HONOURS AND AWARDS MANUAL - WordPress.com

Revised: Jan 2018 Page 1 of 62
Council for Ontario
TABLE OF CONTENTS SECTION 1: USING THIS MANUAL ............................................................................................................ 4
SECTION 2: IMPORTANT DATES TO REMEMBER .................................................................................. 5
SECTION 3: COMMUNITY SERVICE AWARDS ......................................................................................... 6
YOUTH COMMUNITY SERVICE AWARDS .......................................................................................... 6 Special Service Shield Badge .......................................................................................................... 6 Youth Proficiency Program ............................................................................................................... 8 Link Badges .................................................................................................................................... 10
ADULT COMMUNITY SERVICE AWARDS ........................................................................................ 11 Local Recognition Award (Therapy Dog and Car Seat Volunteers) ............................................... 11 Alice Alberta Ritchie Award ............................................................................................................ 12 Voluntary Community Services (Hours) Certificates ...................................................................... 13 Position Appointment Document (Officer’s Warrant) ..................................................................... 14
SECTION 4: RECOGNITION LOCALLY (BRANCH) ................................................................................. 15
SECTION 5: COUNCIL AWARDS .............................................................................................................. 17
CERTIFICATE OF APPRECIATION .............................................................................................. 17 PROVINCIAL CHAIR’S COMMENDATION ................................................................................... 19 THE TERRENCE H. WARDROP LIFETIME ACHIEVEMENT AWARD ........................................ 21 COMMEMORATIVE CERTIFICATES (BRANCHES AND COMMUNITY SERVICES UNITS) ..... 22 FREDERICK N. LEWIS MEMORIAL AWARD ............................................................................... 23 LAWLOR BROWN BRANCH ACHIEVEMENT AWARD ................................................................ 24 ERIC HARTLEY TROPHY ............................................................................................................. 26 FIRST AID TROPHY ...................................................................................................................... 27 THE C. J. LAURIN TROPHY .......................................................................................................... 28 THE LOUISE HAWLEY STONE TROPHY .................................................................................... 29 THE WATSON TROPHY................................................................................................................ 30 THE JOHN F. BASSETT MEMORIAL TROPHY ........................................................................... 31 DR.GEORGE STERLING RYERSON MEMORIAL AWARD FOR EXCELLENCE IN TEACHING 32 THE MARK DAILEY MEDIA AWARD FOR COVERAGE OF SJA ACTIVITIES & EVENTS ......... 33 COUNCIL VOLUNTEER SERVICE AWARD PIN .......................................................................... 35 COUNCIL MERIT AWARD PIN ...................................................................................................... 36
SECTION 6: NATIONAL AWARDS ........................................................................................................... 37
CHANCELLOR’S COMMENDATION ............................................................................................. 37 SECTION 7: PRIORY AWARDS ................................................................................................................ 38
GRAND PRIOR’S BADGE ............................................................................................................. 38 PRIORY VOTE OF THANKS ......................................................................................................... 40 ADMISSION TO & PROMOTION IN THE ORDER ........................................................................ 41 THE SERVICE MEDAL OF THE ORDER ...................................................................................... 44 THE ST. JOHN MEDALLION ......................................................................................................... 47 HONOURARY LIFE MEMBERSHIP .............................................................................................. 49
SECTION 8: LIFE-SAVING AWARDS ....................................................................................................... 50
LIFE SAVING MEDAL OF THE ORDER (Gold, Silver, Bronze) .................................................... 50 CERTIFICATE OF HONOUR ......................................................................................................... 51 LIFESAVING AWARDS (Certificate & Gilt or Silver Lapel Pin) ..................................................... 54 PROVINCIAL CERTIFICATE OF COMMENDATION .................................................................... 56 AUTOMATED EXTERNAL DEFIBRILATION AWARD .................................................................. 58
SECTION 9: CANADIAN HONOURS & AWARDS .................................................................................... 59
GOVERNMENT OF CANADA’S BRAVERY AWARD PROGRAM ................................................ 59
St. John Council for Ontario Honours & Awards Manual
SECTION 10: BURSARIES ........................................................................................................................ 60
ST. JOHN AMBULANCE BURSARY AWARD PROGRAM ........................................................... 60 SECTION 11: REFERENCES AND RESOURCES .................................................................................... 61
APPENDIX - FORMS: ................................................................................................................................. 62
Certificate of Appreciation Application Form .................................................................................. 62 Council Merit Award Form .............................................................................................................. 62 Life-Saving Application Form ......................................................................................................... 62 AED Application Form .................................................................................................................... 62 PVOT (Priory Vote of Thanks) ........................................................................................................ 62 Service Medal Application Form ..................................................................................................... 62
SECTION 1: USING THIS MANUAL St. John Council for Ontario and the Order of St. John (St. John Ambulance) offer many types of Honours and Awards in varying forms to assist you in recognizing, appreciating and encouraging volunteers, instructors, employees, community partners and life-savers. The Honours & Awards System is also an excellent means of expressing appreciation to community organizations that provide assistance or support to St. John; of encouraging the dedication and commitment of fellow St. John members; of acknowledging humanitarian deeds and actions. The Honours Awards system is a structured, multi-leveled system designed to be progressive and recognize individuals or groups of individuals at all levels. This Honours & Awards Manual is designed to: Be a resource document to provide an outline of the different types of awards available
at each level of the organization. Be a user manual to assist in the successful step-by-step completion of award
submissions. Be reference document for other sources of information regarding Honours and
Awards. Some awards are automatically generated through administrative record-keeping, others are by way of applications, and still others are by nomination. Regardless, all awards require accurate completion of required documentation, and need to be completed with the up most care and attention to detail so as to maintain the integrity of the program. Generally, most locally-based awards are to be processed through the local Branch Honours & Awards process, and then submitted to St. John Council for Ontario Provincial Office (SJCO). This includes award nominations from Branch affiliated Community Services Units. Your comments and questions are always welcome. Please contact the SJCO Volunteer Development Coordinator for assistance or clarification. Sample blank forms may be appended to the back of the Manual for reference, however, please ensure that you only use the most current forms issued. Contact the SJCO Volunteer Development Coordinator for copies of current forms or our SharePoint site.
SECTION 2: IMPORTANT DATES TO REMEMBER Community Service Awards Date for Submission Community Service Hours Following achievement of hour milestones Position Appointment Officer’s Warrant Following confirmation of Officer
appointment Youth Service Shields Upon completion of each 200 Hours of
Service Youth Proficiency Program Badges Upon completion of a proficiency subject Link Badges Upon transfer from/to Youth and Adult
programs Volunteer Service Pin Annually after completion Stat. Report Merit Award Pin Apply anytime Branch Awards Award of Thanks(or Appreciation) Apply anytime Council Awards Certificate of Appreciation Apply anytime Council Chair’s Commendation January 1st to March 1st annually Mark Dailey Award Media Excellence Refer to guidelines published annually Dr. Sterling Ryerson Award for Excellence in Teaching
Refer to guidelines published annually.
AED Award Apply anytime within 3 months of incident Bassett Memorial Award Refer to guidelines published annually National Awards Chancellor’s Commendation January 1st to March 1st annually Order Awards Priory Vote of Thanks Apply anytime Admission to the Order Refer to guidelines published annually Promotion in the Order Refer to guidelines published annually 12 Year Service Medal Upon completion of 12 years of qualifying
service BARS to the Service Medal Upon completion of each successive 5
years of qualifying service • 17, 22, 27 = Silver Bar each • 32, 37, 42, 47 = Gilt Bar for each 52+ = Gilt Laurel Leaf
Honorary Life Membership Apply anytime after completion of active service
Lifesaving Awards Apply anytime within 12 months of incident
(exception is the AED Award) Bursaries Bursary Award Program Generally March 15th each year
SECTION 3: COMMUNITY SERVICE AWARDS YOUTH COMMUNITY SERVICE AWARDS Special Service Shield Badge Purpose: The Special Service Shield (Hours) Badge recognizes the accumulation of specific hour milestones of volunteer activity that a Youth Program participant (11 to 15 years of age) achieves. Criteria: Eligible for Youth Program participants ages 11 to15. Volunteer activity hours include:
• For providing "qualifying service" on behalf of SJA to the community, SJA, or its membership Including
• For attending SJA related training or meetings, etc.
Youth Program participants who have completed a minimum of 200 volunteer activity hours will be awarded a red Special Service Shield Badge. On completion of each additional 200 hours of volunteer activity within SJA, a Special Service Shield Badge will be awarded. Procedure: Application must be submitted through the Branch Honours & Awards Chair via email to Council Volunteer Development Coordinator, providing a list of names and for each award which is relative to records and statistical analysis for the calendar year January 1 to December 31. Processing & Distribution: Awards will be shipped by Council to each respective Branch to the attention of the Honours & Awards Chair. Wearing of Award: To be worn on the uniform on the right side of the uniform shirt, jacket or sweater above Link Badges and Name Tag. The Special Service Shield Badge may not be worn by members 17 years of age or older.
Award Format: The award is in the form of a coloured cloth badge.
• 200 hours red, printed with the number 200 • 400 hours green, printed with the number 400 • 600 hours blue, printed with the number 600 • 800 hours bronze, printed with the number 800 • 1000 hours silver, printed with the number 1000 • 1200 hours gold, printed with the number 1200
Youth Proficiency Program
Purpose: This instruction provides the policy governing the award of the Youth Proficiency Program, and the procedures to be followed in obtaining the award. The Youth Proficiency Program is an integral part of the total St. John Ambulance youth program. It encourages Youth member to deepen and broaden their interests, talents and skills in many areas.
Criteria: Eligibility is open to any Youth Program participants between the ages of 11 and 21. Qualification must be obtained in at least one subject from each of the subject areas as listed in the Youth Proficiency Manual. Not more than four Proficiency Certificates may be awarded to a single candidate in any calendar year. Knowledge of the Order is a compulsory category. Junior Program participants who have qualified in a Proficiency Subject prior to becoming a Youth Program participant are permitted to include their training up to two years before their enrolment date. Certificates will not be awarded prior to the Youth Program participants official enrolment, or after their 21st birthday. In the case of candidates with disabilities, some proficiency might require special consideration. In some cases, the Instructor / Evaluator should decide the acceptable level for certification or the suitability of the proficiency requirement(s).
Procedure: For each completed proficiency a Proficiency Certificate is issued and upon earning the first Proficiency Certificate, Youth Program participants are entitled to wear the Proficiency Badge. Each additional Certificate earned is indicated by wearing the appropriate numeral above the Proficiency Badge. When the Youth Program participant has successfully completed twelve proficiency subjects with at least one from each category, they qualify for the prestigious Grand Prior’s Badge. At that time, the successful Candidates name is forwarded to SJCO for review and then onto National Office to process the Grand Prior’s Badge. On obtaining twelve Proficiency Certificates, the Proficiency Badge and numerals earned thus far will be relinquished and the Grand Prior’s Badge will be awarded.
Processing & Distribution: Branch/Unit will issue proficiency Certificates to successful candidates. Proficiency Certificate counterfoils will be retained at the Branch/Unit. Once the candidate qualifies for the Grand Prior’s Badge, a scanned file of the 12 Certificates will be sent via email to SJCO Volunteer Development Coordinator, which at that time the proficiency’s are entered into the database, then the candidates name and database number will be forwarded to NHQ for processing. For additional information on the Grand Prior’s Badge, see Section 7: Priory Awards
Wearing of Award: The award is to be worn on the left arm immediately below the Unit designator. Award Format: The Award is in the form of a cloth Badge and Certificate.
Link Badges Purpose: The Link Badge Program is to recognize the service and continuity of youth Program participants from one program to another. There are three link badges: Link One recognizes membership completed in the Junior Program, Link Two in the Cadet Program, and Link Three in the Crusader Program. Criteria: To be eligible for a link badge, a member must have a minimum of one year of qualifying service in the corresponding portion of the Youth Program. Any currently active Program participant is eligible to apply for receipt of a link badge(s). It is not necessary for a member to take part in all portions of the youth program to qualify. • i.e.: someone joining SJA as an adult, who at one time spent a minimum of one year
as a junior, is eligible to receive the Link One badge. Procedure: Community Service Unit Coordinators must apply for the badge upon transfer of the member to the next senior program. This application must be submitted to Council by completing corresponding section on the Membership Form Processing & Distribution: Awards will be shipped by Council to each respective Branch to the attention of the Honours & Awards Chair. Wearing of Award: To be worn on the right side of a uniform jacket above the name tag. The award may continue to be worn by adult members. Award Format: The award is in the form of a cloth badge.
ADULT COMMUNITY SERVICE AWARDS Local Recognition Award (Therapy Dog and Car Seat Volunteers) The local unit award is in the form of a lapel pin. • A lapel pin with the number 3 stamped on it for three (3) years of completed qualifying
service. • A lapel pin with the number 6 stamped on it for six (6) years of completed qualifying
service. • A lapel pin with the number 9 stamped on it for nine (9) years of completed qualifying
service.
Wearing of Award: To be worn on the left side of the uniform shirt or on the left lapel of a jacket. Note: Upon completion of 12 years of qualifying service, and the conferring of the Service Medal of the Order upon the member, the lapel pin is NOT to be warn with the Service Medal of the Order. Process: Order Lapel directly form SJCO Stores Department [email protected] by submitting an excel sheet listing indicating the recipients and their corresponding year lapel pin requested. SJCO Stores Department will ship out the Lapel pins to the Branch for local presentation.
Alice Alberta Ritchie Award Background: The Alice Alberta Ritchie Award is granted each year to a division or a group of divisions (in the case of a combined effort) for exceptional service in the event of a major disaster, emergency, epidemic or for a particularly enterprising and successful form of public service. Eligibility: Applications must meet the basic criteria described above. Applications must be received at National Office by April 30 of the year following the event for consideration. All community services units are eligible. Procedure: Honours and Awards Committees at the Provincial / Territorial Council level are responsible for forwarding submissions to National Office. Submissions are reviewed secretarially by Committee. The decision of the Committee is final. Upon completion, arrangements are made for the certificate(s) and keeper plaque(s) to be forwarded to the originating Council for presentation. Due to the size, value and risk of loss/damage to the Silver Bowl Trophy, digital photographs depicting the engraved markings on the Trophy are sent electronically to the council. The trophy is kept on display at National Office. Award Format: Issued once Yearly, and consists of the Alice Alberta Ritchie Silver Bowl Trophy engraved with the name of the winning unit(s), a keeper plaque for each unit involved and a Citation Certificate detailing the event.
Voluntary Community Services (Hours) Certificates Purpose: The Voluntary Community Services (Hours) Certificates recognize the accumulation of specific hour milestones of volunteer activity that a member 16 years of age and older achieves. Criteria: Eligible for members 16 years of age and older. Volunteer activity hours include:
• volunteer hours for providing “qualifying service” on behalf of SJA to the community, SJA, or its membership, including;
• volunteer hours for attending SJA related training or meetings, etc. Issued provincially from Council for the completion of; 250, 500, 1000, 1500, 2000, 2500, 3000, 3500, 4000, and 4500 hours of community service, Award in the form of a certificate signed by the Council Board Chair Issued nationally from Priory for the completion of; 5000, 5500, 6000, 6500, 7000, 7500, 8000, 8500, 9000, and 9500 hours of community service Upon completion of 10,000 hours of service a gold level certificate is issued by Priory in increments of 500 hours up to 14,500 Upon completion of 15,000 hours of service, a Special Certificate signed by the Chancellor is issue by Priory in increments of 5,000 hours
Procedure: Volunteers requesting certificates must provide the request directly to the Branch. All requests must be verified by ensuring hours are in Alliance. Branch Managers/ED or Designates will submit Excel list containing Recipient Name (1st column) and Requested Hours (2nd column) via email to the Council volunteer development coordinator, providing a due date (request for certificates must be given one-month notice) Processing & Distribution: Once processed the Certificates will be shipped by Council to each respective Branch Award Format: Each award is in the form of a Certificate, signed be the appropriate authority as previously noted for each respective level of achievement.
Position Appointment Document (Officer’s Warrant)
Purpose: The Community Service’s Position Appointment Document (Officer’s Warrant) recognizes the appointment of an adult member to their first initial leadership position.
Criteria: Eligible for members 17 years of age and older. Issued by National through Council upon the confirmation of a member’s appointment. Only one Position Appointment Document issued to an individual. Procedure: Once a member is appointed to his/or hear first leadership position, the Branch/ED or designate will send an email request for Appointment Document, containing the member’s name and CRM ID. Council Office will apply to the National Office for processing Processing & Distribution: Awards will be shipped by Council to each respective Branch to the attention of the CSU Coordinator. Award Format: Award in the form of a certificate signed by the Chancellor.
SECTION 4: RECOGNITION LOCALLY (BRANCH) Personalizing the volunteer recognition component of your Branch’s program is the best form of showing appreciation for the contribution of volunteers, instructors and employees. To understand how best to recognize your members: Write down the impact of your member doing something that has really helped
the organization. Be aware of members' interests through conversations and observation. Ask other members, clients or employees about the members’ efforts and
personality. Get to know their interests and motivation.
Remember - Recognition doesn’t always have to be formal. Sometimes small, periodic random gifts and/or actions can help to personalize recognition. Celebrate members’ ongoing achievements and special occasions and let others know! Locally produced awards using the SJA name, trademark or brand MUST comply with corporate graphic standards. For information and validation of corporate graphic standards compliance, or for assistance/templates with award designs, please contact the Production Coordinator at the St. John Council for Ontario Provincial Office. BRANCH CHAIR’S AWARD OF THANKS (OR APPRECIATION) Purpose This instruction provides the guidelines governing the issuance a Branch Chair’s Award of Thanks (or Appreciation) and the procedures to be followed in obtaining the award. Criteria A Branch Chair’s Award of Thanks (or Appreciation) may be awarded for service or assistance that has contributed to supporting of a local Community Service Unit or Branch in some manner. This may include, but is not limited to the recognition of: Involvement on a Special Committee or Task Force Retirement from the Board of Directors Years of Service to support Council issued badges or pins issued Therapy Dog Visitations to support Council issued dog tags Other appropriate services NOTE: For Community Service volunteers the service or assistance should be in addition to their regularly assigned duties. Individuals, organizations, service clubs, etc., outside the St. John organization are eligible for recognition if an individual has provided a company product / gift or has made his / her contribution of time during company business hours, the Award of Thanks shall be issued in both names.
NOTE: It is important that the company is aware of the services / gift provided to avoid any perceived conflict of interest and / or embarrassment to the Order. Procedure It is the responsibility of the Branch Honours & Awards Committee with the Branch Board Chair’s approval to determine whether or not the service or assistance warrants the issuance of an Award of Thanks (or Appreciation). Each submission for an Award of Thanks (or Appreciation) requires: The approved 1-page form to be completed in typewritten format A citation in the space provided, suitable for public presentation Information of the service / assistance provided and the benefit to the Community Service Unit or Branch A company authorization letter is required for individuals who have provided a company product or service Authorizing Signatures Branch Board Chair Processing & Distribution Each Branch is responsible for establishing local processing and submission procedures through their respective Honours and Awards Committee’s. Submissions can be made at any time of the year. Once received: Submissions are reviewed by the Honours and Awards Chair for accuracy and completion Submissions are then forwarded to the Branch Board Chair for consideration and approval Once approved, Award of Thanks (or Appreciation) will be processed locally in either certificate or plaque format (at the discretion of the Branch Board Chair) Copies of the submission and the award will then be sent to the Branch Office for filling NOTE: Branch Honours & Awards Chairs shall ensure the timely issuance of the award at an appropriate Branch function. Award Format: The award will be processed locally in either certificate or plaque format (at the discretion of the Branch Board). If using the SJA name, trademark, or brand on an award, the award MUST comply with corporate graphic standards. For information and validation of corporate graphic standards compliance, or for assistance/templates with award designs, please contact the Production Coordinator at the St. John Council for Ontario Provincial Office.
SECTION 5: COUNCIL AWARDS CERTIFICATE OF APPRECIATION Purpose: This instruction provides the policy governing the issuance a Provincial Certificate of Appreciation and the procedures to be followed in obtaining the award. Criteria: A Provincial Certificate of Appreciation may be awarded for service or assistance that has contributed to supporting of a Community Service Unit, Branch or Council in some manner. This may include, but is not limited to:
• Fundraising • Donations • Transportation • Other appropriate services
Individuals, organizations, service clubs, etc., are all eligible for recognition. If an individual has provided a company product/gift or has made his/her contribution of time during company business hours, the Certificate will be issued in both names NOTE: It is important that the company is aware of the services/gift provided to avoid any perceived conflict of interest and / or embarrassment to the Order. Procedure: It is the responsibility of the Branch Honours & Awards Committee (or designate) to determine whether service warrants the submission of nomination. It is the responsibility of the Council Honours & Awards Committee to determine whether service warrants the issuance of the Certificate. Each submission for a Certificate of Appreciation requires: 1-page form to be completed in typewritten format, complete citation in the space provided, suitable for public presentation Information of the service/assistance provided and the benefit to the Community Service Unit / Branch / Council Authorizing Signatures:
• Branch Manager/ED, Board Chair and Branch Honours & Awards Chair. • Submissions for Community Service volunteers require the Unit Coordinator and
Branch Board Chair or Honours & Awards Chair signatures. Processing & Distribution: Each Branch is responsible for establishing local processing and submission procedures through their respective Honours and Awards Committee’s. Submissions can be made to Council at any time of the year. Once received at Council: Submissions are reviewed. Once approved, Certificates of Appreciation will be processed
Certificates will then be sent to the Branch Office (generally to the attention of the Branch Honours and Awards Chair) Branch Honours & Awards Chairs shall acknowledge receipt of the award immediately upon receipt of the award at the Branch. NOTE: Branch Honours & Awards Chairs shall ensure the timely issuance of the award at an appropriate Branch function. Award Format: The Provincial Certificate of Appreciation is in the form of a certificate signed by the Council Board Chair.
PROVINCIAL CHAIR’S COMMENDATION Purpose: This instruction provides the policy governing the issuance of the award of a Provincial Chair’s Commendation and the procedures to be followed in obtaining the award. Criteria: A Provincial Chair’s Commendation is an exceptional distinction that is awarded to recognize those individuals who have performed an exemplary deed or activity in the pursuit of the objectives of the Order of St. John in the Province of Ontario.
• Up to fifteen (15 recipients can be named annually) • The meritorious service or significant contribution shall be determined by the
Council Board Chair • Council Chairs, Past-Chairs / Presidents are not eligible. • Commendation is not tied to any rank within the Order or length or service to the
Order • Commendation may be presented to non-members of the Order • Commendations cannot be made posthumously
Procedure: To assist the Council Board Chair in recognizing meritorious service or significant contribution, members of the Provincial Management Team may make recommendation. Recommendations will be accepted, in confidence, by the Council Board Chair between January 1st and March 1st annually. Processing & Distribution: Each recipient’s name and the corresponding 18 word max. citation shall be sent by the Council Chair or designate, to the Order Secretariat, who will prepare the commendation scroll and return it to Council for signature. Presentation will normally take place during the Annual General Meeting of St. John Council for Ontario. SJCO shall ensure that the award is entered into Alliance under the recipients Awards Profile. Wearing of Award: The insignia is a silver bar bearing a silver Maltese Cross, and is to be worn on uniforms, Veterans blazers, formal wear, etc. centred on the left breast pocket, on occasions when it is appropriate for medals to be worn. The insignia is approved for wear by members of the Canadian Forces. The lapel pin may be worn on civilian dress at any time. Award Format: The Provincial Chair’s Commendation is a framed, silver embossed scroll, inscribed with the recipient’s name and an appropriate citation.
The commendation is dated and signed by the Council Board Chair, and bears an issuance number. The scroll will be accompanied by a commendation bar and lapel pin for each recipient.
SAMPLE
THE TERRENCE H. WARDROP LIFETIME ACHIEVEMENT AWARD Purpose: This instruction provides the policy governing the awarding of the Terrence H. Wardrop Lifetime Achievement Award. Instituted in 2014 by the Council, the Lifetime Achievement Award acknowledges extraordinary, sustained commitment and dedication to the mission of St. John in the province of Ontario. The first award was presented to Mr. Terrence H. Wardrop, former Chief Executive Officer of the St. John Council for Ontario in recognition of his significant contributions to the growth of St. John in Ontario. Subsequent awards were renamed in Mr. Wardrop’s honour. Procedure: The award is given at the discretion of the Council Board of Directors. Consideration will be given to all eligible SJA members in the Province of Ontario (volunteers, instructors and employees). Only one award may be made in any given year. In January the Council Executive Committee will develop a short list of possible recipients for consideration by the Council Board. The short list will be provided to each Board Director in January. The full Council Board will consider the short list and make their selection at the Board’s February Meeting. The recipient of the award will be advised after the selection process is completed. The Terrence H. Wardrop Lifetime Achievement Award will normally be presented in conjunction with either the Council Annual Conference, or the Council Annual General Meeting. Award Format: The Award is in the form of a trophy.
COMMEMORATIVE CERTIFICATES (BRANCHES AND COMMUNITY SERVICES UNITS) Purpose: This instruction provides the policy governing the issuance of Provincial Commemorative Certificates to Branches and Community Services Units on reaching designated anniversary milestones. Criteria: Based on a Branch’s or Community Services Unit’s formation date, certificates will normally be issued on the 10th, 25th, 50th, 75th and 100th year anniversary of the respective Branch or Community Service. Consideration will be given to more frequent milestones on a case by case basis. Procedure: SJCO will, in early January each year, work with branches to identify those Branches and Community Services Units that qualify within the current calendar year. Processing & Distribution: SJCO will produce mounted certificates for issue to qualifying Branches and Community Services Units around their respective anniversary dates. Award Format: The Award is in the form of a certificate.
FREDERICK N. LEWIS MEMORIAL AWARD Purpose: This instruction provides the policy governing the awarding of the Frederick N. Lewis Memorial Trophy and the procedures to be followed in obtaining the award. Mrs. Jean Lewis donated the Frederick N. Lewis Memorial Trophy in memory of her late husband. The trophy is awarded to the Branch and their associated Community Services unit(s) that have best demonstrated Branch/Community Services cooperation for the betterment of St. John in the community. Criteria: The Branch and their associated Community Services Unit must have demonstrated cooperation, improved relations and the spirit of St. John Ambulance in the community through:
• Evidence of building community partnerships • Established ongoing partnerships within the community • Evidence of the benefits derived from the partnership/affiliations • Rationale for partnerships developed or anticipated.
Procedure: Through data collection from SJCO, Branch and Community Services files, each Branch is assessed on their commitment to working as a team within their local community. Processing & Distribution: Decision is relative to the current calendar year. SJCO senior management will review and make a selection. The winning Branch is advised of decision. Award Format: The Award is in the form of a trophy
LAWLOR BROWN BRANCH ACHIEVEMENT AWARD Purpose: This instruction provides the policy governing the awarding of the Lawlor Brown Branch Achievement Award and the procedures to be followed in obtaining the award. Mr. Lawlor Brown, former Chief Executive Officer of Council in 1983, donated the Award. The award recognizes those Branches that show their effectiveness in representing St. John Ambulance within their communities. Criteria: Consideration is given to size/type of Branch. The winning Branch is determined annually based on the following:
• Demonstrated compliance with training course content, fees and class standards • Demonstrated increase in training fee revenues • Demonstrated maintenance of training expenditures as per the standards • Equality in the number and allocation of instructors for courses • Written goals and objectives regarding the delivery of community service
programs and training by the Branch and their associated community services units.
• Demonstrated development and implementation of innovative and cost/revenue effective projects and programs that respond to service gaps in the community or specific community audience needs. Projects should be of the caliber to be models for implementation in other Branches
• Full and active committee slate with new members being added annually and with limited duplication of members between committees
• Orientation programs delivered for all new volunteers and employees with positive evaluations
• Regular meetings of the Board are scheduled and take place in accordance with meeting regulations
• Promptness in submitting Minutes • Promptness in advising of changes in volunteer and/or employees structure • Facilities that have a strong positive community image and provide good
employee working environment • Promptness in processing quarterly financial statements. • Community Services operations are included in the Branch planning/budget
process and Community Services is aware of the approved budget and the process for expenditure of funds during the year
• Community Services strength has limited annual turnover • Process for succession planning that supports effective Community Services
recruitment and leadership • Complement of medical first responders, youth, Therapy Dogs, Campus
Response Teams, Car Seat Units, Search and Rescue Units. • Ongoing positive media relating to all aspects of the Branch • Demonstrated positive affiliation with community groups
Procedure: Through data collection from SJCO, Branch and Community Services files, each Branch is assessed on their ability to meet or exceed the established criteria. Processing & Distribution: Decision is relative to the current calendar year. SJCO senior management will review and make a selection. The winning Branch is advised of decision. Award Format: The Award is in the form of a trophy and cash award. The cash prize is to be used for the purchase of community service or training equipment.
ERIC HARTLEY TROPHY Purpose: This instruction provides the policy governing the awarding of the Eric Hartley Trophy Award and the procedures to be followed in obtaining the award. The award was donated by the late Colonel Eric L. Hartley, former member of the Health Care Committee. It is awarded to Branches or individuals to acknowledge Health Care Development e.g. babysitting. Criteria: Consideration is given to size/type of Branch. The winning Branch is determined annually based on the following: In the previous year, the Branch that has achieved the highest percentage of training in healthcare in proportion to its size. E.g. babysitting courses) Involvement with a Special Health Care Project will be considered. At the discretion of SJCO, the Eric Hartley Trophy may be awarded to an individual in recognition of their involvement with a Special Health Care Project. Procedure: Through data collection from SJCO, Branch and Community Services files, each Branch or individual is assessed on their ability to meet or exceed identified criteria. Processing & Distribution: Decision is relative to records and statistical analysis of the previous year’s activities. SJCO senior management will review data and select winning Branch or individual. Council will notify branch and/or individual. Award Format: The Award is in the form of a Trophy.
FIRST AID TROPHY Purpose: This instruction provides the policy governing the awarding of the First Aid Trophy Award and the procedures to be followed in obtaining the award. The award was commissioned and donated by Mr. F. Hugh Brennan in 1985 while he served as Chair of the Training Committee of Council. It is awarded to the Branch with the highest percentage increase in first aid training from one year to the next, for the first eight months of the year. It seeks to enhance and motivate the drive for achieving safety in the work place. Criteria: Eligibility is open to all Branches that conduct training. The winning Branch will be determined based on the following: First aid training during the year must exceed the first aid training conducted in the previous year. First aid training, as a percentage of the overall training must have increased over the previous year. First aid training, as a percentage of their overall training, must equal or exceed the average percentage of all eligible Branches in the award year and previous year. Must have achieved the greatest percentage increase over the previous year, combined with the greatest increase in first aid training revenue. Procedure: Through statistical records and data provided by Branch and Council files, determination is made on which Branch meets or exceeds criteria guidelines. Processing & Distribution: Decision is relative to records and statistical analysis for the calendar year January 1 to December 31. SJCO senior management will review data and select the winning Branch. SJCO will notify the branch. Award Format: The Award is in the form of a trophy.
THE C. J. LAURIN TROPHY Purpose: This instruction provides the policy governing the awarding of the C. J. Laurin Trophy and the procedures to be followed in obtaining the award. It is awarded to the Adult Community Services Unit recording the highest number of volunteer community services hours per member over the preceding calendar year. Criteria: Awarded to the Adult Community Services Unit recording the highest number of volunteer community services hours per member over the preceding calendar year as reflected in the Unit Annual Report (submitted by due date). Procedure: Through statistical records and data provided by Branch/Community Services and SJCO files, determination is made on which Community Services Units meets criteria guidelines. Processing & Distribution: Decision is relative to records and statistical analysis for the calendar year January 1 to December 31. SJCO senior management will review data and select the winning Community Services Unit. SJCO will notify the affiliated branch. Award Format: The Award is in the form of a Trophy.
THE LOUISE HAWLEY STONE TROPHY Purpose: This instruction provides the policy governing the awarding of the Louise Hawley Stone Trophy and the procedures to be followed in obtaining the award. It is awarded to the Youth Community Services Unit recording the highest number of volunteer community services hours per member over the preceding calendar year. Criteria: Awarded to the Youth Community Services Unit recording the highest number of volunteer community services hours per member over the preceding calendar year as reflected in the Unit Annual Report (submitted by due date). Procedure: Through statistical records and data provided by Branch/Community Services and SJCO files, determination is made on which Community Services Units meets criteria guidelines. Processing & Distribution: Decision is relative to records and statistical analysis for the calendar year January 1 to December 31. SJCO senior management will review data and select the winning Community Services Unit. SJCO will notify the affiliated branch. Award Format: The Award is in the form of a Trophy.
THE WATSON TROPHY Purpose: This instruction provides the policy governing the awarding of the Watson Trophy and the procedures to be followed in obtaining the award. It is awarded to the Community Services Unit recording the greatest percentage increase in membership over the preceding calendar year. Criteria: Awarded to the Community Services Unit recording the greatest percentage increase in membership over the preceding calendar year as reflected in the Unit Annual Report (submitted by due date). Procedure: Through statistical records and data provided by Branch/Community Services and SJCO files, determination is made on which Community Services Units meets criteria guidelines. Processing & Distribution: Decision is relative to records and statistical analysis for the calendar year January 1 to December 31. SJCO senior management will review data and select the winning Community Services Unit. SJCO will notify the affiliated branch. Award Format: The Award is in the form of a Trophy.
THE JOHN F. BASSETT MEMORIAL TROPHY Purpose: This instruction provides the policy governing the awarding of the John F. Bassett Memorial Trophy and the procedures to be followed in obtaining the award. Donated in 1987 by Mr. Douglas G. Bassett in memory of his brother Mr. John F. Bassett, the combined trophy and cash award is given to the Community Services Unit that has demonstrated outstanding performance in all aspects of its operations over the preceding calendar year. Criteria: SJCO will review applications and determine the winning Community Services Unit based on the following:
• leadership development • a training or membership development program that reflects the community
service provided • diversity/uniqueness of service • total hours of volunteer community service • recruitment and retention
Procedure: Through review of applications, determination is made on which Community Services Units meets criteria guidelines. All Community Services Units (medical first responder, youth, therapy dog, campus response teams, car seat safety, search & rescue) in Ontario. Processing & Distribution: Applications are generally distributed to Branches and their affiliated Community Services Units in January for completion and submission in February. SJCO senior management will review and make a selection. SJCO will notify the affiliated Branch. Award Format: The Award is in the form of a Trophy and Cash Award.
DR. GEORGE STERLING RYERSON MEMORIAL AWARD FOR EXCELLENCE IN TEACHING Purpose: This instruction provides the policy governing the awarding of the Dr. George Sterling Ryerson Memorial Award for Excellence in Teaching and the procedures to be followed in obtaining the award. It is named after Dr. George Sterling Ryerson who served as an instructor and also as a senior leader during the early years of St. John in Ontario, helping with the establishment of what eventually became the St. John Council for Ontario. It is awarded annually to a St. John Ambulance (SJA) Instructor and/or Instructor-Trainer, certified and contracted to teach for SJA in the Province of Ontario, who demonstrates the highest quality of program delivery and professionalism in their teaching. It seeks to enhance and recognize the important contributions made by SJA Instructors and Instructor-Trainers in the Ontario. Criteria: Eligibility is open to all SJA certified Instructors and Instructor-Trainers within the Province of Ontario, including branch and non-branch (in-plant) affiliated instructors. The selected Instructor and/or Instructor-Trainer will be determined based on the written submission. Up to two awards may be made in any given year. Repeat awards are possible. Procedure: Complete the approved nomination form available from SJCO. Nominations must include a brief biographical history of the nominee (1-page maximum). A summary of the nominee’s service with St. John Ontario (training history, etc.) A detailed narrative to support the nomination to include, but not limited to:
• Areas of instructional specialty e.g. AED, MFR, etc. • How well the candidate represents St. John in a consistently positive and
professional manner • How well the candidate applies national/provincial standards in their teaching • How well the candidate attends to preparatory and administrative teaching-
related activities • How well the candidate supports student development • How well the candidate supports instructor development i.e. act as a role model • This narrative should demonstrate concisely how the individual has had an
impact as an instructor or instructor-trainer on the organization, on students and on other SJA instructors and staff.
Processing & Distribution: All nominations are submitted to the Honours and Awards Committee of the St. John Council for Ontario, for review and selection by February 15 each year. The recipients of the award (up to two per year) and the nominator will be advised after the selection process is completed. Award will normally be presented in conjunction with the Council Annual General Meeting/Investiture. Award Format: The Award is in the form of a trophy.
THE MARK DAILEY MEDIA AWARD FOR COVERAGE OF SJA ACTIVITIES & EVENTS Purpose: The award named for the late Mark Dailey, was designed to complement the media efforts of the Branches by giving them an opportunity to recognize media outlets, or their representatives who have gone above and beyond to promote St. John Ambulance. Mark Dailey, most famously known as "the voice” of CityTV, was a key contributor to the Public Awareness Task Force for the St. John Ambulance, Council for Ontario and helped create SJA Ontario’s 'Heroes' campaign and related collateral. This award is to recognize the media outlet and/or individual who provides coverage of a St John Ambulance event or activity within the boundaries of Council for Ontario and best portraits the work of SJA Council for Ontario, its values and its impact on the community thereby helping to enhance the reputation of SJA Community Services. Criteria: The committee will judge the award based on the following criteria:
• Accuracy including the way SJA services are portrayed • Breadth of coverage (one incident at an event as part of a larger article vs
broader reporting on SJA’s contribution) • The impact that the coverage would have on the reputation of SJA in the
community (additional credit if the Branch can provide specific examples of the impact tied back to the coverage. For example, additional requests for duties, new recruits or increases in donations)
• Creativity in the manner with which the topic is covered and presented; was it eye catching and memorable?
• Coverage should demonstrate/promote SJA values • Additional credit if the coverage showcases our volunteers • Additional credit if the coverage promotes SJA services in a positive, unbiased
manner Coverage from any media format (newspaper, magazine, radio, TV, electronic including web) may be submitted. Advertorials are permitted however, paid advertising of any sort, including paid advertorials, is not. Public Service Announcements may be submitted. Procedure: Complete the approved nomination form available from SJCO. Submissions must include details of the date of publication or airing of the coverage and should include a copy of that coverage. The Branch when making the submission may also choose to provide additional information as to why this particular coverage was beneficial to SJA.
Processing & Distribution: All nominations are submitted to the Honours and Awards Committee of the St. John Council for Ontario by February 15 each year for review and selection. The committee may award co-winners if the media format is not the same (there cannot be two winners both coming from TV, but there could be TV and newspaper co- winners). An award does not have to be given every year. The Dailey Award will normally be presented in conjunction with the Council Annual Conference or Annual General Meeting. Award Format: The Award is in the form of a trophy.
COUNCIL VOLUNTEER SERVICE AWARD PIN Purpose: This award is to recognize all volunteers for their time and contributions over the periods of 1, 3, 5 and 10 years. It is apart from other local, provincial and national awards and intended to recognize years of service prior to the individual receiving the St. John Service Medal. Criteria: Eligible for members 11 years of age and older who meet the qualifying service requirements for their respective programs. Qualifying Service: To qualify for St. John Ambulance volunteer service awards, volunteers must perform at least sixty (60) hours of voluntary service annually on behalf of SJA. Issued for the completion of each one (1) three (3), five (5) and ten (10) years of qualifying service. Procedure: SJCO will issue these based on records and statistical analysis for the previous calendar year January 1 to December 31. whereby SJCO will automatically issue the pins to those members reaching the milestones, for example; based on number of Years of Service completed as of Dec 31 of the previous year. Processing & Distribution: Pins will be issued by SJCO and shipped to the volunteer’s local Branch, to be presented locally. Note: Pins are not being issued for previously achieved milestones. Award Format: The award is in the form of a Pin. 1-year is green, 3-year is red, 5-year is blue, and 10- year is purple, authorized to be worn as per the Uniform Standards Manual.
COUNCIL MERIT AWARD PIN Purpose: This award is to recognize all individuals for their time and contributions to the work of St John in Ontario. It is apart from other local, provincial and national awards. Criteria: Eligible for members and non members 16 years of age and older. Who have made a contribution to further the work of St John Ambulance in their community or Ontario. A Merit Award Pin may be awarded for service or assistance that has contributed to supporting of a Community Service Unit, Branch or Council in some manner. This may include, but is not limited to:
• Fundraising • Donations • Transportation • Other appropriate services
Procedure: Local Honours & Awards Committee will complete a Merit Pin Application form and Submit to SJCO for review and approval. Then the Merit Cert and Pin is processed and then mailed to the Branch for presenting locally. Council will record the submissions and update in Alliance (if applicable). Processing & Distribution: Pins and Certificates: The Merit Recognition can be applied for any time throughout the year, by completing a Merit Pin form (similar to Appreciation Certs) submitting to SJCO for Approval/review. Award Format: The award is in the form of a Gold Pin, authorized to be worn as per the Uniform Standards Manual. Accompanying the Pin is a Merit Award Certificate with corresponding colour border/sheet. The certificate will state the recipient’s name and also include a brief outline of the reason/statement for receiving the Recognition
SECTION 6: NATIONAL AWARDS CHANCELLOR’S COMMENDATION Purpose: This instruction provides the policy governing the issuance of the award of a Chancellor’s Commendation and the procedures to be followed in obtaining the award. Criteria: A Chancellor’s Commendation is an exceptional distinction that is awarded to recognize those individuals who have performed an exemplary deed or activity in the pursuit of the objectives of the Order of St. John at a National level. • Up to ten (10) recipients can be named annually • The meritorious service or significant contribution shall be determined by the
Chancellor • Commendation may be presented to non-members of the Order Procedure: The Chancellor shall provide the National Honours and Awards Committee with the name of the intended recipients of the Commendation. Unless a written detailed objection is provided in writing to the Chancellor by the National Honours and Awards Committee within ten (10) days of receipt of the list, the list is deemed approved by the Committee. Processing & Distribution: • The Order Secretariat will maintain a national registry that will record the issuance
number, the name of the recipient, and the date of issuance. A copy of the scroll will be kept as part of the registry.
• The Order Secretariat will complete the necessary information on the scroll and assign an issuance number corresponding to the number on the insignia for each recipient.
• The commendation will be presented to the recipients by the Chancellor at a suitable public event hosted by the Order.
Wearing of Award: The insignia is a gold bar bearing a silver Maltese Cross and is to be worn on uniforms, Veterans blazers, formal wear, etc. centred on the left breast pocket, on occasions when it is appropriate for medals to be worn. The insignia is approved for wear by members of the Canadian Forces. The lapel pin may be worn on civilian dress at any time. Award Format: The Chancellor’s Commendation is a gold embossed scroll, inscribed with the recipient’s name and an appropriate citation. The commendation is dated and signed by the Chancellor, and bears an issuance number. The scroll will be accompanied by a commendation bar and lapel in for each recipient.
SECTION 7: PRIORY AWARDS GRAND PRIOR’S BADGE
Purpose: This instruction provides the policy governing the award of the Grand Prior’s Badge, and the procedures to be followed in obtaining the award. The Grand Prior’s Badge is awarded by the Order in the name of the Grand Priory. It is a vehicle for developing a broad range of skills within the youth program. Criteria: Eligibility is open to youth who have earned twelve Proficiency Certificates, who have a minimum of three years’ efficient service and who have not reached the age of 21. Qualification must be obtained in at least one subject from each of the subject areas as listed in the Youth Proficiency Manual. Not more than four Proficiency Certificates may be awarded to a single candidate in any calendar year. Procedure: On obtaining twelve Proficiency Certificates, the Proficiency Badge and numerals earned thus far will be relinquished and the Grand Prior’s Badge will be awarded. Processing & Distribution: Once all Proficiency subjects are completed and recorded in the Alliance Database (CRM). The candidate qualifies for the Grand Prior’s Badge, at which time SJCO will review the record to approve. Once reviewed, the candidate’s information will be forwarded to National Office to review and process the Award. Expansion of the Grand Prior’s Badge: The Grand Prior’s Award has been expanded to encourage youth members who complete their twelve subjects and earned the Grand Prior’s Badge to continue working on more proficiency subjects. It is an enhancement of the Youth Proficiency Program that leads to three badges for each level of distinction upon completion of additional proficiencies:
• Bronze 18th proficiency subject • Silver 24th proficiency subject • Gold 30th proficiency subject
All the principals, procedures and criteria of the current program remain the same. The attainment of the Grand Prior’s Badge will continue to carry with it the highest distinction. The Grand Prior’s Badge of Levels of Distinction are normally presented by the Provincial Lieutenant Governor at a special awards ceremony. Wearing of Award: The award is to be worn on the left arm of the SJA Uniform in the form of a cloth Badge.
Award Format: The Award is in the form of a cloth Badge and corresponding Certificate.
Grand Priors Badge
PRIORY VOTE OF THANKS Purpose: This instruction provides the policy governing the award of a Priory Vote of Thanks and the procedures to be followed in obtaining the award. Criteria: The PVOT is an expression of gratitude in recognition of exemplary, dedicated service, assistance or support to the Order of St. John in Canada on a particular occasion, or over a significant period of time. • There are no age restrictions (minimum or maximum) for issuance of a PVOT.
• An individual who is already a member of the Order may not be awarded a PVOT.
• Membership in St. John is not a prerequisite for a PVOT. Non St. John individuals or
organizations who have given special service to St. John outside of contractual arrangements may be awarded a PVOT.
• A PVOT is not a prerequisite for admission to the Order. It is sometimes used as a first
step before admission. • More than one PVOT may be granted to an individual or organization but each PVOT
must be for a separate contribution to the work of St John. Procedure: Branch Honours & Awards Chairs shall forward to SJCO a citation on the approved form. Submissions forwarded to SJCO should include the 5 “W’s (Who, What, Where, When and Why). Citations for individuals from outside companies will bear the company and individual names. Processing & Distribution: Submissions are processed as received (this includes secretarial endorsement by the Council Chair) and then forwarded to the National Office for further review and processing. Submissions must include given names in full and their contact reference number from Alliance (nation-wide database). Post nominal letters are not included. Indication as to whether a French or English certificate is desired must be noted. Once processed, PVOT’s are sent to SJCO for recording and distribution to Branches (generally to the attention of the Branch Honours and Awards Chair or Branch Manager). Processing time is normally six (6) to eight (8) weeks. Award Format: The Award is in the form of a certificate bearing the seal of the Order and signed by the Governor General, Prior of the Order of St. John, and the Chancellor.
ADMISSION TO & PROMOTION IN THE ORDER Appointment to the Order is an outstanding honour bestowed by the Sovereign Head. The status of these honours can only be maintained if the greatest care is taken at all levels to ensure that those recommended are meritorious and worthy, and will uphold the values and virtues of the work of the Order. Purpose: This instruction provides general policy and procedures governing the preparation and submission of recommendations within the Order and within the Priory of Canada. Criteria: Individuals nominated for admission or promotion must have performed and be prepared to perform good service for the Order and in support of its objects and purposes. With few exceptions, admission is at the level of Serving Member. Membership in the Order is composed of members in the following grades:
• I Bailiff / Dame Grand Cross GCStJ • II Knight / Dame of Justice or Grace KStJ, DStJ • III Commander CStJ • IV Officer OStJ • V Serving SBStJ, SSStJ
Admission to the Order at any grade and the promotion of members between grades is at the discretion of the Sovereign Head of the Order on the advice of the Prior. Nomination for admission or promotion in the Order is based exclusively on merit, which means on the Nominee’s past contribution to the aims and objectives of the Order, the quantity and quality of work, volunteer service, and contribution of time, skills and resources, as well as a sustained involvement and commitment to the Order of St. John and/or to St. John Ambulance. Submissions should highlight the consequences and demonstrate the impact of the work being recognized. The following broad guiding principles will assist in assessing a nomination for promotion in the Order: a. Knight or Dame (Grade II): The Nominee must have successfully demonstrated leadership at a national or regional level, in a position carrying major responsibility; or have demonstrated exceptional leadership and performed meritorious service at a local level. b. Commander (Grade III): The Nominee must have successfully demonstrated leadership at a regional level, in a position carrying substantial responsibility or have demonstrated exceptional leadership and performed meritorious service at a local level.
c. Officer (Grade IV): The Nominee must have successfully demonstrated leadership at a regional level in a position carrying substantial responsibility or at a local level carrying major responsibility. More specifically, the quantity and quality of work, volunteer service, and contribution of time, skills, or resources are determining factors when considering a Nominee for promotion– in other words, how has the individual made a difference worthy of such recognition? d. Member (Grade V): The Nominee shall have performed good and devoted service to the Order, through sustained voluntary commitment of time, skills and/or resources to St. John. Nominees must be either Canadian citizens or permanent residents of Canada to be considered for admission or promotion in the Order. Nominees must be 18 years of age to be considered eligible for admission to any grade in the Order. There must be nothing in the Nominee’s character or background which would make them unfit to become a member of the Order. For detailed guidelines and additional information on procedures please refer to the specific Guidelines which are published annually by the Order Secretariat and are available from the Provincial Office. Wearing of Award: See Governor Generals - Wearing of Orders, Decorations & Medals Document http://www.gg.ca/honours/pdf/wearing_e.pdf Award Format: The Award is in the form of a Medal, respective to the Grade at which an individual is admitted or promoted too. The medal is accompanied by a certificate bearing the seal of the Order and signed by The Governor General of Canada, and Prior of the Order of St. John, and the Chancellor.
SBStJ / SSStJ OStJ CStJ
KStJ / DStJ Reclassification to Knight / Dame of Justice: Who can become a Knight of or Dame of Justice? An individual who is already armigerous can be admitted, as in the case of the Governor General, or promoted from the grade of Commander in the Order of St. John to the grade of Knight or Dame of Justice directly. As of October 1998, all Lieutenant Governors are invested as a Knight or Dame of Justice directly as the Government of Canada will grant them armigerous status while they are in office. An individual who is currently a Knight or Dame of Grace in the Order of St. John and has a Coat of Arms (Armigerous Status). The individual must be able to satisfy the Genealogist of the Priory of Canada that a grant of arms has been issued by a recognized heraldic authority. An individual with a grant of arms can request reclassification to a Knight or Dame of justice by forwarding a letter to this effect to the Secretary of the Order. The Secretary of the Order, having received verification of the grant of arms from the Genealogist, will advise the member that the request for reclassification has been granted. Knights or Dames being reclassified may receive their insignia at a Provincial or national Investiture Ceremony, on a special occasion or through the mail. Reclassification does NOT represent a promotion in the Order. It is recognition by the Order of St. John of an individual’s armigerous status. The Knight or Dame of Justice insignia consists of a neck badge (for men), or a badge on a bow (for women), and the star of the Order without embellishments (lions and unicorns), set in gold and decorated with white enamel. There is no cost for the insignia if it is the result of admission or promotion to the grade of Knight or Dame of Justice. There is also no cost to the Lieutenant Governor to be reclassified. Other members of the Order must pat the cost of the insignia to reclassify from a grade of Grace to Justice. The cost of the insignia is available through Stores. A miniature medal and rosette can also be purchased from Council Stores. Once reclassification has occurred, the members name will be listed in the Roll of the Order with an asterisk (*). The mantle worn will also have an Order crest with gold- coloured animals. The insignia of Knight or Dame of Grace is no longer worn, and is kept as a souvenir.
THE SERVICE MEDAL OF THE ORDER Purpose: This instruction provides the policy governing the award of the Service Medal of the Order and the procedures to be followed in obtaining the award. Criteria: The criteria cover two separate elements – Community Services volunteers and non- uniformed volunteers and employees. The award of the Service Medal shall be made by the Grand Prior on the recommendation of the Priory of Canada to volunteers. • If any medal recipient is deemed unworthy of the award due to subsequent conduct,
Priory Chapter may recommend to the Grand Prior that the individual’s name be removed from the Register, and the individual will then cease to be entitled to wear the medal.
• The period of service qualifying for the award of the medal shall be not less than 12 years qualifying service on behalf of St. John and defined as follows:
o Service in one qualifying capacity may be added to service in any other qualifying capacity, provided they are not simultaneous (i.e.: 40 hours of service on a Branch Board can be added to 20 hours service on a Council Committee to achieve 60 hours of qualifying service);
o Service need not be 12 continuous years, and therefore may be cumulative; o “Not less than 12 years qualifying service” applies to any individual who has
contributed the equivalent of 60 hours of voluntary service on behalf of St. John per year, for which compensation has not been received. Compensation refers specifically to payment or compensatory leave,
and includes any honoraria paid for service. Community Services:
o Members of any Community Service Unit must qualify each year of service towards the Service Medal. Refer to Qualifying Service in Section 3: Adult Community Service
Awards under Volunteer Service (Years) Awards o Receipt of the award will be automatic.
Non-Uniformed Volunteers/Employees: o Any non-uniformed member who meets the qualifications defined in Section
3: Adult Community Service Awards under Volunteer Service (Years) Awards may apply using the “Application for the Service Medal of the Order” Form available through Council Offices.
Procedure: • Application for the Service Medal of the Order is completed by individual or Branch on
behalf of the individual. • Form should include the nominee’s name, address and positions held within St. John. • Every section for each year of service on the application form MUST be completed in
full. • Details of Service MUST include the number of hours of service for that year and the
type of service rendered.
• Corroborating Signature on the form refers to the signature of an individual who is able to confirm the details of service for that year (i.e., Committee Chairperson, Branch Chairperson). These signatures should not be the same as the Council Board Chair’s signature which appears on the last page.
• Declaration Signature on the form refers to the signature of the nominee, attesting to the accuracy of the information.
• Completed application forms should be forwarded to Council offices. • The application must be endorsed by Council prior to forwarding to the National Office
for review and approval. • The final decision for the awarding of the Service Medal of the Order rests at the
discretion of the National Honours & Awards Committee. Processing & Distribution: • Submissions are processed as received and forwarded to the National Office for
review and processing. • Processing time is approximately four (4) to six (6) weeks from receipt at Council. • Community Services members receive their Service Medal and Bars to the Medal
automatically through the Community Services record-keeping process and have the option to attend the annual Provincial Investiture for presentation or have it presented locally.
• Non-uniformed volunteers may receive their Medal and Bars through their local Branch or at the annual Provincial Investiture.
Wearing of Award: See Governor Generals - Wearing of Orders, Decorations & Medals Document http://www.gg.ca/honours/pdf/wearing_e.pdf Award Format: The Award is in the form of a Medal, accompanied by a certificate bearing the seal of the Order and signed by the Chancellor.
Obverse Reverse
Bars to Service Medals: Silver and Gilt Bars may be awarded for each five years of satisfactory service subject to the same criteria and application process as for the Service Medal. The Medal and Bars to the Medal are awarded as follows:
• 12 years Service Medal • 17 years Service Medal and 1 silver Bar • 22 years Service Medal and 2 silver Bars • 27 years Service Medal and 3 silver Bars • 32 years Service Medal and 1 gilt Bar • 37 years Service Medal and 2 gilt Bars • 42 years Service Medal and 3 gilt Bars • 47 Years Service Medal and 4 gilt Bars • 52 years Service Medal and 1 gilt Laurel Leaf
THE ST. JOHN MEDALLION Purpose: The St. John Medallion is presented to individuals and groups where an appointment or promotion to the Order or the award of a Commendation or PVOT would not be appropriate because of the status of the nominee, the honours and awards they may already have received or the nature of their function. This award is divided into three categories to recognize volunteers, members of the paid staff of St. John or excellence in philanthropy. Nomination Process: A call for nominations will be made at the same time that the Priory is soliciting nominations for the Order of St. John. Deadlines for nominations are September 30 and March 31 of each year. The nomination will be submitted on the current application form for the St. John Medallion which is available from the Priory Secretariat or on line at www.sja.ca Nominations may be submitted by any St. John volunteer or staff members. All nominations will be reviewed and recommended by the Council Honours and Awards Committee. Nominations must be signed by the Chair of the Honours and Award Committee of a Council and the Council Chair prior to submission to the Priory of Canada. The Chancellor and Deputy Chancellor, each, in their sole discretion, have the right to nominate candidates. All nominations will be submitted to the NHAC for review and recommendation. The NHAC may, in its sole discretion, recommend candidates who have been unsuccessful in the admission or promotion process for a St. John Medallion. Note: all nominations for the St John Medallion will be considered at the same time by the NHAC. St. John Medallion for Dedicated Service The St. John Medallion for Dedicated Service may be awarded to any St. John volunteer. It is awarded by the Chancellor on behalf of the Priory of Canada to eligible individuals to recognize dedicated volunteer services over a significant length of time or under extraordinary circumstances which deserves recognition but yet is not eligible for other St. John honours and awards. Award format: The St. John Medallion for Dedicated Service is antique brass in colour and may be awarded to a maximum of 15 individuals in any given year.
St. John Medallion for Distinguished Service The St. John Medallion for Distinguished Service may be awarded to: • any person who is a paid employee of St. John Ambulance; or • any group of persons who are paid employees of St. John Ambulance. The St. John Medallion for Distinguished Service is awarded by the Chancellor on behalf of the Priory of Canada to eligible employees or groups of employees for service of a rare and exceptionally high standard, which accrues great benefit to the Priory as a whole. Award format: The St. John Medallion for Distinguished Service is antique brass in colour and may be awarded to a maximum of 10 individuals in any given year. St. John Medallion for Excellence in Philanthropy The St. John Medallion for Excellence in Philanthropy may be awarded to an individual, organization or industry. It is awarded by the Chancellor on behalf of the Priory of Canada to eligible individuals, organizations or industries to recognize outstanding contributions in time, leadership or financial support to further the mission of the Order of St. John or its charitable foundations, St. John Ambulance or the St. John Eye Hospital. Award format: The St. John Medallion for Excellence in Philanthropy is antique brass in colour and may be awarded to a maximum of 5 individuals, organizations or industries in any given year normally.
HONOURARY LIFE MEMBERSHIP Purpose This instruction provides the policy governing the award of Honorary Life Membership in the Order of St. John and the procedures to be followed in obtaining the award. Criteria Recipients of the Honorary Life Membership will have rendered long and faithful service to the Order or its two Foundations. Award is not granted while persons are serving the Order in an active capacity, but is an honour, which may be awarded only upon final retirement from active duty or involvement with St. John Ambulance. Previous recognition in the form of Admission to the Order, a Priory Vote of Thanks, or the Service Medal of the Order does not preclude the granting of Honorary Life Membership. No specific service requirements beyond the above govern the award. No further service hours are counted towards a Service Medal or Bar following the awarding of an Honorary Life Membership. If a person, who is in receipt of an Honorary Life Membership, wishes to accumulate credit for further volunteer service to the Order, he/she must temporarily relinquish Honorary Life Membership in order to do so. Procedure No formal application form is required. Branch or Unit must provide a written recommendation letter, stating name, years of service and retirement date from active duty and participation. Award is made upon the recommendation of the Chancellor, Council Board Chair, or Council Honours & Awards Committee after due consideration of the nature of service rendered by the retiring member. Processing & Distribution The award will be in the form of an Honorary Life Membership certificate and silver lapel pin bearing the Badge of the Order. Award will be forwarded to the Branch for presentation. Wearing of Award: The Lapel Pin is worn on the left lapel of the business suit, or left side of shirt or dress if no jacket. Award Format: The Award is in the form of a Lapel Pin, accompanied by a certificate bearing the seal of the Order and signed by the Chancellor.
SECTION 8: LIFE-SAVING AWARDS CATEGORIES: There are three general categories of Life-saving Awards: 1) St. John Life-saving Medal of the Order, (Gold, Silver and Bronze) applicable to
the Order of St. John as a whole, internationally; 2) St. John Life-saving Award, (Certificate and Gilt or Silver Lapel Pin) applicable
only to the Priory of Canada, nationally, and awarded to individuals who applied first aid, in saving or attempting to save a life;
St. John Ambulance Life-Saving Award (Risk of Life/Gold Pin) - may be awarded to an individual who placed his/her own life in jeopardy in saving or attempting to save life, where the situation does not merit the recommendation of the award of the Life-Saving Medal. The rendering of first aid is not a condition of this award. If approved, the recipient will be awarded a gilt lapel pin and a St. John Life-saving Award (Risk of Life) Certificate. St. John Ambulance Life-Saving Award (Non-Risk of Life/Silver Pin) - may be awarded to an individual who saves or attempts to save life by means of his/her knowledge and use of first aid. Personal risk is not a condition of this award. If approved, the recipient will be awarded a silver lapel pin and a St. John Life- saving Award (Non-risk of Life) Certificate.
3) The St. John Provincial Councils’ Certificate of Commendation, granted by the
Chair/President of a Council or the Chairperson of a Special Centre for individuals who helped a victim to a lesser degree, without the application of first aid.
LIFE SAVING MEDAL OF THE ORDER (Gold, Silver, Bronze) Purpose: This instruction provides the rationale governing the issuance of Life Saving Medal of the Order – Gold, Silver or Bronze. Criteria: The sole criteria for the Life Saving Medal is, that it may be bestowed on individuals who in a conspicuous act of gallantry, have endangered their lives in saving or attempting to save life. There are three conditions for the award of the Life Saving Medal at any level, namely: a) The Nominee must have performed “a conspicuous act of bravery”:
• the circumstances must be dangerous • the nominee must be (a) aware of the risk; (b) have the opportunity, however
brief, to assess the risk and make the choice whether or not to do the specified act and (c) deliberately and voluntarily decide to do that act. The specified act must go well beyond what might be expected of an ordinary citizen on corresponding circumstances.
b) in performing the specified act, the Nominee must have endangered his or her own life:
• in light of the actual circumstances, in performing the specified act the Nominee must have incurred a real risk that he or she would die in the process.
c) And the Nominee must have performed the specified act in saving or attempting to save the life of another or others. CERTIFICATE OF HONOUR The basic conditions for the Award of the Certificate of Honour are:
• the Nominee must have performed “a conspicuous act of bravery”; and • the Nominee must have performed the specified act in saving or attempting to
save the life of another or others. An example of the circumstances in which a Certificate of Honour may be awarded is that the Nominee did not expose himself or herself to a material risk of death, but did expose himself or herself to a material risk of injury. The primary factors to which the Committee has considered are:
• the degree of risk, or so of the likelihood of death, which the Nominee knowingly undertakes; and
• the degree of persistence shown by the Nominee in voluntarily continuing with his or her endeavors.
In the following circumstances, it is likely that no award will be made or an award will be made at a lower level than would otherwise have been the case:
• if the Nominee is a close relative of the person in peril (husband and wife or parent and child);
• if the Nominee has available and uses lifesaving or protective equipment which reduces the risk of the Nominee’s death; or
• if the Nominee is in remunerated employment and rescue activities are reasonably to be regarded as forming part of the duties of that employment.
Procedure: A Nomination can be made by anyone in respect of any Nominee, whether or not the Nominee has any connection with the Order, St. John Ambulance or the St. John Eye Hospital or whether the specified act was done in the territory of Canada. If the specified act was done in Canada, the nomination should be submitted to the Priory of Canada. The Committee will only consider a nomination if it is supported by the Priory.
Supporting Documentation and Information Nominations should contain the following information:
• the full names, country of residence and date of birth of the Nominee; • the date, place and time of the specified

Documents

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