Highland View Homeowners Highland View Homeowners Association, Inc.Association, Inc.

Annual Meeting February 15Annual Meeting February 15thth, 2006, 2006

AgendaAgenda IntroductionsIntroductions Approval of preceding meeting's minutesApproval of preceding meeting's minutes Association OverviewAssociation Overview Reports of OfficersReports of Officers Reports of CommitteesReports of Committees Nomination and election of Board of DirectorsNomination and election of Board of Directors Unfinished BusinessUnfinished Business New BusinessNew Business AdjournmentAdjournment

2005-2006 Highland View Organizational Structure2005-2006 Highland View Organizational Structure

Gil HutchinsonPresident

3rd Year/3 Year Term

Mario Crucini1 Year Term

Tom Doyle1 Year Term

Robert CollinsTreasurer

2nd Year/3 Year Term

Fred KaneSecretary

1st Year/ 3 Year Term

CommitteeSupport

Architectural CommitteeSuzie Umphres, Chairman

Grounds CommitteePier deJong, Chairman

Hospitality/SocialCarol Horan, Chairman

Orange AppealGrounds Maintenance

Sean Orange

Trail CommitteeMike Soares, Chairman

Westwood Property ManagementHoil Crowe / Steve Pulk

Treasurer’s Report- 2005 ReservesTreasurer’s Report- 2005 Reserves

-$4,111

$2,346

($5,000)

($4,000)

($3,000)

($2,000)

($1,000)

$0

$1,000

$2,000

$3,000

Budget 2005 Year Ending

Reserves

Treasurer’s ReportTreasurer’s Report5 Year Change In Reserves5 Year Change In Reserves

$32,102 $33,572

$20,290$18,733

$21,079

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

2001 2002 2003 2004 2005

Reserves

Change from $32,102 to $21,079 ($11,023)Change from $32,102 to $21,079 ($11,023) Variance relates to planned capital improvements:Variance relates to planned capital improvements:

Landscape improvement planLandscape improvement plan 2002-2003 Balance sheet issue during transition from 2002-2003 Balance sheet issue during transition from

Ghertner to Westwood (double counted checking Ghertner to Westwood (double counted checking account transfer as an asset)account transfer as an asset)

$1,470

-$13,283

-$1,556

$2,346

-$16,000

-$14,000

-$12,000

-$10,000

-$8,000

-$6,000

-$4,000

-$2,000

$0

$2,000

$4,000

2001 2002 2003 2004 2005

Reserves

Treasurer’s ReportTreasurer’s ReportExpenditures Since 2000Expenditures Since 2000

$28,483 $27,688 $28,102

$34,347

$44,815$39,953

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$45,000

2000 2001 2002 2003 2004 2005

Expenditures

$330 $325

$367

$389 $389

$371

$280

$300

$320

$340

$360

$380

$400

2000 2001 2002 2003 2004 2005

Expense/Home

Average: $362/home

Average: $29,316/home

2005 Committee Updates2005 Committee UpdatesArchitectural ReviewArchitectural Review

Guideline review and revisions Guideline review and revisions

Modified submission procedures Modified submission procedures to improve documentation and to improve documentation and turn around timesturn around times

2005 Committee Updates2005 Committee UpdatesGroundsGrounds

During the year 2 cleanup sessions were held which focused on general cleanup and planting of bushes During the year 2 cleanup sessions were held which focused on general cleanup and planting of bushes in the cul-de-sac’s. in the cul-de-sac’s.

The Cul-de-sac’s worked on were: Helmsdale Pl N, Roantree, Upper and Lower Highland Road Islands. The Cul-de-sac’s worked on were: Helmsdale Pl N, Roantree, Upper and Lower Highland Road Islands.

The tree line along the rear entrance was cleaned out in preparation for plantings and sign construction. The tree line along the rear entrance was cleaned out in preparation for plantings and sign construction.

The area behind the Pool and Rear entrance were aerated and reseeded successfully. Now to keep that The area behind the Pool and Rear entrance were aerated and reseeded successfully. Now to keep that grass alive!grass alive!

Preparations were made for planting during this winter: Preparations were made for planting during this winter:

Removal of dead pine in Helmsdale Pl N Island, preparation for replacement planting.Removal of dead pine in Helmsdale Pl N Island, preparation for replacement planting.

Removal of sick Pin Oak, preparation for new plantingRemoval of sick Pin Oak, preparation for new planting

Other projects worked on:Other projects worked on:

Planning and working with contractors for rear entrance sign quotationsPlanning and working with contractors for rear entrance sign quotations

Planning for additional light installation in front of the Pool pavilion Planning for additional light installation in front of the Pool pavilion

Drainage ditch improvement by City of Brentwood.Drainage ditch improvement by City of Brentwood.

Interface with Trail Committee to build Highland View Ridge Trail Interface with Trail Committee to build Highland View Ridge Trail

2005 Committee Updates2005 Committee UpdatesHospitality/SocialHospitality/Social

Easter Egg HuntEaster Egg Hunt

Pool PartyPool Party

44thth of July of July

New Neighbor welcomeNew Neighbor welcome

2005 Committee Updates2005 Committee UpdatesTrailTrail

Formal plan developed in Feb 2005Formal plan developed in Feb 2005

Approved by Brentwood Planning in Codes in July 2005Approved by Brentwood Planning in Codes in July 2005

Trail committee was formed in August. Mike Soares chair.Trail committee was formed in August. Mike Soares chair.

Laying out and clearing out of the trail from the pool pavilion to theLaying out and clearing out of the trail from the pool pavilion to the

water tower is complete. Construction began Oct 05. Completed Feb 1,water tower is complete. Construction began Oct 05. Completed Feb 1,

2006. (Was anticipating 1 1/2 to 2 years!)2006. (Was anticipating 1 1/2 to 2 years!)

Switchback section (pool-ridge) Eagle Scout project planned, constructed and completed by Andrew Switchback section (pool-ridge) Eagle Scout project planned, constructed and completed by Andrew deJong and his scout troop as part of Andrew's Eagle Scout project.deJong and his scout troop as part of Andrew's Eagle Scout project.

Neighborhood volunteers have volunteered on several scheduled workdays during this period.Neighborhood volunteers have volunteered on several scheduled workdays during this period.

Trailhead sign will be posted soon along with possible bench(s)Trailhead sign will be posted soon along with possible bench(s)

Budget established for maintenance.Budget established for maintenance.

2005 Updates 2005 Updates CommunicationsCommunications

Web site (Web site (www.highlandviewhomeowners.orgwww.highlandviewhomeowners.org))

Online directoriesOnline directories

Two Town Hall meetings this yearTwo Town Hall meetings this year

Email newsletters Email newsletters

Highland View is 100% electronic now!Highland View is 100% electronic now!

Monthly Board meetingsMonthly Board meetings

2005 Updates Grave Site Research2005 Updates Grave Site Research

2005 Updates Grave Site Research2005 Updates Grave Site Research

2005 Updates Grave Site Research2005 Updates Grave Site Research

2006 – New Business2006 – New Business Complete projects already in progressComplete projects already in progress

Back entranceBack entrance Grounds:Grounds:

Winter Tree plantingsWinter Tree plantings Replacement Pin Oak at front entranceReplacement Pin Oak at front entrance Replacement Blue Spruce on South BermReplacement Blue Spruce on South Berm Leyland Cyprus to replace white Pine at Helmsdale Pl N IslandLeyland Cyprus to replace white Pine at Helmsdale Pl N Island 2 memorial Magnolias to be planted in Front entrance Berms2 memorial Magnolias to be planted in Front entrance Berms 5 Prague Viburnum to be planted at rear entrance along tree line 5 Prague Viburnum to be planted at rear entrance along tree line

beside gate.beside gate. Spring and Fall Clean up to focus on clean ups and Landscape Spring and Fall Clean up to focus on clean ups and Landscape

maintenance and improvementmaintenance and improvement Trim bushes and expand bed at rear entrance after sign is Trim bushes and expand bed at rear entrance after sign is

completedcompleted Brick repair on entrance Walls and Bridge Brick repair on entrance Walls and Bridge Adding low wattage lighting to trees on Berms and Island Adding low wattage lighting to trees on Berms and Island

2006 – New Business (Continued)2006 – New Business (Continued) Hospitality:Hospitality:

New neighbor and baby giftsNew neighbor and baby gifts

Shared parties with WaterfordShared parties with Waterford

TrailTrail Ongoing maintenanceOngoing maintenance

Increase volunteerismIncrease volunteerism

Have Fun!Have Fun!