2006-02-17 The Swedish National Financial Management Authority 1

HermesHermes

the IT system supporting the the IT system supporting the Swedish budget processSwedish budget process

Maria Kain

The Swedish National Financial Management Authority

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Why a new IT system?Why a new IT system?

To improve

infrastructure quality of data efficiency transparency access to information links and communication between

participants in the budget process metadata

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Before HermesBefore Hermes

Central outcomeand

accountingsystem

Centralgovernmentbudgeting

system

Letters of instructions (manual)

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HermesHermesa web based IT system with 1500 users within a web based IT system with 1500 users within the budgetprocessthe budgetprocess

ESV andassociated

systems

MoFBudget Department

Budget users

Line Ministries

The Public

Parliament

Swedish NationalDebt Office (SNDO)

Swedish NationalAudit Office

Hermesdata base

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Hermes Hermes An information pool and toolAn information pool and tool

Spring Fiscal Policy Bill

Hermes

Detailed allocation offunds to approriations

Budget Bill

Forecasts

Accounts in the SNDO

Monthly OutcomeAmendments to the

Letters of Instructions

Annual Reportincl appropriations

Carry over of unspent funds

Budget Submissions Annual Lettersof Instructions

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Hermes’ support to users Hermes’ support to users in the Budget Departmentin the Budget Department

All relevant figures are found in Hermes Integrated short and medium term perspective Comments and explanations available Centralized and partly automatic price/salary adjustment Tools for simple forecasts and simulations Correct migration of data from budget preparation to the

Budget Bill and to budget execution

Budget totals staff Instant and reliable overview of the budget situation Late changes possible

Desk officers Don’t have to double check data Forecasting dialogue with the Line Minsitries in the system Letters of instructions are authorized in the system Administration of authority to carry over unspent money

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Security of informationSecurity of information

The users have access to Hermes depending on

who they are their function within the process the current stage of the process

Each user is individually authorized to the system and has a personal password

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What did we gain?What did we gain?

All information can be found in one place Quick access to the information in Hermes High quality data The information in Hermes is always up to date Less risk of mistakes Less work repeated Greater transparency within the budget process Good traceability and control Easy access to information about earlier years Metadata – institutional memory

Hermes contributes to an efficient budget process

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What’s next?What’s next?

Revenue items Non financial results and facts Improvements in user interface Add information from earlier years More standard reports Parliament? The Public?