HL Tech Guide

AnDrea Taulker Assisted by: Brett Cassidy and Megan Brown

HOPEWELL-LOUDON SCHOOLS

Chapter 1

Intro toHopewell-Loudon Technology

Hopewell-Loudon Schools has always been testing, using or implementing emerging technologies in the classroom. We do this with a highly skilled staff, Student Tech Teams and an adaptable technology plan. Many schools seek out what ideas we are testing. Our staff and students are sought out to present and share their ideas throughout the state.

Our District currently has deployed a mixed environment of Windows, Ubuntu Linux, Macintosh OS X systems, iOS, and Android based tablets. All staff logs into a Windows server with Google Drive capability. All student labs currently at the Jr/Sr High are Windows based and tied to Active Directory. Elementary Labs are Apple iOS and Windows.

Currently 100% of our teachers use interactive technologies. All major classroom purchases of technology are done through classroom grants since our technology budget is so small.

We have one business lab and 2 mobile labs at the Jr/SR High School. All K-12 students use these to log into a Windows server using Google Chrome to access Google Apps for Education.

We have a Bring Your Own Technology (BYOT) policy. (See student handbook.)

Section 1

At a

DISTRICT AT A GLANCE

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Chapter 2

HL Google Apps for EducationA simple guide to explaining what Google Apps for Education is and how to use it.

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Hopewell-Loudon Schools, Google Apps for Education:

The Hyperlink below or the google monster on the schools main website takes you straight to our hlschool.net google apps and from there you can work on documents, calendar or email (If you set forwarding correctly you will not need to check mail).

http://www.google.com/a/hlschool.net

The Documents shows you the document you currently have or that are shared with you. If you notice below the pull down tab you can create new document, spreadsheet or presentation. They are fully compatible with MS Office and you may even upload a MS Office item from your files to google apps by the upload button.

Once an item is uploaded or created you can leave it alone or share the item. If your role requires you to take notes then you will need to share that item with the rest of the team. Here is how you do that.

If you are viewing the document you can share from there or in the case I have uploaded a powerpoint and checked the box. I want to share.

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Below I have clicked on the share settings and in the add people box now click on the choose contacts:

Now choose My Contacts, click on each person and it will check their name and click done. Sharing settings will come back up and you will see the email in of the people you want to share. Click Share.

Each person will get an email letting them know they have access to the document:

Working with forms in Google Docs is an easy and free way to get a survey out and review data. Just go to create new Form as shown below:

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Working with the Calendar is easy the only key point if you want to add an event add it to sacton@hlschool.net calendar shown below. The reason is because I set up the site therefore my main calendar is to be used for HL leadership team. You all have edit rights to it. So if you fire me all is lost.

Chapter 3

Secure Printing

An easy and simple way to protect other teachers from stealing your very important documents!

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Secure Printing

At the Computer

Printing Document to Secure Print

* Have document to be printed open

* Click File

* Click Print

* Choose Konica Minolta from drop down menu

* Click Properties

* Choose Secure Print from Output Method drop down menu

* A window will open

* In Secure Print ID, enter an ID to retrieve job

* In Password, Enter a password to retrieve job

* Click OK

* Click OK

* Click OK

For ease of retrieval, it is recommended to use numbers for the Secure Print ID and Password. Number will be able to be entered with the number pad. Words can be used, but must be entered from the touch screen keyboard.

At 601 Copiers

Releasing Document to Print

* Press Box Function Button

* Touch Use Document

* Touch System User Box

* Touch Secure Print User Box

* Touch OK

* Type Secure Print ID given to document

* Touch OK

* Enter password given to document

* Touch OK

* List of document(s) appear. Touch to select Document to be released.

* Touch Print

* Revise any necessary finishing options

* Touch START

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At 950 Copiers

* Recall Secure Folder

* Enter your ID Number

* Enter your password

Secure Print documents are held at copier for 24 hours. If the document is not released within this time, document will be deleted.

Chapter 4

Laptop Care

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Laptop Care and Maintenance

Hopewell-Loudon Teachers are transitioning from:

This to This

Please follow the following guidelines:

1. At home or work only plug in laptop to a 3 prong neutral grounded outlet. Even better if plugged into a surge protector.

2. Power adapter must be plugged into outlet before plugging into laptop. Remove power from laptop before unplugging from wall. This is a common problem and causes Power Manage Unit (PMU) damage on the logic board. Most users think their power adapter is faulty. DO NOT TRANSPORT LAPTOP WITH POWER PLUG IN. THIS CAN CAUSE PERNAMENT DAMAGE TO LOGIC BOARD.

3. Unplug laptop while away from it for long periods of time. Espe-cially during stormy weather.

4. Do not leave uncharged for more than a month or Read Only Memory (ROM) damage could occur.

5. Do not let small children around laptop unless under constant direct supervision.

6. Do not leave in car for long periods of time since heat will dam-age system board.

7. Avoid sudden jars during transport as this will cause component damage.

8. Clean with a damp cloth, do not use alcohol or detergents.

9. If laptop is damaged repairs or replacement are costly and are only considered within budget constraints. Most users are disap-pointed when they get their replacement of an older laptop or the item shown here.

Steve Acton Technology Coordinator

Chapter 5

Familiarizing Yourself with the ClassroomThere is new technology is the classrooms that some may not recognize.

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Familiarizing Yourself with the Classroom

                 1                    2    3      4                    5

1. This is the intercom speaker.2. The receiver for the classroom sound system3. The motion detector for the classroom lights4. The speaker for the classroom sound system5. The sprinkler in case of a fire

These will be found scattered throughout the building. They are access points that provide wireless Internet coverage.

This is a call button.It is found next to or near the light switch.

These will only be found on the first floor classrooms. They are sensors for the security system of the building.

Cables must be placed in the correct locations in order to work efficiently.

This cables should go into the headphone jack. It connects the laptop to the classroom sound system.

• The blue cable is for

• The first black cable is HDMI for video.

• The white cable is for the Aver. However, it may also be black. It plugs into the blue USB port.

• The final black cable is a USB extender.

Section 1

Cables

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This is the face plate found by the teachers test.

• The black cables that end with white and red are audio cables.

• The blue cable on the bottom left connects to the USB extender.

• The white cable is for the telephone.

• The blue cable next to the white is for internet.

• The blue cable on the right in the middle is for the HDMI.

• The large black one is a VGA cable.

*IMPORTANT NOTE* Do not move Desk or modify cable arrangement as to cause stress or damage to multimedia/interactive workstation cabling.

Below is an itemized list of cost to replace (man hours not included)

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Chapter 6

Classroom Sound SystemBroadcast audio easier while allowing the students to hear better.

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Classroom Sound System

Each classroom has a built in sound system that allows the teacher to project sound. A teacher can now project their voice, students’ voices, and even music/video sound.

• The AUX input is available to hook up devices to the sound systems such as iPhones, iPods, and iPads.

• The level knob is • The larger button is to turn the power on or off. If the green light is on, then

the sound system is on.• Teacher 1 refers to the wireless microphone pendant.• Teacher 2 refers to the wireless hand held microphone.• The dials adjust the sound.• No real adjustments are needed in the speaker section at the far right.

This is the wireless microphone pendant. • There is an emitter near the top where it says, “Panasonic WX-LT350.” You

cannot allow yourself or other objects to come between the emitter and the sensor on the ceiling.

• Hold PWR to turn the microphone on. • BATT shows when it is on. (Green light=on, orange light=on but almost

dead, and red light=dead/needs recharged)• CHG shows when it is charging.• The up and down arrows are volume control buttons.• Press SELECT to choose between OWN, OTHER, and LINE.• OWN indicates that audio is coming from that microphone in the form of

talking to it, audio in, or mic in.• OTHER indicates when the other microphone is in use. Also lights up to ad-

just the volume of the handheld microphone from this microphone.• LINE indicates audio coming from an external device connected to the

sound system. • MIC IN allows you to plug in an external microphone. • AUDIO IN is used to connect audio sources to in order to broadcast the

sound through the microphone.• The opening with the arrow pointing to it is where you plug the microphone

in to charge. The picture on the far right above shows the cables used to charge the microphones.

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This is the wireless handheld microphone.• The top black button is to turn the microphone on to talk into it. It needs to

be held onto in order to talk for an amount of time.• The bottom switch is pushed up while pushing down on the ON button in

order to keep the microphone on without holding the button down.• CHG shows when the microphone battery is charging. • BATT shows when the microphone is on.• AUDIO IN is used to connect other sound sources to broadcast the sound.• The opening at the bottom is where the microphone gets plugged in to

charge. (Same charger as the other microphone.)

Chapter 7

Classroom Projector

A new way to make teaching easier!

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Classroom Projector

Each classroom with a projector has a container on the board that holds two projector “pens.”

• In order to turn them on, flip the switch at the end so that the switch is closer to the dash. A green light will flash, notifying you when it is on.

• Press pen against board for use.• If pens are left on, they fall asleep in 20 minutes.

Projector remote

•The orange/red button is the power.•Source Search finds or detects different sources that are connected.•Computer (1) connects to the computer•Press video once for video (Blu-ray), and twice for HDMI through the computer.•USB is an alternate display.•LAN plays through a hand held device.•A/V Mute turns the display on the projector off.

• Freeze allows you to lock the picture on the board, and do something else on your computer.

• User is the auto calibrate feature. If you select yes, you must step away from the board during calibration

To choose which source you’d like to use for the display, follow these steps:

1. Press menu on the projector controller.2. Using the down arrow, go to Extended.3. Press enter, and then down arrow, go to Easy Interactive

Function.4. Press enter, use down arrow to Use Source.5. Click enter and choose source.

 

One program to use to teach is “Easiteach Next Generation.”

In this program, you can create a document or draw your own notes.

When you first open the program, it will bring you to the dashboard. On the dashboard you can choose from recent documents, open a new document, watch video tutorials about using the program, go to the download center, or click ‘skip’ to go to the drawing page (basically a document.)

Creating a Document

• First choose the layout you want.

• You can use drawing tools, text tools, special effects, widgets, multimedia resources, and scrapbooks.

• You can either draw the notes on the board, type from the board, or type from your computer.

• To save, click on the ‘e’ in the purple circle, go to ‘save as’, name the document, and then choose a destination to save to.

Editing a Document

• To open the On-Screen Keyboard, click the icon on the program’s toolbar near the bottom that looks like a little keyboard.

• By clicking on the ‘e’ and clicking on insert, you can add files from your desktop.

• To hyperlink, type a word, phrase, or url using the text tools. Once you are done typing, select what you typed ( you must select immediately after typing.) Then on the toolbar that pops up when you click on text tools, click on insert hyperlink. From there you can edit the text display and the website address.

1. To click on your hyperlink, you must switch to Play Mode. This is located on the main toolbar. It is the arrow with the star at the tip.

Section 1

Projector Software

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Having Multiple Pages

• You can set up pages similar to a powerpoint.

• There is a double arrow on the side that shows all the pages/notes.

• On the main toolbar, there will be a 1 with a small arrow. It has an arrow to the left pointing left and a plus sign the right. This is how you can add pages and switch between them without opening the double arrow.

*If you are not sure what an icon does, simply hover over the icon with the mouse and it will pop up a text box that briefly explains it. *

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*Make sure to remove lens cover before using and replace it once you are finished.*

• To turn on, press the power button in the top left corner.

• Press enter to automatically zoom in or out.

• Turn the dial to the right to zoom in and to the left to zoom out.

• Auto Image automatically adjusts and sets the white balance and exposure.

• Press rotate to move the image 180 degrees.

• Lamp turns the overhead light on/off

Section 2

AVerVision

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• Auto focus automatically adjusts the focus of the image

• Freeze freezes/resumes the image

• Cap/Del takes a picture of the image on the screen, or deletes it.

• Press Light Box on the right side of the AVerVision to turn on/off the light at the bottom.

This is the remote for the AverVision.

*The remote buttons follow the same uses as the ones on the main system.*

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The program that this runs through is Sphere. Once the picture is there, there are multiple things you can do by bringing up the menu.

• DocCam allows you to adjust the image similar to the remote and AVerVision.

• Annotation allows you to draw, add shapes and add text to the image.

• Presenter allows you to cover parts of the image.

• Record allows you to record and publish a video.

• Capture allows you to take and keep a picture of the image.

• Split Screen divides the screen and allows for more images to be displayed at the same time.

• Widget mode allows you to display the image at the same time as other sources.

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The Blu-ray player found in the cabinet under the sound system.

• On the top left side is the power button.

• On the left side, there are three consecutive buttons: eject, play, and stop.

Section 3

Blu-ray

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This is the Blu-ray remote.

• The larger green circle turns the Blu-ray on/off.

• The volume buttons do not adjust the sound. In order to turn the sound up/down, turn on the sound system and adjust the sound using TV/DVD.

• Display shows how far you are into the video.

• Top Menu takes you to the main menu at the beginning of the video.

• Pop Up/Menu takes you to the main menu and resumes where you last were in the video.

• Options displays the options you can do with the remote on-screen.

• Home takes you to the Blu-ray’s main menu.

*To change to the correct display*

Turn the Blu-ray on, then using the remote for the projector, press source search. It should bring the display to video as opposed to S-video when you press the video button on the projector remote.

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This is a media system and TV system.

This is similar to Youtube, in the sense of you can add your own videos.

If you click on all videos, it will bring up all videos added by any teacher under Stored Videos.

Section 4

VBrick

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Then if you click on Live Videos next to Stored Videos, it will show TV channels such as HL14. There is also the option available to make it possible to show the same video in more than one room. To do this, you can give a video to Mr. Acton and he will place it in one of the DVD players (1-4) under the Live Videos.

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Chapter 8

iPECS User Feature Guide

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HOW  TO  ANSWER  A  CALL:To  answer  a  call  that  is  ringing  on  your  phone:  

1. Lift  the  handset  to  answer  or  to  answer  “Hands  Free”  Press  the  bu?on  marked  “ON/OFF”  or  “SPEAKER”.

HOW  TO  GET  AN  OUTSIDE  LINE:1.  Press  the  bu?on  marked  “Line”2. Dial  your  desired  phone  number

HOW  TO  TRANSFER  A  CALL:To  Transfer  a  call:

1. Press  the  bu?on  marked  “TRANS/PGM”  (this  automatically  puts  the  caller  on  hold)

2. Dial  the  extension  of  the  party  you  wish  to  transfer  the  call  to.3. At  this  point  you  can  either:

a. Stay  on  the  line,  and  announce  the  caller  to  the  extension  when  they  answer.  The  caller  is  automatically  transferred  when  you  hang  up.

b. Hang  Up,  The  caller  is  automatically  transferred  when  you  hang  up.

4. I f  the  person  you  are  trying  to  transfer  the  caller  to  is  not  there  or  cannot  take  the  caller  press  the  bu?on  marked  “TRANS/PGM”  to  bring  the  caller  back  to  you.

To  Transfer  a  call  to  Voice  mail:1. Answer  the  call  and  press  the  “TRANS/PGM”  bu?on  then  

press  the  “MSG”  bu?on2. Enter  the  extension  of  the  voice  mail  box  to  transfer  the  caller  to  

or  press  the  preprogrammed  bu?on  for  that  extension.3. Hang  up.

To  Transfer  the  caller  to  an  outside  number:1. Answer  the  call  and  press  the  bu?on  marked  “TRANS/PGM”

2.  Press  the  “Line”  bu?on.3. Dial  the  phone  number  of  the  person  you  want  to  transfer  the  

caller  to.4. Wait  for  the  person  you  are  calling  to  answer  then  follow  the  nor-­‐‑

mal  transfer  procedure.5. Hang  up  to  complete  the  transfer.6. I f  the  person  you  are  trying  to  transfer  the  call  to  is  not  there  or  

cannot  take  the  call  press  the  bu?on  marked  “TRANS/PGM”  to  get  the  caller  back  on  the  line.

a.  (WARNING :  This  process  will  tie  up  2  phone  lines  the  line  that  the  caller  called  in  on  and  the  line  that  you  are  us-­‐‑ing  to  transfer  the  caller  back  out  on.  The  lines  will  be  re-­‐‑leased  at  the  end  of  the  transferred  call.

HOW  TO  PARK  A  CALL:To  park  a  call  

1. Answer  the  call  2. Press  the  “TRANS/PGM”  bu?on3. Then  dial  the  park  location  *601-­‐‑*6194. Or  press  the  preprogrammed  park  bu?on

HOW  TO  PICKUP  A  PARKED  CALL:To  retrieve  a  parked  call

1. Lift  the  handset  and  dial  Park  Location  *601-­‐‑*6192. Or  press  the  preprogrammed  park  bu?on

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HOW  TO  PUT  A  CALL  ON  HOLD:To  put  a  call  on  hold:

1. Press  the  bu?on  marked  “HOLD”  once.To  put  a  call  on  Exclusive  Hold:

1. Press  the  bu?on  marked  “HOLD”  twicea. Exclusive  hold  means  that  you  must  retrieve  the  call  from  

the  station  that  you  put  it  on  hold  from.

HOW  TO  PICKUP  A  CALL  THAT  IS  ON  HOLD:To  pick  up  a  call  that  is  on  hold

1. Press  the  flashing  “LINE”  bu?on  on  your  phone.

HOW  TO  FORWARD  YOUR  PHONE:To  forward  your  desk  phone  to  another  extension

1. Dial  *554a. To  forward  all  calls  press  ‘1’b. To  forward  all  calls  when  there  is  no  answer  press  ‘3’c. To  forward  all  calls  when  you  are  busy  press  ‘2’d. To  forward  all  calls  when  busy  or  no  answer  press  ‘4’

2. Dial  the  extension  you  wish  to  forward  your  phone  to.  3. You  will  hear  3  Confirmation  Tones.

To  forward  you  desk  phone  directly  to  Voice  Mail:1. Dial  ‘*554’  on  the  keypad2. Press  ‘1'ʹ3. Dial  ‘*620’

To  remove  call  forwarding:1. Dial  “*554”  on  the  keypad  then  press  “#”

HOW  TO  REDIAL  THE  LAST  NUMBER:To  redial  the  Last  Number  Dialed:

1. Press  the  bu?on  marked  “REDIAL”  if  you  do  not  have  a  bu?on  marked  “REDIAL”  Dial  *552.

HOW  TO  CHANGE  THE  WAY  YOU  RECEIVE  INTERCOM  CALLS  (H-­‐‑T-­‐‑P):To  Change  the  way  in  which  you  receive  intercom  calls:

1. Press  “TRANS”  then  Dial  “13”  on  your  keypad.a. 1  -­‐‑Hands  Free  –  Hands  Free  mode  will  allow  Intercom  

calls  to  your  station  to  come  over  the  speaker  phone  by  de-­‐‑fault.  You  do  not  need  to  lift  the  receiver.    Two  Alert  tones  will  be  heard  and  then  the  internal  party  will  be  connected  to  your  phone  and  you  can  talk  freely.

b. 2-­‐‑Tone  –  Tone  mode  will  cause  your  phone  to  ring  and  your  bu?on  marked  “HOLD”  will  flash  when  an  internal  person  calls  your  extension.    To  answer,  you  must  either  lift  the  handset  to  talk  privately  or  press  the  bu?on  marked  “ON/OFF”  to  talk  Hands  Free.

c. 3-­‐‑Privacy  –  Privacy  Mode  will  allow  intercom  calls  to  your  station  to  come  over  the  speaker  phone  by  default  just  like  in  Hands  Free  mode;  however  your  “MUTE”  bu?on  will  be  lit.  (the  internal  party  calling  you  cannot  hear  you,  or  what  is  going  on  around  you)  To  answer  either  lift  the  handset  or  press  the  bu?on  marked  “MUTE”.

HOW  TO  ADJUST  THE  VOLUME:To  adjust  the  volume:

1. As  the  function  is  happening  (ex.  As  it  is  ringing,  as  you  are  talk-­‐‑ing  to  the  person,  as  the  page  is  being  made…etc.)  Depress  the  key  marked  “Vol”  up  or  down.

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HOW  TO  CHECK  YOUR  VOICE  MAIL:  VSF-­‐‑VMTo  check  your  voice  mail:

1. I f  you  have  a  new  voice  mail  message  your  “Voicemail”  bu?on  light  will  be  flashing  and  the  light  on  the  top  right  corner  will  be  flashing.    

2.  Lift  your  handset  and  press  the  bu?on  marked  “VOICE-­‐‑MAIL”.

3. The  system  will  ask  you  for  your  password  which  is  “0000”  by  default.

4. To  listen  to  your  new  messages  press  “1”5. To  listen  to  your  saved  messages  press  “2”6. To  send  a  message  to  someone  with  in  your  system  press  “4”7. To  delete  a  message  press  “3”  than  “#”  to  confirm.8. To  retrieve  your  messages  from  outside  the  system,  wait  until  the  

greeting  starts  playing  and  press  “#”.  The  system  will  ask  for  your  password,  enter  your  extension  number  followed  by  your  password.  

9. When  listening  to  your  voicemail  you  can  press  “*”  to  rewind  and  “#”  to  fast  forward  the  message.

SETTING  UP  YOUR  VOICE  MAIL:  VSF-­‐‑VMTo  setup  your  Voice  Mailbox:

2 Lift  your  handset  and  press  the  bu?on  marked  “Voicemail”,  the  system  will  ask  you  for  your  password  which  is  “0000”  by  de-­‐‑fault.

3  To  record  your  greeting  and  change  your  password  Dial  “8”.  Please  listen  to  the  Instructions.  The  Voice  Mail  System  will  tell  you  to  edit  your  greeting  Press  1  to  edit  your  password  press  2

4 Press  1  to  record  your  greeting.  Follow  the  prompts.  (ex.  You  have  reached  Greg  Smith,  I  am  sorry  but  I  am  out  of  the  office  at  this  time.  Please  leave  a  message  after  the  tone.)

5  After  you  have  finished  recording  your  greeting  press  “9”  to  re-­‐‑turn  to  the  main  menu  then  press  “8”  then  PRESS  “2”  to  change  your  password.  Follow  the  prompts.  

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Your  IPECS  Classroom  station

To  dial  long  distance,  press  account  code  buUon.*2(your  code)

*If  you  have  any  other  questions,  there  will  be  a  tutorial  video  you  can  watch.*