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Hollister Heat 2012
20 Years and Still Going Strong
From Yesterday To Today
• Heat website can be an effective tool to communicate with your team and
also the rest of the Heat.
• Unlike the recreation league, the Heat organization will not be creating your
game schedule. Instead this is left to the coach, but is trivial to complete.
• The Heat appreciates if you minimally enter in your games and game results
in the website for others to track your progress during your season.
• In addition, you can use the site to announce practices, snack schedules and
provide pictures and videos of your travel ball experiences.
Heat Travel Ball Coach
This primer helps show you how to get started.
Private – No one can see my info
Roster – My team can see my info
Public – Everyone can see my info.
Setting SMS Text Service provides for
text messaging.
Games/Practices reminders will be
sent via email/text messaging.
The coach doesn’t need to
take action here, but this
background info could
prove helpful in the event
a parent isn’t getting
emails or text messages.
2. Locate your team portal from the
team menu on the homepage
3. Select Your Division
4. Select Your Team Name
1. As a Manager You Must Login to
Access the Management Functions
of Your Team Portal.
Userid is your
email address. If
you forget your
password, simply
leave it blank and
it will be emailed
to you.
2. Provides place for
league members to email
you in a protected
manner.4. Main Portal Menu
1. You can add messages
to your team home page.
3. Provides
Customized List of
Upcoming Events
2. Create New Events for
Your Schedule (i.e. Game,
Practice,etc. )
1. Manage Your Team
Schedule.
4. Edit an Existing Event 5. Track Team Attendance
3. Delete an Event
3. Select your team
as one of the two
playing.
1. Change the Event Times
to Align With Your Actual
Game Start/End Times
Each travel ball team is asked to keep their game information up to date.
2. Always select
the Hollister, See
Note option
6. Indicate Who is To
Receive Notices About
Your Updates
4. Select Other
Opponent from
pulldown. If
opponent doesn’t
exist, enter in new
outside opponent in
text box.5. Specify where game
will be played.
2.5. Select this is a
game.
2. Input the Score By
Editing the Event
1A. Select the Results
Menu Item
1B. Alternatively, use your Admin menu to
get to the Season Results page. Click Teams
and Enter Game Results
3. Select your team
only.
1. Change the Event Times
to Align With Your Actual
Practice Start/End Times
Each travel ball team is asked to keep their game information up to date.
2. Always select
the Hollister, See
Note option
5. Indicate Who is To
Receive Notices About
Your Updates
4. Specify where
practice will occur
2.5. Select this is a
practice.
3. Enter Start date/time &
End date/time1. Click Scheduling
2. Click General Event
5. Enter Text in the Body
4. Enter Title of Event
6. Select Your Team
7. Add Recurrence
Information (Optional)
8. Click Submit
2. Enter in 1st Team
Score
System has been configured to automatically send scores to the Freelance for printing.
1. Score Recorder
4. Submit Score
3. Enter in 2nd Team
Score
2. Email Those Parents
Who’ve Are Attending,
Not Attending or Not
Responded to Offer
Reminders
Keeping It Simple: You might want to ask parents to update only Not Attending status for all future events.
1. Parents Are Sent
Email to Confirm
Attendance
2. Team Members Can Email You
Addresses and Phone Numbers on Page are intentionally omitted above.
1. Team Portal
Main Menu Roster
Option
3. Send Email To Your Team
If a player doesn’t have an address or phone on this sheet, they’ve most likely set it to private. Contact
Hollister Heat @ [email protected] to have it updated to roster.
4. Contact Details for Your
Team
2. Add Attachments to Your Email
Addresses and Phone Numbers on Page are intentionally omitted above.
1. Email Addresses Are
Automatically Filled In
3. Add Color to the Email
4. Communicate Your
Message
2. Click on
Members
From this option you can both also email, but I don’t suggest doing both simultaneously.
1. Click Administrator at
Top Right3. Click Email
Members
6. Click Find
Members
4. Select Text
Message
5. Select Your
Team
2. Limit characters
to maximum
If you need to send a text longer than 129 characters, simply send a second message.
1. Type Your
Message
3. Click Send
2. Check Out the New
Heat Youtube Channel
The Coach’s Corner is Password Protected. Password is 2012Coach.
1. Select Coach’s Corner
From Home Page
3. Send [email protected] your
contributions to improve the program.
2. Select Add Pictures
1. Select Tools
3. Select Filenames from Your
Local Drive
4. Click on Upload
Any of the people listed as
Manager, Coach or Team Parent
can perform the tasks outlined in
this presentation.
The league will add the Coach’s to
the site pending their approval.Send email to Bill Baer
[email protected] with any
additional Team Parents you
would like added to the list.
If you prefer, there is a mobile app for managing your team portal for iPhone and Android. Simply search for
LeagueAthletics in your phone’s store.
