Hints for Freshmen 2012

Administrational Guide for Medical Students at the UPMS

The Registrar’s Office (RO)

• Informing students about duties

• Certifications

• Intstructs students when dealing with

official requests

• Instruction regarding official requests

• Exam period

• Summer and 6th year practices

• Counseling in study related questions

www.aok.pte.hu → english → Students → Registrar’s Office

www.aok.pte.hu

Studies – Technical background

Technical Background

ETR https://www.tr.pte.hu(native and web-based platforms)- setting student status, - booking courses, booking exam dates, - checking status, payments, grades- contacting fellow students and teachers

CooSpace (Modulo) https://coospace.tr.pte.hu/(„Cooperation in virtual space” web-based community site with scenes)- Contacting teachers, fellow students, even consultation- Sharing educational materials (up- and downloading lecture materials, home works, mid-term test results, exam

sheets, etc.)

Faculty website http://aok.pte.hu- Downloadable publications (timetable, program booklet, forms, schedule, etc.)- Contact details for departments/clinics and for teachers

username for ETR = university IDlost password → ask RO for a new one

• Make sure you check– Your data (personal, financial, study

connected) in ETR– Your emails (also SPAM) since you are on an

admitted list– Your mails (always have a current address in

ETR)

On REGULAR basis

ETR

COOSPACE

MATRICULATION

• Between 20 August, 8 am and 1 September

• Username and password is the same as to ETR

• Collective enrolment August 30th

• Through Modulo (also the matriculation to library)

• Guide to matriculation on the first page

• Check your personal data!

• Printed and signed form to the RO

• If you have a problem → e-mail to Korinna (print screen)

MATRICULATION

Course registration

• Obligatory courses between 25 August and 1 September

• Elective/optional courses between 25 August and 7 September

• Demo on the main page of ETR

• Courses based on each other → see prerequisites

• Obligatory and elective/optional courses, criterion requirements

• Don’t forget to close your registration

• If you have any problem → e-mail with a print screen to Korinna

Enrollment in the later semesters

Later semesters: enrolling (decision on continuing / suspending studies): in ETR

• Active semester: book subjects, attend classes, take exams, get grades and credit points – pay tuition fee

• Passive semester: no classes, no exams, no grades, status suspended – no tuition fee

Studies – A general overview

Credit System- „credit points’” for each educational component/subject

RULES

- 1 credit = 14 class hours (generally…)

- Collect at least the minimum number of credits to get the degree (360 points)

- 20/40 rule: Complete 20 (15 obligatory) in the first 2 semester and 40 (20 obligatory) in the first 4

semester

- 3 chances to complete the subject (3 bookings but no more than 6 exams in one subject), but once

completed, cannot book again (retake only on failure)

- Get 30 ± 3 credits in each semesters

- No years (first year, etc.). The total number of credit points shows your progression

- Prerequisites: subjects are built on each other (max. 3 prerequisite subjects for each)

- Recommended curriculum: contains the obligatory components and criterion requirements for each

semester

Types of courses

• Obligatory subjects: a course-unit the completion of which is required from each and every student of the programme (80% of the total number of credits))

• Elective and Optional subjects: (15% + 5%)

• Criterion requirement: a requirement to be fulfilled obligatorily to which no credit is allocated. (summer practices, physical education, language requirement)

• Exam courses:

– when granted the end of semester signature

– can’t attend classes, only exam

– pre-scheduled exam (only in fall semester): first three days of the registration period; if it”s successfull student can take up corses, based on that course

Recommended curriculum

• Recommended curriculum: what obligatory subjects and criterion requirements you have to do?

• Only obligatory subjects!

• http://aok.pte.hu → English → Students → Registrar’s Office → Booklets and Curricula → „Recommended curriculum 2012” under your major + „course descriptions”

Recommended curriculum

Meaning of the columns in the curriculum

- Subject title: e.g. Medical Chemistry 1

- Course director: a teacher in charge

+ a department or clinic

- Prerequisite subjects: normal

„taking up” (parallel)

max. 3 prerequisites, for obligatory only obligatory prerequisite

- Type of classes: lecture, practice, seminar (per week)

- „Exam” type: exam, final exam, mid-semester grade (the grade will be

determined based on the performance of the student during the semester) , signature (criterion

requirements)

- Credit points allocated for the subject

3 ways of completing a course:

1. semester exam/final exam: oral or written

2. mid-semester grade: the grade will be determined based on

the performance of the student during the semester. There

will be no exam in this subject in the examination period.

3. signature: criterion requirements

Types of completion

Course description

Course descriptions• In the welcome pack

• On the website of RO: http://aok.pte.hu → English → Administration → Registrar’s Office →

Booklets and Curricula

• General description,

• semester of announcement,

• headcount limitations,

• number of hours in class,

• conditions for acceptance,

• making up for missed classes,

• lecture/practice/seminar topics,

• reading materials, exam questions, website, teachers

Studies – The school year

The School YearSchool year (2012-2013)

10 months: September – JulyExact dates always on the website of the RO (Announcements)

Fall Semester14 weeks: September – January

Spring Semester14 weeks: February – July

1. Registration period: 2 weeksenrolling/matriculation,

booking courses

2. Instruction period: 14 weeksclasses, mid-term attendance, papers…

3. Exam period: 7 weeksexams, exams, exams

1. Registration period: last week of previous exam period

enrolling, booking courses

2. Instruction period: 14 weeks1 week extra: Easter holiday

classes, mid-term attendance, papers…

3. Exam period: 7 weeksexams, exams, exams

Timetable

Timetable

• 1. Capital letter lectures• 2. Small letter practices and seminars• * odd week• **even week• Contains only the obligatory subjects• Hungarian language (final exam at the end of the second

year) • Groups set by the RO, appr. 25 people- attending practices and seminars in groups - for changing group the departments’ permission is needed- Group leader / year representative

Studies - exam period

Completing a course

• End of semester signature (testifying attendance in course) only electronic signature in ETR; if denied,

you cannot take exam!

• Absent

– from less than 15% of the classes of the course-unit cannot be condemned for absence (unless the

course director informed the students about stricter expectations in the course description or in

writing at the beginning of the semester)

– between 15 and 25%, course director shall decide on accepting the semester

– reaches 25% (for any reason, with or without a certified excuse) you cannot be granted entry to

examination.

• The course director can refuse to give a signature for other reasons announced at the

beginning of the semester – e.g. missing a mid-term task or assignment – and can allow the student to

make up for it until the end of the second week of the examination period. - See conditions/expectations

for acceptance of the semester.

Before exam period

1. Exam dates to be determined – agreement between

students and departments

2. Exam places (spots): 2 x number of students at course

3. Revealed in ETR 4 weeks before exam period

4. Booking starts 2 weeks before exam period

EXAM PERIOD: Booking exams

Only for courses (subjects) ending with exam or final exam. (Courses ending with mid-semester grade or signature – don’t have to sign up for anywhere, result is

entered automatically) – no retake chance!

In ETR only!

• 1 exam date in one course at one go

• When failed: sign up for retake if result is in ETR

• sign up: 1 WORKday before exam until 9.00 a.m.

• sign off: 2 WORKdays before exam until 9.00 a.m.

• Booking = your name appears on an „exam sheet”

• ID proof by passport or ID card (since there is no gradebook)

1 2

Absence

You booked an exam spot and you do not appear at exam

• Lose exam chance (A/B/C)• Result = did not attend (or absence)• Unjustified: fee to be paid • Certified absence: on medical reason, take medical

certification to department – then do not lose exam chance

Retakes / bettering exams

EXAMS ONLY!! No retake or bettering chances in mid-semester grades.

First chance = A chance

First retake chance = B chance – freeSecond retake chance = C chance – fee

Pay fee before exam, and show receipt to examiner! After exam period all receipts should be submitted with the gradebook to RO.

Bettering exam (you are not satisfied with the passing grade you got) can be B or C chance. At the RO. You can get worse grade (or fail) even…

Dean’s chance

Law of equity (Code of Studies and Examinations – Article 14)

Can be used for having a 4th exam chance – special permission granted by the

Dean

Can be used for only once during your studies!!

Fill in a form at RO and RO enters your name to exam sheet.

Deadlines are the same as for booking other exam dates!

Dismissing or Terminating studies

Dismissal- couldn’t pass subject even booking it for the third time- Same subject only 6 chances to pass- did not set semester active or passive for 2 semesters

in ETR- 20 (15 obligatory) / 40 (20 obligatory) credits

Terminating (exmatriculation)- on request (write request)- transfer away

E - gradebook

• Administration of courses and grades is processed by the RO.

• If a student wants a confirmation of exam results, print out a course registration and results sheet from ETR→ course director will sign it

• Abstract can be requested for free, once in a semester, on request to RO

Financials

Tuition fee 1

- To be paid for active semesters. (Active but no courses → 30%)

- Pay by bank transfer (additional costs)

- E-mail notification about payment details appr. 2-3 weeks before

semester start

- Deadline for payment: 10 September, 2012

- Proof to be submitted to the RO until 17 September, 2012

Tuition fee 2

Delayed payment

- For those, who pay their fee from loan and it’s not received until

the enrolment.

- Request forms: http://aok.pte.hu → English → Administration →

Registrar’s Office → Downloads and Forms

- Submitting to the RO until 7 September 2012

- Delayed payment until 31 October in fall semester, until 31 March

in spring semester .

- Tution fee contract later.

Reductions

Reduction can be granted from the basic amount in the fall semester – by application!

• Reduction based on social needs: in special circumstances

After two completed semesters:• Reduction based on number of credits (less than 18 credits)• Reduction based on academic achievement (from next year)

Service fees and penaltiesPaid at cashiers in HUF, cash

- missing deadlines (pay tuition fee, submit proof about payment)

- C chances and D chance (exam or final exam)

- unjustified exam absences (signed up but did not attend)

- valid residence permit – show after the 13th week of instruction

Student card

• First step is to go to the Documentation Office in the City Hall

• Data sheet must be brought to the Central Registrar’s Office at „Tudásközpont”

• First temporary and then permanent student card

•Thanks for your attention.

•QUESTIONS?