HOUSEKEEPING

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This Webinar will be recorded and posted on websites of the participant CBA programs.

THIS WEBINAR IS PART OF THE GRANT WRITING PREPAREDNESS SERIES

CO-HOSTED BY:

SHARED ACTION, AIDS PROJECT LOS ANGELES

CAPACITY FOR HEALTH, ASIAN AND PACIFIC ISLANDER

AMERICAN HEALTH FORUM

CA STD/HIV PREVENTION TRAINING CENTER

TODAY’S WEBINAR:

Shared Action at AIDS Project Los Angeles, a Capacity Building Assistance Program, in Los

Angeles

WAS DEVELOPED BY:

WHO WE ARE:

We are funded by The Centers for Disease Control and Prevention

(CDC) to provide FREE trainings and one-on-one technical assistance

for community-based organizations (CBOs) on:

(1) Organizational Infrastructure and Program Sustainability,

(2) Evidence-Based Interventions (EBIs) and Public Health Strategies,

and

(3) Monitoring and Evaluation.

DEVELOPING EVALUATION PLANS

Andi ZaverlExperience:• CBA Evaluation Specialist

Education:• Claremont Graduate

University• Chapman University

Developing an Evaluation Plan

This Webinar will be recorded and made available through our websites along with copies of the slides

LEARNING OBJECTIVES

By the end of this Webinar, participants will:

• Be able to explain the importance of developing an Evaluation Plan.

• Be able to identify the 5 key elements to include in an Evaluation Plan.

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What is an Evaluation Plan?

• An Evaluation Plan is a written document that

outlines policy and procedure on how each of

your objectives (outcome and process) will be

evaluated to ensure that your program’s goal

is met.

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What’s the Purpose?• 6. Monitoring and Evaluation

– Develop a Monitoring and Evaluation Plan- Funded applicants must work with CDC to develop and implement a process monitoring plan and conduct routine monitoring and evaluation for each intervention and/or service they provide. For applicants that are selected for funding, CDC will provide a template and technical assistance for developing a process monitoring plan at the time of award. At a minimum, the monitoring plan will include the following: • Program goals and measurable objectives.• Activities that will be conducted to meet the objectives.• Data collection plans, proposed staffing, timelines, and tools.• How data will be used, by whom, and when to measure progress towards

meeting objectives.• Procedures to ensure that data quality and security are consistent with CDC

guidelines.

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Purpose

• Other than being required:– Increases efficiency of the evaluation.– Ensure evaluation is planned from the beginning.

– Reduces duplicate work.

– Increases use of evaluation findings.

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Evaluation Plan Elements

I. Description of your program (e.g. background, design)

II. Purpose of the Evaluation

III. Objectives, Indicators, Logic Model

IV. Evaluation Methods

V. Report and Information Transfer

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An Example Intervention:

Community Promise:

• Community Level Intervention

• Uses Peer Advocates and Role Model Stories to diffuse HIV Prevention information to persons at risk.

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Evaluation Plan Elements

I. Description of your program (e.g. background, design)

II. Purpose of the Evaluation

III. Objectives, Indicators, Logic Model

IV. Evaluation Methods

V. Report and Information Transfer

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I. Description of your program

• Brief description of:

– Type of Intervention

– Target Population

– Geographical Coverage

– Goals

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II. Determining the purpose

• What is the primary purpose of the evaluation?

• Who is most likely to need and use the information obtained?

• How will the information be used?

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III. Objectives, Indicators and Logic Model

• List of Process and Outcome objectives

– Process Objective

– Outcome Objective:

• List of Indicators: expected outcomes

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Performance Indicators

Indicator Year 1 Year 2 Year 3

• Knowledge10% 15% 15%

• Retention 70% 75% 80%

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IV. Evaluation Methods

• Gather data• Analyze• Use findings

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Methods- Collecting Data

• Variables (e.g., demographics, KABB, participation, marketing)

• Data collection methods– Formative evaluation/Community Assessment: Literature

review, existing data, focus groups, interviews– Process and Outcome monitoring: Sign-in sheets, risk-

assessments, pre and post, follow-ups, behavioral commitment forms, etc.

– Paper or computer-based

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For Example:

• By December 31, 2011, the program staff will recruit 50 African American MSM at high risk for HIV to participate in HIV 101 workshop.

• The program staff will collect data from the participants on age, gender, ethnic background, sexual behavior and place of recruitment.

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Methods- Collecting Data (cont’)

• Staffing Pattern:– Personnel involvement in the evaluation– Qualification skills

• Resources:– Hardware and software– Confidentiality/Protection– Special infrastructure needs

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Methods-Analysis

• Data management– Organizing data– Transforming data to electronic base– Storage of data

• Statistical analysis– Description of statistical processes (e.g., frequencies,

tables, special statistics)

– Triangulation

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V. Report

• Description of how the findings will be presented to the funders and opportunities to diffuse the information to other stakeholders.

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Evaluation PlanRemember to include:

I. Program Description (e.g. background, design)

II. Purpose of the EvaluationIII. Objectives, Indicators, Logic

ModelIV. Methods (e.g. variables,

collection methods)V. Report

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Evaluation Plan for this Grant Proposal

• Describe the applicant’s goals for development and implementation of enhanced HIV testing.

• Provide objectives, a list of minimum steps to achieve objectives

• Describe how and at what point data collection will occur.

• Describe how monitoring and evaluation data will be used, by whom, and when.

• Describe how any technical assistance needs associated with meeting program monitoring and reporting requirements will be identified and met.

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Evaluation Plan TemplateEvaluationQuestion

Indicators Data Sources/Methods

Person Responsible

Timeline

1.

2.

3.

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Evaluation Plan Template1.FOCUSWhat will we evaluate (which program or aspect of a program)?

2. QUESTIONSWhat do you want to know?

3. INDICATORS-EVIDENCEHow will we know it?

4. TIMINGWhen should we collect data?

5. DATA COLLECTION

SOURCESWho will have this information?

METHODSHow will we gather the information?

SAMPLEWho will we question?

INSTRUMENTSWhat tools shall we use?

1.

2.

3.

4.

1.a.b.c.

2.a.b.c.

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Evaluation Plan Template6. How will the data be analyzed?

7. How will the data be interpreted?

8. How will the results be communicated?

To Whom When? Where? How?

http://www.uwex.edu/ces/pdande/evaluation/index.html

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Evaluation Plan Template

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Conclusions

• Remember:

–Always check with funder for their requirements.

–Be as thorough as possible.

– Evaluation plan ensures a more effective evaluation.

THANK YOU!

Any Questions?

Additional Resources

-AIDS Project Los Angeles- Shared Actionwww.sharedaction.org

-Capacity 4 Health, APIAHF www.capacity4health.org

-CA STD/HIV Prevention Training Center www.stdhivtraining.org

Contact us for individualized capacity building assistance

Slides and a recorded version of this webinar will be available on the following websites: