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Hillsboro Junior High Faculty Handbook
2016-2017
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PURPOSE
The purpose of this handbook is to delineate, as clearly as possible, the basic administrative policies and procedures by which Hillsboro Primary School will be operated. These policies and procedures are to be followed by all personnel. Each staff member is responsible to carefully read and acquaint themselves with the content of this handbook.
BOARD OF EDUCATION
President
MRS. LISA WELKER
Vice President
MRS. M.BETH PETRY
Treasurer
MRS RENEE SUCHARSKI
Members
MR. ROB KRUSE MR. JOHN LEWIS
MR. ERICK STEPHENSON MRS. ANGIE OSHIA
Secretary to the Board
MRS. BETH ANN JOHNSTON
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Hillsboro R-3 Administration
Dr. Aaron Cornman, Superintendent
Melissa Hildebrand, Assistant Superintendent
Dr. Jon Isaacson, Assistant Superintendent
Kelly Genge, Chief Financial Officer
Kim Jackson, Director of Food Service
Regena Phillips, Director of Transportation
Cathy Ringo, Director of Technology
Ray Bess, Director of Maintenance
Dr. Cathy Freeman, High School Principal
Mark Groner, Assistant H.S. Principal
Stephanie Dix, Assistant H.S. Principal
Jennifer Laiben, Assistant H.S. Principal for Alternative Svc.
Eddie Moreno, Assistant H.S. Principal for Activities
Heath Allison, Junior High Principal
Jim Ramsey, Assistant Principal Junior High
Scott Readnour, Intermediate School Principal
Leslie Marchetti, Intermediate Assistant Principal
Dr. Kim Tooley, Elementary Principal
Rachel Carroll, Elementary Assistant Principal
Dr. Callista Kostine, Primary Principal
Matthew Gillam, Assistant Principal
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Hillsboro R-3 School District Mission
Statement
Together: Inspiring. Empowering. Educating
Hillsboro R-3 School District Vision
Statement
Partnering with the greater community,
students are provided an exceptional learning foundation
with resources to succeed
in an ever-changing global society.
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Vision
Hillsboro Junior High is a student-centered community that fosters
academic and social development for all. In partnership with the
parents and community, the staff of Hillsboro Jr. High will assure each
student receives an engaging, rigorous curriculum and innovative
practices tailored to meet the unique needs of early adolescents.
Mission
The mission of Hillsboro Jr. High is to support the transition between elementary and high school, by providing a safe, goal-oriented
learning environment that cultivates creativity, leadership, and
excellence through education.
Our Staff Believes:
Junior high students have unique physical, social, emotional, and intellectual needs
Our students’ academic, emotional and social development should be at the center of the decision-making process
All educational programs and school practices should be student-centered and based on a thorough knowledge of the developmental characteristics of junior high school students
A structured, safe, and supporting environment promotes learning
A student’s self-esteem is enhanced by positive relationships and mutual respect among and between students and staff
Instructional practices should incorporate learning activities that take into account differences in learning styles
Students learn best when they are actively engaged
Students learn to make appropriate decisions when provided a supportive and challenging learning environment
The junior high school experience should enhance the student’s ability to develop positive peer relationships and coping skills
Challenging expectations increase individual student performance
Exceptional students require special services and support from all staff
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What our values are at the Junior High:
Climate We value the classroom as the core unit of successful education Provide a safe, supportive environment that is conducive to learning Decisions are always driven by the focus on improving student
achievement Acknowledgment and celebration for the achievements of students
and staff Promote open communication between parents, teachers, and
students which encourages teamwork and cooperation
Staff We value highly qualified and professional faculty and staff Demonstrate a personal commitment to the academic success and
general well-being of all students Focus on increased student achievement and instruction methods
with both current research and proven effective classroom practices Ensure regular collaboration on job effectiveness and efficiency,
curriculum and instruction, interventions, individual students and school/department improvement
Working together in collaborative teams to continually offer an aligned curriculum that is based on state and local standards
Pursue continuous professional development
Academic Excellence
We value a challenging and comprehensive curriculum for all Continually strive to improve instructional effectiveness Create and implement promising instructional strategies for
improving student achievement on a continuing basis Set high standards and expectations for student success and
engage in reflection and collective inquiry on the results of student achievement in order to improve learning
Value higher order thinking skills and incorporating various methods of instruction to motivate students
Students We value each student as an individual who will learn Students will show respect to themselves, their peers and faculty
and staff Students will accept responsibility for their learning and actions Students will set challenging goals and give their best effort to
achieve high academic standards Students will encourage others in an atmosphere of support
Parents and Community
We value exceptional service to students, parents/guardians, colleagues and the community
Provide parents with resources, strategies, and information to help children succeed academically and socially
Parents are included as viable members of the educational team to develop and support appropriate educational goals for their children
Parents are supportive of district and school’s vision and mission
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Faculty and Staff 2016-2017
First Name Last Name Title Location
Heath Allison Principal Main Office
Nancy Ball Counselors' Secretary Guidance Office
Allison Becker Para 115
Kevin Blair Band 101
Angela Boylan Cafeteria Cafeteria
Tim Brooks Evening Custodian Main Office Hall
Laura Burgio Science-8 311
Sandra Carrow Para 113
Kristi Crocker Soc.Studies-7 206
Keith Cruzado Soc. Studies-8 210
Timothy Dedert Band 101
Liz Duggan Soc. Studies-8 212
Allison Erickson Math-7 209
Lisa Etter Spec. Ed.-8 115
Patty Fears Lib. Secretary Library
Joe Fehlker Counselor Guidance Office
Erin Fete Soc.Studies-7 208
Matt Fingerhut Com. Arts-7 112
Michele Fuller Counselor Guidance Office
Jaime Gansmann Cafeteria Cafeteria
Jason Gillman JAG 108
Lonnie Grant Day Custodian Main Hall
Jackie Grass P.E./Health Gym
Dan Gronborg P.E./Health Gym
Kristine Gronborg Math-8 211
Nicole Heitert Science-7 307
Becky Heumann Para 115
Dina Holland Science-7 305
Paul Holland P.E./Health Gym
Beau Holley Com. Arts-7 109
Sherrie Jackson Consumer Science 400
Mindy Brown Spec.Ed-7 203
Jackie Kocurek Com. Arts-8 114
Will Kiehne Math-7 207
Debbie Laidlaw Para 401
Traci Lammert Spec.Ed. 401
Sarah Lerbs Foreign Lang. /Reading 111
Kristen Maerli Com. Arts-8 117
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Faculty and Staff 2016-2017
First Name Last Name Title Location
Anthony Moreno Para 205
Dave Peirce P.E./At-risk Wt.Room
Cole Price Para 113
Jim Ramsey Assistant Principal Main Office
Vincent Rapini Band 101
Christea Reiser Spec. Ed.-8 113
Connie Rudin Cafeteria Cafeteria
Kim Saxton Bldg. Secretary Main Office
Kelley Schmidt Math-8 213
Michael Sebourn Science-8 309
Christa Shinault Cafeteria Manager Cafeteria
Robyn Smelser Art 303
Shawn Smith Computers/GTT 110
Becky Solomon GTT 301
Carl Tenney Evening Custodian Main Office Hall
Cheryl Tilley Lib. Media Spec. Library
Kathy Tucker P.E./Health Gym
Kathi Wakeland Attendance Secretary Main Office
Cullie Wilkins Day Custodian Cafeteria
Ellen Schmitz Choir 100
Caryn Wright Spec. Ed.-7 205
Karen Ziegler Nurse Nurse's Office
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Junior High Coaches
Basketball, Boys Lane Woodside (HS), Paul Holland
Basketball, Girls Will Kiehne, Jackie Grass
Cheerleading Haili Glass (non-faculty)
Cross Country Paul Holland, Caryn Wright
Football Dave Peirce, Jason Gillman, Kevin Bishop (non-faculty)
Pom Pon Sarah Lerbs
Track Will Kiehne, Mindy Brown, Don Horn (HS), Bobby Anderson (HS)
Volleyball Jackie Grass, Mindy Brown
Wrestling Michael Wright, Josh Sheppard (LC)
High School Coaches
Baseball, 9th
Joe Fehlker
Basketball, Head Girls Joe Fehlker
Track, Head Girls Dina Holland
Sponsors
Archery Club Dan Gronborg
Honor Society Kristen Maerli/ Margie Colton(HS)
Messenger Editor Joe Fehlker
Publications Matt Fingerhut
Special Olympics Traci Lammert
Student Council Sherrie Jackson, Ellen Schmitz
Department Heads
Art Robyn Smelser
Consumer Science Sherrie Jackson
Foreign Language Sarah Lerbs
Guidance Joe Fehlker
Keyboarding Shawn Smith
Language Arts Kristen Maerli**
Library Cheryl Tilley
Math Kris Gronborg**
Music Ellen Schmitz
Physical Education Kathy Tucker**
Science Dina Holland**
Social Studies Liz Duggan**
Special Services Christea Reiser**
**PLC Team Leader
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LUNCH SCHEDULE
A B CErickson prep Maerli 21 Schmitz 19
Gronborg, K 15 Kocurek 21 Dedert 41
Kiehne prep Fingerhut 18
Schmidt 22 Holley 20 Jackson 20
Smelser 30
Burgio 21 Crocker 24 Solomon 20
Heitert 22 Cruzado 21
Holland, D 24 Duggan 22 Gillman 25
Sebourn 18 Fete 24 Grass 24
Tucker prep
Gronborg, D 28 Lerbs 22
Holland, P cafe/25
Etter co-tch
Reiser 7
Lammert 4
Brown co-tch
Wright 6
Peirce café
Smith prep/café
TOTAL 167 193 179
aides 10 total 549
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HILLSBORO JUNIOR HIGH BELL SCHEDULE
7:10 Drop Off
7:16 Warning Bell
7:20-8:07 1st Period
8:11-8:58 2nd
Period
9:02-9:30 ACADEMIC LAB
9:34-10:21 3rd
Period
10:25-11:12 4th
Period
11:16-12:29 5th
Period
11:12-11:37 A Lunch
11:38-12:03 B Lunch
12:04-12:29 C Lunch
12:33-1:20 6th
Period
1:24-2:13 7th
Period
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Staff Procedures
Absences (Board Policy GCBDA)
Teachers should not be absent without proper notification. Please text/call Heath at 314-210-8815 to let me
know you will be absent. To secure a substitute teacher, contact Subfinder via email and/or phone. You will
need your pin number to access the program. After 6:30 a.m., call the school office to secure a substitute.
Please limit the number of days that you call after 6:30 a.m. – office staff does not arrive until 6:45 a.m. and it
is often very difficult to arrange a substitute at that time. You should have received a copy of instructions for
Subfinder, along with your pin number, during the 2007-2008 school year or upon employment. The web
address is:
https://hillsboro.subfinderonline.com OR call 1-866-921-4385 Your PIN is: ____________
The school secretary will furnish an employee absence report which should be returned to the office completed.
Please familiarize yourself with district and building policies.
Substitutes - To facilitate order in your classroom during your absence be sure to furnish the substitute with
clear and definite assignments. Also, you need to leave in an obvious place a substitute folder containing the
following:
1. Seating chart/class roster
2. Emergency folder
3. Your daily schedule
4. Activities that engage students
5. Location of books, A.V. equipment needed
6. General expectations and classroom rules
7. Name and room number of a colleague who might help a substitute teacher
8. Name of a trustworthy student in each class
Academic Lab Period Our academic lab will be a daily period of 28 minutes in which all students will participate. Students will be
assigned to a teacher (advisor) for the entire year where they will be involved in a variety of activities;
including response to intervention (RtI), character development, competitions, guided study halls, reading days,
etc. The 8th
grade students will also be released to various levels of privilege based on their grades and
behavior.
Accidents/Injury (Board Policies GBEA and EBBA)
Anytime a student or adult is injured, the office should be notified, as well as the nurse. Do not move the student
or adult if the injury seems severe. Accident Report Forms are available in the Nurse's Office and should be
completed as promptly as possible. It is better to err on the side of caution instead of getting a phone call from a
parent. Send the student to the nurse if you have any doubt! Should a staff member be injured, it will need to be
reported immediately. In case of injury, please read Policy GBEA.
Announcements
Announcements - Staff members wishing to have announcements made are to hand them to the office secretary
in written form the day before they are to be read. Announcements will be read over the phone intercom at the
beginning of Academic Lab as well as posted on Infinite Campus.
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Arrival and Departure (Board Policy GBCB and IC)
Staff hours are 6:45 A.M. – 2:30 P.M. - All staff is encouraged to be here everyday and prompt with their
attendance. All staff members are expected to be in the building at 6:45a.m. and at their respective teaching
station door by 7:10 a.m. each school day. Please greet students as they enter your classroom and stand so that
you can supervise the classroom and hallway. Staff members are free to leave the building at 2:30 p.m., unless
they are supervising a group of students (tutoring, sports, clubs,..). Please do not release students until the bell
rings.
Staff members are on duty all day and should leave school only in case of necessity after checking with the
principal. If it is necessary to leave before 2:30 p.m., the principal must approve (Board Policy GBCB). If this
is the case, please be sure to sign out in the office.
Assemblies
Assemblies are a regularly scheduled part of the curriculum and as such are designed to be educational as well
as entertaining experiences. They also provide one of the few opportunities in school for students to learn
formal audience behavior. Regardless of the type of program, courtesy demands that the student body be
respectful and appreciative. In live entertainment, unlike radio, television, or movies, the performers are very
conscious of their audience. It is the individual teacher's responsibility to instruct students that all talking,
whispering, whistling, stamping of feet and booing are discourteous. Teachers are to escort their individual
classes to the assembly site. All teachers should be seated with their classes and help with the supervision of all
students. Teachers should check role upon returning to the classroom.
Attendance Records (Board Policies JEA, JED-API)
Attendance records are kept in the office. Your obligation is to report your absentees each hour within the first
10 minutes of class, via our on-line Infinite Campus..
Should a student arrive in your classroom after the bell rings, please make sure that the student signed in the
office. Each student that signed in will have a tardy slip, signed by Kim or Kathy. If a student does not have the
slip, please send him/her to the office to get one. This will help us to keep accurate attendance records.
When a student shows excessive absences or exhibits a pattern of chronic absences parents should be contacted
by the office.
These actions will be taken at the following benchmarks of absenteeism:
4 Days of absence - Letter from the office
8 Days of absence - Letter from the principal
10 Days of absence - Parent meeting with administration
Students who must leave school during the school hours must be signed out through the office. Do not let
parents and relatives take students from your classroom. Refer them to the office and we will call for the
student. Do not allow a child to leave school with anyone during the school day without permission from the
office. If parents or persons picking up a child come to your room, please direct them to the office to sign that
child out. If the adult says that they already signed them out, do not release the child. The office will call for
the child!
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Building/Classroom (Board Policy ECB)
When staff members note that equipment/building is damaged, either by intention or accident, they shall
communicate the damage to the office. It is the duty of the staff members to supervise students so that damage
to the school building, furniture, equipment, or other school property does not occur.
Teachers are responsible for the appearance of their classroom and to see that the room is properly ventilated
and lighted. Special needs may occur that require maintenance or custodial assistance. In such cases, you must
enter your maintenance request on the Maintenance Direct program. Teachers should close and lock all
windows and doors when leaving for the day as well as turn off all lights.
Please note: that no plug-in air fresheners, candles, and/or candle warmers are allowed in classrooms per our
insurance carrier.
Cafeteria (Board Policy EF)
Breakfast and lunch are served by our cafeteria. Upon entering the building in the morning, students should go
directly to the cafeteria for breakfast.
Lunch -The efficiency of our lunchroom schedule depends on following a strict schedule. Please do not alter
the time schedule, as it will affect everyone. If for some reason your class is not going to eat in the cafeteria
(field trip, reward, etc.) please notify the cafeteria and the principal in advance.
Students who accumulate excessive charges will not be allowed to continue charging. However, those students
should not go without lunch. They will be given a sandwich and milk.
Care Team (Board Policy IGBA)
Care Team is a process by which teachers can seek assistance in exploring and addressing specific students
concerns related academic performance, behavior, socialization, emotions, and home environment. The team
consists of representatives from both 7th and 8
th grade teaching staff, as well as, representatives from Guidance,
At-Risk, and the administration. The team will support the referring teacher by assisting in developing strategies
and interventions, and/or a more comprehensive plan to address the student’s issues. For more information, see
the counseling staff.
Classroom Curriculum Exceptions (Board Policy IIA)
Parents may request that their student be exempt from selected parts of a class or course curriculum under certain
conditions. Parents may deem some instructional materials or activities to be inappropriate for their student, or the
student may have legitimate personal objections. Teachers should use professional discretion in communicating
the appropriate response to the student or parent. To facilitate curricula objectives and yet still allow students to
be educated with their classmates, teachers should use the following guidelines:
1. Teachers may provide students and parents with a syllabus of required readings a class uses.
2. Teachers should advise students of oral reading guidelines and refrain from forcing the exempt
student to read aloud or view materials that may be offensive to them.
3. Teachers will allow students to request, through the parent(s), an alternative assignment.
4. Teachers may allow a student to leave their classroom to secure access to alternative curriculum
** Please note: The above information is taken from the Hillsboro R-3 Board policy.
Classroom Management (Board Policies GBH, GBCB, JG and JG-R)
Classroom management is different than discipline! Effectively managing your classroom is an essential part of
maintaining control and discipline. An effective teacher manages a classroom. An ineffective teacher disciplines
a classroom. The number one problem in the classroom is not discipline; it is the lack of procedures and routines.
Classroom management deals with the procedures that you must establish at the beginning of the school year.
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Students must know how you want them to begin the day; pass in papers, sharpen their pencils, line up, etc.
Procedures must be rehearsed over and over again until the students do them automatically. When this happens,
you have a routine.
Discipline Plan - Each teacher should develop a discipline plan for their classroom, which shall be posted in the
room and turned in to the office. Discipline is concerned with how students behave. The plan shall include rules
to follow in the room, consequences for not following the rules, and possible rewards for following the rules.
When all alternatives have been exhausted in the classroom, the teacher should ask the principal for help. Before
a child is sent to the office for constant misbehavior, classroom teachers should have contacted parents, informing
them of any behavior concern.
From the beginning, know what you are going to do every minute of the day, quarter, semester, and year and do
it! Students must be shown respect and you must expect it back from them. The key to maintaining classroom
control is respect. BE CONSISTENT!
Minor discipline cases are best handled by the teacher. If trivial items are referred to the principal, the teacher’s
effectiveness for problems of a more serious nature will be lessened and the students will soon become aware of
the ineffectiveness of the classroom teacher. If a situation arises where a child needs to be removed from the
classroom, call the principal for assistance. Students should not be "kicked out" of the classroom. Situations of
this sort are to be discussed with the principal and then a course of action will be set up. If you do this without
consulting the principal, you are putting yourself in an awkward position.
Discipline is not a group matter. A whole room should not be punished for the misdeeds of a few. Please
remember to talk with a student individually, instead of humiliating them in front of the entire class.
All classroom teachers should show respect to all students. Fairness should be practiced - do not play favorites.
Children should be taught and shown how to take responsibility for the choices that they make. One of the biggest
mistakes a teacher can make is getting into a power struggle with a student. Do Not Engage! Simply state what it
is you want the child to do, then walk away. After a fair amount of time, go back to the student and repeat your
expectation. If it is possible to give a choice, do that. That will help the student maintain some form of control
over the situation. "I need you to work on your spelling." "I can see that you are still not working on your
spelling. You can choose to work on it now, or at tutoring. It is your choice."
Throughout this entire process, parent communication is a must! No discipline report should come to the office
without the teacher first having contacted the parent. The only exception to this rule is violence, sexual
misconduct, or other severe misbehavior. Use your common sense and remember, every time you send a student
to the principal, it could lessen your effectiveness in the student's eyes.
It is the intention of the principal(s) to support every staff member. Make sure that he/she can support the
decisions you make by following the philosophy, policies, and procedures of the school/district.
Classroom Website (Board Policy IGBC)
All staff are required to develop and maintain a classroom website. This website should include information
about the classroom, curriculum, special events, and other pertinent information. All assignments should be
posted on the website. The website should be updated each week. Parents and students should be given the
website information through your classroom communication. Administrators will use this information to see
what you are teaching to assist with walk-through visits.
Cleaning Supplies (Board Policies EBAB AP1 and EBAB AP2)
Our insurance provider requires that we only use district approved cleaning supplies in the classroom. Do not
use any outside chemicals. If you need supplies to clean, please ask the custodial staff for supplies.
Committees and Meetings (Board Policy GCKB)
It is required that each teacher be an active member of a district or building level committee. A list of
committees and their function will be available at the beginning of each school year.
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Faculty meetings will be held once per month and/or as needed. All certified employees must attend. These
meetings will be devoted to implementing professional practices in our school. The faculty meeting will
typically take place on early release days.
A large part of communication will be provided in writing via memo, or email. Written communications to the
staff are not to be made available to the students. Please keep minutes and attendance information from any
team meetings. A copy should be turned in to the office.
Communication (Board Policies GBCB and GBH)
Announcements - Staff members wishing to have announcements made are to hand them to the office secretary
in written form the day before they are to be read. Announcements will be read over the phone intercom at the
beginning of Academic Lab as well as posted on Infinite Campus.
Mail Boxes - The mailboxes are located in the teacher lounge. Please check your mailbox in the morning and
before leaving for the day. Please do not send students to pick up your mail, as the mailboxes contain confidential
information.
Telephones - The telephones are our intercom. Please make sure that your phone is off voice mail each day so that
we can get messages to you. Use your prep period to make and receive phone calls. Informing others of your prep
period will help considerably. Teachers will not be called from class to receive phone calls unless it is an
emergency. Otherwise, a message will be sent to you.
Voicemail/Email - Each teacher has voice mail and email capabilities. Please review the instructions and check
each daily.
Confidentiality - Comment and discussion regarding student personalities and records should only be discussed
with appropriate people in the education setting. Student behavior problems should not be part of public
discussions. Professional discretion and courtesy should be used in discussing all staff and district concerns.
Copyrighted Material (Board Policy EGAAA)
It is the intent of the board to delineate, enforce and abide by the provisions of current copyright laws as they
affect the school district and its employees. Copyrighted materials, whether printed or not, will not be duplicated
unless such reproduction meets "fair use" standards, or unless written permission from the copyright holder has
been obtained. The board does not sanction illegal duplication in any form. Employees who willfully disregard
the district's copyright position are in violation of board policy. They do so at their own risk and assume all
responsibility.
Custodial Duties
Custodians empty trash, sweep rooms, spot mop/mop, clean boards, and empty pencil sharpeners. Special needs
can be handled with a note in the custodian’s notebook, located in the custodial closet across from the main
office. This notebook can also be used to document cleaning issues that need to be addressed: cobwebs
somewhere in the building, concerns, ideas, special attention, etc. Maintenance items will be handled with a work
order completed on the Maintenance Direct program.
Daily Lesson Plans (Board Policies IA, IB, IGA)
Your plan book should contain daily lesson plans at least one week in advance. Plan books may be reviewed at
any time by the principal.
Your plans should include 6 items: 1) Missouri Learning Standards, 2) Assessment, 3.) Lesson Objective,
4.) DOK level, 5.) Instructional Strategy, and 6.) Learner Activity. All classroom lessons should follow the
pacing guide. Textbooks and other instructional materials are supplemental to the curriculum and should be used
accordingly.
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Directory Information (Board Policy JO)
According to federal law, parent and students are notified that “Directory Information” will be released as deemed
necessary by school officials. The following items are Directory Information: student’s name, parent’s name,
address, telephone number, date, and place of birth, major field of study, participation in officially recognized
activities, and sports, height, and weight of members of athletic teams, dates of attendance, degrees and awards
received, most recent previous school attended and photograph. Parents or eligible students will have ten (10)
school days after the annual public notice to view the student’s directory information and to provide written
notice to the school that they choose to not have this information released. Unless prior written notice is received,
the school district may disclose any of those items designated as directory information without prior written
consent.
Duplicating Materials/ Copying
Your requests should be placed in the proper box in the office the day previous to their required use. Any requests
placed in the box will be duplicated by our paraprofessionals before and/or after school. Please prepare ahead of
time to allow them time to accommodate everyone’s needs. The secretaries have a huge job and it is difficult for
them to stop and make copies for you. When the main office copier is being used, feel free to use the copy
machines in the counselor’s office or the library.
Emergency Drills (Board Policies EBC AP 1-9)
All emergency procedures should be posted by the classroom door. Teachers should instruct their classes in the
proper procedure for emergency drills. It is important to review the procedure throughout the school year.
Teachers will normally be alerted when we are planning a drill. However, several times throughout the school
year unannounced drills may be held. Remember to take your grade book and log sheet to count students.
Fire Alarm - Teachers should lead their students from the building when the fire alarm sounds. In the evacuation
process teachers need to be very aware of additional exterior threats and be prepared to halt evacuation or return
to the building. Take grade books and proceed in orderly fashion to the designated area. Once there, teachers
should take roll and keep their class together pending further instructions. Should a child be missing, do not re -
enter the building. Notify office personnel, located in your gathering area.
Tornado - Be familiar with the instructions posted in the room. Review these with the students.
Earthquake - Immediately take cover under anything that will provide some measure of protection from falling
objects. Immediately after the crisis, calmly evacuate the building, following the procedure for a fire drill. If
people are hurt and/or trapped in the room, the first order of business is to get everyone else to safety, then notify
the administrator that people are hurt or trapped and their locat ion. Keep your class together pending further
instructions. Stay away from power lines, poles, trees, and buildings. Utilities should be shut off, and no one
should re-enter the building unless it has been declared safe.
Intruder Situation – All doors should be locked throughout the day. You may put a magnet in the door frame to
help students with entering/leaving the classroom. In the event of an active situation, simply take the magnet out
and the door will be locked. If an intruder crisis occurs in yo ur room, try to communicate calmly with the
perpetrator. Try to get the person to let you relay his demands to the office, thereby alerting the office to the
situation.
If an intruder situation occurs at another location in your building, your responsibili ty is for the safety of your
students. Follow the directions of the principal. Until such directions are given, lock your classroom door and
gather the students against the wall nearest the hallway to make the room appear empty. If an intruder tries to
enter your locked classroom, try to evacuate the students. If that doesn’t work, use any means necessary to
protect the students. Remember: Lock Out, Get Out, Take Out.
Bomb Threat - In the event of a bomb threat, notify the office immediately. If the bui lding needs to be evacuated,
follow the fire evacuation plan.
The district has developed a comprehensive emergency plan that all staff will be trained on and expected to
follow.
Page | 17
Extra-Curricular Activities
Each teacher should make an effort to attend some of each type of extracurricular activity that takes place in our
school system. Teachers are admitted free to all school activities.
Many schools will admit you to their games upon showing your professional education organization membership
card or Hillsboro Faculty ID.
Teachers are to inform students in advance of an activity that the students may participate in which will warrant a
change of clothing during the day. In these situations students are to be informed to bring the necessary clothing
to school in order to make the change well in advance of the performance. Only in extreme emergencies should it
be necessary for a student to have to go home to change clothes during the day.
Buses are provided for students to attend sports events and school activities which are held at another location.
The following regulations apply to those trips:
1. All school rules and regulations and penalties apply to school activities.
2. Students who ride the bus to an activity must also ride the bus back to school unless the
student's parents sign with the sponsor or coach for permission to take them home.
3. It will not be permissible for students to take privately owned vehicles to attend an activity in
which they participate.
4. Sponsors should remain at school after meetings, performances, or the return of activity buses until
all students/participants you are responsible for have been picked up by the parent/guardian, or
designee.
Any active Junior High school will have a busy calendar of school events. Teachers are asked to schedule club
meetings and special events well in advance. It is recommended that regular club meetings be held on the same
day each week. All meetings and organizational activities are to have prior approval from the Principal's office.
Regular meeting dates for the year may be scheduled by contacting the Principal's secretary. Meeting dates will
be made available on a first-come, first-serve basis.
Teachers are reminded that students working on various projects or attending organizational meetings should not
be left unsupervised. Teachers must stay with students until all students have left.
Sponsorships Responsibilities: All extra and co-curricular activities shall be done through the Principal and/or
Activities Director.
Activity Scheduling
1. All activities and practices must end no later than 10:00 p.m.
2. When an organization sponsors an activity, the principals and/or activity director must approve the guidelines for
those eligible to attend.
3. Encourage the participation and attendance of parents.
4. Sponsors of any activity must remain with and supervise their students.
Sales
1. Any fund raising activity must be scheduled with the Principal and receive prior approval. Any single item or
sale totaling over $10.00 should be noted with a receipt that has the organization, sponsor, and a phone number.
2. An organization should not schedule a fundraiser at the same time as another organization.
3. Faculty should not sell items of a fund-raising nature time other than the time allotted for the organization.
4. According to state law, students may not be charged for any material that they need to complete the requirements
for a class. Exceptions to the law are items personally consumed by the students (such as food) or material used
for a project that the student will keep for personal use. Teachers should use discretion in this matter because no
student should be discriminated against because of economic limitations on their part.
5. Money collected through the activity sales should be deposited promptly with the school office. All deposits
should be given to the secretary. Cash transactions with vendors are not proper. All checks should be initialed by
the sponsor/coach so that transactions can be tracked and properly credited.
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Scholastic Eligibility
1. All students must pass six (6) classes in the preceding quarter in order to participate in interschool competition.
These classes do not include Academic Lab and study hall. Students must also be taking a minimum of six
classes during the semester of the sport. This requirement includes athletics, cheerleading, pom pon squad, and
music.
2. A student failing, or near failing, in one or more classes may be denied the privilege of field trip participation due
to the obvious need to attend classes. Students will not be allowed to participate in field trips if they have
exceeded the number of allowed days for attendance.
3. Students must attend at least four classes during a school day in order to participate in any school activity that
day. The principal must approve any exception in advance.
4. Activity sponsors and coaches should check their student eligibility closely each quarter. An eligibility list of
non-athletic activities may be required each quarter to be submitted to the principal.
Field Trips (Board Policy IICA)
All off-campus field trips must be approved in advance by the principal. Staff can secure field trip request
forms from the office. A copy of the form should be submitted to the principal for approval at least 2 weeks in
advance. The Director of Transportation will determine final availability of buses. Teachers should have a
complete itinerary to be sent home with students with a permission form. NO student may leave campus
without a signed permission slip. A note signed by the parent will suffice as a permission slip as long as it has
the date, parent signature and states that the parent gives permission for the child to go to the specified location.
Field trips and activities are scheduled to be an extension of the school curriculum. All students must ride the
school bus. Adults may be asked to assist the field trip if extra supervision is necessary. Final decision
concerning adult participation on field trips and activities will be made by the principal. Adults who help on a
field trip may not bring other children. Parents or relatives who assist are expected to follow the direction of
the teacher and follow all school rules. No adult should be left alone with a group of students. Please have all
groups stay together with the teacher. All adults are to be a model for the students. All adults must stay with
their assigned group on the field trip.
Students should be aware that field trips are an extension of school and therefore all rules apply. There is a
great deal of responsibility on the teacher involved with a field trip. If you are concerned about a student
attending a field trip, please discuss the matter with the principal before excluding anyone. Please be conscious
of your responsibilities for supervision on the trip, including the bus.
Fundraising Sales
1. Any fundraising involving food must be approved through the district food service director.
2. Any fund raising activity must be scheduled with the Activities Director and receive prior approval. Any
single item or sale totaling over $10.00 should be noted with a receipt that has the organization, sponsor, and a
phone number.
3. An organization should not schedule a fundraiser at the same time as another organization, and should do so
using the Google Fundraising Calendar.
4. Faculty should not sell items of a fund-raising nature time other than the time allotted for the organization.
5. According to state law, students may not be charged for any material that they need to complete the
requirements for a class. Exceptions to the law are items personally consumed by the students (such as food) or
material used for a project that the student will keep for personal use. Teachers should use discretion in this
matter because no student should be discriminated against because of economy limitations on their part.
6. Money collected through the activity sales should be deposited promptly with the high school office. All
deposits should be given to the Athletic/Activities secretary. Cash transactions with vendors are not proper. All
checks should be initialed by the sponsor/coach so that transactions can be tracked and properly credited.
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Grading and Report Cards (Board Policy IK)
All teachers should keep an accurate record of each student's progress during the school year. Each teacher is
responsible for placing grades in the electronic grade book through Infinite Campus. Because we have an
electronic grade book system, which includes parent access, it is imperative that you keep current on your
grading and keep it updated. Grades should be updated AT LEAST once per week.
Report cards will be generated through this on-line grade system. Semester grades should reflect the overall
grade a student has earned for the semester. Report cards will be distributed normally on the Friday following
the last day of the quarter.
The Hillsboro R-3 School Board voted to use the following grading scale:
Letter Grade Percentage
A 94-100
A- 90-93
B+ 87-89
B 83-86
B- 80-82
C+ 77-79
C 73-76
C- 70-72
D+ 67-69
D 63-66
D- 60-62
F 0-59
Students and Parents should not be surprised when they receive quarter / semester grades. Please keep them
informed and up to date about progress or lack thereof. At times some students will require special grade checks
either from the principal or the counselor. Quick responses to these checks are important.
Do not make the mistake of thinking that only a fixed percentage of students can receive A's, B's, etc. Conduct
"grades" based on attitude, cooperation, citizenship, etc. should be reported separately from the regular grade
for that subject.
It is our belief that grades should reflect what a student knows or doesn’t know. The vast majority of
grades should be taken from work finished in class, not from homework. Things that artificially inflate
or deflate grades will not be included in the grade book. Your grade book should not include any zeros
or penalties for late work until the end of a grading period. Extra Credit should only be given to students
who exceed grade level expectations and should not be used to significantly impact a student’s grade. If a
student doesn’t turn in an important assignment, you may give that student an incomplete. When the
student completes the assignment, you can assign a grade at that time. If this occurs, please talk with
your principals for alternatives. If a student turns in a late assignment, that should be noted elsewhere,
but not reflected in the grade.
Your grade books should be organized so that at least 75% of the final grade is reflective of summative
assessment scores and 25% from formative assessments. Infinite Campus has the ability to match
standards to assignments. For more information, see your principal.
We need to make sure that all summative grades are common assessments. A list of summative grades
in core subjects should be agreed upon by the department and available for review. Those are the only
summative grades each classroom teacher should post.
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Guidance Services (Board Policy JHD)
Guidance services are available for every student in the school. These services include assistance with
educational planning, interpretation of test scores, occupational information, career information, information
about various colleges, technical and vocational schools, job training programs, help with home, school, and
social concerns. The student determines directions and goals in counseling. With the counselor, a student may
discuss and explore freely and in confidence any problem or feelings that are personally important. During
counseling, these concerns may be talked through and examined, alternatives explored, and decisions made about
future courses of action. Should the student find that special and/or additional assistance of some sort is needed,
the counselor will assist in finding such help as may be needed. Parents are encouraged to talk to a counselor
about any area of concern related to their children and the school.
Should you have concern about any of your students, check with the counselor. Together, you can form a plan to
best serve the needs of the student.
Health Services (Board Policies JHC-AP2, JHCB- AP, JHCD-AP, EBBA, EBB_A, JHC, JHCB, JHCF)
The office of the school nurse is located in the hallway across from the counselor’s office. Cumulative health
records are maintained for all students, which include their immunizations, history of diseases, and results of
testing at school, physical examination results and other health information. Students sent to the nurse should
have a pass from the classroom teacher. If emergency care is needed, report over the phone to the office, or
send a student for help. It is better to err on the side of caution than to not take action. Accident Report Forms are
available in the nurse's office and should be promptly returned. Student medications should be taken in the nurses
office or in the presence of a nurse.
Bodily Fluids Policy - All staff members must abide by the school policy. Sanitary gloves should be used. The
school nurse should be notified as soon as possible.
Homework
Students will be given in-class assignments to practice their skills individually. These assignments are crucial for
students to expand their understanding, and will give teachers and students an opportunity to check their
comprehension of material before moving on. It is very important that the students attempt and give serious
thought to all assigned work, as difficult content is best learned through this individual practice. Assignments
will be discussed and checked, giving students the opportunity to ask questions to further increase their
understanding.
Students are expected to complete all of their homework. Assignments should be relevant to current learning and
rigorous in nature. If students do not complete homework and are not showing evidence of learning, teachers
should use interventions that have been put in place (issue HOT sheets, assign tutoring, phone calls to parents,
meet with administration) to encourage the practicing of skills.
Late policy: Students should be given every opportunity to work on their learning. If deadlines are put in place
due to certain circumstances, the deadline should be well communicated. If entering homework scores into the
grade book, zeros should only be given when the student fails to turn in an assignment by the end of the quarter.
Several attempts to collect the work should be made. Parent contact about missing assignment(s) is required.
STUDENTS SHOULD NOT BE GIVEN AN OPPORTUNITY TO FAIL!
Keys (Board Policy ECA-AP1)
Teachers will be supplied with keys to their rooms and storage areas as needed. Master keys will only be supplied
to personnel in regular need of such keys. All keys will be accounted for and turned in at the end of the school
year. Loaning keys to students is strongly discouraged.
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Leadership Team
The leadership team consists of cross-section of faculty and staff who dedicate the year to being a part of the
group. This team will have meetings every 2 weeks to determine and refine the direction of the building. They
will discuss curriculum and data related to the building as well as overall building operations. They are
responsible for attending meetings regularly, communication with the staff, honest discussion, and desire to build
a positive climate.
Library Services (Board Policies IIA, IIAC, IIAC-R)
The library is the Learning Commons of the school. As such, we hope that all teachers will find materials and
services found in the library helpful in making teaching more meaningful. Suggestions for materials may be made
at any time.
The teacher librarian will give instruction in the use of the library to your classes whenever it is
convenient for you. Faculty is encouraged to make use of the library facilities. Early scheduling of use facilitates
management of the library and convenience for all the teachers. Faculty is to refer to the following procedures:
Class use of Library
Please schedule use of the library by more than four students or your entire class as early in advance as possible.
A one-day notice is a minimum.
Check-out Materials
Books and Videos: Faculty members have indefinite checkout privileges of library materials. Please return
materials when finished with them or return or renew at the end of each school year for record-keeping purposes.
Audio-Visual: Most audio-visual materials used on a daily basis usually remain in the
classroom (DVD players, VCRs, CD-cassette radios, etc)
. TV/DVD Units: The majority of TV/DVD units are assigned to designated classrooms on a yearly basis.
Additional units are available in the library for temporary use.
Requesting Purchases
Contact the librarian to order books for the LMC or audio-visual items to be used in the
classroom.
Over-due Items
The library requests faculty cooperation in distributing over-due notices to their
students; these notices will be delivered to faculty as needed.
If teachers need to send individual students from class for library work, five students (with individual passes) at a
time may be sent, with prior approval by the teacher librarian. In addition, it is the responsibility of the teachers to
supervise their class while in the library for a group activity.
Lost and Found
Articles of clothing and other items that are found should be taken to the Nurse’s office. If items are not claimed
during a one-month period, they will be donated to charity.
Lounge (Board Policy GBCB)
The lounge is for teacher use before 7:10, after 2:05, at lunchtime, and during your prep period. Students,
including student workers and your own children, should not be in the lounge. The sodas, candy bars, etc., are
not for students and should not be purchased by or for students. Each staff member must accept the
responsibility for keeping the lounge neat in appearance. As per district policy, smoking is prohibited.
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Maintenance (Board Policy ECB)
Should you have a maintenance issue (repairs, plumbing, tile, A/C, etc.) please see Kim in the office so that she
can go to the Maintenance Direct program and log your request into the system.
Make Up Work (Board Policy JED)
Please assist students in gathering any work missed due to absences. Making assignments available
electronically is both efficient and convenient. Missed work must be made up within a reasonable amount of
time depending upon the length and cause of the absence. A general rule: students should have the same
number of days to make up work as the number of days that they were absent.
Master Calendar of Events
A master calendar of events is posted in the office as well as an electronic calendar through Groupwise. ALL
CLASSROOM / SCHOOL EVENTS, MEETINGS, etc. should be recorded on the master calendar. To record
on the calendar, contact the school secretary.
Money (Board Policy DI-AP)
Special care should be taken in handling all money. Money should not be left in your desk or room unattended at
any time. All money should be turned in to Kim Saxton, Building Secretary. All money needs to be turned in
promptly. Do not hold checks until fundraisers are completed.
State law mandates that any money collected in any way through school activities be under the control of the
local Board of Education. All purchases, whether through activities or budgeted funds, shall have a written and
signed requisition form. Note: if you purchase something before you have received approval, you will be
paying for it.
Local Purchases
Teachers must secure “Local Purchase Order” to buy products from local vendors. Teacher must get the purchase
approved by the principal before making the purchase. Reimbursement to faculty for unapproved purchases will
not be made.
Requisitions/Purchase Orders
Requisitions/Purchase Orders are to be used to purchase other items. Teachers must submit a “Requisition” for
approval. Preferred requisitions are typed from the Requisition spreadsheet furnished by the office. The
requisition should be complete: accurate name and address of vendor, individual costs, and total cost. From this
requisition, the office will make the purchase approved by the department head. Phone orders are not to be made
without prior approval of the principal. Unapproved orders are the responsibility of the person ordering not the
school.
Depositing Money
Sponsors should turn into the office any money as soon as possible. Large sums of money should be removed
from classrooms. Coins must be rolled and counted. Bills should be counted and organized appropriately. (Ones
in bundles of $25.00, all other bills in bundles of $100.00) The office will furnish a receipt which should be filed
by each organizational sponsor. The activity sponsor or coach must initial all checks so that transactions can be
properly recorded and tracked.
Capital Outlay Money
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Major non-expendable item purchases are submitted yearly to the principal through department chairpersons
during normal budget processes.
Movies/Videos/DVDs (Board Policy IIA)
Movies and videos/DVDs that are shown in the classroom should be of an educational nature. The only
exceptions to this rule is class rewards. Movies/videos should be rated PG. If you wish to show an R-rated
movie parent permission must be obtained. Please follow all copyright rules and regulations. Movies from
Dreamworks Studios cannot be shown, per our licensing agreement.
Parent Communication and Conferences (Board Policy IGBC)
Teachers should feel free to contact parents on an individual basis. Parent contact should be recorded on our
Infinite Campus system parent contact log. This data will be used as artifact data in your Performance Based
Teacher Evaluation. The principal will check the parent contact forms each month. As a general rule: all parents
should be contacted at least once per semester. This contact should be through e-mail, conference, positive post
card, or phone call. Positive parent contact is always worth your time and pays off for both you, the student, and
their parents. Documentation of such contact should be placed on the parent contact log.
Parent/Student/Teacher Conferences will be held during first quarter. These are required conferences and parents
will be receiving their child’s report card for the first quarter during this conference. Spring conferences will be
held on an as need basis. Teachers certainly should not feel limited to these dates, and make arrangements for
additional conferencing any time it is warranted.
**When calling parents, please leave a message before trying another number. If the student is calling, have them
leave a message as well. Many times the office will get a phone call from a parent that saw the school called
(Caller ID) but there is no message. These phone calls are disturbing to parents who worry that their child may be
hurt/sick.
Parent Volunteers and Visitors (Board Policies IGBC, IICC, IICC-AP, JEDB)
Guests are welcome in our school building. In order for these guests to be received properly, the office should be
notified in advance. All guests are required to sign in the office and receive a visitor's pass before reporting to the
classroom. Guests will also need to return to the office to checkout before they leave. Guests are not to be left
alone with students.
Passes
Bus Passes- Passes will not be issued for any bus that is at capacity.
On buses that have space, the following rules apply:
-Passes will be issued for after school tutoring.
-Passes will be issued with a written request is made at least two days in advance for family-related
reasons (i.e. family medical, family out of town and staying with other relatives)
-Passes will be issued for family emergencies. Poor planning is not an emergency.
Note: Passes will not be issued for students to visit friends for parties, sleepovers, etc. Lists of buses at capacity
will be posted as soon as available. As the district grows it may be necessary to eliminate bus passes.
Hall Passes- Any student away from the rest of their class should have a hall pass. Passes should be used for
bathroom use (never more than 1 boy/1 girl), library, nurse, office, etc. Teachers should help monitor students in
hallways by checking for passes.
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Permanent Record Check Out (Board Policies JO-AP, JG, EHBC)
All records must be checked out through the office. Do not go into the files and take one without checking in with
the school secretary. We have a responsibility to keep these files in a locked file. Do not leave these files
unattended in your room! When returning files, check in with the school secretary and be sure to have the
contents in the same order as they were when you removed them.
Planning Period (Board Policy GCK)
The planning period is designed to permit the teacher an opportunity to prepare for classes and to confer with
students, parents and colleagues. Once per week, each grade level team should meet and confer about lesson
plans, assessments and instructional strategies. Each grade level team will meet with the principal periodically to
review progress.
It is very important that the planning period be used and not wasted. Educators are being held more accountable
every year. Make good use of your planning time. Teachers are not to leave the building during their planning
period, unless prior arrangements have been made with the principal.
Professional Conferences (Board Policy GCL-AP)
Professional conferences are available for staff to attend. If interested in a conference, please make sure that the
conference fits in with your professional goals. All conferences must be submitted on My Learning Plan – a
web based program that will keep track of all PDC hours. Any staff member interested in going to a workshop
or conference needs to fill out a Trip Request and Expense Voucher. These forms should be turned into the
principal for approval. For any conference, staff must call Debbie Spiller (ext 8001) at Transportation to
schedule the school vans. If the school van is available, staff must take the vans. If you choose not to take the
school vans, and they are available, you are not able to collect mileage. Care must be taken while filling out
the forms. After the trip, attach bills and other documentation of expenses to the Reimbursement Form. This
form, along with a copy of your approved Trip Request form should be sent to the Assistant Superintendent,
Melissa Hildebrand.
Professional Learning Communities (Board Policy GCL)
The Hillsboro R-3 School District is committed to working as Professional Learning Communities. PLC’s are
the vehicle which allows faculty and staff to work with data analysis, AFL principles, RtI strategies, action
research, etc…
As such, it is imperative that all staff members embrace this concept and make changes accordingly. If you are
new to the PLC concept, it will be important to familiarize yourself with the information. Please see the
principal for professional materials that may help you with this.
Every staff member will be working toward raising student achievement through effective instructional
practices. To do this, each grade level subject is expected to develop a pacing guide for all core subjects. This
pacing guide not only serves as a guide for when you should cover concepts, but also how long you should
spend on concepts. Staff will identify essential skills, which will place importance on some grade level
expectations. When these essential skills are identified, the staff member will continue to teach these concepts
until all students in the classroom have mastered these skills. Essential skills do not have a timeline. They are
taught until mastery!
Students will be given common assessments for each of the core subjects, physical education/health, and
computers. These common assessments will be scored, and analyzed within a given time frame. Each teaching
team is responsible for analyzing the data for the students in their respective classrooms. Each team is
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responsible for completing a report after analyzing the data. This report should be turned into the school
principal and your PLC chair.
The focus should be on making changes so that all instructional strategies are effective. If, after analyzing your
data, you determine that the instructional strategy that you used was ineffective, change it! If it was effective,
share it! Re-teach essential skills, share instructional strategies, re-assess. Each team will be meeting together
to discuss student performance on the common assessments and to plan interventions to those students that are
not achieving.
Progress Reports (Board Policy IK, IKE)
A progress report will be sent home after 5-weeks of each 9-week or quarter period for all students. This report
will be generated through the on-line grading system. Please make sure all grades are up to date. Parents and
guardians are encouraged to contact the teacher should they have any questions. When sending deficient grades
home, please be sure to explain why the grade is low, i.e., missing work, low scores, etc. A parent should
never be surprised that the D or F is coming home. Be sure to keep in constant communication with parents.
Purchase of Supplies and Equipment (Board Policies DJF-AP, CF, IIA)
Requisitions for major supplies are made once a year on forms provided. These are usually required in January
or February for the following year. They will be prepared and handed in to the Department Head. The
Department Head will then sign off and turn the order in to the Principal. These orders will be compiled into
one order. These requisitions are necessary for the Superintendent's Office to budget the buying for the
following year. All general school supplies are kept in the office. Teachers may contact the school secretary
when they are in need of these supplies. NO items are to be purchased by staff members (including coaches
and sponsors) without prior approval. Reimbursement for professional expenses will also require prior
approval. Very few items will be purchased during the year unless prior arrangements have been made.
Records (Board Policies JED, JO, JGF)
Grade books and cumulative folders are permanent records. Daily absentee forms and report cards are semi-
permanent records and are used for the current year only. Lesson plans and daily memos are work records and
have a value only during the current year and are discarded at the end of the year.
Security (Board Policy EB-AP2)
The safety of the students and staff is very important. All outside doors will be locked with the exception of the
nurse’s door. Parents and visitors will be admitted into the school through the front door only by office staff. Do
not wedge any door open and do not let students open doors for visitors. All classroom doors should be pre-
locked in case of an emergency.
Staff ID's
All staff should arrange to have an ID made in the Counselor’s Office. These ID's need to be worn each day.
Staff Meetings(Board Policy: GCKB)
Staff meetings will be held monthly and as needed. All teachers assigned to the Junior High are expected to attend
and participate. Please keep minutes and attendance information from any team meetings. Every effort will be
made to keep meetings brief. Each team is expected to meet weekly to discuss issues and instructional strategies.
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Student Handbook and Student Discipline Handbooks (Board Policies JED, JFCF, JG,
KB, CHCA, IGDBA, EB-AP2)
All students will receive a discipline handbook for their use. Please familiarize yourself with the rules and
guidelines set forth in the discipline code.
It is your responsibility to become familiar with the information in the Student Handbook. Classroom practices
should follow the information contained in the handbook.
Student Planners
Students will be given a student planner if needed. It is designed as an organizational tool for students and
parents. Each student should write assignments and classroom information in the planner each day. The planner
should also be used as a communication tool between teacher and parent. Please develop a system that would
indicate whether or not an assignment is homework and then COMMUNICATE that system to parents.
Student Supervision (Board Policy GBCB)
Students should be supervised at all times – in the classroom, hallways, and outdoors. At times, you may send a
student to the library, bathroom, or elsewhere in the building with a hall pass. Please be aware of who is out of the
classroom and make every attempt to keep students together in case of emergency. The responsibility and
authority of staff extends beyond the classroom. The development of school citizenship is a team effort.
Teachers are expected to help supervise students throughout the school. Besides maintaining discipline in the
classroom, teachers' supervision duties include the hallways, restrooms, assemblies, etc. All teachers are expected
to attend assemblies and help supervise. Each staff member is responsible for helping prevent damage to school
property and preventing general misbehavior.
If you need to leave the room, please ask another teacher to cover for you. You are liable if you leave your
students unattended.
Suspensions (Board Policies JGD-AP, JGE-AP1)
Students may be suspended in the form of an In School Suspension (ISS) or an Out of School Suspension (OSS).
In both cases, teachers are required to gather all assignments that the student is required to take and submit them
to the school office. Students will be required to complete all assignments for full credit. Certain assignments
will have to be modified due to the change in the student’s environment.
Teacher Evaluation (Board Policy GCN)
Principals will formally evaluate teaching performance of untenured faculty each year; all tenured faculty will be
evaluated as established in the Network for Education Effectiveness System (NEE). *See NEE Evaluation
Manual The purpose of teacher evaluation is improvement of instruction. Formal performance-based evaluation
will be conducted as per school board policy. Administrators will conduct informal teacher evaluations on a
continuous basis. Supervision will be conducted in a constructive, candid, fair, and realistic manner.
Principals will formally evaluate teaching performance of untenured faculty each year; all tenured faculty will be
evaluated as established by the Network for Evaluator Effectiveness System (NEE). *See NEE Evaluation
Manual. All faculty will submit yearly professional development plans.
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Teacher Professionalism (Board Policies IB, IK, IKE, GBCB, GCK, GCKB, IA, GBH, GCBDA
and GCCBDAA and GCN)
Staff members are to be faithful and prompt in attendance, support and enforce board and building regulations,
turn in reports on time, attend meetings as scheduled by the administration, look out for the safety and welfare of
all students, dress professionally, refrain from using language, gestures, and mannerisms that are profane, and use
the faculty lounge for its intended purpose.
Teacher Attendance: Regular attendance for a teacher is imperative. Absenteeism has a detrimental effect on all
aspects of the educational process. Teachers should not be absent without proper notification, including Subfinder
and the building administration. To secure a substitute for unseen absences, call the sub-finder following the
guidelines provided in the previous section. (Contact information for the sub-finder will be provided.) When
advance notice is possible, please notify the principal and sub-finder. When you return from an absence you will
be asked to fill out an employee absence report and return it to the building secretary (Board Policies: GCBDA
and GCCBDAA)
Dress: The district believes that student dress affects student behavior and as such believes that teachers dress
affects students. Teachers are expected to dress professionally as befits their teaching activity. No shorts,
spaghetti strap or revealing tops, flip flops, or hats. Blue jeans and jogging suits may be worn only on designated
days.
Behavior: Classroom behavior by teachers should be an example of “teaching by example”. Proper language,
gestures, emotional control and mannerism should be a role model for students.
Confidentiality: Professional communication of educators requires no discussion of individual students and their
problems in non-professional situations. Teacher’s dining areas, the office, classrooms, and public places are
inappropriate locations for these discussions.
Staff Ethics and Conduct - Please remember that the welfare of the child is the first concern of the school
district. It is the responsibility of the staff members to support programs and activities when in public. When
making criticism of staff members, departments, or programs it should be done in a professional manner and to an
administrator.
Grievance: The Hillsboro R-III School District is interested in employee concerns and ideas for improving the
district. District employees are encouraged to discuss concerns with supervisors and the administrative staff so
that issues may be addresses in a timely fashion. Please refer to Board Policy GBM for information about the
Staff Grievance Policy. The Board strictly prohibits discrimination or retaliation against an employee for filing a
grievance and directs all district employees to cooperate in the grievance process.
Preparation Period: The planning period is designed to permit the teacher an opportunity to prepare for classes,
confer with students and parents, and collaborate with colleagues. This is contracted time. It is important that the
planning period be used productively. Teachers are not to leave the building during their planning period, unless
prior arrangements have been made with the principals.
Cell Phones: Please refrain from using your phone for personal reasons. Texting and calling during instructional
time should be for emergencies only.
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Technology (Board Policy EHB-AP)
Please be sure to review and follow the district guidelines for technology. No student is al lowed to
use the teacher computer as it contains private information. Please be safe and lock your workstation
before leaving your computer. Please note that personal laptops are not allowed on campus.
Textbooks
Teachers will be furnished enough copies of textbooks lists for each class so that an accurate record of books
checked out can be kept. Names of students, numbers and condition of books are to be noted on these lists.
Please use these correctly.
Make sure that each book has a number and a nameplate on the inside front cover. Students should be told to
write their name on the nameplate.
Students are expected to pay for lost or damaged beyond use of books according to the following schedule:
4 years old or older 25% of cost
3 years old 50% of cost
2 years old 75% of cost
1 year-old Full Price
Timesheets
Any staff members that are on a time sheet need to access the on-line time sheet. The on-line time sheet calculates
the amount of hours that you work each week. At the end of the pay period (the 5th of each month), you are to
print out your timesheet and turn it into the school secretary. The office will route the timesheets to the
appropriate central office staff.
As classified staff, it is possible to accrue comp. time, with principal approval, as special circumstances arise.
Please know that you cannot accrue more than 16 hours of comp. time and it must be taken before the end of the
year.
Words of the Month
August-Respect September-Responsibility
October-Honesty November-Caring
December-Giving January-Friendship (Tolerance and Acceptance)
February-Kindness March-Patience
April-Perseverance May-Celebrate Success
Work Days In-service day work hours are 8:00 a.m. - 3:00 p.m., unless otherwise notified. Please use each day productively:
prepare instructional plans, finalize grades, review files, attend professional training, etc.
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Building and Department Faculty Handbook Addendum #1 –
CERTIFIED AND PROFESSIONAL STAFF - LATENESS AND ABSENCE
REPORTING GUIDELINES
Although the District understands that there are times when every employee may be absent or late for
work, the District cannot accept repeated absences, missed punches, or lateness. These guidelines are in
place to ensure that every employee is contributing equally toward the success of the District. A
fundamental component of all positions within the School District is that the employee be here, at
their workstation/classroom, ready and able to work/teach.
If something unexpected comes up and employees realize that they may be late or absent, they MUST
contact their building administrator immediately.
All late arrivals and early departures for non-school reasons will be documented for recordkeeping.
Unless noted on sign-out sheet and approved by an administrator, the employee is required to enter all
absences into Aesop. Refer to policy GCBDA for leave types and procedures for use of leave.
All professional/certified employees must report the following absences into Aesop via the website or
by calling in:
1. All absences related to employee leave, including bereavement and vacation – Policy GCBDA
2. Work related absences when a substitute is required or a teacher is paid to cover the class
so the covering teacher can be paid $15 an hour.
Professional Development
Field Trips -- *not necessary to report if you are taking your class and do not require a
sub)
Professional Leave
All work related absences (PD, Field Trips, and PL) require administrator approval in the Aesop system,
prior to calling for a substitute. Employees who serve in positions that require a substitute are required
to enter work-related absences into the Aesop system as early as possible. Absences must be entered no
later than 48 hours prior to the date of the work related absence. The employee is responsible for
verifying their absence has been approved and a substitute secured. If a substitute cannot be secured and
no alternative supervision (if necessary) can be found, the employee will report to their normal position,
as the supervision and safety of students must take precedent.
It is not necessary to enter work related absences that do not require a substitute into Aesop. (Example-
Counselor going to the county counselor’s meeting).
Professional/Certified staff members must report their personal absences immediately when they
become aware of that they will be absent. Employees should contact their administrator immediately if
the absence is reported within one hour of the employee start time.
If an employee must leave during the school day and the duration of the absence is less than ½ day, they
must ensure that all supervisory duties are met prior to departure by securing coverage with another
teacher or waiting for a substitute to arrive.
The employee must enter all required information into the Aesop system so that the appropriate teacher
or substitute will be compensated. Prior to leaving for the day, the employee must notify their building
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administrator. If an emergency situation arises, and coverage cannot be located by the staff member.
Contact your building administrator, and they will assist in providing coverage.
Please communicate with your building adminstrator frequently regarding issues. We understand
emergencies arise and we want to meet the needs of our staff, while ensuring student supervision and
safety. If a building principal cannot be found, please contact Human Resources at Ext. 6040 or 6004.
Building and Department Faculty Handbook Addendum #2 –
CERTIFIED AND PROFESSIONAL STAFF – USE OF TIMECLOCKS FOR
EXTRA-DUTY, TUTORING, ETC. HOURS WORKED
The Hillsboro R-III School District uses an electronic time tracking system called Time Clocks Plus to
capture and record all extra-duties time records for professional and certified staff. Time Clocks Plus
allows the District to accurately record, track, and report employee information in real time. This allows
employees to accurately monitor and keep track of their time and enables the District to efficiently
process employee extra-duty time worked for payroll purposes. The following procedures and
guidelines have been created to ensure accurate recordkeeping and compliance within the District.
Extra-Duties that are compensated by a defined stipend are not subject to time clock recording-
Football Coach, Band Director, Student Council, Department Head.
Homebound Instruction will not be recorded in the time clock system. Please contact Jonelle Frasca.
OFFICIAL TIME OF RECORD
The Time Clocks Plus electronic time tracking system is the official timekeeping software for all
professional and certified employees who are completing duties outside of their normal work schedule
and are due to receive additional compensation for their time. In order to ensure consistency of
treatment for all professional and certified employees working extra-duty, the data recorded in Time
Clocks Plus shall be considered as the “official” record of the additional time worked by the
professional or certified staff member for the District. Any disputes over actual hours worked will be
resolved by referring to the Time Clocks Plus records.
TIMEKEEPING COMPLIANCE GUIDELINES
An Acknowledgement of Receipt of Timekeeping Compliance Guidelines form must be signed each
fiscal year.
FAILURE TO COMPLY
Recording false information, altering time records or completing the time record of another employee
may result in disciplinary action up to and including termination.
Employees are not to record another employee's time in or out. If an employee willfully records time for
another employee, he or she is subject to immediate termination. If an employee intentionally alters
information already recorded in the District time clock software without prior approval from the central
office, he or she is subject to immediate termination.
Repeated missed punches in the timeclock are not acceptable. If missed punches or punch adjustments
are excessive corrective actions will be taken.
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CLOCKING IN/OUT
Employees will clock in for their extra duty, meeting, tutoring and out at the end.. Employees should
NOT clock in 5 minutes before start of activity or 5 minutes later than end of activity unless pre-
approved by the supervisor or administrator. Time is automatically rounded to the nearest 15 minutes.
Time is rounded up at the 8th
minute and down at the 7th
minute.
MULTIPLE POSITIONS/JOB CODES
There may be instances where employees have multiple positions within the district. If an employee has
more than one position within the district, they will be assigned a separate job code for each position
they may work. It is the responsibility of the employee to ensure that they are clocking in on the correct
position/job code at all times.
Employees who have clocked in or clocked out incorrectly by selecting the wrong position/job code will
need to contact their administrator or supervisor prior to the end of the pay period so their time can be
corrected.
Failure to clock in and out correctly on multiple job codes may result in corrective action. If you are
unsure which job code you should be using, please contact the administrator, supervisor, or the Payroll
Office for clarification.
TIME CLOCK PROBLEMS
If an employee is unable to clock in or out because of a time clock malfunction, accidental oversight, or
other reason, it is the employee’s responsibility to immediately inform the supervisor, administrator on
duty, or building administrator.
TIME CLOCK WEEKLY RECONCILIATION PROCEDURES- EVERY MONDAY
A supervisor is the building administrator, department director or coordinator and is responsible for
making sure all guidelines are followed.
If the employee misses an entry into the timekeeping system, the employee will notify their
supervisor or administrator on duty as soon as possible.
The employee will approve all hours they worked the previous week no later than the end of
their scheduled shift on Friday or Saturday.
The supervisor will edit and approve staff hours every Monday before the end of the business
day.
Contact person:
Building level duties will be the building principal.
Athletic/Activity duties – Athletic Director
District level duties will be the Assistant Superintendent of Curriculum and Instruction.
PAY PERIODS
Employees will be compensated in the subsequent pay period for all additional hours worked in
the preceding payroll period. All records and payment for time-worked will be considered final
when payment has been processed for the pay period in which the extra duty took place. Failure to
not record time worked within the time-clock system will result in not being compensated. The
employee is not able to be compensated after the payroll period in which the employee worked has
been paid out. (Example – Staff member tutored one day in September and failed to clock in or
out, then requests to be paid in October, but no official record of time-worked exists.)
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Building and Department Faculty Handbook Addendum #3 –
CLASSIFIED EMPLOYEES – RECORDING OF HOURS WORKED
The Hillsboro R-III School District uses an electronic time tracking system called Time Clocks Plus to
capture and record all non-exempt employee time records. Time Clocks Plus allows the District to
accurately record, track, and report employee information in real time. This allows employees to
accurately monitor and keep track of their time and enables the District to efficiently process employee
time worked and leave taken for payroll purposes. The following procedures and guidelines have been
created to ensure accurate recordkeeping and compliance within the District.
OFFICIAL TIME OF RECORD
The Time Clocks Plus electronic time tracking system is the official timekeeping software for all non-
exempt employees. In order to ensure consistency of treatment for hourly paid employees, the data
recorded in Time Clocks Plus shall be considered as the “official” record of the workday for the District.
Any disputes over actual hours worked or attendance will be resolved by referring to the Time Clocks
Plus records.
TIMEKEEPING COMPLIANCE GUIDELINES
An Acknowledgement of Receipt of Timekeeping Compliance Guidelines form must be signed each
fiscal year.
FAILURE TO COMPLY
Recording false information, altering time records or completing the time record of another employee
may result in disciplinary action up to and including termination.
Employees are not to record another employee's time in or out. If an employee willfully records time for
another employee, he or she is subject to immediate termination. If an employee intentionally alters
information already recorded in the District time clock software without prior approval from the central
office, he or she is subject to immediate termination.
Repeated missed punches in the timeclock are not acceptable. If missed punches or punch adjustments
are excessive corrective actions will be taken up to and including termination.
CLOCKING IN/OUT
Employees will clock in for their shift and out at the end of their shift. Employees should NOT clock in
5 minutes before start of shift or 5 minutes later than end of shift unless pre-approved by their
immediate supervisor. Time is automatically rounded to the nearest 15 minutes. Time is rounded up at
the 8th
minute and down at the 7th
minute.
MULTIPLE POSITIONS/JOB CODES
There may be instances where employees have multiple positions within the district. If an employee has
more than one position within the district, they will be assigned a separate job code for each non-exempt
position. It is the responsibility of the employee to ensure that they are clocking in on the correct
position/job code at all times.
Employees who have clocked in or clocked out incorrectly by selecting the wrong position/job code will
need to contact their administrator or supervisor prior to the end of the pay period so their time can be
corrected.
Failure to clock in and out correctly on multiple job codes may result in disciplinary action. If you are
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unsure which job code you should be using, please contact the administrator, supervisor, or the Payroll
Office for clarification.
TIME CLOCK PROBLEMS
If an employee is unable to clock in or out because of a time clock malfunction, accidental oversight, or
other reason, it is the employee’s responsibility to immediately inform their supervisor or building
secretary.
Building and Department Faculty Handbook Addendum #4 –
CLASSIFIED EMPLOYEES – REST BREAKS AND LUNCH BREAKS
CLASSIFIED EMPLOYEES - BREAKS (Excluding Lunch)
Rest breaks are paid and employees should not CLOCK IN and CLOCK OUT for rest breaks.
Guidelines for rest breaks are as follows:
o Less than 4 hours worked = no rest breaks
o 4 hours to less than 8 hours worked = one 15 minute paid rest break
o 8 hours worked = two 15 minute paid rest breaks
All employees who leave their building or campus for the purpose of a rest break must report it
on the time clock by selecting START BREAK when leaving and END BREAK when they
return.
CLASSIFIED EMPLOYEES RECEIVING A PAID LUNCH PERIOD
Executive Secretary to the Board Central Office Secretary
Transportation Secretary Technology Support Specialist
Sign Language Interpreter Secretary I
Secretary II Counselor Secretary
Process Coordinator Secretary Library Secretary
Health Services Aide Food Service Managers
The above position groups are paid for lunch. Employees who work in these positions must adhere to
the following process:
Lunch breaks are paid time and employees should not Clock IN and OUT** Meal breaks are for
the reason stated and shall not be used for makeup time and cannot be combined with rest breaks
for extended meal.
Guidelines for meal breaks are as follows:
o 6 hours to 8 hours worked = one 30 minute paid meal break
Exception - Employees who leave campus during their paid Lunch break must
Break In and Break Out. No reduction in pay will occur.
Staff meal breaks are to be taken at the times agreed upon by your supervisor.
If you are unable to take a full meal break (at least 30 minutes uninterrupted),
notify your supervisor as soon as possible. The timeclock system must be
updated by the supervisor to indicate approval as this occurs.
Lactating Mothers
In accordance with law, the district will provide a reasonable break time for an employee to
express milk for her nursing child each time the employee has a need to express for one year
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after the child's birth. The district will provide a location, other than a bathroom, that is
shielded from view and free from intrusion from coworkers and the public that employees
may use to express milk.
CLASSIFIED EMPLOYEES RECEIVING AN UNPAID LUNCH PERIOD
Paraprofessionals Custodian
Mechanic Transportation Fueler
Maintenance Maintenance
Security Shop Attendent/Sub Driver
Assistant Director/Transportation Supervisor
The above position groups are not paid for lunch. Employees who work in these positions must adhere
to the following process:
Meal breaks are unpaid time and employees MUST CLOCK OUT and CLOCK IN. Meal
breaks are for the reason stated and shall not be used for makeup time and cannot be combined
with rest breaks for extended meal.
Guidelines for meal breaks are as follows:
o 6 hours to 8 hours worked = one 30 minute unpaid meal break
Exception - maintenance and security staff who work in field all day will not
be required to clock out/in for meal break. These employees will clock in for
their shift and out at the end of their shift, but not for meal break. The system
will reduce daily time for maintenance and security staff by thirty minutes for
each unpaid meal.
Staff meal breaks are to be taken at the times agreed upon by your supervisor.
If you are unable to take a full meal break (at least 30 minutes uninterrupted),
notify your supervisor as soon as possible. The timeclock system must be
updated by the supervisor to indicate approval as this occurs.
Lactating Mothers
In accordance with law, the district will provide a reasonable break time for an employee to
express milk for her nursing child each time the employee has a need to express for one year
after the child's birth. The district will provide a location, other than a bathroom, that is
shielded from view and free from intrusion from coworkers and the public that employees
may use to express milk.
Building and Department Faculty Handbook Addendum #5 –
CLASSIFIED EMPLOYEES REQUEST FOR OVERTIME AND WEEKLY
RECONCILIATION
REQUESTS FOR SCHEDULE CHANGE/OVERTIME APPROVAL REQUEST
Request schedule change and overtime approval will be done in advance whenever possible; this can be
done through the time clock system via the computer or by direct contact with the supervisor.
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TIME CLOCK WEEKLY RECONCILIATION PROCEDURES- EVERY MONDAY
A supervisor is the building administrator, department director or coordinator and is responsible for
making sure all guidelines are followed.
If the employee misses an entry into the timekeeping system, the employee will notify their
supervisor as soon as possible.
During the administrative weekly reconciliation of time worked, if leave hours, except for
pre-approved vacation and personal hours, cause the employee to exceed their regularly
scheduled workweek, leave hours entered will be recalled and returned to the employee’s
leave balance.
The employee will approve all hours they worked the previous week no later than the end of
their scheduled shift on Friday or Saturday. The supervisor will edit and approve staff hours every Monday before the end of the business day.
Building and Department Faculty Handbook Addendum #6 –
CLASSIFIED EMPLOYEE – LATENESS AND ATTENDANCE GUIDELINES
Although the District understands that there are times when every employee may be absent or late
for work, the District cannot accept repeated absences, missed punches, or lateness. These
guidelines are in place to ensure that every employee is contributing equally toward the success of
the District. A fundamental component of all positions within the School District is that the
employee be here, at their workstation, ready and able to work.
ATTENDANCE AND MISSING PUNCHES
Employees are considered to be late whenever they are not at their workstation on time. This
includes but is not limited to:
Showing up late for work
Leaving work early
Early leave or late return from meal break, if applicable
Missing a punch
If something unexpected comes up and employees realize that they may be late or absent, they
MUST contact their supervisor immediately.
All lates and missed punches will be documented for recordkeeping. Unless noted on timeclock,
employee will be docked. If accrued leave time is available, employee will indicate “paid leave”
type in timeclock and be paid for absence. Refer to policy for leave types and procedures for use
of leave.
The number of occurrences of lateness and missed punches will be counted, NOT the amount of
time late. Should a supervisor feel that an employee is missing too much time from work due to
absence or lateness; these occurrences will be recorded and counted together based on the
following disciplinary schedule:
If employed less than 60 days:
First occurrence ……………. verbal warning
Second occurrence ………… written warning
Third occurrence ……………further disciplinary action up to termination
If employed more than 60 days:
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First-Fourth occurrence …… employee responsible for notifying supervisor-(retraining)
Fifth occurrence ……………. verbal warning
Sixth occurrence ………….... written warning
Seventh occurrence …….……final written warning
Eighth occurrence …….…… further disciplinary action up to termination
An employee who fails to request leave, call in, or report to work as scheduled for three
consecutively scheduled work days will be viewed as having abandoned their position and
employment may be terminated. The administrator or supervisor should consult with the Office of
Human Resources if this situation occurs.
Under certain conditions (such as training at an off-site location, extracurricular events, etc.) when
an employee cannot clock in or clock out at their worksite, the employee should promptly report
time worked to the building secretary, supervisor, or district official responsible for reconciling the
timesheets so that their time worked can be manually entered.
PROGRESSIVE DISCIPLINE PROCESS
These attendance and lateness guidelines are based on a contracted (fiscal) year. For example, if
an employee is absent from work on September 1, this attendance occurrence will remain on
record and will count towards any disciplinary action until June 30 of the following year.
Although guidelines are based on a contracted (fiscal) year, employees in certain circumstances,
who have developed patterns of habitual lateness across fiscal years, may see harsher
disciplinary measures. Should any employee’s action result in disciplinary action, proper review
will be made and appropriate action will be taken. All actions are subject to review by the
Assistant Superintendent of Human Resources.
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Building and Department Faculty Handbook Addendum #7 –
Employee Absence, Tardiness, Timeclock Warning Notice
Employee Information
Employee Name: Date:
Employee ID: Job Title:
Supervisor:
Type of Warning
Verbal Warning • Second Warning • Final Warning •
Reason for Warning
Tardiness/Leaving Early • Missed Punch • Absenteeism•
Other:
Supervisor Statement
Description of Infraction:
Plan for Improvement:
Consequences of Further Infractions:
By signing this form, you confirm that you understand the information in this warning. You also
confirm that you and your supervisor have discussed the warning and a plan for improvement. Signing
this form does not necessarily indicate that you agree with this warning.
Employee Signature/Date Supervisor Signature/Date
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EMPLOYEE HANDBOOK AND TIMEKEEPING GUIDELINES
SIGNATURE PAGE
EMPLOYEE PRINTED NAME:__________________________________________________
BUILDING: __________________________
Receipt of Employee Handbook
“I acknowledge receipt of this handbook, and agree to comply with the policies and procedures as
stated in the handbook. I further agree that I will read the handbook and alert my supervisor if I do
not understand any of its contents.”
Employee’s Signature: ____________________________________________ Date:
____________
Complete and return to your immediate supervisor. Your immediate supervisor will then have it filed
with your personnel record.
THIS HANDBOOK IS NOT INTENDED TO BE, NOR DOES IT CONSTITUTE AN EXPRESS
OR IMPLIED CONTRACT OF ANY KIND IN FAVOR OF EMPLOYEES, NOR SHALL ANY
EMPLOYEE OR APPLICANT FOR EMPLOYMENT HAVE ANY CONTRACTUAL RIGHTS,
CLAIMS OR PRIVILEGES AGAINST THE DISTRICT BY VIRTUE OF THIS HANDBOOK.
MOREOVER, NOTHING IN THIS HANDBOOK IS INTENDED TO CREATE ANY TYPE OF
AGREEMENT FOR EMPLOYMENT OR CONTINUED EMPLOYMENT OR GUARANTEED
HOURS OF WORK.
Employee’s Signature: ___________________________________________ Date:_____________
Timekeeping Guidelines
This will acknowledge that I, __________________________________ have received, read, and
understand the Timekeeping Compliance Guidelines.
I also acknowledge and understand my responsibility to be compliant with the District’s wage and hour
policies and timekeeping procedures. I understand I should immediately seek support should I have any
further questions or concerns.
I further understand that these documents may be revised or amended at any time by the District.
Employee Signature Date
