Heritage Lottery FundTrain the Trainer event

Meet the Funder29th November 2013

Outline of the session

We will look at:

• What is heritage

• Overview HLF grants programmes

• Developing project ideas and completing the application

• How we assess applications

• Next steps

Countryside and Nature

Museums, Records and Archives

Designed Landscapes

Historic Buildings and Sites

Industrial, Transport and Maritime

Cultures and memories

Public and constituted not-for-profit organisations including:

• Community or Voluntary groups

• Youth clubs or organisations

• Charities or trusts

• Parish councils

• Local authorities

• Other public sector organisations

Who can apply?

Our grant programmes:

• One, short application form

• Decision in 8-10 weeks

• No minimum partnership funding but some contribution welcome

• minimum of - one outcome for people.

Sharing Heritage£3,000 - £10,000

Wednesbury History Society

Awarded: £4,341 through (Awards for All in 2008)

Local people created an exhibition relating to the history of Wednesbury and its community.

Wednesbury Local History Project

• One, short application form

• Decision in 8-10 weeks

• No minimum partnership funding but some contribution - in cash or in kind

• Minimum of - one outcome for heritage - one outcome for people

• Mentors

Our Heritage£10,000 to £100,000

30 volunteers received training in oral history techniques to record people’s memories of moving to Sandwell from Ireland. The project participants shared this heritage with young people by creating an education resource and with wider audiences through a travelling exhibition, CD & website.

Sandwell Irish Community Association

Awarded: £48,800

Stories from Sandwell

• One, short application form

• Decision in 8-10 weeks

• No minimum partnership funding but some contribution welcome

• minimum of - one outcome for people

First World War: then and now£3,000 - £10,000

Volunteers are discovering the impact of the War on medical developments as medics responded to poison gas attacks and battlefield injuries. People are learning about heritage through research visits and a wider range of people will engage with heritage through podcasts produced in different languages.

Blinded by war

Awarded: £10,000

Focus Insight

•Projects delivered by 11–25 year olds for up to 2 years

• Short application form, decision within 8-10 weeks.

• Delivered through partnerships of heritage and youth organisations

• No minimum partnership funding but some in cash or in kind

• Mentors

Young Roots

Grants for £10,000 to £50,000

Young people gained a better understanding of their local heritage, such as the visit of Malcolm X in the 1960s and the importance of industry in the area. They produced murals so wider audiences could learn about their research.

North Smethwick Development Trust,

Sandwell Community History and Archive Service

Awarded £24,300

Our Smethwick

Heritage Grants £100,000 and above

Grants for Places of Worship £10,000-£250,000

We have a number of new programmes to support heritage organisations become more financially resilient, or for organisations taking on new responsibilities for heritage.

Details are on our website, but please talk to us if you would like more information.

Other programmes:

Digital Policy

• We now have some specific requirements for all projects that involve producing something in a digital format e.g. website, phone app, digitised archive

• This is not a new programme

• For more information see our website http://www.hlf.org.uk/HowToApply/furtherresources/Pages/Newdigitalpolicyandrequirementsfordigitaloutputs.aspx

Priority Development Areas

• Areas and groups that have benefitted less from our funding in the past:

• Sandwell

• Black, Asian and Minority Ethnic and Refugee (BAMER) organisations or projects which target BAMER communities

• Not ring-fenced funding for the area

• More support, time and resources from HLF development team

What makes a good application

Outcomes

We assess projects based on the difference they achieve for:

• heritage• people• communities

Outcomes are proportionate to the level of grant the applicant is applying for.

Some outcomes are weighted; however, you should determine which ones they want to achieve.

Outcomes for…

Heritage People Communities

•Better managed•In better condition•Better interpreted and explained

•Identified/ recorded

•Developed skills•Learnt about heritage

•Changed their attitudes and/or behaviour

•Had an enjoyable experience

•Volunteered time

•Environmental impacts will be reduced

•More people and a wider range of people will have engaged with heritage

•Your local area/ community will be a better place to live, work or visit

•Your local economy will be boosted

•Your organisation will be more resilient

 

This project explored the changing fortunes of Black Country corner shops between 1950 and 2010, and the diverse communities they have served.

The Corner Shop Project

Black Country Touring

£50,000

AIM:Explore

the heritage of Black Country corner shops

1950-2010Creating

School packs

Recording oral histories

More people and a wider range of people will engage with heritage

People will develop skills

Heritage will be identified and recorded

Training volunteers to conduct interviews

Outcomes within your project

• Does the project have a heritage focus? • Is there a need and demand?

• What is the benefit to the public?

• Is the project well planned? Will it be well managed?

• Is it financially realistic?

• What difference will it make?

How we assess applications

What is the heritage the project will focus on? • Why is the heritage important? • Is it relevant to the UK’s heritage• Is it focused?

Is the heritage focus clear? The project could focus on:

• Themes• Time periods• Geographical area• Specific events

The heritageSection

2

What need and opportunity is the project responding to?

Heritage need:

• Such as a landscape in need of conservation, or a gap in the archives

•Seek advice - E.g. English Heritage, local Wildlife Trust, Conservation Officer , local archive service

Community Need:

•Are local people or groups interested in the project?

•Provide letters of support

Have the group researched what already exists?

Section 3

What difference will the project make?

Section 4Section 4

• Which outcomes will the project achieve?

• What is the base line the organisation is starting from?

• How will the organisation measure the difference made?

• How will outcomes be sustained after the project is completed?

Is your grant request in balance with the benefits of the project?

Can the organisation meet ongoing maintenance or revenue costs?

Has the organisation accurately costed everything they need?

Value for Money

Detail required in budget

This will show how your project will offer good value

For example;

Cost Heading DescriptionHow much £

VAT you cannot claim back £ Total £

H Equipment and materials

Recording equipment for Oral History recordings 1 x £500 500 60 560Microphones 4 @ £40 each 160 20 180Costumes for drama production 20 costumes @ £500 500 0 500

You can add in extra lines to the budget, for more detail

What can be included in the costs

• All costs related to delivering the project

• Staff to carry out the project

• Sources of expertise e.g. Professional Fees

• Mentors

• VAT

• Contingency

• Evaluation costs (between 1% and 3% of grant amount)

• Full Cost Recovery

Non Cash Contributions & Volunteer Time

Description of Volunteers' TasksNo of Days

£ a day

Estimated Value

Providing professional oral history training 2 350 700

Non cash contributions - Things you need but do not have to pay for

Volunteer Time - time people contribute to the project rather than taking part

Details of non cash contributions Estimated value

Use of meeting room£150

(£15 per hour for 10 hours over life of project)

• Read the guidance - and the checklist in the form

• Get advice - from us, other organisations and successful projects

• Be clear and check your application – avoid jargon and ask someone to read your application form

• Don’t start your project before we have assessed it

• Make sure someone other than the main contact signs your declaration

Top tips

How to apply online

You will need to remember your email address and password to log back into your account!

You will need to select the programme under which you will apply

Making an application

All project enquiry forms and application forms are now completed online via our website www.hlf.org.uk

For IT support contact:

formsupport@hlf.org.uk

Include your log-on email address and password, and your project reference number, if known.

How can the development team help?

Provide advice and support

Project enquiry form (expression of interest form if under £10,000), available on our website

Workshops in our office every month

• Online enquiry and application forms

• Guidance

• Case Studies

• Information about your local area

• Press Releases

• E-Bulletin

• Features

Our Website: www.hlf.org.uk

Next steps

How to keep up to date with HLF

• Check out our West Midlands events page www.hlf.org.uk

• Youtube channel www.youtube.com/user/HeritageLotteryFund

• Follow us on twitter @HertiageLottery

• For Young Roots join us on facebook

Development Team

Catherine Kemp (Sandwell contact)catherine.kemp@hlf.org.uk 0121 616 6882

Liz Shaw lizS@hlf.org.uk 0121 616 6879

Laura Birkett birkettL@hlf.org.uk 0121 616 6883

Katie Lloyd katie.lloyd@hlf.org.uk 0121 616 6880

Contact Us

Heritage Matters