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Housing Authorities and Language Access Plans. Navneet Grewal LEP Advocacy 201: beyond the Basics NLADA Annual Conference November 19-22, 2009. What We’re Covering Today. What is the PHA Planning Process? How can advocates get involved? Comments Public Hearing Follow Up. - PowerPoint PPT Presentation
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NAVNEET GREWAL LEP ADVOCACY 201:
BEYOND THE BASICS NLADA ANNUAL CONFERENCE
NOVEMBER 19-22, 2009
Housing Authorities and Language Access Plans
What We’re Covering Today
What is the PHA Planning Process? How can advocates get involved? CommentsPublic Hearing Follow Up
What are PHA Plans?
Annual Plan Annual Process Must make civil rights certifications Must attach Administrative Plan and/or ACOP
Administrative Plan Section 8
ACOP Public Housing
Language Access Plan
Sample Policy (Common)
How to Get Started
Obtain relevant documents PHA office
Hard Copy/Email PHA Website
HUD web site Approved Plans http://www.hud.gov/offices/pih/pha
Determine if there are partners in the community Residents Other advocates
Timeline
6
ActionJan 1FY Start date
April 1 FY Start Date
July 1 FY Start Date
Oct. 1 FY Start Date
PHA should begin to develop plan for coming year. RAB andtenants should review prior year plan, develop issues, determineprogress on prior year goals and strategies. Current year approvedplan attachments and supporting documents are available for review
May(Prior Year)
8 mos
Aug (Prior Year)
8 mos.
Nov (Prior Year)
8 mos.
Feb
8 mos
PHA should have available a draft plan and should be discussing theplan with RAB and tenants and other advocates, such as housingadvocates, disability rights groups, homeless advocates and otheragencies such as welfare and jurisdiction consolidated plan agency
Mid-July(Prior Year)5.5 mos
Mid-Oct(Prior Year)
5.5 mos
Mid-Jan.
5.5 mos
Mid-April
5.5 mos
Notice of hearing, proposed plan on file for review, RAB membersnames published
Mid-Aug(Prior Year)4.5 mos
Mid-Nov.(Prior Year)4.5 mos
Mid-Feb
4.5mos
Mid-May
4.5 mos
Public hearing (time should be allowed between public hearing and date plan is dueat HUD to make revisions based upon public comment)
First week Oct(Prior Year)3 mos
First weekJan3 mos
First weekApril3 mos
First weekJuly3 mos
Plan due at HUD Mid-Oct.(Prior Year)2.5 mos
Mid-Jan2.5 mos
Mid-April2.5 mos
Mid-July2.5 mos
HUD approves plan and notifies PHA. PHA provides RAB with acopy of approved plan, notice of approval and funding awards. Orplan rejected
Jan 1 April 1 July 1 Oct. 1
Key Players
Public Housing Residents and Voucher ParticipantsResident Advisory BoardOthers in the community interested in the issuePHA StaffPHA Board of Commissioners HUDCity/County
Case Study
Initial Comments
(Submitted by NHLP and Bay Area Legal Aid)
Initial Comments
Public Hearing
Who is on the Board of Commissioners? What is on the agenda? Who will attend? Often limited to 2-3 minutesRequired to respond to RAB comments Will often respond to all public comments (see materials)
Follow Up
Set up meetings between all interested parties and housing authority - legal services, community organizations, appropriate housing authority staff
Engage in drafting LAPEducation Often a long process Often incremental Reassessment
Draft Plan
Adopted Plan
Training
List languages
Discourage use of friends/children as interpreters
Adopted Plan
Vital Documents
Ongoing Advocacy
Continue to monitor plan and efficacyEngage in trainings Use next year’s plan process if necessary Informal complaint to Board of Commissioners Informal complaint to HUD FHEO – Regional Office Informal Hearings/Grievance Procedures Formal Administrative Complaint
Summary
PHAs required to engage in annual planning processMost PHAs have not created a language access planEnsure that all players are engaged in developing plan Advocates can influence the process significantlyRequires ongoing interactive process and monitoring