ~ 2116 '

Breakfast $0 00

lunch $0 00

Dinner $0 00

Lodema $0 00

Airfare $000

Ground Trans $000

Parking $000

Bellman Tips $000



$ $000 (2) $ $200 00 (1+2)

$000 < $0 00 > (3)

f¥ PO# $ $200 00

CHARGED ON HWD CREDIT CARD CLAIMANT EXPENSE:

PREPAID or Reg1srratmn Parkmg Transportation Transportation Lodging Lodging Meals $25 00 Meals Miscellaneous Miscellaneous

TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT

Credit Card PO#

$ $25 00 (4)


TOTAL COST OF CLAIM

(1) __ $_20_0_0_0 __ (2) $_0 __ 0_0 __ {4) __ $~2_5_00 __

$ ~$2_2_5~0_0 _

The undersigned makes the foregoing claim agamst the Hehx Water Distnct, states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said D1stnct and in pursuance of the duties of cla1mant, and that said claim is presented m good faith and has not heretofore been paid

/,; /} / 1 .A/ r /1, A.__ t l(t,( /q Approved for payment by Board acllon this ____ day of , 2016 Claimant (signature) (date)




(lrnhal) CfJJL (date) iJJq j lb $-------~----- $ ...,_ _

$--~--~..-<-------


This expense report meets the requirements of District Policy 9 1-14 and Government Code §53232 2

CLAIM OF CHARLES W MUSE FROM February 16, 2016



to _ (date)

PER DIEM & MILEAGE PER DIEM 1 DAYS@ $200 00=_---'$'""2:.::.0.=..0...::.0.=..0 __ MILEAGE 54 MILES@ $0 54= __ -'--$2_9_1_6 __ TOTAL PER DIEM+ MILEAGE $ __ __,$,::22=.:9:.._1:..=6 (1)


SUN MON TUE WED THU FRI SAT ;TOTAL 2116

Breakfast $000

Lunch $000

Dinner $0 00

Lodwng $000

Airfare $0 00

Ground Trans $000

Parking $0 00

Bellman Tips $0 00

$ .:,:.$0::...;0::.::0'--- __ (2) $ $229 16 (1+2)


TOTAL TO BE PAID CLAIMANT (1+2·3)

$0 00 < --"..$0::...::.00::.__ > (3)

PO#_ ~~f< $-+---$=2=2~9~16=--------=~

CLAIMANT EXPENSE: PREPAID or CHARGED ON HWD CREDIT CARD

$25 00

Parking T ransportanon Lodging Meals


Credit Card PO#

Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAIDICHARGED BY DISTRICT $ _:,:$.=.25::_0:::..:0:___ __ (4)


TOTAL COST OF CLAIM

(1) _.__:;.$=22-'-"9--'1..0..6 __ (2) __ =$0::..;0=--:0'--- (4) __ $-'---2-'--'-5-'--0_0 --

$ =$2=5~4~16=---

The undersigned makes the foregoing claim against the Helrx Water Disfnct states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said Distnct and m pursuance of the duties of claimant and that said claim ts presented In good farth and has not heretofore been paid

Approved for payment by Board action this ___ day of , 2016 Claimant (signature) (date)

Secretary, Helix Water D1s71p / & pfe Received for agenda v' C {

~I



ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT IDATE

(Initial) C:Jile, (date) 1-,h 1flk $ _

~=======d:========


This expense report meets the requirements of Distnct Policy 9 1-14 and Government Code §53232 2

CLAIM OF KATHLEEN HEDBERG FROM February 16, 2016



to _ {date)

PER DIEM & MILEAGE PER DIEM 1 DAYS@ $200 00= __ $~2_00_00 __ MILEAGE 64 MILES@ $0 54= __ ~$_3_4_5_6 __ TOTAL PER DIEM+ MILEAGE $ $-'-2_3_4 _56 (1)

EXPENSE PAID BY CLAIMANT: ~ F ~

SUN oMON TUE WED- THU FRI ~,SAT F r

~ ~ - ~'"TOTAL ~ 2/16 r-

Breakfast $0 00

Lunch $0 00

Dinner $0 00

Lodging $0 00

Airfare $0 00

Ground Trans $0 00

Parking $0 00

Bellman Tips $0 00



$ $0 00 (2) $ $234 56 (1+2)

$0 00 < $0 00 > (3)

PO# /--

~ $ ' $234 56 I


Reg1strat1on Transportation Lodging Meals $25 00

Parking Transportation Lodging Meals

Credit Card PO#

Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT $ __ --'$=2:.:c.5...:c..00=--_-(4)


TOTAL COST OF CLAIM

(1) _ ______c_$_23_4_5_6 __ (2) __ ~$0_0_0 __ (4) __ $c...2_5---'---00 __

$ $~2=5~9~56:c__ __

The undersigned makes the foregoing claim against the Helix Water Distnct, states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said District and m pursuance of the duties of claimant, and that said claim 1s presented m oood faith and has not h@r@tofor@ b@@n nald

~-4~~.c1~_ Approved for payment by Board action this ____ day of , 2016

2/18/2016 Claimant (signature) (date)

Secretary, Helix Water p1si~ /JC ~ ,A/ Received for agenda C, '1,,,-- {) J/ I

l r (ATIACH RECEIPTS TO CLAIM) LA Effective 01/01/16

Dept Head or General Manager (signature) {date)


(lrutral) tllJL. (date) 2-iJ~~k $ _

$-----~-----~ $ __::::::__ _



CLAIM OF JOHN B LINDEN FROM February 16, 2016


LOCATION STONERIDGECOUNTRYCLUB, POWAY, 715AM

PER DIEM & MILEAGE PER DIEM _1 __ DAYS@ $200 00= __ $:;.:;2;.:.0.;;;..0..:.00.:;___ MILEAGE 44 MILES@ $0 54= ---'-$2_3_7""'"6 __ TOTAL PER DIEM+ MILEAGE

to. _ (date)

$ :,:,::$2:.::2::::.3.;..76;:__ __ (1)

Breakfast

Lunch

Dinner

Lod in

$000

so 00 $000

$000

$0 00

$000

$0 00

$0 00

$ $000 (2) $ $223 76 (1+2)

$000 < $000 > (3)

Airfare

Ground Trans

Parl<rng

LESS Cash Advances Prepaid Spouse Expenses T ransportation Meals Miscellaneous


Benman Tips

PO# ~---<f~ ---$~

CLAIMANT EXPENSE:


PREPAJD

$25 00

or CHARGED ON HWO CREDIT CARD Parking Transportation Lodging Meals

Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT $ . __ _;$:.::2::::.5..::0.::..0 (4)


TOTAL COST OF CLAIM

(1) $223 76 (2) __ .::;.;$0::...;0::.::0c..__ (4) $25 00

Credit Card PO#

.:>. $ _,-;=----'$:;.;;2:...:4.;;:.8...:.7-=.6 _ The undersigned makes the foregoing claim againsl the Helix Water Distnct states that the money cla11Jed was ac}ually expe_!lqed and/or Jti7"111leage stated was actually traveled on behalf of sa•d o,stnct and in pursuance of Iha duties of claimant and that sa,d claim rs presented in goop faith and bas not.-11erQfofore ~paid ,,-,

\

11 /;>-~7 J/ .-, 't / , Approved for payment by Board action this "'-./ ' - Vl ~Y----- c,,L, -,.Q~ I UJ ____ day of , 2016 Clarrna (signature) (oate)

(ATIACH RECEIPTS TO CLAIM) LA Effective 01/01/16


(Initial) C1Ul (date) 1J 1c1} 10 I $ _

$---~~-- $ _




CLAIM OF JOEL A SCALZITTI FROM February 16, 2016



(date)

PER DIEM & MILEAGE PER DIEM 1 DAYS@ $200 00= __ $~2_00_00 __ MILEAGE 50 4 MILES@ $0 54= __ ~$2_7_2_2 __ TOTAL PER DIEM+ MILEAGE $ $~2_2_7_22 (1)

EXPENSE PAID BY CLAIMANT: - ~ ~ - ~SUN ,~MON TUE WED THU FRI SAT " , e,

> ' T~:n:AL_~r,,, 2/16 ~ z:

Breakfast $0 00

Lunch $0 00

Dinner $0 00

Lodging $0 00

Airfare $0 00

Ground Trans $0 00

Parking $0 00

Bellman Tips $0 00

$ ~$_0_0_0 (2) $ $227 22 (1+2)

LESS· Cash Advances Prepaid Spouse Expenses Transportation Meals Miscellaneous


$0 00 < -------'--$0'--00-'---- > (3)

PO# ---- $ $227 22


Regrstratron Transportation Lodging Meals $25 00


Credit Card PO#

Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT $ $'--2_5_00 (4)

SUMMARY: Per Orem and Mileage Claimed (Gross) Expense Pard by Claimant Claimant Expense Prepaid/Charged

TOTAL COST OF CLAIM

(1 )_~$_22_7_2_2 __ (2) __ ---'---$0'-0-'--'0 __ (4) __ $'--2_5_00 __

$252 22

The undersigned makes the foregoing claim against the Helix Water Distnct, states that the money claimed was actually expended a or th mileage stated was actually traveled on behalf of said District and tn pursuance of the duties of claimant, and that said claim ts presented m good faith and PJ's n ( heretofo bee a d

Approved for payment by Board action this -- -· ~/ ,, ~::::.:- .... ~':;:::::> ]_" / 7 ' 2 0 / Jc ____ day of , 2016 (Cfa1mant (signature) (date)

Secretary, Helix Water Distr Rece ived for ag end a__,,~,-..-i'---'-4-'-'--l,,l-L.::

Dept Head or General Manager (signature) 'J

(date)



(lrutral) U11L (date) ip1111-J $ ~

$-------,-.-----~ $---+8---

/ e- HELIX WATER DISTRICT Activity Expense Report

This expense report meets the requirements of District Policy 9 1-14 and Government Code §53232.2

Name: Carlos Lugo

Activity Name I Event Name: Council of Water Utilities

Date of Activity: February 16, 2016 City: Poway

A. What was the total cost of the activity/event (registration, meals, parking, etc.)? Please itemize costs below:

Breakfast Fee $25.00

TOTAL: $ 25.00

B. Did you spend your own money, which was, or will be reimbu m parking, etc.)? If "yes", how were you, or how will you be reimbursed?

Yes D No D D Petty Cash D Operating Check

Date Received:

P.O. Number:

Date: -------

Date: &~J-b (Please return this form to Secretarial)

0 Form 404 (Fill-In Version Created 9/12/03/la) Revised 04/10/08

HEUX WATER DISTRICT Expense Claim

This exper se report rreets tne reoutrernents or Drstrct Pohcy 9 1 14 a=d Govemmert Code §53232 2

CLAIM OF DE ANA R VERBEKE FROM February 18, 2016

(date) EVENT CSDA - SAN DIEGO CHAPTER QUARTERLY MEETING

LOCATION THE BUTCHER SHOP STEAKHOUSE, SAN DIEGO, 6 PM

PER DIEM & MILEAGE PER DIEM 1 DAYS @ $200 00= __ $,_2_0-'--0-'-00"------ MlLEAGE 25 MILES@ $0 54" __ ..,_$1-'3:.....5c...:0 __ TOTAL PER DIEM+ MILEAGE $ $=2:..:._13.:::.....::.:50::;__ __ (1)

EXPENSE PAID BY CLAIMANT·

SUN MON TUE WED THU FRI SAT TOTAL 2f18

Breakfast $000

Lunch $000

Dinner $000

Lodgma $000 I

Airfare $000

Ground Trans $000

Parktnc so oo Bellman Tips $000

$ _.:,:$:;:_0 .::..:00::;__ __ (2) $ $21350 (1+2)

LESS Cash Advances Prepaid Spouse Expenses T ransportauon Meals Miscellaneous

TOTAL TO BE PAID CLAIMANT(1+2-3}

$000 < $0 00 > (3)

PO# _ $

CLAIMANT EXPENSE:

Reqrstrauon Parking Transportatron Transportation Lodging Lodging Meals $30 00 Meals Miscellaneous Miscellaneous

TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT

PREPAID or CHARGED ON HWD CREDIT CARD

Credit Card PO#

$ $30 00 (4)


TOTAL COST OF CLAIM

(1) _----'$-=2-'--'13:...;5::..;::0 __ (2) __ ...,_$0~00:___ (4) ----"-$"-'30'--'0C.::..0 __

$-~-~$~24~3:...;5~0c__ __ The undersigned makes the foregoing claim against lhe Helix Water Distnct states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said Distnct and in pursuance of the dulies of cla,manl and that said claim rs presented m good faith and has not heretofore been paid

Approved for payment by Board action this .,~f/t2L/l.! tl"u-t'd~ zfa f? /! 0 ____ day of , 2016 Claimant (signature) (date)




(lrnUal~m_ (date) 42.s,110 $~----------- $~------------- • ),_

HEUX V-/ATER DISTRICT Expense Claim

T rus expense report meets the requirements of District Policy 9 1-14 and Government Codi:' §53232 2

CLAIM OF CHARLES W MUSE FROM February 18, 2016



PER DIEM a MILEAGE PER DIEM 1 DAYS@ $200 00=----'$=-=2=0-=-0...::0-=..0 __ MILEAGE 24 MILES@ $0 54= __ ..;..$_12_9_;__6:.____ TOTAL PER DIEM+ MILEAGE $ $-'-2_1_2_96 (1)

EXPENSE PAlD BY CLAJMANT·

SUN MON TUE WED THU FRI SAT TOTAL 2/18

Breakfast I i $0 00 Lunch I $0 00 Dinner I ! $0 00 Lodging I $0 00 I

I

Airfare I $0 00 Ground Trans l $0 00

Parking I $0 00

Bellman Tips I I $0 00



$ __;$o._;_0_0_0 (2) s $212 96 (1+2)

$000 < $.:..;0:....0.:;..0;c__ > (3)

PO# ----


Registration Transportation Lodging Meals $30 00


Credit Card PO#

Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DlSTRlCT $ _x.$3::..:0:....:0=-=0 (4)


TOTAL COST OF CLAIM

(1} _ __:_$..;._21=2:...::9..:.6 __ (2) __ ~$00--'o=-=o--'-- ( 4} __ $c....3..;...0 _;_00"---

$ ~$~24_2~9~6'----~

The undersigned makes the foregrnng claim against the Helix Water DIStrct states that the money claimed was actually expended and/or the mileage stated was actually traveled on behalf of said Drstnct and in pursuance of the duties of claimant and that said claim rs presented m good farth and nas not heretofore been paid

Approved for payment by Board action this ____ day of , 2016 Claimant (signature) (date)

Secretary Helix Water D1st7ct t' !:/Jd. fy Received for agenda._"h.__-1--~--J.ll_,_,~~UK.--"'-'1 I I

Dept Head or General Manager (signature) (date}



(Initial) CJlU& (date) i/JS/J'e $ _ $ _

$--------1,-------


This exper-se report meets the requirements of Distnct Policy 9 1 14 arid Government Code §53232 2

CLAIM OF JOHN B LINDEN FROM February 18 2016


LOCATION THE BUTCHER SHOP STEAKHOUSE. SAN DIEGO, 6 PM ~~~~~~~~-~~~~~-~--~~~~~~~~~- (date)

PER DIEM & MILEAGE PER DIEM 1 DAYS@ $200 00= __ $_2_00_00 __ MILEAGE 38 MILES@ $0 54= $2_0_5_2 __ TOT AL PER DIEM + MILEAOE $ ___ $-'-.2 ...... 2-'-0 =52.;;...__ __ (1)

EXPENSE PAID BY CLAIMANT: ; ~ ~"l'jl. 07TUE" '}, ' ~ .., L ~ -

SUN- MON~ -wen .rau - FRl SAT, ~ :: .-"' ,_i':

""~i).._ __ -; ' - '-,.l'OTAt;:-.-:c c

-t _l ~--l"£ ..ll--""~---.c~ ~-- .r ,- _,, .)__~ ?_

~, ' ' - 2l16- - ~ ~ . "'--=-,__~-'-~ ......

Breakfast $000

Lunch $000

Dinner >----· $0 00 --- Lodging - $0 DD

Airfare $0 00

Ground Trans ' so 00 Parking I sooo

Bellman Tips I $0 00

LESS Cash Advances Preoaid Spouse Expenses Transportation Meals Miscellaneous


CLAIMANT EXPENSE·

$ $0 _00 (2) $ .:__$22...;.0 52 (1+2)

$000 $0 00 > (3)

~i\ ~

CHARGED ON HWD CREDIT CARO

<

PO# $

PREPAID or

$30 00

Parking T ransportanon Lodging Meals


Credit Card PO#

Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT $ ____ $:...:3...;;.0__;:0.;:_0 (4)


TOT AL COST OF CLAIM

(1) $220 52 (2) __ $-'--0'-0_0 __ (4) __ $_3_0 _00 __

$ ~$_25_0_5_2 __ ~

The undersigned makes the foregomg claim against the Hehx Water Distnct states that the money claimed was actually expended ard/or" the mileage staled was actually traveled on benalf of sa,d Orstnct and m pursuance ol Ire duties of claimant and that said claim rs presented m good la,th and has not he!;fJ!Ofore been paid

'---- • ! 1 1 I I I

1 1/'-t.l A .e:= Claimant (signature) '

- ~/fJ. I ( ..... t t" lo Approved for payment by Board action this

____ day of 2016 {date)

Secretary Hehx Water D1s!Jlg .,.-/((o ~cl<JL./ Received for agenda '/-fr';.. __ _(_)JT

,1-----,,l-'--'---+I




(Initial) iilL (date) 1-(i~ll~- s s $ --- .l<



CLAIM OF JOEL A SCALZITTI FROM February 18, 2016



to _ (date)

PER DIEM & MILEAGE PER DIEM DAYS@ $200 00= $~0_0_0 (Did Not Attend Due To Illness) MILEAGE MILES@ $0 54= $'-'0_0-'0'---- TOTAL PER DIEM+ MILEAGE $ --'._$0_0_0 (1)


SUN MON TUE WED THU ' FRI SAT ~

TOTAL ~ ~ 2/18 ~ Breakfast $0 00

Lunch $0 00

Dinner $0 00

Lodging $0 00

Airfare $0 00

Ground Trans $0 00

Parking $0 00

Bellman Tips $0 00

$ ~$0_0_0 (2) $ $0 00 (1+2)



$0 00 < ~$0_00 > (3)

PO# ---- $ ~$_0_0_0 _


Reqistratron Transportation Lodging Meals $30 00


Credit Card PO#

Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT $ ~$_30_0_0 (4)


TOTAL COST OF CLAIM

(1 ) __ --'--$0'-----0'-'0 __ (2) __ --'--$0_0_0 __ (4) __ $_3_0_00 __

$ ~$3_0_0_0 _

Secretary, Helix Water D1st7t V /!( \f.) /\ ../ Received for agenda [i C: J i ( l.(-? {T)[/'J'

I I (ATTACH RECEIPTS TO CLAIM) LA Effective 01/01/16

"'-.:6ept Head or General Manager (signature) (date)


(Irutral) .__ (date)_i-+-JJ-_#_,__J~_·, _ $ ~

$-------+------- $ \-----~


MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS

Wednesday, February 17, 2016 - 2 p.m. 7811 University Avenue, La Mesa, CA 91942-0427

1. President Verbeke called the regular board meeting to order at 2 p.m. The roll call showed a quorum of the board present: Directors Verbeke, Muse, Hedberg, Linden and Scalzitti.

Staff present: Lugo, Tomasulo, Umphres, Stoia, Hayman, Janzen, Geitz, Curtis, Ross, Salois, Uhrhammer, Olney, Schipper, Lawler, Miller, Fox, Masterson and Annett. General Counsel Elizabeth W. Hull and Mary Beth Coburn were also present.

Others present: No others were present.

2. Director Linden gave the invocation and led the Pledge of Allegiance.

3. General Manager Carlos V. Lugo reported there were no additions or deletions to the agenda. The agenda was approved unanimously.

Motion: Second:

Hedberg Linden

4. President Verbeke provided opportunity for members of the public to address the board on any item under the subject matter jurisdiction of the district. There was no one to be heard.

President Verbeke adjourned the meeting to closed session at 2:03 p.m.

CLOSED SESSION

A CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code §54956.9(d)(2) Number of Cases: 1

This item relates to Item 5 e) on the consent agenda, rejection of claim by Case, Ibrahim & Clauss, LLP, Law Firm on behalf of Kaveh Engineering & Construction Inc.

B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code §54956.9(d)(2) Number of Cases: 1

President Verbeke adjourned closed session and reconvened open session at 2:38 p.m.

Regular Board Meeting Minutes - February 17, 2016 Page2

President Verbeke stated that there was no reportable action taken during closed session.

5. The consent agenda was approved unanimously.

Motion· Second:

Muse Linden

a) The following operating account checks submitted for ratification were approved:

i. list dated February 2, 2016 ii. list dated February 9, 2016

b) Memorandum dated February 17, 2016, from the board secretary submitting expense and per diem claims was approved.

c) The board approved the minutes of the regular board meeting of February 3, 2016.

d) The board approved the following attendance consideration:

i. 2016 Legislative Symposium March 9, 2016 at 9 a.m. Sacramento Convention Center

e) The board rejected a claim in whole filed by the law firm of Case, Ibrahim & Clause, LLP on behalf of Kaveh Engineering & Construction Inc. in the amount of $172,713.98 for additional cost allegedly incurred during construction of the large valve replacement project fiscal year 2013-14, Work Order 3998.

f) The board received the reports for the month of January 2016:

i. Claims Report ii. Treasurer's Report iii. Budget Summary iv. Rainfall, Use and Storage Report v. System Demand vi. Conservation Status Report vii. Monthly Demand Report

Director Hedberg requested additional information regarding the Treasurer's report. Director of Administrative Services Lisa L. Stoia reported water billings are gaining ground and staff plans to end the year with a balanced budget based on the mid-year budget adjustments to be approved by the board during this meeting. Director Hedberg also asked for an update regarding the opening for an assistant


director of administrative services. Ms. Stoia reported that the district is actively recruiting for the position.

6. The board authorized the general manager to execute one-year leases with River Valley Equestrian Center, LLC, identified as Lease 950 and Lease 1000. The motion carried unanimously.

Motion: Second:

Muse Linden

Director Hedberg asked why the land was not offered for sale. Director of Engineering James A Tomasulo, General Manager Carlos V. Lugo, Senior Right of Way Agent/Environmental Analyst Steve L. Geitz and District Counsel Elizabeth W. Hull explained the complexity of the process and that no direction had been received from the board to surplus said properties. Mr. Geitz reported the leases had served the needs of the district well. Director Linden asked if the district lost the tax exemption due to the lease of the properties. Ms. Hull stated the district does not lose the tax exemption due to the lease income.

7. The board approved the mid-year adjustments to the fiscal year 2015-16 capital improvement program budget schedules 64, 76, and 84. The motion carried unanimously.

Motion: Second:

Hedberg Linden

INFORMATION 8. The board received an update regarding the district's drought action plan for

January 2016. Director Hedberg requested that Water Conservation Specialist Michelle M. Curtis review the timeline for submittal of credit clarification forms to the State Water Resources Control Board in coordination with the approved credits from the San Diego County Water Authority. Staff restated the timeline as follows: submittal between February 18 and March 15, 2016. Mr. Lugo stated all credits are expected to be applied retroactively to March 1, 2016. It is unclear how long it will take to receive confirmation that a credit will be approved.

9. The board received an update regarding dam repairs. Director of Engineering James A Tomasulo complimented System Operations Manager Brian M. Olney and Senior Right of Way Agent/Environmental Analyst Steve L. Geitz for their coordinated efforts with government agencies to take care of the project in phases and mitigating the environmental aspects of the project to Phase 2. Staff estimates the habitat conservation portion of the project will cost approximately $100,000 and will be placed on the fiscal year 2016-17 budget for approval.

Regular Board Meeting Minutes- February 17, 2016 Page4

10. The board received an informational report regarding the status of the East County Advanced Water Purification Program. Padre Dam Municipal Water District authorized Kennedy/Jenks Consultants to begin work on the East County Advanced Water Purification Study in February of 2015. The study is complete and has been approved by the PDMWD Board of Directors. The PDMWD board also accepted the final planning study report and authorized staff to enter into a contract with Kennedy/Jenks Consultants for engineering services. PDMWD will request Helix Water District funding through a memorandum of understanding expected for board review during the budget process. Director Hedberg asked for clarification regarding the grant process. Director of Water Quality/System Operations Mark D. Umphres stated PDMWD staff received $6 million of Proposition 84 grant funding and will continue to pursue additional Proposition 1 funding and low interest rate loans. Vice President Muse stated that PDMWD General Manager Allen Carlisle will speak at the Council of Water Utilities meeting June 21, 2016. Director Hedberg also clarified that past research efforts were being shared by staff.

DISCUSSION 11. President Verbeke stated the new executive director of the Water Conservation

Garden will remain interim director until June 1, 2016. She stated the succulent garden is receiving an update and a bench will be added. President Verbeke also reported the survey for the Water Conservation Garden has received a positive response and provided a brief report regarding snowpack. President Verbeke provided a summary of three comments from the public regarding the excellent service received from Valve Maintenance Technicians Sean 0. Tracy, Jesus A. Gonzalez and Roberto A. Mineo.

12. President Verbeke and Director Linden provided written reports. Director Scalzitti thanked Public Affairs Education Assistant Francine Thompson and Senior Public Affairs Representative Michael J. Uhrhammer for their assistance providing the materials for a third grade presentation at Madison Elementary School. Director Scalzitti also mentioned that an underwater video of fish swimming in Lake Jennings under the dock received 48,000 Facebook views. Director Hedberg reported she participated in a conference call for the Association of California Water Agencies Communications Committee and stated the committee plans to conduct a statewide poll following the drought and that customers are struggling with paying more money while using less water.

13. General Manager Carlos V. Lugo provided agenda details from the February 16, 2016 San Diego County Water Authority Member Agency General Managers' meeting. Mr. Lugo also detailed future board agenda items for February 24, March 2, March 16, March 23, and April 6, 2016.

14. General Counsel Elizabeth W. Hull had nothing additional to report.

President Verbeke adjourned to closed session at 3:44 p.m. following a five minute break.


CLOSED SESSION C. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION

Existing litigation pursuant to Government Code §54956.9(d)(1) Number of cases: 1

Williams v. Helix Water District EEOC Claim Charge No. 488-2015-00606 San Diego Superior Court Case No. 37-2013-00073219 (Appeal)

D. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code §54957 Title: General Manager

E. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code §54957.6 Agency Designated Representative: DeAna Verbeke Unrepresented Employee: General Manager

President Verbeke reconvened open session at 4:46 p.m. There was no reportable action.

President Verbeke adjourned the regular board meeting at 4:46 p.m.

ATTEST:

Sandra L. Janzen, Board Secretary DeAna R. Verbeke, President


MINUTES COMMITTEE OF THE BOARD

REGULAR MEETING OF THE BOARD OF DIRECTORS Wednesday, February 24, 2016 - 3 p.m.

7811 University Avenue, La Mesa, CA 91942-0427

1. President Verbeke called the meeting to order at 3 p.m. The roll call showed a quorum of the board present: Directors Verbeke, Muse, Hedberg, Linden and Scalzitti.

Staff present: Lugo, Stoia, Tomasulo, Umphres, Hayman, Janzen, Olney, Curtis, Miller, Schipper, Masterson, Fox, Uhrhammer, Salois and Moore.

Others present: None.

2. The agenda was approved unanimously.

Motion: Second:

Linden Scalzitti

3. President Verbeke provided opportunity for members of the public to address the board on any item under the subject matter jurisdiction of the district. There were no requests to be heard.

DISCUSSION 4. The board of directors received a PowerPoint presentation and President Verbeke

opened the discussion regarding the Helix Water District CalPERS and other postemployment benefits funding levels. Director of Administrative Services Lisa L. Stoia provided an overview of the CalPERS and OPEB valuations and stated the next steps are to continue to prefund the Cal PERS $750,000 per year; continue to prepay CalPERS annual required payment; utilize Govlnvest software and to monitor the Cadillac Tax rules and clarifications.

5. The board of directors received a PowerPoint presentation regarding Helix Water District's communication and outreach efforts. Water Conservation Specialist Michelle M. Curtis detailed the current communications approach. Senior Public Affairs Representative Theodore J. Salois and Michael J. Uhrhammer provided the board of directors with calendar/planning information and website results

President Verbeke adjourned the meeting at 4:46 p.m.

ATTEST:


ill WATER EDUCATION

FOUNDATION

Defining the New Normal

Water Education Foundation 33rd Annual Executive Briefing

Double Tree by Hilton, 2001 Point West Way, Sacramento

March 17, 2016

DRAFT AGENDA

Thursday, March 17

8:00 On-site registration and check-in Coffee, Pastries and Muffins

8:30 Welcome Jennifer Bowles, Executive Director, Water Education Foundation

8:45 Thriving During Climate and Water Change: Strategies for the 21st Century Brad Udall, Senior Water and Climate Research Scientist/Scholar, Colorado Water Institute, Colorado State University

9:30 BREAK - View and Bid on Auction Items

9:45 Felicia Marcus, Chair, California State Water Resources Control Board

10:30 Investing in the Future: Breaking Ground on Funding Sources Peter Culp, Partner, Squire Patton Boggs, and co-author of Liquid Assets: Investing for Impact in the Colorado River Basin Ian Parker, Managing Director, Public Sector and Infrastructure Banking, Goldman Sachs Xavier Irias, Committee Chair, Region 9 Water and Environment Committee, American Society of Civil Engineers Chris McKenzie, Executive Director, League of California Cities Moderator: Lester Snow, Executive Director, Water Foundation

12:00 Lunch Moving to a Sustainable Water Future for California John Laird, Secretary, California Natural Resources Agency

1:30 One Year Later: Implementing the Sustainable Groundwater Management Act David Gutierrez, Program Manager, Sustainable Groundwater Management Program, California Department of Water Resources David Aladjem, Partner, Downey Brand Dennis O'Connor, Principal Consultant, Senate Committee on Natural Resources and Water Juliet Christian Smith, California Climate Scientist, Union of Concerned Scientists Moderator: Sue Mcclurg, Deputy Executive Director, Water Education Foundation

3:00 NETWORK BREAK - View and Bid on Auction Items

3:30 State of the Delta: Tunnels, Habitat and More Roger Patterson, Assistant General Manager, MWD of Southern California Erik Vink, Executive Director, Delta Protection Commission David Guy, Executive Director, Northern California Water Association Doug Obegi, Staff Attorney, Water Program, Natural Resources Defense Council Brent Walthall, Assistant General Manager, Kern County Water Agency Moderator: Jennifer Bowles, Executive Director, Water Education Foundation

5:00 Adjourn to Hosted Reception Sponsored by Downey Brand

Close Out Silent Auction


BOARD REPORT

FROM:

Board of Directors

Carlos V. Lugo, General Manage~

James A. Tomasulo, Director of Engineering ~ Milica K. Schipper, Engineering Manager ~ \ Aneld A. Anub, Associate Engineer ,4s

TO:

INITIATED BY:

DATE:

SUBJECT:

March 2, 2016

Appropriation Request for the Aqueduct 2 Pipeline Condition Assessment Project, Work Order 4 7 46


Infrastructure

Recommendation:

The board appropriate funds in the amount of $50,000 from schedule 64, item 28 of the fiscal year 2015-16 capital budget for the Aqueduct 2 pipeline condition assessment project, Work Order 4746.

Background:

In November 2015, the district's Aqueduct 2, 36-inch concrete cylinder pipe raw water pipeline located in Lakeside ruptured due to external corrosion damage. The damaged section of pipe was replaced and the pipeline has been placed back into service, however, the recent failure and age of this pipeline have brought into question this pipeline's current overall condition and expected useful life. Previously, this pipeline has been inspected by "crawling" the interior of the pipe using district staff to record visual observations of the pipe's interior condition. Due to the mechanism of failure from the recent pipeline rupture, it has become apparent that a more comprehensive analysis of the pipeline condition is required. This appropriation will fund the request for proposal process to perform a non-destructive assessment of the current condition of the existing 36" pipeline.

The district will be partnering with San Diego County Water Authority on this project as they also intend to perform a condition assessment on their similar vintage Aqueduct 1, 39-inch CCP raw water pipeline that runs parallel to the district's Aqueduct 2 pipeline. This will allow both agencies to take advantage of the increased economy of scales, as well as benefit the district directly from accessing SDCWA's extensive condition assessment experience. As part of the partnering agreement, SDCWA and the district will share equally in the cost of preparing and administering the condition assessment request for proposal.

Funds in the amount of $50,000 have been budgeted within schedule 64, item 28 of the fiscal year 2015-16 budget.

2 Z \Board Reports (Final)\2016\030216 Appropnation Request WO 4746 Final doc


BOARD REPORT

FROM:

Board of Directors


James A. Tomasulo, Director of Engineering ¥ Timothy J. Ross, Engineering ManageriJC···_\). Darrel W. Williams, Sr. Engineering Technician ~

TO:

INITIATED BY:

DATE: March 2, 2016

SUBJECT: Notice of Completion for Pipeline Project 2579, Royal Road, Melrose Lane, Vista Del Cajon Road, Wonder Lane, Orange Vista Lane; Work Order 2579


Infrastructure

Recommendation:

The board adopt Resolution 16-06 declaring construction complete and authorize filing a notice of completion for pipeline project 2579, Royal Road, Melrose Lane, Vista Del Cajon Road, Wonder Lane, Orange Vista Lane; Work Order 2579.

Background:

On October 1, 2014, the board awarded the contract for pipeline project 2579, Royal Road, Melrose Lane, Vista Del Cajon Road, Wonder Lane, Orange Vista Lane; Work Order 2579, to Universal Pipeline Inc. of Menifee, California. This project is part of the Helix Water District's ongoing cast-iron pipeline replacement program. It consists of the installation and replacement of approximately 9,335 feet of cast-iron pipelines ranging from 6 to 8-inches in diameter and located in the county of San Diego as shown on the attached vicinity map. The existing piping was installed in the 1950s and had a break history, breaking most recently on April 19, 2015.

Universal Pipeline Inc. has completed the work successfully and it has been inspected and accepted by the district. The contract work was completed on February 10, 2016.

Project costs are summarized below:

Design Costs: Design, Survey, Geotechnical, Easements, Misc.

$ 144,220

Construction Costs: Contract Award Amount Less Change Orders District Engineering, Inspection, Testing, Misc. District Work

$ 1,791,008 ($ 9,130) $ 205,250 $ 136,750

$ 2,268,098

$ 2,380,000

Total Project Costs

Previously Appropriated Funds

No Additional Appropriation is Required.

Ten change orders totaling ($9, 130) were issued on this project. A total of 107 working days were granted with the approved change orders for delays beyond the contractor's control. Below is a summary of the categorized change orders issued on the project.

Add Scope Change Orders Net Bid Quantity Change Orders

$ 72,743 ($81,873)

The total added scope change order items represent a 4 percent change order rate to the original contract amount. The major bid quantity deductions included temporary highline piping, private sewer lateral repairs and type II asphalt slurry.

Staff recommends the board authorize filing a notice of completion for pipeline project 2579, Royal Road, Melrose Lane, Vista Del Cajon Road, Wonder Lane, Orange Vista Lane; Work Order 2579.

Project details are as follows.

Work Order:

Job Location:

Jurisdiction:

Contractor:

2579

Various Locations

County of San Diego

Universal Pipeline Inc. 33490 Bailey Park Blvd Menifee, CA 92584

2

z \Board Reports (Final)\2016\030216 NOC WO 2579 Final doc

RESOLUTION 16-06 OF THE BOARD OF DIRECTORS OF HELIX WATER DISTRICT

DECLARING CONSTRUCTION COMPLETE AND AUTHORIZE FILING A NOTICE OF COMPLETION FOR

PIPELINE PROJECT 2579, ROYAL ROAD, MELROSE LANE, VISTA DEL CAJON ROAD, WONDER LANE, ORANGE VISTA LANE

WORK ORDER 2579

WHEREAS, Helix Water District has heretofore entered into a contract with Universal Pipeline Inc. of Menifee, California for the pipeline project 2579, Royal Road, Melrose Lane, Vista Del Cajon Road, Wonder Lane, Orange Vista Lane, Work Order 2579, within the boundaries of the district in the county of San Diego, state of California; and

WHEREAS, such work for the project has been completed successfully by the contractor and it is in the interest of the district to accept such work and to file a notice of completion.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the Helix Water District Board of Directors as follows:

1. That said work be hereby accepted by the district, provided that such acceptance not be construed as constituting any waiver of any rights of the district, and provided further that such acceptance shall not in any way affect the warranties and guaranties given by the contractor and/or owners of the property as to the quality of the work performed and as to the proper functioning of said facilities.

2. That the president and secretary be and they hereby are authorized and directed to execute a notice of completion in the office of the county recorder of the county of San Diego.

PASSED, ADOPTED, AND APPROVED this 2nd day of March 2016, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:


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Melrose Lane - Replace 736' of 6" cast-iron pipe with 8" PVC pipe

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Quitclaim Easement between Pepper Drive and Royal Road - Replace 1,175' of 6" cast-iron pipe with 8" PVC pipe in Wonder Lane 546'{pvt) and Orange Vista Lane 493'{pvt)

Orange Vista Lane - Install 493' of 6" PVC pipe

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VICINITY MAP - PIPELINE PROJECT 2579


BOARD REPORT

TO: Board of Directors

FROM: Elizabeth W. Hull, General Counsel

DATE: March 2, 2016

SUBJECT: Fourth Amendment to Employment Agreement between Carlos Lugo and Helix Water District


Employees

Recommendation:

Authorize the President of the Board of Directors to execute the Fourth Amendment to the Employment Agreement between Helix Water District and Carlos Lugo, substantially in the form attached.

Background:

Carlos Lugo serves Helix Water District ("District") as General Manager pursuant to the terms of the Employment Agreement Between Helix Water District and Mr. Lugo dated February 1, 2012, as amended in 2013, 2014 and 2015 ("Agreement"). Under the terms of the Agreement, Mr. Lugo serves at the will of the District's Board of Directors ("Board").

The Board met on February 3, 2016 to conduct Mr. Lugo's annual review and to discuss the terms of his employment with the District. Based upon Mr. Lugo's excellent service to the District, the Board will extend the term of Mr. Lugo's employment by (3) years, Lugo shall receive a 3. 7% increase in base pay effective February 1, 2016, a 3% increase in base pay effective February 1, 2017, and a 3% increase in base pay effective February 1, 2018. Mr. Lugo shall not be eligible for any Cost of Living Adjustment in addition to the increases in base pay. These revisions to Mr. Lugo's terms of employment are memorialized in this Fourth Amendment to the Employment Agreement. Mr. Lugo's increase in base salary will be effective as of February 1, 2016.

FOURTH AMENDMENT TO EMPLOYMENT AGREEMENT BETWEEN HELIX WATER DISTRICT

AND CARLOS LUGO

This Fourth Amended Agreement ("Fourth Amendment") is made and entered into between the Helix Water District ("District") and Carlos Lugo ("Lugo") in order to modify the terms and conditions of Lugo's employment.

WHEREAS, the District and Lugo entered into the "Employment Agreement Between Helix Water District and Carlos Lugo" dated February 1, 2012 ("Employment Agreement"); and

WHEREAS, the District and Lugo entered into the "First Amendment to Employment Agreement between Helix Water District and Carlos Lugo" dated February 20, 2013 ("First Amendment"); and

WHEREAS, the District and Lugo entered into the "Second Amendment to Employment Agreement between Helix Water District and Carlos Lugo" dated February 19. 2014 ("Second Amendment"); and

WHEREAS, the District and Lugo entered into the "Third Amendment to Employment Agreement between Helix Water District and Carlos Lugo" dated April 15, 2015 ("Third Amendment"); and

WHEREAS, the Board of Directors and Lugo have reviewed Lugo's performance and have agreed upon revisions to certain terms of his employment; and

WHEREAS, Section 9.3 of the Employment Agreement provides that the Employment Agreement may be amended only in writing by mutual agreement of the District and Lugo; and

WHEREAS, the District and Lugo have agreed that effective February 1, 2016, the Term of Lugo's employment shall be three (3) years, Lugo shall receive a 3.7% increase in base pay effective February 1, 2016, a3% increase in base pay effective February 1, 2017, and a 3% increase in base pay effective February 1, 2018; and

WHEREAS, as a result of the negotiations, the District and Lugo desire to amend the terms of the Employment Agreement as set forth herein.

NOW THEREFORE, IT IS HEREBY AGREED as follows:

1. The above stated recitals are true, correct and incorporated herein.

2. Section 2.1.1 of the Employment Agreement is amended to read as follows:

"2.1. Annual Compensation.

60076 00001\24507348 1

"2.1.1 Base Pay. Lugo will be a salaried, at will employee and shall receive a base pay of:

February 1, 2016 February 1, 2017 February 1, 2018

$216,733.00 per year $223,234.99 per year $229,932.04 per year

All pay shall be payable in bi-weekly installments. The District's Board of Directors may increase said base pay based upon Lugo' s performance as the Board of Directors deems appropriate. Lugo shall not be eligible for any Cost of Living Adjustment in addition to the increases in base pay set forth above. This base pay may not be reduced during the term of this Agreement, except that if the Board of Directors finds it necessary to reduce salaries of all employees, Lugo' s base pay may be reduced by no more than the average salary reduction imposed on all other employees. If the Board of Directors determines it necessary to freeze the compensation of all employees, Lugo' s base pay may also be frozen by Board of Directors action."

3. In accordance with Section 9.3 of the Employment Agreement, this Fourth Amendment shall only be effective upon the execution by both the District and Lugo.

4. This Fourth Amendment may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

5. If any provision of this Fourth Amendment shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Fourth Amendment unless elimination of such provision materially alters the rights and obligations set forth herein.

6. This Fourth Amendment shall affect only the sections referred to herein, and all other terms and conditions of the Employment Agreement, between the District and Lugo shall remain in full force and effect.

(Signatures on following page)

60076 00001\24507348 1

SIGNATURE PAGE TO FOURTH AMENDMENT TO EMPLOYMENT AGREEMENT

BETWEEN HELIX WATER DISTRICT AND CARLOS LUGO

IN WITNESS WHEREOF, the parties have executed this Fourth Amendment as of the day of , 2016.

HELIX WATER DISTRICT CARLOS V. LUGO

By: _ DeAna R. Verbeke President, Board of Directors

Carlos V. Lugo General Manager

APPROVED AS TO FORM:

By: _ Elizabeth W. Hull for Best, Best & Krieger LLP General Counsel, Helix Water District

60076 00001\24507348 1


BOARD REPORT

TO:

FROM:

Board of Directors


Lisa L. Stoia, Director of Administrative Service~ Sandra L. Janzen, Board Secretary~

March 2, 2016

INITIATED BY:

DATE:

SUBJECT: Comments from the Public Regarding District Staff


Customer Service

Recommendation:

The board receive comments from the public regarding district staff.

Background:

Director of Engineering James A. Tomasulo received a phone call from a customer complimenting Inspector Ill Gregory D. Gibbs and Assistant Engineer Jeffrey J. MacMaster for accommodating the customer's special medical needs during shutdowns for the small valve project. The customer stated she worked closely with both district employees and that they were very helpful.

Customer Service Manager Brian D. Lawler received a message from customer Etienne Daniels regarding the pleasant, kind, thoughtful and professional service received by the customer service department.

Cub Scout Pack 364 sent a thank you letter to Lake Jennings staff for providing a wonderful experience as the pack helped mark the trails.

Attachments: (3) supporting documentation

From: Carlos Lugo Sent: Wednesday, February 10, 2016 2:51 PM To: Jeffrey MacMaster <Jeffrey.MacMaster@HELIXWATER org>; Greg Gibbs <[email protected]> Cc: Jim Tomasulo <Jim Tornasulo@HELIXWATER org> Subject: FW: Customer Compliment - Small Valve Contract

Hi Jeff and Greg,

Thank you for your efforts and representing the District m a very positrve manner Greatly appreciated

Carlos

From: Jim Tomasulo Sent: Wednesday, February 10, 2016 2:46 PM To: ALL <ALL@HELIXWATER org> Subject: Customer Compliment - Small Valve Contract

Hi Everyone

Today I received a very nice complimentary call from one of our customers {Marsha) who was recently impacted by shutdowns associated with the small valve replacement project. This customer explained how she has special medical needs that would have been a significant hardship without water. She called in after receiving our shutdown notice not expecting that much could be done and was pleasantly surprised with our ability to accommodate her needs. She told me through two shutdowns she worked closely with both Jeff MacMaster and Greg Gibbs. During our conversation she made the statement that these are "wonderful people; were very helpful; and wished there were more like them". She told me they listened to her needs and made every effort to meet her requests. She could not believe they kept their word.

Well I certainly believe ... just another great example of how we go the extra mile for our customers.

Greg and Jeff, thank you for providing such excellent customer service!!!

Jim Tomasulo! Helix Water District Director of Enqmeennq/Chref Engineer Office 619 667 6201 I Facsrmne 619.667 6235 Jim Tomasulo@hel1xwater org

Sandy Janzen

From: Sent: To: Subject:

Carlos Lugo Tuesday, February 23, 2016 8.46 AM Lisa Stoia, AdminServices RE: Nice compliment from a Helix customer

Hi all,

What a great way to start my day, reading this email. Thank you all for your hard work and commitment Each mteraction makes a difference

Have a great day.

Carlos

From: Lisa Stoia Sent: Tuesday, February 23, 2016 8:30 AM To: AdminServices <[email protected]> Cc: Carlos Lugo <[email protected]> Subject: FW: Nice compliment from a Helix customer

What a wonderful compliment! Thank you Customer Service team for continuing to do a great Job! appreciate your kindness and professionalism. Lisa

From: Brian Lawler Sent: Tuesday, February 23, 2016 8:25 AM To: Lisa Stoia <Lisa Stoia@hehxwater org> Subject: Nice compliment from a Helix customer

Hi Lisa. I received this complimentary message from a customer who specifically called to thank us and express her positive impression of Helix and her positive experience with our Customer Service staff. This is what sets Helix apart from other agencies.

Thanks,

Brian. Lawler Customer Service .Manager .1fefix Water 1Jist rict (619) 667-6253

Hi my name is Etienne Daniels. I was just calling to let you know just what a wonderful job your department is doing. The customer service is so pleasant, we recently moved to the El Cajon area, it's been about a year and a half maybe just under two years and the Helix Water District is so much more professional and kind and thoughtful and pleasant than my past experience with the San Diego

Water. So I just wanted to pass on that your customer service is always very professional, polite, they are on top of things. Even your billing, I received a bill, we were late one time and it was so nicely worded and I wasn't penalized and it was just really pleasant. So I wanted to pass that on and thank you and let you know you are doing a great job. Thank you so much.

HOLY TRINITY CUB SCOUTS

Thank you from Cub Scout Pack 364.

r Dear Kira,

'I Our Cub Scout Pack visited Lake Jennings last month for one of our scout outings. We just wanted to thank you and your staff for providing such a wonderful experience.

Our pack learned about the environment and erosion, and they were very excited to be able to help out by marking trails with rocks. Everyone had a great time and your fantastic staff, Barb and Tom, were so personable and knowledgeable.

We hope to come back to Lake Jennings soon, maybe we'll go fishing next time!

Thank you again! Pack 364

Joseph, Ryan S., Grant, Caleb, Trevor, Chris, Ryan R., Freddy, and all of our

families!

""\

l

Having a great time on the trails!

DeAna Verbeke Report of Meetings Attended

"E"= Expenses & "P"= Per Diem

February 10 La Mesa Chamber Breakfast Supervisor Diane Jacob gave an update on east county projects, stated all are paid with cash and the county if fiscally stable. Supervisor Jacob also talked about the Alzheimer's Project and Human Trafficking. The County is working with hotel/motels and schools on this issue.

February 16 Council of Water Utilities (E/P) Jennifer Capitola, Senior Policy Advisor at NOSSAMAN LLP, gave a presentation on "State Conservation Measures Post February 2016". She stated the State Board may consider revisions to the regulations based on snowpack and reservoir levels. The State Board wants permanent regulation and if they give too much, they may be unable to accomplish their intent. One board member stated the "regulations should relate to the Water Action Plan" which is an indication they want permanent regulations

February 17 East County Economic Development Council President Diamond presented funded and potential projects and the statement of financial position. Nominating Committee Chair, John Olson, called for the committee to convene. The board received a presentation by Ray Major, Chief Economist, SANDAG, on East County Suburban - where we live, and where we work. It showed that there are 214,000 working people who live in east county and only 28% work in east county- 72% work outside east county. It also showed that of the 127,000 jobs in east county, 53% are filled by commuters to east county. Membership and Marketing Committee reported working diligently on a new logo and updating marketing material to increase partnerships rather than memberships. Gillespie Field Committee reported FAA has restricted night flying and has approved the 70 acres for construction. SDSU students are ground-truthing smart growth around Gillespie for mapping to support Aerotropolis. President Diamond and Dana Quittner will meet with Diane Jacob next week on the Bradley/67 bridge. Legislative/public updates included a report that a major Bike Tour will pass through El Cajon on May 15. I gave an update on the Drought Emergency Regulations and the Water Conservation Garden. Upcoming events include a seminar on "Navigating Stormwater Compliance" to be held at Civic Building in Santee on March 1.

February 18 California Special Districts Association (E/P) Presentation by Brian Croom, Padre Dam MWD Information Systems Manager and Rich Mellor, Padre Dam MWD SCADA Technician, on Cyber Security and Control Systems.

Meetings Attended

Director John linden

February 16, 2016

Council of Water Utilities Breakfast

Speaker: Jennifer Capitola, Sr. Policy Advisor - Nossaman lLP

"State conservation measures post February 2016

• Discussed updates and changes of emergency regulations 2015-2016 • State Board to revise regulations and development of conservation standards in April • Discussion by State legislature of water action plan and many Bills presented

concerning conservation including HOA issues • Ag water use efficiency improvements with Department of Water Resources • Also may Grants are available

Meetings Attended

Director John Linden

February 18, 2016

CSDA - San Diego Chapter Quarterly Meeting

Program: "Cyber Security & Control Systems"

Presented by: Bryan Croom - Padre Dam MWD Information Systems Manager and Rich Mellor, Padre Dam MWD SCADA Technician

Documents

HELIX WATER DISTRICT AGENDA REGULAR MEETING OF THE … · d) Attendance Consideration The Board Approve the Following Attendance Consideration: i. Defining the New Normal, Water Education