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NEWCOMERS! WHADDUPP?!!!!
Presenter: Wayne Madry Business System Analyst – CE Subject Matter Expert
Mitchell Community College(704) [email protected]
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What is Colleague?
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- An Administrative Software System -In existence for 20+ year.
-Primarily used by 4-year institution-Software consists of Five applications (UT, CORE,
ST, CF, HR)
Colleague is
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HumanResource
Financial
Non Credit(CE)
Legacy System
Credit (CU)
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Challenge
Student
HumanResource
FinancialHumanResource
Financial
Non Credit(CE)
Credit (CU)
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Colleague’s Integration
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THE
CHANGING
HORIZION
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Credit (CU)
Non-Credit (CE)
Basic Skills
Wayne Community
College
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Third Party Systems
Implementation
Template
Enhancements
NCCCS Project
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APPLICATIONS
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NCCCS Template• Core• Financial – GL, PU, AP, FX, PA• HR• Budget• Student – All modules except Residential Life• Web Advisor
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19 Enhancements
• Equipment/Inventory• E-Procurement• Combined Course Library• Curriculum Standards• Academic Programs• Developmental Education
Reporting• Human Resource Development• Literacy Education Information
System• Parking• Correctional Reporting
• Regional Calendaring• Fire Certification• Small Business Center• New and Expanding Industry
Training • Research and Institutional
Effectiveness• Program Audit• Safety• Facility• Career Planning and Placement
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CHALLENGES College Information
System (CIS) Implementation
Training/Installation Intense/Focused Vertical/Horizontal CE/BSP/CU
Integration
Staff Intensive Learn Software Continuous
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ORGANIZATIONAL IMPACT
• REDEFINED RELATIONSHIP BETWEEN CE/BSP/CU
• ESTABLISHED WORKFLOWSRegistrar
Cashiering
Registration• SPECIALIZED PARTTIME
EMPLOYEES
• LANGUAGE ADAPTATION• EQUIPMENT
ACQUISITION• PROGRAM
MANAGEMENT
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COURSE CREATION
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XUCOThen and Now
• Now• Then
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XUIC
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COCOSupports Repeat Policy
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CRSEEstablish a new course
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SECTClass being offered
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CREATING FACULTY
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FCTYAdd Faculty to System
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FASC
Assign Instructor to Section
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CREATING/ENTERING A STUDENT/STAFF
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NAECreate Person In System
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RGPEEntering Student into System
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XNCAEnter Demographic on Student
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RGNRegister Student for Class(es)
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FGRNGrade Section (Class)
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BENEFITS
• Flags/Communication Mgt• 3rd Party Software• ID Conflicts/Overlaps
RoomsInstructors
AssignmentStudents
Underage Social Security
Number
• Section Copy• Program Audit• Degree Audit• Transcripts• Web Registration• Faculty Credentials• Single Student Record
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BENEFITS CONT’DRepeat Management
Discount Schedule3rd Party Billing
Fire & Rescue CertificationManage Census Date
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ChallengesWe have accomplished some…….!!!!
• Ensure Data Consistency• Support Accuracy of Colleague Reports• Ensure Data Retrieval• Implement Web Student Registration• Implement Web Attendance Tracking• DATATEL Regional Groups• Create and Manage Instructional Contracts• Identify and Correct Program “bugs”• Evaluate and Improve Administrative Workflows
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Future Training Classes• http://www.nccommunitycolleges.edu/Traini
ng/CIS_Training/CISTrainingHomePage.html• Above web link accesses 90-Day Training
Calendar • If you have a specific training need, please
contact Patrick Fleming, (919) 807-7049 or email: [email protected]
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Did you get it?
QUESTIONS?CONCERNS?
COMPLAINTS?DONATIONS?