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HIPPING AND OCUMENTS ROCEDURES For CORTEFIEL GROUP International Suppliers
Name : Shipping and Documents Procedures Version : 10.0 Date : June 2016
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INTERNAL DISTRIBUTION LIST POSITION ACTION Supply Chain Director Approval Import-Export Director Approval Logistic Manager (HK) Approval Import Manager Approval Import Coordinator Issuing Sourcing Department Director Information Operations Manager Information Administration Director Information Administration Manager Information EXTERNAL DISTRIBUTION LIST International Suppliers Action Nominated Forwarders Action
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Summary
HIPPING AND OCUMENTS ROCEDURES ...................................................................................... 1
For CORTEFIEL GROUP International Suppliers ............................................................................................ 1
INTERNAL DISTRIBUTION LIST ..................................................................................................................... 2
INTRODUCTION ..................................................................................................................................... 5
PAYMENT TERMS ................................................................................................................................... 5
THE FCA SEA PORT INCOTERM .............................................................................................................. 5
THE FCR DOCUMENT (Forwarder’s Certificate of Receipt) .................................................................... 6
4.1 FCR ISSUE DATE ...................................................................................................................................... 6
4.2 FCR STRUCTURE ...................................................................................................................................... 8
PROFORMA INVOICES .......................................................................................................................... 10
DOCUMENTS TO BE DELIVERED TO THE NOMINATED FORWARDERS ................................................ 11
DOCUMENTS REQUESTED FOR PAYMENT PURPOSES ......................................................................... 12
7.1 FINANCING RESTRICTIONS (DOCUMENTS FOR SPECIAL DESTINATIONS AND PAYMENT ARRANGEMENTS): ...................................................................................................................................... 12
SHIPPING DOCUMENTS IN DETAIL ...................................................................................................... 13
8.1. COMMERCIAL INVOICE ........................................................................................................................ 13
8.2 PACKING LIST ........................................................................................................................................ 15
8.3 -DOCUMENTS OF ORIGIN ..................................................................................................................... 15
8.4- LAB TEST CERTIFICATE ......................................................................................................................... 16
NOMINATED FORWARDER ROLE ......................................................................................................... 16
9.1 – FOLLOW UP CONTACT BEFORE DELIVERY ......................................................................................... 16
9.2 - BOOKING PROCEDURE ....................................................................................................................... 17
9.3 BOOKING RECONFIRMATION AND LATER CHANGES ON QUANTITIES. ................................................ 18
LOADING REQUIREMENTS .................................................................................................. 19
10.1 - LOADING ONE CONTAINER (FCL) ...................................................................................................... 19
10.2 - SHIPMENTS WITH MORE THAN ONE CONTAINER ............................................................................ 20
10.3 CONTAINER LOAD PLAN (CLP) ............................................................................................................ 21
10.4 – “PARTICULAR OF THE LADEN CONTAINER” (P.L.C.) DOCUMENT ................................................... 22
10.5 CARGO DELIVERY AT FORWARDER WAREHOUSE (LCL) ...................................................................... 23
PARTIAL SHIPMENTS, DELAYS RULES, OVERSHIPMENTS AND AIR SHIPMENTS .......................... 24
11.1 - PARTIAL SHIPMENTS ........................................................................................................................ 24
11.2 OVERSHIPMENTS ................................................................................................................................ 24
11.3 - DELAYS IN DELIVERY ......................................................................................................................... 25
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11.4 - AIR FREIGHT SHIPMENTS .................................................................................................................. 26
LOADING DOCUMENTS SPECIFICATIONS ....................................................................................... 27
12.1- “STORE PACK” PACKING LIST ............................................................................................................. 27
.................................................................................................................................................................... 27
12.2 DISCHARGES. CONTROL PROCEDURE IN THE SPAIN CENTRAL WAREHOUSE ..................................... 28
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INTRODUCTION The CORTEFIEL GROUP (Cortefiel, Springfield, Women’ Secret, Pedro del Hierro), introduces you to its International SHIPPING AND DOCUMENT PROCEDURES. These procedures follow the International Chamber of Commerce rules and Incoterms, and its main objective is to harmonize and improve trade relationships among International Suppliers, nominated Forwarders and the CORTEFIEL GROUP. The Supplier will not use its business relationship with CORTEFIEL GROUP to develop any activities, merchandise or services prohibited by the applicable Legislation. This includes human trafficking or arms and drugs trafficking. This prohibition is applicable, in general, to any activity that might put CORTEFIEL GROUP’s reputation in jeopardy. Accordingly, the Supplier will hold CORTEFIEL GRUOP harmless for any loss or damage arising out of its failure to comply with this obligation.
PAYMENT TERMS The rules of our Group regarding this matter are included in the document ‘GENERAL INSTRUCTIONS FOR CORTEFIEL GROUP SUPPLIERS’ provided by our Sourcing Dept., being this the only valid rule in this respect. Should you need to clarify any doubt you may have in this matter, please contact our Account Dept. at [email protected]. Different payment conditions could be applied depending on the Country where your Company is based, the merchandise made in, etc. but should the Supplier choose to get paid via telegraphic transfer, they must provide originals to our Accounting Dept. (Mr. Luis Arregui), sending the commercial invoice by courier to the following address: CORTEFIEL GROUP Account Department (Luis Arregui) [email protected] Avda. Llano Castellano, 51 28034 Madrid (SPAIN).
THE FCA SEA PORT INCOTERM Shipments will be made under the:
FCA (SEA or AIR PORT) INCOTERM 2010
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EXAMPLE: FCA HONG KONG PORT This term can be used for any mode of transportation, Air, Sea, Railway, Road and Multimodal. Accordingly, our International Suppliers are required to handover goods and documents to the specific Freight Forwarder nominated by CORTEFIEL GROUP, on the agreed delivery DATE and at the port of loading previously designated. As per ICC official rules, FCA (Free Carrier) means that the seller delivers the goods, cleared for export, to the carrier nominated by the buyer at the named place. When these requirements are met, regardless of vessel’s departure date, Suppliers will be deemed to have fulfilled CORTEFIEL GROUP’s requirements. Therefore boarding and shipping dates will not be applicable for payment requirements and potential delays in ship departure will not generate discrepancies.
THE FCR DOCUMENT (Forwarder’s Certificate of Receipt)
The FCR document matches with the FCA Incoterm 2010, that complies with International Trading Rules and:
It consists of 3/3 originals and as many Non-Negotiable copies as needed.
It is valid for sea / air / road or multimodal transportation.
It is negotiable (only original copies) and accepted by Banks.
It keeps the same conditions and obligations as the main transport document (B/L, AWB)
It allows including additional agreed provisions.
4.1 FCR ISSUE DATE
The tolerance in delivery date is +/-0 days. The forwarder will only accept cargo RIGHT ON THE EXACT DELIVERY DATE SET ON THE SYSTEM. If the vendor deliver the cargo between +1 or + 7 days after the delivery (being previously requested and authorized), the FCR cargo delivery date will be dated on the next cutoff date (previous delivery date +7 days)
PLEASE BE INFORMED THAT ACCORDING TO CORTEFIEL INTERNAL RULES, TRANSPORTATION COSTS BETWEEN FACTORY LOCATIONS AND THE FINAL PORT OF LOADING, AS WELL AS PORT EXPENSES, REMAIN TO BE PAID BY THE INTERNATIONAL SUPPLIERS
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The FCR document will always indicate the specific dates when both the cargo and the documents have been delivered to the Forwarder at the agreed point (it will not show the ship departure date). It will also have a final issuing date when the delivery is complete (merchandise and documents). Should the cargo and/or documents are set to be delivered partially; only the final delivery will be shown on the FCR document. The cargo set to be delivered on the same date must be grouped efficiently in single set of documents (bear in mind that each set of document represent an extra cost for Cortefiel). FCR issuing date is final, therefore is always subsequent to both, goods and documents handover (including the packing list file in excel format). Please bear in mind that each FCR implies a cost for Cortefiel Group, also it will require a separate review operative related to payment and customs arrangements. Therefore, the Suppliers are requested to organize their delivery to use as fewer sets of FCR as possible. The only criteria that would justify more than one FCR in a single delivery would be:
ORDERS WITH A DIFFERENT FINAL DESTINATION (SPAIN OR HONG KONG)
SHIPMENT WITH BOTH ELEGIBLE AND NON ELEGIBLE ORDERS FOR FINANCING
Please be informed that as per the rules of this Manual, NEITHER THE BILL OF LADING (B/L) NOR THE HOUSE BILL OF LADING ISSUING DATE WILL BE CONSIDERED FOR PAYMENT COMPLIANCE. If the documents are delivered after the merchandise handover, the FCR issuing date will be stamped on the date when documents are effectively handed over to the forwarder (this includes a proper packing list in excel format) so it is advisable having the requested documents ready before the actual handover or at least as soon as possible, this in order to avoid delaying payment
THE FCR IS NOT VALID FOR PAYMENT PURPOSES UNTIL IT SHOWS THAT BOTH THE MERCHANDISE AND THE DOCUMENTS HAVE BEEN DELIVERED. THIS IS: WHEN IT HAVE ITS FINAL ISSUING DATE PROPERLY STAMPED BY THE FORWARDER
ACCORDINGLY, IT WOULD ONLY BE ACCEPTABLE TO CREATE SEPARATED SET OF DOCUMENTS IN TWO CASES: EITHER WHEN THE CARGO FINAL DESTINATION IS DIFFERENT (SPAIN OF HONG KONG), OR IN THOSE CASES WHEN ORDERS ELIGIBLE AND NON ELIGIBLE FOR FINANCING ARE DELIVERED AT THE SAME TIME (SEE CHAPTER 7.1)
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arrangements. It is understood that extra charges from FCR amending fees (when those amendments are necessary) will be borne by the supplier The International Suppliers are not liable for delayed shipping schedules occurred after the handover. Any change in a shipping schedule based in CORTEFIEL GROUP operative decisions won’t be considered as a discrepancy and Suppliers will carry on with the applicable payment arrangements, regardless of actual ship departure date; especially considering that this planning is beyond their control most of the times.
4.2 FCR STRUCTURE
The FCR’s data are related to the nature of goods in terms of:
Number of Boxes, Weight and Volume.
Description of Goods (gender + confection +description)*.
Container registration number if loaded at supplier facilities or production site.
Cargo delivery date.
Documents delivery date.
FCR issuing date.
FCL or LCL.
Markings on boxes or sets for hanging garments (if required).
Number of Purchase orders and Patrons.
International Supplier name.
Port of Departure (where handover takes place).
IN SOME CASES (SUCH AS BANGLADESH), LOCAL RULES MIGHT FORCE THE SUPPLIERS TO PREVIOUSLY OBTAIN THE HOUSE B/L IN ORDER TO REQUEST THE GSP FORM A DOCUMENT. THIS CIRCUMSTANCE WILL POSTPONE THE FCR FINAL ISSUING DATE UNTIL THESE ARRANGEMENTS ARE COMPLETED AND ALL THE DOCUMENTS ARE READY AND DELIVERED.
CORTEFIEL INTERNATIONAL SUPPLIERS ARE ONLY RESPONSIBLE TO COMPLY WITH THE AGREED DELIVERY DATE (BOTH FOR THE CARGO AND THE DOCUMENTS). THEY WON’T BE CONSIDERED LIABLE FOR DELAYS IN SHIPPING SCHEDULES OCCURRED AFTER THE HANDOVER AND NOT RELATED WITH DELIVERY FAILURES.
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Port of arrival
Vessel’s name.
Detailed list of transshipments ports.
*Info might be accessed by checking the Proforma invoice on the website.
The FCR will show and prove that supplier has handed over to Forwarders the following documents:
Commercial Invoice issued to CORTEFIEL COMMERCIAL, S.A. (3 Originals)
Original letter certifying that a complete packing list (an electronic excel file) including a detail per patron, order, size, color of each model and indicating the total number of cartons and EAN codes of each Store-Pack card has been sent to the forwarder, +/-5 days delivery date AND THAT THE SHIPMENT INFORMATION HAS BEEN DULY UPDATED IN THE SIOS SYSTEM. (See chapter 12 for further details, also the SIOS Manual provided).
Original Certificate of Origin, EUR-1, GSP Form A or any other agreed applicable document according to the local legislation (when necessary stamped issued retrospectively if the document has been delayed) consigned to EUROFIEL CONFECCIÓN, S.A.
Copy/Photocopy of LAB TEST CERTIFICATE (LTC) issued by CORTEFIEL COMMERCIAL Hong Kong or India offices.
Copy of any other required document specific for each case. Depending on the merchandise final destination, the FCR will be CONSIGNED to:
DESTINATION SPAIN EUROFIEL CONFECCIÓN, S.A.
DESTINATION HONG KONG CORTEFIEL COMMERCIAL, S.A. Avda. del Llano Castellano, 51 28034 Madrid
The FCR “NOTIFY” will be the nominated forwarder. The import department will update and inform the Suppliers of any changes in these nominations, depending on the port of loading, incoterm, and the form of transportation. Currently Cortefiel is working with three possible forwarders. This is their list and complete info:
ALTAIR Consultores Logísticos S.L
CORTEFIEL GROUP DOES NOT ACCEPT OR AUTHORIZE ANY DOCUMENT TO BE CONSIGNED TO BANKS OR ANY OTHER THIRD PARTY, EXCEPT IN THOSE CASES WHEN DUE TO LOCAL LEGISTLATION THIS KIND OF CONSIGNMENT IS MANDATORY, SUCH AS BANGLADESH
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Doctor Fleming, 51, 2º 28036 Madrid Tel: +34 91 350 1415 Fax: +34 91 350 4094 KHUNE + NAGEL, S.A. Pol. Industrial las Acacias, Calle Tajo, 8 28840 Mejorada del Campo – Madrid Spain SCHENKER ESPAÑA, S.A. Pol. Industrial Coslada Avda. Fuentenemar, 31 28820 Coslada (Madrid) Spain
PROFORMA INVOICES
Once the orders are placed in our system the Suppliers will be able to access Proforma invoice proposals using our Suppliers’ Nexus Portal (at https://suppliers.grupocortefiel.com), where it’s also possible to access the order sheets.
Suppliers must complete the following terms:
Proforma Nº.
Issuing date.
Applicable documents (EUR-1, Form A, C/O …). And check the data content:
Description.
Incoterm: (port/airport) of loading.
Shipping Country.
Bank address.
Composition. (**)
Import Reference: Gender + Woven or Knitted + Article. (**)
HS code . (**)
(**)Should include as many descriptions, units, HS codes and composition as article contain the patron
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Please be informed that the Proforma invoices uploaded in the website must be reviewed, at least 45 days before shipment to avoid last minute adjustments. Please do not forget this step.
For more information about Proforma’s website, you may access the app Manual in our Nexus webpage.
The system will generate a Proforma invoice regardless of the payment term applicable to each supplier.
DOCUMENTS TO BE DELIVERED TO THE NOMINATED FORWARDERS
A full set of original documents (as indicated below) must be properly issued and delivered to the nominated forwarder as close to the actual handover to forwarder as possible and within the next 5 days at the latest. When applicable, Form A, C/O, EUR-1 could be required and must be ISSUED PRIOR TO SHIP DEPARTURE. Once requirements are met and all applicable documents issued, they should be handed over to the Freight Forwarder who will issue FCR showing that both goods and documents were delivered. The following documents should be always handed over to the nominated FORWARDER:
Commercial Invoice issued to CORTEFIEL COMMERCIAL, S.A. (See chapter 8.1 for details and Annex 1 for reference) 3 Originals
Original letter certifying that complete packing list (excel file) including a detail per patron, order, size, color of each model and indicating the total number of cartons and EAN codes of each Store-Pack card have been sent to the forwarder by email , within +/-5 days of the delivery date AND THAT THE SHIPMENT INFORMATION HAS BEEN DULY UPDATED IN THE SIOS SYSTEM. (See chapter 12 for further details, also the SIOS Manual provided)
Particular of Laden Container (see chapter 10.4)
Original EUR-1, GSP Form A (when necessary stamped issued retrospectively. See chapter 8.3) or Certificate of Origin (when required) consignee to EUROFIEL CONFECCIÓN, S.A.
Copy of any other required document specific for each case
Copy/Photocopy of LAB TEST CERTIFICATE issued by CORTEFIEL Commercial Hong Kong or India offices.
One original of the FCR as provided by the Forwarder
WHEN REVIEWING THE PROFORMAS, THE SUPPLIERS ARE REQUESTED TO INFORM ABOUT APPLICABLE DOCUMENTS, SUCH AS EUR-1, C.O., GSP FORM-A OR ANY RELATED OFFICIAL DOCUMENT.
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DOCUMENTS REQUESTED FOR PAYMENT PURPOSES
For LC/OAT/CONFIRMING and TRADECARD compliance the following documents should be presented to bank:
Commercial Invoice (depending on the bank platform you could be requested to deliver originals or to upload copies in the platform website, please make sure to check first) In any case an invoice with the company letterhead and stamp must be always provided/uploaded.
Original letter certifying that the complete packing list (excel file) including a detail per patron, order, size, color of each model and indicating the total number of cartons have been sent to the forwarder agent by email, +/-5 days delivery date AND THAT THE SHIPMENT INFORMATION HAS BEEN DULY UPDATED IN THE SIOS SYSTEM. (See chapter 12 for further details, also the SIOS Manual provided)
EUR-1, FORM-A or Certificate of Origin (when required),
2/3 FCR OR AWB Originals (as given by Forwarder) showing all the documents mentioned in the chapter 6 have been handed over properly.
7.1 FINANCING RESTRICTIONS (DOCUMENTS FOR SPECIAL DESTINATIONS AND
PAYMENT ARRANGEMENTS): Due to special circumstances related to its final destination, some purchase orders may not be payable under one of our current electronic payment platforms (GT Nexus, Global Confirming, OAT and LC). If the final country of destination is not eligible for financing, the relevant orders shall be payable by bank transfer (T/T), these orders will be exclusively included in $20, $21
FOR SOME ORIGINS, WHEN BANK CONSIGNMENT IS MANDATORY, SUCH AS BANGLADESH, THE SUPPLIERS ARE REQUESTED TO PROCEED AS FAST AS POSSIBLE WITH PAYMENT ARRANGEMENTS. BEAR IN MIND THAT STORAGE CHARGES CAUSED BY DELAYED PAYMENTS WILL BE DISCOUNTED IN FUTURE ORDERS. IN ORDER TO GET THE MERCHANDISE RELEASED AS SOON AS POSSIBLE, THE SUPPLIER IS REQUESTED TO DO A CLOSE FOLLOW UP TO GET RELEASES READY ON TIME EITHER THROUGH ENDORSED FCR’S OR BANK RELEASE LETTERS (NOC LETTERS).
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and/or $30 categories, so that you can clearly identify the payment terms of each order. Therefore $20, $21 and $30 will be only comprised of orders payable by T/T.
SHIPPING DOCUMENTS IN DETAIL
8.1. COMMERCIAL INVOICE
In order to avoid any misunderstanding, please find enclosed a list of terms required by our Accounting Department and the Spanish Custom Clearance
1. Supplier complete data 2. Consignee to Cortefiel Commercial, BD. de Perolles 21, 1700 Fribourg, Suisse 3. Payment terms and place date (*) 4. Invoice number 5. Invoice date 6. Incoterm and transportation mode (*) 7. Currency in Euros 8. Patron number 9. Complete description and composition of goods (*) 10. Origin per patron (*) 11. Model per patron 12. Textile category per patron (*) 13. Cartons per patron 14. Quantity per patron 15. Orders number 16. Quantity per order 17. Packing description (*) 18. Unit price (*) 19. Total amount per patron 20. 2% Purchase allowance discount. 21. Total amount invoice 22. Gross weight in kilograms 23. Net weight in kilograms (**) 24. Total carton invoice or total number of hangers. 25. Written certification stating that the merchandise delivered and invoice
coincides with the detailed one as per applicant’s orders numbers. 26. Company stamp and sign 27. Import reference: Gender + Woven or Knitted + Article (*) 28. HS code (*)
NON ELIGIBLE ORDERS MUST BE INVOICED SEPARATELY; THEREFORE A SEPARATE SET OF DOCUMENT (FCR, DOCUMENTS OF ORIGIN AND PACKING LIST) MUST BE PREPARED. PAYMENT REQUESTS THAT MIX BOTH ELIGIBLE AND NON ELIGIBLE ORDERS WILL BE REJECTED, CONSIDERING THAT BANKS INTERNAL REGULATIONS FORBID IT
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(*) This info is available reviewing the Proforma invoice loaded in our website. Vendor should include as many descriptions, units, HS codes and composition as article contain the patron.
(**)Net weight need to include the packaging (like polybag, hangtag, hanger or plastic box packaging). Your factory will take the “middle size” in each and every item. So three possible cases:
1. Only one Middle size in case there is an odd number of sizes. The usual middle size use to be the “ L”.
Example: Size Range S, M, L, XL, XXL. In this case your factory should weight the “L” size.
2. Two Middle sizes in case there is an even number of sizes. Your factory should weight the higher one.
Example: Size Range S, M, L, XL. Your factory should weight the “L” size
3. Only one size, this could happen when the supplier is delivering fashion accessories. In this case your factory should weight the existing one.
To simplify process and paperwork, prepare just one invoice per shipment and way of payment. (Considering black list issues explained in chapter 7.1) All orders must include the 2% Purchase Allowance Discount. This discount should be included in each commercial invoice by patron/order. Therefore, all invoices must include:
Price at origin of the invoiced pieces
2% purchase allowance discount applicable to the invoiced pieces of any given order.
The net amount of both The invoice total amount must be shown in the invoice as follows:
Total amount of ordered pieces (pieces multiplied by the price at origin)
Total 2% purchase allowance discount applied to all orders
The net mount of both. This will be the amount to be paid by CORTEFIEL GROUP
SINCE IT WON’T BE POSSIBLE TO PROCEED WITH PAYMENT, THE INVOICES MUST NOT MIX ORDERS WITH DIFFERENT PAYMENT TERMS (TT PAYMENT AND OAT, FOR EXAMPLE). ALSO IT IS NOT ALLOWED TO MIX ORDERS INCLUDED IN A LETTER OF CREDIT WITH OTHERS NOT SPECIFICALLY INCLUDED, UNLESS A PREVIOUS AUTHORIZATION IS PROVIDED. THESE INVOICES WILL BE REJECTED UNTIL PROPER AMENDMENTS ARE READY.
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As a result, the 2% Purchase Allowance Discount will be deducted directly from each invoice, instead of being paid at the end of our financial year. To request any additional information or to clarify any doubts related to this Discount, you must contact our Financial Department at: [email protected].
See invoice draft at Annex I
8.2 PACKING LIST
See chapter 12.1- “STORE PACK” PACKING LIST
8.3 -DOCUMENTS OF ORIGIN
Certificate of Origin is mandatory for custom clearance but it depends on the merchandise’s origin and destination, so the particular kind of document could be different, for example:
GSP Form A” from Bangladesh, Cambodia …
Form A” from India, Philippines …
EUR 1” from Madagascar, Mauritius …
Form B” from Myanmar.
Certificate of Origin” from China, Hong Kong … All above mentioned documents are acceptable as a proof of origin. But bear in mind that tariff reductions applicable for certain countries might require a specific type of document. Considering this, the supplier is requested to keep Cortefiel Group informed about the available documents for each shipment, specifically when reviewing Proforma invoices in our website. Requirements:
Consigned to Eurofiel Confección, S.A. Avda. Del Llano Castellano, 51, Madrid, Spain.
Patron and order numbers must be specified.
Quantity must cover at least all the pieces mentioned in the invoice.
Product description and composition should MATCH COMPLETELY the description provided in the invoices, Proforma invoices. Vendor should include as many descriptions, units, HS codes and composition as article contain the patron.
GSP FORM A SHOULD BE ISSUED ON OR BEFORE THE DATE OF SHIPMENT STATED ON THE TRANSPORT DOCUMENT. IF IT IS ISSUED IN A LATER DATE IT SHOULD BEAR THE “ISSUED RETROSPECTIVELY” STAMP
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8.4- LAB TEST CERTIFICATE Lab Test Certificate (LTC) will be issued by Cortefiel Commercial, S.A. Hong Kong or India offices. You are request to handover a copy of the LTC:
FCL shipment: at the same time the booking is placed to the nominated forwarder.
LCL shipment: at cargo delivery in forwarder warehouse.
In order to have the LTC copy ready on time to avoid problems at delivery, you are requested to prepare and send to the Cortefiel Commercial, S.A. Hong Kong or India offices (depending on the merchandise origin) the lab test results as soon as you receive the bulk fabric or start production.
NOMINATED FORWARDER ROLE
9.1 – FOLLOW UP CONTACT BEFORE DELIVERY
Nominated Freight Forwarders perform purchase order follow-up, cargo arrangements and documents management as instructed by Cortefiel under separate procedures. Therefore, nominated Freight Forwarders will keep close contact with international Suppliers well in advance of the agreed delivery date in order to collect information and co-ordinate actions for a smooth handover and shipping preparation. International Suppliers are requested to submit all necessary information to the nominated forwarders when required. Communication between Freight Forwarders and International Suppliers should always be written. When the forwarder manages the booking requests through electronic platforms, it will be mandatory for the Suppliers to use them and to comply with its rules. Nominated Freight Forwarders are responsible for monitoring delivery date compliance and accordingly are expected to notify any shipment delay to the CORTEFIEL GROUP Import Department. Any shipment incident or delay should also be immediately communicated to Forwarders.
THE NOMINATED FORWARDER HAS VERY CLEAR INSTUCTIONS FROM CORTEFIEL GROUP NOT TO ACCEPT BOOKING/GOODS UNTIL A COPY OF THE LTC IS SUBMITTED
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Suppliers may always communicate with Cortefiel Import Department in case of cargo delay or in general any kind of concerns about shipment arrangements at: [email protected] In order to improve our service and consolidation capability at origin, we have condensed the Shipments Ports with the intention of consolidating cargo, eliminating non efficient Ports.
9.2 - BOOKING PROCEDURE
Suppliers are encouraged to send their bookings (shipping orders) to the nominated forwarder at least seven (7) calendar days before the cargo ready date at the loading place. If the service date is not going to be fulfilled Suppliers must contact to the Purchasing Department to request an update on the system. Once it is updated, the Suppliers must contact the nominated forwarder to be informed of the new closing date for the shipment departure. Bookings must include: FCL shipments - Name of shipper - Name of manufacturer & contact number - Patron & P/O numbers - LTC issued by Cortefiel Commercial, S.A. Hong Kong or India offices. - Cargo readiness date of each P/O at the place of loading - Quantity of each P/O (carton & piece) & volume of each P/O (cbm & kg) - Brand name of each P/O - Flat pack or hanger packed - Incoterms (FCA Hong Kong, FCA Shanghai...etc.) - Port of loading - Port of destination - Final destination country. LCL shipments - Name of shipper - Name of manufacturer & contact number - Patron & P/O numbers - Cargo readiness date of each P/O at the place of loading - Quantity of each P/O (carton & piece) & volume of each P/O (cbm & kg) - Brand name of each P/O
THE NOMINATED FORWARDER HAS A VERY CLEAR INSTUCTION FROM CORTEFIEL GROUP NOT TO ACCEPT BOOKING/GOODS UNTIL A COPY OF THE LTC IS SUBMITTED
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- Flat pack or hanger packed - Incoterms (FCA Hong Kong, FCA Shanghai...etc.) - Port of loading - Port of destination - Final destination country.
9.3 BOOKING RECONFIRMATION AND LATER CHANGES ON QUANTITIES.
Should there be any change on shipping order before delivery of goods, all international Suppliers are instructed to amend the shipping order (in written) and inform the nominated forwarder immediately. Any over and/or short shipment found after the delivery must be informed to the nominated forwarder no longer than 24 hours after such delivery.
CORTEFIEL GROUP forwarders are specifically instructed to USE the real and correct information about the quantity shipped on the shipping documents, like the FCR. You are also required to provide the real and correct quantity on commercial invoice, packing list etc. China issues: If any adjustment in the quantities is required, and the forwarder has to amend their record in origin including Shanghai ocean shipping tally co., Shipping line and Shanghai Customs in order to match the information on the FCR and the real and correct data , they will assist you to amend the documents among all the parties mentioned above including Shanghai Ocean Shipping tally co., Shipping line and Shanghai customs to help you get TAX REFUND from Government accordingly, but without any guarantee. Considering all the extra work generated, not to mention the self-inflicted damages (and to third parties), responsibilities and extra charges that your company has to suffer, it is in your best interest (and ours) that you manage your manufacturer practices in good order to comply with the delivery time and prepare the export documents with accurate data to match the real quantities shipped.
THE QUANTITIES IN THE BOOKING MUST BE REAL, NOT JUST AN ESTIMATE. THEY MUST MATCH WITH THE ONES EXPECTED TO BE SHIPPED. BEAR IN MIND THAT THIS INFORMATION IS IMPORTANT AND IT IS USED TO PREPARE SEVERAL INPUTS IN OUR SYSTEM.
IF THE DOCUMENTS HAVE BEEN DELIVERED TO THE FORWARDER A NEW SET OF DOCUMENTS MUST BE PREPARED WITH THE UPDATED INFORMATION. PLEASE BEAR IN MIND THAT ANY MODIFICATION CAUSES AMENDMENTS IN FCR, VESSEL MANIFEST AND IN GENERAL TO THE INFORMATION PROVIDED TO CUSTOMS AUTHORITIES AT DESTINATION
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It is allowed to ship together merchandise of different companies of the Group (Cortefiel, Springfield, Women’secret, Pedro del Hierro) on the same container without authorization. This instruction will also be followed for all LCL shipments by nominated forwarder. - For LOW VOLUME shipments: Cortefiel, operating through its nominated Freight Forwarders, have set up Freight consolidation rules, in order to ship as many full containers as possible. Suppliers must provide the Forwarder with the following data upon first contact:
Number of Boxes / Box dimensions
Complete Shipment weight and volume (cubic meters)
Garment on Hang (GOH) or flat (BOX) Nominated Forwarders will be responsible for consolidating at their warehouse and to put the seal to the laden container. To maximize the container occupation, forwarders will try to fill containers over 25cbm for a 20’ and 50 cbm for a 40’. - For HIGH VOLUME shipments, similar data should be provided and if applicable, empty containers should be available to send to the International Supplier facilities to be loaded (in order to minimize shipment handling). In this case the Suppliers are responsible for the PACKING LIST quality in terms of accuracy. High volume means 27cbm/20’, 55cbm/40’, 62cbm/40’HC and 79 cbm for 45’ HC For any question concerning SHIPMENTS, Suppliers should contact Import department at [email protected].
FCL CARGO: Suppliers must deliver full containers, average volumes for loading are:
Volumes that does not comply these standards will be penalized by CORTEFIEL GROUP with the payment of the freight difference. If the supplier does not have cargo enough to reach this minimum, they must deliver the merchandise to the Forwarder’s warehouse (CFS).
LOADING REQUIREMENTS
10.1 - LOADING ONE CONTAINER (FCL)
CONTAINER TYPE MINIMUM CARGO REQUIRED
20' Container 27 m3
40' Container 55 m3
40' HQ Container 62 m3
45' HQ Container 79 m3
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Please load the carton boxes grouped by country. The Warehouse portion (WH-XXXXX) must be the last loaded part of each country.
WOMEN’S SECRET Store Pack warehouse merchandise is marked 956, “WH-SPAIN” on the Store-Pack card
SPRINGFIELD Store Pack warehouse merchandise is marked 976, “WH-SPAIN” on the Store-Pack card
CORTEFIEL Store Pack warehouse merchandise is marked 996, “WH-SPAIN” on the Store-Pack card.
10.2 - SHIPMENTS WITH MORE THAN ONE CONTAINER
Loading Sequence for Store Pack Models.
LOADING SEQUENCE must be kept for MORE THAN ONE CONTAINER shipments: first, factory should load all “Store Pack BY PATRON” grouped by country boxes, then “Solid Color Solid Size” grouped by PATRON and country, finally Shortshipment and Overshipment SPECIAL boxes which should be loaded at the very last. This means, that you should load the complete patron with all the orders (SP, SC/SS, WH) before loading the next patron number.
1) By Patron / Store Pack / Country
2) By Patron / Color / Size / Store Pack Warehouse (956/976/996 SCSS) by Country
Loading Sequence for Sup Models.
LOADING SEQUENCE must be kept for MORE THAN ONE CONTAINER shipments: first, factory
should load all “SUP BY PATRON” grouped by SUP type and country, then “Solid Color Solid
Size” grouped by PATRON and country, and finally Shortshipment and Overshipment SPECIAL
40 CARTONS 30 CARTONS
STORE PACK SCSS SPAIN
60 CARTONS 40 CARTONS 35 CARTONS 250 CARTONS
STORE PACK STORES
COUNTRY B
STORE PACK STORES
COUNTRY A
STORE PACK SCSS SPAIN
STORE PACK STORES
COUNTRY B
STORE PACK STORES
COUNTRY A
PATRON 1 PATRON 1
PATRON 1 COLOUR 1 Size 1 Size 2 Size 3... COLOUR 2 Size 1 Size 2 Size 3...
PATRON 2 PATRON 2
PATRON 2 COLOUR 1 Size 1 Size 2 Size 3... COLOUR 2 Size 1 Size 2 Size 3...
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boxes which should be loaded at the very last. That means, you should load complete patron
with all the orders (SP, SC/SS, WH) before load the next patron number.
1) By Patron / S.U.P. TYPE (Store) / Country
2) By Patron / Color / Size / S.U.P. Warehouse (956/976/996 SCSS) by Country
10.3 CONTAINER LOAD PLAN (CLP)
For ONE container shipments as well as for MORE THAN ONE container shipments, a CONTAINER LOAD PLAN (CLP) per container is required to be included so that our warehouse could plan and control containers reception. This PLAN has to describe: - Type of carton (Store Pack STORE / Store Pack WAREHOUSE / Solid Color / Solid Size) - Country - Number of Cartons - Location within the container You can use this MODEL (deleting or filling it accordingly) to describe what is inside the container, example:
40 CARTONS 30 CARTONS
STORE PACK SCSS SPAIN
60 CARTONS 40 CARTONS 35 CARTONS 250 CARTONS
STORE PACK STORES
COUNTRY B
STORE PACK STORES
COUNTRY A
STORE PACK SCSS SPAIN
STORE PACK STORES
COUNTRY B
STORE PACK STORES
COUNTRY A
PATRON 1 PATRON 1
PATRON 1 COLOUR 1 Size 1 Size 2 Size 3... COLOUR 2 Size 1 Size 2 Size 3...
PATRON 2 PATRON 2
PATRON 2 COLOUR 1 Size 1 Size 2 Size 3... COLOUR 2 Size 1 Size 2 Size 3...
FOR MORE THAN ONE CONTAINER SHIPMENTS, LOADING CRITERIA MUST BE RESPECTED AND EXACT INFORMATION MUST BE PROVIDED TO THE FORWARDER.
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(If it is not possible to use this model, please try to create your CLP as similar as possible) For any question concerning LOGISTICS CONDITIONS, Suppliers should contact Import department at [email protected]
10.4 – “PARTICULAR OF THE LADEN CONTAINER” (P.L.C.) DOCUMENT The Supplier is requested to include this “PARTICULAR OF THE LADEN CONTAINER” along with the rest of the documents you should hand over to forwarder.
MUXU290978
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(1) BRAND Company buyer of the merchandise (Cortefiel / Springfield / Women’secret)
(2) SUPPLIER’S details (name, address)
(3) FORWARDER’S details (name, address) (4) CONTAINER Number (this document must be filled when container is full, not before) (5) VESSEL name (this document must be filled when container is full, not before) (6) CONTAINER type (20’ - 40’ – 40’ HQ / 20’ GOH - 40’ GOH – 40’ HQ GOH / others) (7) Number of the PACKING LIST model, so each “Particular” is associated to a packing list. (8) Estimated Time DELIVERY at agreed port as provided in booking information (10) Estimated Time ARRIVAL in Valencia Port as provided in booking information (10) PATRONS inside the container (11) ORDERS associated to each patron (12) UNITS shipped of the associated order (13) Number of cartons of STORE PACK “STORES” loaded (14) Number of cartons of STORE PACK “WAREHOUSE” loaded (15) Number of cartons of SOLID COLOR / SOLID SIZE loaded (16) TOTAL Number of cartons loaded on this container
10.5 CARGO DELIVERY AT FORWARDER WAREHOUSE (LCL)
We place orders basis and we group several destination countries. By the time you receive our purchase order, you also get to know the breakdown by destination country (including the quantity, brand name and commodity). For all the cargoes that you are required to send to our nominated forwarder consolidator’s warehouse, you are required to place one booking per final country of discharge (Spain or Hong Kong). The bookings need to show the breakdown of patron number, piece count, carton count, gross weight and measurement per discharge point so that our consolidators can process the booking. By the time you are ready to load the truck and deliver to our consolidator’s warehouse, please make sure you have already segregated your order by point of discharge. Once you arrive at the warehouse, you will be requested to unload the cargo previously sorted. Our consolidator is going to base the cargo checking and acceptance based on your booking’s destination breakdown. If the order is found not being grouped by destination or the cargo is mixed (un)loaded condition, your cargo is subject to being rejected by our consolidators. There will be no on-site sorting area provided at the warehouse to ensure a smooth warehouse operation. Our recommendation to you is to make sure the cargo is being sorted and segregated before loading the truck at your factory. Otherwise, you order maybe be rejected and failed to ship within the shipping window.
SUPPLIERS ARE REQUESTED TO CREATE ON P.L.C. FOR EACH CONTAINER SHIPPED
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PARTIAL SHIPMENTS, DELAYS RULES, OVERSHIPMENTS AND AIR SHIPMENTS
11.1 - PARTIAL SHIPMENTS Under these procedures and L/C conditions PARTIAL SHIPMENTS OF THE SAME ORDER WILL NOT BE ALLOWED. The CORTEFIEL GROUP will not accept:
to divide any single order into different shipments to separate orders of the same Patron included in the same L/C
11.2 OVERSHIPMENTS
The 5% ratio must be calculated individually considering only the orders (Spain and whSpain) booked to be delivered at the moment (it is not allowed to calculate this percentage of extra pieces using orders set to be delivered in the future). The maximum of extra pieces allowed must be calculated and assigned individually on each booked order and not exceeding the 5%, as for example:
As explained before, even though it is not authorized to over ship more than 5% of Spain orders, if you exceptionally exceed this limit you must get the PREVIOUS approval of the Purchase Department, and request a new “overshipment” order for those extra pieces. If this order is not placed in advance, the merchandise will be blocked by the forwarder agent and it would not be possible to proceed with payment arrangements.
ALL ORDERS FROM THE SAME PATRON AND THE SAME DELIVERY DAY MUST BE SENT ON THE SAME SHIPMENT, DELIVERING THE ENTIRE NUMBER OF PIECES ORDERED
OVERSHIPMENTS MUST NOT EXCEED THE 5 % OF THE SPAIN AND WH SPAIN ORDERS. THE FORWARDER WILL NOT ACCEPT MERCHANDISE THAT EXCEEDS THIS 5% TOLERANCE
Patron xxxxxxx Order Qty Delivery Date 5% Overshipment Maximun pieces allowed
Order 1111111ESP 100 Units 01/01/2017 5 pieces 105
Order2222222ESP-WH 50 units 01/01/2017 2 pieces 52
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The forwarder will need this new order available in order to carry on with documents and shipping arrangements, so please make sure to request it on time, keeping the forwarder informed.
Although the over shipped pieces will be recorded as a new order (overshipment order) they won’t generate a new Proforma on the Proforma’s website.
11.3 - DELAYS IN DELIVERY As it has been explain in previous chapters the payments due date are determined using the FCR issuing date (when both the merchandise and the documents have been delivered) CORTEFIEL GROUP DOES NOT ESTABLISH MARGINS FOR DELIVERY. Both goods and document’s handover, (and therefore the final F.C.R issuing date) are expected to be ready within the established shipping window. Delays have direct consequences on goods availability at shops and could mean a not-acceptable discrepancy on payment. Suppliers may communicate always with Cortefiel Import Department in case of handover delay or any kind of doubt concerning shipment conditions, contacting Import Department at [email protected]. If any DELAY CAUSED BY SUPPLIER appears, the following could happen:
1) The order can be cancelled. 2) The delay can be accepted imposing a fee or penalty 3) Air shipment could be requested (at supplier’s fully or partial expense)
THE OVERSHIPMENT ORDER MUST BE REQUESTED BEFORE THE EXTRA PIECES ARE SHIPPED AND IT MUST BE INCLUDED IN ALL THE DOCUMENTS. THIS INFORMATION MUST BE UPDATED IN THE SIOS WEBSITE.
FORWARDERS ARE INSTRUCTED TO NOT TO ISSUE ANY FCR UNLESS THE DELIVERY DATE MATCHES THE ONE SET ON THE SYSTEM. SUPPLIERS ARE REQUESTED TO CONTACT THE BUYERS TO REQUEST AUTORIZATION FOR DELAYED DELIVERIES AND TO GET AN UPDATED DELIVERY ON THE SYSTEM, THIS UPDATE WILL ALLOW THE FORWARDER TO PROCEED WITH ALL SHIPMENT ARRANGEMENTS INMEDIATELY AND WILL AVOID OPERATIVE DELAYS
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11.4 - AIR FREIGHT SHIPMENTS
Therefore the nominated forwarder for FCA AIR shipments might change from month to month. Should you have FCA AIR SHIPMENTS you will timely receive an e-mail with the updated nomination, as well as contact info to carry on with your booking arrangements. Should you have doubts regarding the nominated forwarder for any air shipment, you might contact us at: [email protected] for further assistance. To ensure the arrival of the cartons in good condition, the air shipment (both FCA or CIP) must be sent in pallets regardless of the incoterm applicable for any given shipment. Our forwarders will provide rates including this service. CIP AIR SHIPMENTS must be booked exclusively with one of our regular forwarders (See chapter 4.2 to check our current list). The supplier may contact them and choose the one who has the rates that better suits its interest. Considering that it might be difficult to have a complete follow up, the supplier must inform all CIP AIR shipments to the Import Department as soon as the booking is placed, adding the complete details: orders booked, forwarders, cargo ready date and any other relevant info available. (at [email protected] ) Documents will always be made under the same requirements for SEA shipments. Freight prices given by the forwarder will be based on quotations of Commercial and Cargo Airlines with REGULAR DIRECT FLIGHT to Madrid or via one European airport. AIR SHIPMENT INFORMATION will be provided in advance to forwarder by CORTEFIEL GROUP, indicating any necessary expedition detail, as number of boxes, maximum delay and supplier’s name. Supplier could never change these instructions without previous approval of the CORTEFIEL GROUP Import Department.
CORTEFIEL GROUP ISSUES MONTHLY NOMINATIONS PER ORIGIN TO DESIGNATE ITS FORWARDER FOR FCA AIR SHIPIMENTS BASED ON THE RATES OFFERED
THE MAXIMUN TRANSIT TIME FOR ANY AIR SHIPMENT IS UP TO FIVE (5) DAYS FROM ORIGIN TO MADRID BARAJAS AIRPORT; THIS IS APPLICABLE FOR BOTH FCA AND CIP SHIPMENTS.
OUR REGULAR QUALITY STANDARDS FOR AIR COMPANIES ARE ALSO APPLICABLE FOR CIP AIR, THEREFORE, SHIPMENTS PREPARED BY NON REGULAR AIR COMPANIES ARE STRICTLY FORBIDDEN
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For CIP AIR SHIPMENTS the freight and all expenses must be prepaid in origin by supplier and this way will be shown on the AWB document. Supplier will pay 100% FREIGHT CHARGES to Forwarder in advance at the loading location before the merchandise is shipped. Failure to pay promptly delaying the shipment, will be penalized. If the buyer previously accepts such terms, the CORTEFIEL GROUP could accept to pay the part of the costs that would have been paid for a regular FCA SEA SHIPMENT. THE VALUE OF THIS “SEA PORTION” IS DETERMINED by the CORTEFIEL GROUP and could never be modified or negotiated by supplier. In order to determine its value in advance, the Suppliers might get in contact Import department at [email protected]. This discount will only be accepted if the supplier accept to use nominated air forwarder for Cortefiel FCA AIR SHIPMENTS that particular month, and CORTEFIEL PORTION OF THE COST will be paid directly to the forwarder, never to the Supplier. If there is no time enough to make L/C amendments, the CORTEFIEL GROUP could provide an engagement document AUTHORISING DISCREPANCIES generated on the L/C as a result of the transport via change, Incoterm, shipment date, etc.
LOADING DOCUMENTS SPECIFICATIONS
STORE PACK Packing List
12.1- “STORE PACK” PACKING LIST
Suppliers are requested to prepare the PACKING LIST and the PACKING LIST SUMMARY using the SIOS website (please check this application Manual for details about how to retrieve the information). The Packing List has 3 portions: 1.- The part on the top is the headline and the Supplier’s factory should fill the necessary information like invoice number, container number of boxes… 2.- The middle part is the size breakdown of each carton per shipment. The information (like EAN CODE) must be sorted carton by carton and your factory is not allowed to combine a few carton boxes quantity with same breakdown. In case buyer accepted for the short ship / over ship in Warehouse portion, your factory must fill the ”ACT UNIT” and “ACT UNIT IN BOX” at the packing list. 3.- The bottom part is the “Summary Packing List”. Below is a Packing List with Short Ship and Over Ship example.
SUPPLIERS ARE REQUESTED ACCESS THE SIOS SYSTEM TO CREATE THEIR STORE PACK PACKING LIST AND LABELS. FAILURE TO COMPLY COULD BE PENALIZED
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12.2 DISCHARGES. CONTROL PROCEDURE IN THE SPAIN CENTRAL WAREHOUSE
As you already know, we have a Central Bounded Warehouse in Spain where all Cortefiel Group Logistics Operations are being managed. It is necessary for us to keep control of the quantities received; this means that all the goods sent by all the Suppliers are being checked at the arrival. This merchandise control is performed in two steps:
1. Difference between scanned quantities and invoiced quantities. 2. Difference between real quantities inside the boxes and the ones scanned.
The warehouse has a specialized staff dedicated to the quality control of all receptions. The procedure is as follows:
1. Selection of a certain number of samples depending on AQL inspections
requirements.
2. Based on the AQL, the number of mistakes will be extrapolated to the
quantity shipped in that specific delivery.
3. Selection of boxes will be done under random inspection.
IF A LOGICAL EXPLANATION PROVIDED FOR THE DIFFERENCES FOUND IS NOT TIMELY PROVIDED, THE SUPPLIER WILL RECEIVE A DEBIT NOTE FOR THE CIP VALUE OF THE MISSING GARMENTS
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INCOTERM:
TRANSPORT DOCUMENT:
PAYMENT TERMS:
PROFORMA INVOICE
TRANSPORT DOCUMENTS CONSIGNATION
CORTEFIEL GROUP BUYING CONDITIONS SUMMARY
FCA (SEA OR AIR PORT) INCOTERM 2010
FCR DOCUMENT (Forwarder’s Certificate of Receipt)
IRREVOCABLE AND TRANSFERABLE LETTER OF CREDIT, TRADECARD, OAT AND FOR SHIPMENT UP TO 12.00,00 EUROS THE PAYMENT TERM APPLICABLE IS T/T
LC, TC, OAT OR T/T to be paid in EUROS. PAYMENT IN 90/120 AFTER THE FCR’S FINAL
ISSUING DATE
CORTEFIEL HAS A SUPPLIER’S WEBSITE TO REVIEW AND COMPLETE OFFICIAL PROFORMAS
SUPPLIERS ARE ENCOURAGED TO SEND THEIR BOOKINGS (SHIPPING ORDERS) TO THE NOMINATED FORWARDER AT LEAST SEVEN (7) CALENDAR DAYS IN ADVANCE TO THE
ACTUAL CARGO DELIVERY
FOR ANY DOUBT OR SUGGESTION RELATED TO THE TERMS OF THIS MANUAL YOU MAY CONTACT THE IMPORT DEPARTMENT. CHECK CONTACT INFO IN ANNEX II
CORTEFIEL GROUP DOES NOT ACCEPT OR AUTHORIZE ANY DOCUMENT TO BE CONSIGNED TO BANKS OR ANY OTHER THIRD PARTY, EXCEPT IN THOSE CASES WHEN DUE TO LOCAL
LEGISTLATION THIS KIND OF CONSIGNMENT IS MANDATORY, SUCH AS BANGLADESH
SUPPLIERS FROM BANGLADESH ARE REQUESTED TO SUBMIT DOCUMENTS FOR PAYMENT AS SOON AS POSSIBLE AND TO CARRY ON TIMELY WITH ALL PAYMENT ARRANGEMENTS NECESSARY TO GET A PROMPT RELEASE FOR THE MERCHANDISE CONSIGNED TO BANKS
DUE TO LOCAL LEGISLATION
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ANNEX I
Page 1/1
Consignee: XXXXXX
BD. DE PEROLLES, 21
1700 - FRIBOURG 01-nov-06
SWITZERLAND
CHINA
Payment L/C AT 90 DAYS AFTER
F.C.R. ISSUE DATE FCA Hong Kong Port by sea
Marks &
Nos Price Amount
MENS 100% LAMBSWOOL KNITTED CARDIGAN
PATRON: 1111111
MODEL SSS-12
TEXT. CATEGORY 5
1.111 PCS ORDER Nº 1000001 TOTAL 55 CTNS 15,00 € 16.665,00 €
222 PCS ORDER Nº 1000002 TOTAL 10 CTNS 15,00 € 3.330,00 €
33 PCS ORDER Nº 1000003 TOTAL 2 CTNS 15,00 € 495,00 €
1.366 PCS 79 20.490,00 €
PATRON: 2222222
MODEL XXX12364
TEXT. CATEGORY 8
10.000 PCS ORDER Nº 2000001 TOTAL 500 CTNS 4,20 € 42.000,00 €
5.500 PCS ORDER Nº 2000002 TOTAL 275 CTNS 4,20 € 23.100,00 €
500 PCS ORDER Nº 2000003 TOTAL 25 CTNS 4,20 € 2.100,00 €
16.000 PCS 800 67.200,00 €
17.366 PCS SUB-TOTAL 87.690,00 €
2% PURCHASE ALLOWANCE 1.753,80 €
TOTAL AMOUNT 85.936,20 €
GROSS WEIGHT x.xxx,xx Kg
NETT WEIGHT x,xxx,xx Kg
TOTAL CARTONS 879
CORTEFIEL COMMERCIAL, S.A.
We hereby attesting that the merchandise delivered and invoiced coincides with the detailed
one as per applicant’s order numbers 1000001, 10000002, 1000003, 2000001, 2000002,
Supplier complete data
MENS 100% COTTON WOVEN SHIRT
Quantity
Invoice number
Invoice Date
Country of Origin
COMMERCIAL INVOICE
Description of goods
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ANNEX II
HONG KONG OFFICE:ADDRESS: 20/F, Citicorp Centre, 18 Whitfield Road,
Causeway Bay, Hong Kong
Logistics Director BENJAMIN SINN 852.6600.2570 [email protected]
Logistics Supervisor SUKI TAN 852.2160.9589 [email protected]
SPAIN HEAD OFFICES:ADDRESS: Avda. Llano Castellano, 51 Fax: 34.91.358.12.32
28051 Madrid
SPAIN
IMPORT-EXPORT DIRECTOR DAVID SOTO NADAL
IMPORT MANAGER BEATRIZ MARTÍNEZ NAVARRO 34.91.387.32.52 [email protected]
PROFORMA INVOICES
SHIPPING ARRANGEMENTS
CUSTOM CLEARANCE
EU vendors JESUS MONJE LOZANO 34.91.387.36.71 [email protected]
ALBERTO MARTÍNEZ CATALÁN 34.91.387.55.89 [email protected]
CAYETANA SANCHEZ VERDE 34.91.387.39.67 [email protected]
LAURA MORENO VELASCO 34.91.387.38.16 [email protected]
JOSE MANUEL RODRIGUES 34.91.387.38.42 [email protected]
MARTA ALES REINA 34.91.387.54.23 [email protected]
ADRIANA MARTÍNEZ GARCÍA 34.91.387.38.50 [email protected]
JUDITH SALGADO DE CASTRO 34.91.387.35.50 [email protected]
SPAIN DISTRIBUTION CENTREPaseo del Deleite, s/n
28300 Aranjuez (Madrid)
SPAIN LOADING PLANNER VERÓNICA JORQUERA HIDALGO 34.91.875.15.27 [email protected]
ALICIA TORRES BERMEJO 34.91.875.15.30 [email protected]
NURIA GORDO CELEMÍN 34.91.875.15.29 [email protected]
ALBERTO JAÑEZ LORENZO 34.91.875.15.28 [email protected]
June, 2016
Import Department (shipping)
CUSTOM CLEARANCE
IMPORT DEPARTMENT
ORGANIZATIONAL CHART
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Complete vendor name and data Date: To: Forwarder Agent C/C Eurofiel Confección, S.A. LETTER OF CERTIFICATE We hereby certify that an excel file (dully compressed within a winzip) with the complete packing list, a Summary and the Container Loading Plan, has been sent by e-mail to the client’s nominated forwarder within the next five days after delivery. We also certify that the aforementioned packing list comply has been generated and updated in the SIOS website according to the rules set on Cortefiel’s Shipping and Documents Procedure Manual. (Including the information of any previously authorized overshipment) (for merchandise destined to be discharged in Valencia or Algeciras) Instructions: File name consist in the name of the vendor + container number+ number of cartons. If the container (s) number is not available, please use the name of the intended mother vessel. Example: CARLO GARMENTS ECMU1234567 550 CARTONS.zip or CARLO GARMENTS MSC SOPHIE 550 CARTONS. zip (for merchandise destined to Madrid) Instructions: File name consist in the name of the vendor + HAWB number+ number of cartons. Example CARLO GARMENTS 175-5248-5687 550 CARTONS.zip (for Hong Kong merchandise) Instructions: file name consist in the name of the vendor + container number+number of cartons.
ANNEX III
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If the container (s) number is not available, please use the name of the intended mother vessel. Example: CARLO GARMENTS ECMU1234567 550 CARTONS.zip or CARLO GARMENTS MSC SOPHIE 550 CARTONS. zip Sign and stamp If vendor does not send the packing list info to the forwarder or in the correct format (Win Zip in excel file), forwarder will not provide FCR to vendor.
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"This manual belongs to Cortefiel, S.A. The client undertakes to use the manual, only and exclusively, in connection with the fulfilment of the terms and conditions of his business relationship with any of the companies of Group Cortefiel. It is forbidden to transfer this manual to third parties. The client will be responsible to Cortefiel and any other company of Group Cortefiel in case of breach of any of the above mentioned obligations. "
