HELP!!!HELP!!!

is only is only an email an email (or phone call)(or phone call) away...away...

Pam Donahoo, Executive Director

Jill Beckham, Foundation Director (x123)Jim Blackmore, Marketing Director (x136)

Paige Faulkner, Membership Director (x121)Dick Hodgson, Communications Director (x137)

David Peery, Controller (x115)Howard Prince, Information Systems Director (x116)

Catherine Barney, Public Relations Manager (x139)

Tony Burns, Distribution Assistant (x140)Keith Crowder, Distribution Assistant (x140)

Ashlee Davis, Finance and Testing Assistant (x122)Rosa Foster, Membership Processing Coordinator (x117)Stephanie Gilley, National Groups Coordinator (x128)

A’Nelle Nelms, Testing and Admissions Coordinator (x129)Melyssa Polk, Communications Coordinator (x126)

Laura Rush, Executive Assistant (x111)Jeff Shoemaker, Systems Assistant (x119)

Heather Spillers, Membership Assistant (x124)Steven Szymczak, Web Coordinator (x114)Austin Teng, Systems Coordinator (x113)

Web Assistant (x112)

Call (817) 607-0060*Email us at {first name/last initial}@AmericanMensa.org*

Contact Stephanie Gilley,national groups coordinator!

As your primary administrative contact, Stephanie can help with

• your monthly distribution of reports;• coordinating local officer information and contacts;• requests for handbooks and other AML supplies;• local group funding questions;• updates to the Local Group Timeline; and• Group of the Year tracking.

Email Steven Szymczak,Web coordinator!

For all questions Web related, Steven can help you• set up local officer aliases @{group}.us.mensa.org;• host your local group Web site on the AML server, or• link your group’s site to another Internet provider;• create email-lists (e-lists); and• locate information on us.mensa.org.

Systems Coordinator Austin Teng handles• directory diskette requests;

• monthly distribution processing;• monthly electronic distribution; and • specialized information requests, including

- lapsed member lists and labels;- special requests for PDQ-based information; and - prospect and offer of membership lists and labels.

A’Nelle Nelms is the testing and admissions coordinator and oversees

• supervised testing & prior evidence evaluation;• the Proctor Network, including proctor qualification; and • Mensa Home Test evaluations.

Dick Hodgson, communications director, and Melyssa Polk, communications coordinator, work together on• including local, newsworthy

stories in a future publication of the Mensa Bulletin;• the publication of local, newsworthy content in the online Bulletin; and• coordinating the printing and distribution of InterLoc.

Controller David Peery oversees• RG credit card registrations;• information on insurance for local groups;• money transfers/funding; and• local group exempt status questions.

Jim Blackmore, marketing director, and Catherine Barney, PR manager, can assist you with

• media contact lists for your local area;• press kits;• media relations;• crisis management;• name and logo issues; and • questions about Mensa’s licensing efforts.

Membership Processing Coordinator Rosa Foster handles all data entry including• the bulk of address, email, and phone changes;• Personal Data Questionnaire (PDQ) changes;• renewals and offers of membership processing;• direct testing, brochure,

and Mensa Home Test requests; and• entering other new member information.

Call Jill Beckham, foundation director, about• buying a brick for your local group on the Mensa Foundation Walk of Minds;• finding out more about donating to

Mensa Foundation; and• finding out how your group can participate in the Mensa Foundation Scholarship Program.

Information Systems Director Howard Prince can provide you with• answers about personal information and our privacy releases;• local boundary mapping and statistical references;• information on keeping your local archives at the National Office; and• newsletter mailings and automated mailings.

Paige Faulkner, membership director,can assist with

• questions about member benefits and services;• issues about membership renewals and reinstatements;• new ideas about getting and keeping members; and• how your group can participate in CultureQuest.

If all else fails, Executive Assistant Laura Rush can find the right staff member to help you!

TYNTKTYNTK(Things You Need (Things You Need

to Know)to Know)

TYNTKTYNTKDuesDues

• New Dues rates, effective 1/1/2005, are:

– $52 for primary Mensa members

– $35 for additional Mensa family members living

in the same household and members of the

same group

– $140 for the three-year membership

– $230 for the five-year membership

– Contact the National Office for new Life Dues

rates

TYNTKTYNTKDatesDates

• March 31 — Dues must be received to vote

in national and international elections

• April 10 — CultureQuest® XVI, nationwide

• April 15-17 — Mind Games®, Tampa, FL

• July 6-10 — MensAGumbo! AG 2005,

New Orleans, LA

TYNTKTYNTKPDQ and PrivacyPDQ and Privacy

• PDQ currently provides releases in five major areas:– Release to Local Group– Release in Local Group directory/register– Release in national directory/register– Release to Special Interest Groups– Release to approved benefit providers (case-by-

case)• PDQ Privacy changes currently available through

the National Office (PDQ@AmericanMensa.org) or on our Web site (www.us.mensa.org)

• Changes to these releases will be effective January 1, 2005

TYNTKTYNTKPDQ and Privacy, PDQ and Privacy,

con’tcon’t• Changed privacy releases include:

– Release within the organization — administrative use– Release in an online or printed directory, local or national– Release to authorized benefit and service providers.– Release email for periodic Mensa-related notices

• These changes reduce number of releases from 22 to 9, combining internally released information for Local Groups and SIGs.

• Request a directory diskette from the National Office; we apply the releases for you!

• By all means, you *may* provide advanced notice and offer an additional opt-out of local directories.

• There is some concern about publishing birth year; avoid distributing birth year if at all possible.

TYNTKTYNTKFinancesFinances

• Funding statements mailed to Treasurer.• Funding wired to your local group on third

Friday.• If we don’t get newsletter for three months

you won’t get member funding. • Notify the national office if you change banks

or accounts. • If your group is not incorporated, use Mensa’s

tax ID to set up your bank account.• Encourage your members to renew and

reinstate online!

TYNTKTYNTKInformation ChangesInformation Changes

• Officer, distribution changes, and information requests MUST have LocSec authorization prior to fulfillment.

• Change member information via the Web, saving staff data entry time.

• Notify us of phone number changes with your address changes.

• Include name and member number whenever possible.

TYNTKTYNTKMore on Information More on Information

ChangesChanges• We capture local membership information for

processing on the last business day of the month. Get those information/officer changes in early!

• Delivery of local newsletters may be delayed up to six weeks depending on when changes are received, when monthly distribution occurs, and when the local group mails its newsletter.

• Bulletin mailing extracts around the 19th of each month.

• Liability insurance for events• Tax exemption

- IRS Determination Letter - Articles of Incorporation

- donations• Notify AML of any legal action.

TYNTKTYNTKInsurance Coverage Insurance Coverage

& Legal Matters& Legal Matters

What questions What questions do you have do you have for us?for us?

- or -- or -

How can we help How can we help you?you?