Heritage Conservation Council Thursday, February 7, 2013

Heritage Conservation Council Thursday, February 7, 2013

Douglas County Courthouse, 7:00 – 9:30 p.m. Agenda Meeting Kick-off 7:00 pm

1) Review and approve agenda

2) Review and approve minutes of December 6, 2012

2013 Historic Preservation Fund (HPF) Application 7:05 – 7:15

3) Discussion regarding the 2013 HPF application

Long-range Planning Discussion 7:15

4) Discuss long-range plan for the Heritage Conservation Council with facilitator, Gary Flory

Future Tasks 9:30 pm

5) Next meeting: Thursday, March 7, 2013 at the Douglas County Courthouse, 7:00 p.m.

Adjourn 9:30 pm

Heritage Conservation Council Thursday, March 7, 2013

Douglas County Courthouse, 7:00 – 9:00 p.m. Agenda Meeting Kick-off 7:00 pm 1) Review and approve agenda

2) Review and approve minutes of February 7, 2013

Freedom’s Frontier National Heritage Area Partnership Possibility 7:10 pm

3) Presentation by Julie McPike, Program Coordinator, Freedom’s Frontier

Discussion of the 2013 Heritage Grant Program 7:30 pm

4) Overview of grant evaluation process

Long-range Planning Follow-up 8:00

5) Discussion of mission statement and potential partners

Report Update 8:45 pm

6) Update on Heritage Preservation Fund (HPF) Grant


7) Invitation from Clenece Hills for two HCC Members to participate in Timeline, radio show on KLWN, Monday April 22 from 9:00 – 10:00 a.m.

8) Grant Program Meeting Dates

Applicant Presentations March 28, April 4 Douglas County Fairgrounds, Bldg 1

Review of Applications April 11, April 18 Douglas County Courthouse

Adjourn 9:00 pm

Heritage Conservation Council Thursday, March 28, 2013

Douglas County Fairgrounds, Building #1, 7:00 – 9:00 p.m. Agenda Meeting Kick-off 7:00 pm 1) Review and approve agenda

2) Review and approve minutes of March 7, 2013

2013 Heritage Grant Program 7:10 pm

3) Heritage grant applicant presentations


4) Next meeting: Thursday, April 4 Douglas County Fairgrounds, Building 1

5) Heritage Grant Program Meeting Dates

Evaluation of Applications April 11, April 18 Douglas County Courthouse

Adjourn 9:00 pm

Heritage Conservation Council Thursday, April 4, 2013

Douglas County Fairgrounds, Building #1, 7:00 – 9:00 p.m. Agenda Meeting Kick-off 7:00 pm 1) Review and approve agenda

2) Review and approve minutes of March 28, 2013

2013 Heritage Grant Program 7:10 pm

3) Heritage grant applicant presentations

Grant Evaluation Process 8:40 pm

4) Review next steps in evaluating the 2013 heritage grants

Report Update 8:50

5) Restricted Giving Grant Partnership with Freedom’s Frontier National Heritage Area


6) Heritage Grant Program Evaluation Meeting Dates

Thursday, April 11 Douglas County Courthouse

Thursday, April 18 Douglas County Courthouse

7) Meeting with Katrina Ringler, Historic Preservation Grants Manager, Kansas State Historical Society, Certified Local Government (CLG) Orientation Training

Adjourn 9:00 pm

Heritage Conservation Council Thursday, April 18, 2013


2) Review and approve minutes of April 11, 2013

Consideration of 2013 Natural and Cultural Heritage Grant Applications 7:05 pm

3) Council deliberation on 2013 major and target heritage grant applications

Other Items 9:00 pm

4) Remaining heritage grant steps

5) Report update on HPF status

6) Report update on long-range planning

Next meeting 9:30

7) Thursday, May 2, 7:00 p.m. Douglas County Courthouse

Adjourn 9:30 pm

Heritage Conservation Council Thursday, May 2, 2013


2) Review and approve minutes of April 18, 2013

Report Update: 2012 Survey 7:10

3) Kanwaka/Wakarusa Natural, Cultural and Historic Resources Survey

Presentation by Dale Nimz

Discussion of 2013 Natural and Cultural Heritage Grant Program 7:30 pm

4) Consideration of performance agreements

5) Consideration of award notification letters

6) Consideration of press release

Report Update: Long-range Planning 8:00

7) Review long-range planning activities

Other Items 8:30 pm

8) HPF Presentation: Friday, May 3, 9:00 a.m. Kansas State Historical Society

9) Next Meeting: Thursday, June 6, 7:00 p.m. Douglas County Courthouse

Adjourn 8:30 pm

Heritage Conservation Council Thursday, June 6, 2013


2) Review and approve minutes of April 18, 2013 and May 2, 2013

Report Update: 2013 Heritage Grant Process 7:10 pm

3) Update from Jeannette Blackmar

4) Feedback from Gary Price

Long-range Planning Discussion 7:25 pm

5) Mission statement discussion facilitated by Ken Grotewiel

Election of Officers 8:40 pm

6) Election of Chair and Vice Chair (2013-2014)

Certified Local Government Welcome 9:00 pm

7) Presentation by Katrina Ringler

Upcoming Events 9:30 pm

8) 2012 Natural and Historic Resources Survey Final Public Meetings

Kanwaka Twp Meeting: Monday June 17, 7:00 p.m., Stull Methodist Church

Wakarusa Twp Meeting, June 18, 7:00 p.m., Unitarian Fellowship of Lawrence

9) Lecompton Historical Society Dedication of the 1892 City Jail: Saturday, June 22, 2:00 p.m.

10) Next HCC Meeting: Thursday, July 11, 7:00 p.m. Douglas County Courthouse

Adjourn 9:30 pm

Heritage Conservation Council Thursday, July 11, 2013

Douglas County Courthouse, 7:00 – 8:30 p.m. DRAFT Agenda Meeting Kick-off 7:00 pm 1) Review and approve agenda

2) Review and approve minutes of June 6, 2013

Long-range Planning Discussion 7:10 pm

3) Discussion and approval of mission statement

HCC Committee Formation 7:30 pm

4) Discussion of forming three committees—CLG, Survey and Communications/Outreach

2013 Historic Resources Survey of Wakarusa Township 8:00 pm

5) Discussion of next steps


6) Next HCC Meeting: Thursday, August 1, 7:00 p.m. Douglas County Courthouse

Adjourn 8:30 pm

Heritage Conservation Council Thursday, August 1, 2013


2) Review and approve minutes of July 11, 2013

2012 Historic Resources Survey of Kanwaka and Wakarusa Townships 7:10 pm

3) Presentation by Dale Nimz

HCC Committee Formation 8:10 pm

4) Approval of 2013-2014 HCC Committees


5) Watkins Permanent Exhibit Opening

Watkins Museum Permanent Exhibition Preview Party, Friday, August 16, 6:00 – 8:00

Public Opening, Watkins Museum Permanent Exhibit, Saturday, August 17, 10:00 – 5:00

6) Next HCC Meeting: Thursday, September 5, 7:00 p.m. Douglas County Courthouse

Adjourn 8:30 pm

Heritage Conservation Council Thursday, September 5, 2013


2) Review and approve minutes of August 1, 2013

Heritage Council Coordinator Search Update 7:10

3) Update on Coordinator Transition Plan from Sarah Plinsky, Assistant County Administrator

HCC Committee Updates 7:25 pm

4) Report from Communications/Outreach Committee

5) Report from Historic Resources Survey Committee

6) Report from Certified Local Government Committee


7) Next HCC Meeting: Thursday, October 3, 7:00 p.m. Douglas County Courthouse, basement

conference room

Begin discussion and planning of the 2014 heritage grant cycle

8) Event of Interest:

Clearfield site visit by Sarah Martin, Friday, September 6 at 10:30 am.

Adjourn 8:30 pm

Heritage Conservation Council Thursday October 3, 2013

Douglas County Courthouse, 7-8:30 pm

Agenda 7:00 Meeting kick-off

Review and approve agenda Review and approve minutes of September 5, 2013

7:10 Guest speaker Jack Martin, Director of Public Affairs, KU Presentation on social media 7:40 Heritage Council Committee updates

• Communications/Outreach Committee

• Historic Resources Survey Committee o Update on Historic Survey--RFP has gone out, o proposal review Nov. 4, hiring by Nov. 30 o HPF grant due March 2014

• Certified Local Government Committee o CLG annual report due January 2014

8:00 Heritage Grant Updates

• Spreadsheet of grant status

• Castle Tea Room signage: Presentation by Craig Patterson

• Interim report from Bloomington Park at Clinton Lake

• Clearfield School Nomination to National Register of Historic Places and Register of Historic Kansas Places, Nov. 16, 2013

• Request from Midland Railway Historical Assn. for extension on grant period until Dec. 2013, and request for remaining grant funds

• Changes to grant guidelines 8:15 Future tasks--Next meeting Nov. 7, 2013 8:30 Adjourn

Heritage Conservation Council Thursday November 7, 2013



Review and approve agenda Review and approve minutes of October 3, 2013

7:10 Heritage Council Committee updates

• Communications/Outreach Committee o Gary—looking at Face Book sites o Adding names to distribution list o Lawrence Arts Roundtable and Freedoms Frontier o Face Book process from KSHS o Douglas CTY social media policies

• Historic Resources Survey Committee o Approve consultant for RFP Proposal 13-F-0019 o Once approved, it will go to County Commissioners

on November 20, 2013

• Certified Local Government Committee o Update from Shelly o CLG annual report due January 2014 o NAPC Forum Philadelphia July 2014


• Spreadsheet of grant status

• Meeting with Nancy Thellman regarding leveraging report

• Black Jack report by Kerry Altenbernd and John Nichols

• 2014 grant timeline

• Grant guideline revisions 8:00 Internship proposal 8:15 Future tasks--Next meeting Dec. 5, 2013 8:30 Adjourn

Douglas County Heritage Conservation Council Thursday December 5, 2013



• Review and approve agenda • Review and approve minutes of November 7, 2013

7:10 Ben Terwilliger, Eudora County Museum 7:30 Internship proposal—Peter Welsh 8:00 Heritage Council Committee updates

• Communications/Outreach Committee

• Gary—looking at Face Book sites • Lawrence Arts Roundtable

• Historic Resources Survey Committee

• Consultant contract approved by County Commissioners • Met with Katrina Ringler, Amanda Loughlin, Dale, Susan • Project will begin Jan. 1, 2014

• Certified Local Government Committee

• Shelley local historic nomination form and resolution • CLG annual report due January 2014 • NAPC Forum Philadelphia July 2014 • HPF 2014 grant


• Spreadsheet of grant status • Leveraging report • Grant guideline revisions and timeline

8:25 Future tasks--Next meeting Jan. 2, 2013 8:30 Adjourn

Documents

Heritage Conservation Council Thursday, February 7, 2013