Housing Support Program (HSP) - CalSAWS · My watched Created at 04/17/2020 04:47 PM by Iadira Morales with the JIRA PDF View Plugin Page 1 [CIV-104367] ACWDL June 11, 2019; CFL NO

My watched Created at 04/17/2020 04:47 PM by Iadira Morales with the JIRA PDF View Plugin

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[CIV-104367] ACWDL June 11, 2019; CFL NO. 18/19-26 Add Functionality forHousing Support Program (HSP)Created: 06/18/2019 09:18 AM - Updated: 04/08/2020 02:10 PM

Status: System Test

Project: C-IV

Fix Version/s: 20.05

Type: SCR

Reporter: Frederick Gains Assignee: Pramisha Chintapalli

Labels: AppDevOnlinePeerReviewed1, AppDevOnlinePeerReviewed2

Alternative ProcedureDescription:

Continue to track HSP outside of the system

Approved: 02/17/2020

Approved byCommittee:

02/13/2020

Assembly TestComplete:

Yes

Automated Test ETCTotal:

46

Automated TestETC-1:

38


8

Automated Test PR-1: Stepan Misiruk

Automated Test PR-2: William Baretsky

CCB: Approved

CCB Approved Date: 03/05/2020

Change Type (SCR): New Policy

Committee: CalWORKs/CalFresh

Committee Review: 02/05/2020

ConsortiumManagement Review:

No

ConsortiumValidation:

Scheduled

Content RevisionDescription-1:

1. Recommendation Change:Before:After:2. Estimate Change:Before:After:3. Release Change:Before:After:4. Funding Source Change:Before:After:


1. Recommendation Change:Before:After:

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2. Estimate Change:Before:After:3. Release Change:Before:After:4. Funding Source Change:Before:After:





Current Design: The system currently has no online pages to track HSP data.

Design ETC Total: 90

Design ETC-1: 60

Design ETC-2: 15

Design ETC-3: 15

Design PR-1: Sarah Steimle

Design PR-2: Ishrath Khan

Design PR-3: Matthew Lower

Design in Progress: 11/20/2019

Designer Contact: Matthew Lower

Development: {summaryBean=com.atlassian.jira.plugin.devstatus.rest.SummaryBean@4c7fc9c0[summary={pullrequest=com.atlassian.jira.plugin.devstatus.rest.SummaryItemBean@723ec5e3[overall=PullRequestOverallBean{stateCount=0,state='OPEN', details=PullRequestOverallDetails{openCount=0,mergedCount=0, declinedCount=0}},byInstanceType={}],build=com.atlassian.jira.plugin.devstatus.rest.SummaryItemBean@6be2e477[overall=com.atlassian.jira.plugin.devstatus.summary.beans.BuildOverallBean@6f772535[failedBuildCount=0,successfulBuildCount=0,unknownBuildCount=0,count=0,lastUpdated=<null>,lastUpdatedTimestamp=<null>],byInstanceType={}],review=com.atlassian.jira.plugin.devstatus.rest.SummaryItemBean@61197bb1[overall=com.atlassian.jira.plugin.devstatus.summary.beans.ReviewsOverallBean@30133bd7[stateCount=0,state=<null>,dueDate=<null>,overDue=false,count=0,lastUpdated=<null>,lastUpdatedTimestamp=<null>],byInstanceType={}],deployment-environment=com.atlassian.jira.plugin.devstatus.rest.SummaryItemBean@4caeb0fe[overall=com.atlassian.jira.plugin.devstatus.summary.beans.DeploymentOverallBean@1aa67ad3[topEnvironments=[],showProjects=false,successfulCount=0,count=0,lastUpdated=<null>,lastUpdatedTimestamp=<null>],byInstanceType={}],repository=com.atlassian.jira.plugin.devstatus.rest.SummaryItemBean@30485ec5[overall=com.atlassian.jira.plugin.devstatus.summary.beans.CommitOverallBean@19ac0698[count=40,lastUpdated=2020-03-27T14:58:27.000-0700,lastUpdatedTimestamp=2020-03-27T14:58:27.000-07:00],byInstanceType={stash=com.atlassian.jira.plugin.devstatus.summary.beans.ObjectByInstanceTypeBean@7c8ffca1[count=40,name=BitbucketServer]}],branch=com.atlassian.jira.plugin.devstatus.rest.SummaryItemBean@9e5ea25[overall=com.atlassian.jira.plugin.devstatus.summary.beans.BranchOverallBean@7ba933aa[count=1,lastUpdated=2020-03-27T12:41:20.955-0700,lastUpdatedTimestamp=2020-03-27T12:41:20.955-07:00],byInstanceType={stash=com.atlassian.jira.plugin.devstatus.summary.beans.ObjectByInstanceTypeBean@1ede5f57[count=1,name=BitbucketServer]}]},errors=[],configErrors=[]], devSummaryJson={"cachedValue":{"errors":[],"configErrors":[],"summary":{"pullrequest":{"overall":

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DevelopmentComplete:

03/20/2020

Estimate: 671

Expedite Approval: Karen Rapponotti - 02/14/2020

Expedite Changes: Start Build

Fiscal ETC 1: 48

Fiscal ETC 2: 8

Fiscal ETC 3: 11

Fiscal ETC Total: 67

Fiscal PR-1: Reese Williams

Funding Source: Premise

Funding Source ID: CO-115

Impact Analysis: Security

In Development: 03/04/2020

Is weekend Run?: No

Migration Impact: No

Migration ImpactDescription:

LRS/CalSAWS will implement CA-208988 with the same release.

Online ETC 1: 249

Online ETC 2: 40

Online ETC Total: 289

Online PR 1: Pramisha Chintapalli

Online PR 2: Mallik Aitha

OriginId: 52010

Other Agency CrossReference:

CA-208988

Outreach Required: No

Peer ReviewResource:

Aaron Fowler

Peer Review Status: Completed

Policy/DesignConsortium Contact:

Frederick Gains

Project Phase (SCR): Production

QA - PersonResponsible:

Amber Schmit

QA - Type of Testing: Independent Test

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Recommendation: Create a new page flow to allow a worker to enter information for HSP.

Region 1 (A): Approved

Region 1 (B): Approved

Region 2: Approved

Region 3: Approved





Region 5 (C): Approved




Regulation EffectiveDate:

06/17/2019

Regulation LetterIssue Date:

06/17/2019

Regulation Reference: ACWDL June 11, 2019; CFL NO. 18/19-26

Release Note -Functional Area:

Case Information

Release Note - Now: The Housing Support List and Housing Support Detail pages have been created to allow Users tomanage Housing Support activities. The Need Detail and Service Arrangement Detail pages havebeen updated to allow Users to issue Housing Support benefits.

Release Note - Page/Forms/ReportsImpacted:

Housing Support List, Housing Support Detail, Need Detail, Service Arrangement Detail

Release Note -Previous Design/Problem:

The C-IV System did not have pages to allow Users to track Housing Support Program activities.

Release NoteRequired:

Yes

Release Note Status: Training Approved

Request: HSP component data cannot be tracked and managed. Provide online pages for HSP data trackingand management.

Requested By: Yuba

SCRB: Approved

SCRB Approved Date: 02/26/2020

SPG Approved date: 11/06/2019

SPG Priority: Critical

SPG Score: 89

SPG Status: Approved

Security ETC 1: 10

Security ETC Total: 10

Security PR-1: Rashmi Holla

Submitted toCommittee:

02/04/2020

System Test: 03/27/2020

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System Test DeliveryDate:

03/27/2020

System Test SupportETC 1:

40


69

System Test SupportETC Total:

109

System Test SupportResource 1:

Sanhita Biswas


Helina Evans

Team Impact: Team Person Role

Case Management McGintyP Designer

Case Management UntalanR Designer

Team Responsible: Online

Tester: Sanhita Biswas

Translations: N/A

Unallocated Hours: 60

zExpediteChanges_old:

No

Attachments

18-19_26.pdf (160 kB)

ACWDLHSP_ES.pdf (1.87 MB)

CA-208988 CIV-104367 Housing Support Program.docx (465 kB)

CA-208988 CIV-104367 Security Matrix.xls (156 kB)

FW HSP needs(1).msg (139 kB)

FW_ HSP needs.msg (210 kB)

PR_CR_Online_SCR_CIV-104367_CA-208988_20200325.xlsm (336 kB)

RE Expedited Start Build request for CA-208988CIV-104367.msg (143 kB)

Re Request for SPG Approval on Cal-OAR Items.msg (151 kB)

SPG Scorecard Form - CA-208988_CIV-104367 - Add Functionality for Housing Support Program (HSP).xlsx (33 kB)

Links

Blocks

is blocked by [CIV-106852] there is no validation for the request date on Housing Support list page System Test

Relates

relates to [CIV-106621] (CIV-104367 CTCR) Housing Support Program CT 10551, CT 10552,CT 10553

Approved

relates to [CIV-106622] (CIV-104367 DBCR) Housing Support Program Approved

relates to [CIV-106717] PMCR for Housing Support Approved

relates to [CIV-106747] STCR for SCR 104637 Approved

relates to [CIV-106764] create non_pgm_hst table (CIV-104367 DBCR) Approved

relates to [CIV-106813] Siteminder updates for SCR CIV-104367 Approved

relates to [CIV-102191] ACL 19-40 CalWORKs Outcome and Accountability Review (Cal-OAR)Phase II

System Test

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relates to [CIV-106401] Job Aid - Create job aid for SCR CIV-104367 System Test

Comments

Frederick Gains added a comment - 02/13/2020 05:20 PM

RCM Approvals

Region 1 - Leonardo Cortez-Heredia +2

Region 2 - Lovena Decamp

Region 3 - Matt Sanchez

Region 4 - Michelle Smith; Jennifer Hill

Region 5 - Andrea Chavez +3

Region 6 - Fabiola Martinez +3

History

Frederick Gains made changes - 06/18/2019 09:22 AM

Attachment FW_ HSP needs.msg


Attachment FW HSP needs(1).msg

Robert Untalan made changes - 08/23/2019 10:22 AM

Assignee Robert Untalan


Online ETC 1 300

Regulation EffectiveDate

06/18/2019 06/18/2019

Regulation Letter IssueDate

06/18/2019 06/18/2019

SCRB Select a value

SPG Status Select a value


Fix Version/s 20.03

Fix Version/s TBD

Matthew Lower made changes - 08/26/2019 12:03 PM

Designer Contact Robert Untalan

Matthew Lower made changes - 08/30/2019 10:56 AM

Online ETC 1 300 450


Fiscal ETC 1 50


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Team Impact Grid has been changed Grid has been changed

Gabriel Trejo made changes - 11/05/2019 01:09 PM

Regulation Reference xx-xxxx ACWDL June 11, 2019; CFL NO. 18/19-26


Designer Contact Robert Untalan Matthew Lower


Assignee Robert Untalan Michael Wu


Summary Add functionality for Housing Support Program ACWDL June 11, 2019; CFL NO. 18/19-26 AddFunctionality for Housing Support Program (HSP)


Team Responsible Fiscal Online

Lien Phan made changes - 11/06/2019 04:27 PM

Committee CalWORKs/CalFresh


06/17/2019 06/17/2019


06/17/2019 06/17/2019

SPG Priority Critical

SPG Score 86

SPG Status Select a value Pending QA Review


Attachment SPG Scorecard Form - CA-208988_CIV-104367- Add Functionality for Housing Support Program(HSP).xlsx


Attachment ACWDLHSP_ES.pdf

Franz Lightle made changes - 11/07/2019 07:48 AM

SPG Status Pending QA Review Pending

Gabriel Trejo made changes - 11/07/2019 10:36 AM

Attachment Re Request for SPG Approval on Cal-OARItems.msg


SPG Approved date 11/06/2019

SPG Status Pending Approved


Fix Version/s 20.05

Fix Version/s 20.03

DRAFT



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Consortium Contact Frederick Gains

Design in Progress 11/20/2019

Status New Design in Progress




Fiscal ETC 1 50 330

System Test SupportETC 1

371



371 305


Fiscal ETC 1 330 415



Design ETC-1 60

Design ETC-2 85

Design ETC-3 20

Design PR-1 Sarah Steimle

Design PR-2 Ishrath Khan

Design PR-3 Matthew Lower





Unallocated Hours 115

Roger Perez made changes - 01/07/2020 06:43 PM

Funding Source Premise

Funding Source ID Cal-ORA

Rosalie Ngo made changes - 01/09/2020 02:39 PM

Funding Source ID Cal-ORA CO-115

Jennifer Muna made changes - 01/31/2020 10:46 AM

Link This issue relates to CIV-102191


Alternative ProcedureDescription

Continue to track HSP outside of the system

DRAFT



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Current Design Housing Support Program (HSP) IssuingSupportive Services for closed CalWORKs cases.Families are either ICT’d, discontinued for overincome and are timed out. The system does notallow payments on Closed programs.

The system currently has no online pages to trackHSP data.

Impact Analysis Security

Migration Impact No

Migration ImpactDescription

LRS/CalSAWS will implement CA-208988 withthe same release.

Recommendation Create a new page flow to allow a worker to enterinformation for HSP.

Request Create an HSP in C-IV, by having its ownprogram we can issue supportive services moreefficient, timely and it is less of a workload fordifferent parts of the County. We will then beable to run our reports needed for HSP in C-IV.Service Arrangement page – we need to tie theHSP to service arrangements in order to pay forany type of services. Currently we have to sendrequest to auditors office for payment. This iscreating a big workload for different areas of theCounty. Once CW is discontinued for an ICT orfor over income and they are timed out, we areunable to pay for services in C-IV.

HSP component data cannot be tracked andmanaged. Provide online pages for HSP datatracking and management.

Frederick Gains made changes - 02/04/2020 04:58 PM

Submitted to Committee 02/04/2020


Status Design in Progress Ready for Committee


Committee Review 02/05/2020

Status Ready for Committee Committee Review


Design ETC-2 85 15

Design ETC-3 20 15

Fiscal ETC 1 330 48

Fiscal ETC 2 8

Fiscal ETC 3 11


Online ETC 2 34

Online ETC 3 50


305 129


26

Unallocated Hours 115 60

Jyothirmayi Chavata made changes - 02/06/2020 02:33 PM

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Fiscal PR-1 Reese Williams

Michael Wu made changes - 02/07/2020 04:11 PM

Online PR 1 Mallik Aitha

Online PR 2 Pramisha Chintapalli

Akira Moriguchi made changes - 02/10/2020 05:31 PM


129 155


26

System Test SupportResource 1

Rosalyne Cabrera

Tester Rosalyne Cabrera


Approved by Committee 02/13/2020

Region 1 (A) Approved

Region 1 (B) Approved

Region 2 Approved

Region 3 Approved





Region 5 (C) Approved




Srividhya Sivakumar made changes - 02/14/2020 11:45 AM

Expedite Approval Karen Rapponotti - 02/14/2020

Expedite Changes No Start Build

Srividhya Sivakumar made changes - 02/17/2020 04:46 PM

Status Committee Review Pending Approval


Approved 02/17/2020

Status Pending Approval Approved


Attachment RE Expedited Start Build request forCA-208988CIV-104367.msg

William Baretsky made changes - 02/18/2020 07:12 AM

Automated Test ETC-1 38


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Automated Test PR-1 Stepan Misiruk

Automated Test PR-2 William Baretsky


155 109


Attachment CA-208988 CIV-104367 Housing SupportProgram.docx


Release Note - Now Housing Support List page and Housing SupportDetail page are in the system to manage HousingSupport activities. Need Detail and ServiceArrangement Detail pages has been updated toissue Housing Support benefits.

Release Note -Page/Forms/ReportsImpacted

Housing Support List page Housing SupportDetail page Need Detail page ServiceArrangement Detail page

Release Note - PreviousDesign/Problem

The system does not have online pages fortracking Housing Support Program activities.

Release Note Required Yes


Outreach Required No

SCRB Select a value Pending

Joel M. Acevedo made changes - 02/26/2020 07:52 AM

CCB Pending

SCRB Pending Approved

SCRB Approved Date 02/26/2020


SPG Score 86 89


Attachment 18-19_26.pdf


Assignee Michael Wu Mallik Aitha

Pramisha Chintapalli made changes - 03/04/2020 03:18 PM

In Development 03/04/2020

System Test DeliveryDate

03/27/2020

Assignee Mallik Aitha Pramisha Chintapalli

Status Approved In Development

Joel M. Acevedo made changes - 03/05/2020 02:32 PM

CCB Pending Approved

CCB Approved Date 03/05/2020

DRAFT



Page 12







109 40


69


Rosalyne Cabrera Umesh Puttaramaiah


Abdul Safiullah

Tester Rosalyne Cabrera Umesh Puttaramaiah

Joyce Oshiro made changes - 03/10/2020 11:22 AM


Pramisha Chintapalli made changes - 03/19/2020 08:23 AM



Development Complete 03/20/2020

Peer Review Resource Aaron Fowler

Peer Review Status Pending

Status In Development Development Complete

Eric Chu made changes - 03/20/2020 11:37 AM

Attachment CA-208988 CIV-104367 Security Matrix.xls



Online ETC 2 34 40

Online ETC 3 50

Online PR 1 Mallik Aitha Pramisha Chintapalli

Online PR 2 Pramisha Chintapalli Mallik Aitha

Security ETC 1 15

Security PR-1 Rashmi Holla



Security ETC 1 15 10

Rashmi Holla made changes - 03/20/2020 12:24 PM


CSM Ops made changes - 03/20/2020 11:12 PM

DRAFT



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Status Development Complete In Assembly Test



Aaron Fowler made changes - 03/24/2020 12:09 PM

Labels AppDevOnlinePeerReviewRequested1


Labels AppDevOnlinePeerReviewRequested1 AppDevOnlinePeerReviewedFirstPass1

Kelly Town made changes - 03/25/2020 09:06 AM

QA - PersonResponsible

Amber Schmit

QA - Type of Testing Independent Test

Rashmi Holla made changes - 03/26/2020 09:30 AM



Attachment PR_CR_Online_SCR_CIV-104367_CA-208988_20200325.xlsm

Mallik Aitha made changes - 03/26/2020 05:56 PM

Labels AppDevOnlinePeerReviewedFirstPass1 AppDevOnlinePeerReviewRequested2AppDevOnlinePeerReviewedFirstPass1

Aaron Fowler made changes - 03/27/2020 08:22 AM

Labels AppDevOnlinePeerReviewRequested2AppDevOnlinePeerReviewedFirstPass1

AppDevOnlinePeerReviewed2AppDevOnlinePeerReviewedFirstPass1


Labels AppDevOnlinePeerReviewed2AppDevOnlinePeerReviewedFirstPass1

AppDevOnlinePeerReviewed1AppDevOnlinePeerReviewed2


Assembly TestComplete

Yes

CSM DBA made changes - 03/27/2020 09:43 PM

System Test 03/27/2020

Status In Assembly Test System Test


Link This issue is blocked by CIV-106852

Joyce Oshiro made changes - 03/31/2020 02:35 PM

Release Note -Functional Area

Case Information

Release Note - Now Housing Support List page and Housing SupportDetail page are in the system to manage HousingSupport activities. Need Detail and Service

The Housing Support List and Housing SupportDetail pages have been created to allow Usersto manage Housing Support activities. The NeedDetail and Service Arrangement Detail pages

DRAFT



Page 14

Arrangement Detail pages has been updated toissue Housing Support benefits.

have been updated to allow Users to issueHousing Support benefits.


Housing Support List page Housing SupportDetail page Need Detail page ServiceArrangement Detail page

Housing Support List, Housing Support Detail,Need Detail, Service Arrangement Detail


The system does not have online pages fortracking Housing Support Program activities.

The C-IV System did not have pages to allowUsers to track Housing Support Programactivities.

Release Note Status Training Approved


Tester Umesh Puttaramaiah Sanhita Biswas



Umesh Puttaramaiah Sanhita Biswas


Peer Review Status Pending Completed

Lena Lam made changes - 04/08/2020 02:10 PM


Abdul Safiullah Helina Evans

DRAFT



Page 15

[CIV-104042] ACL 19-42 Implement the Automation of CalWORKs Home VisitingProgram (HVP)Created: 04/30/2019 05:47 PM - Updated: 04/16/2020 05:11 PM

Status: System Test

Project: C-IV


Type: SCR

Reporter: Binh Tran Assignee: Chao Guan

Labels: AppDevOnlinePeerReviewRequested


Continue to administer the HSP program outside of the system.


Approved byCommittee:

02/13/2020


Yes

Automated Test ETCTotal:

34


28


6

Automated Test PR-1: Sourabh Bhatia

Automated Test PR-2: William Baretsky

CCB: Approved


Change Type (SCR): New Policy

ClientCorrespondence ETC1:

54


46


20

ClientCorrespondence ETCTotal:

120

ClientCorrespondence PR 1:

Daniel J Rosales


Maria Jensen


Stephanie Hugo

Committee: CalWORKs/CalFresh, Welfare to Work/WPR

Committee Review: 02/05/2020

DRAFT



Page 16


No


Scheduled


1. Recommendation Change:Before: CA-208265 C-IV 104042 Home Visiting Program.docxAfter: CA-208265 CIV-104042 Home Visiting Program Content Revision 1.docx (yellow highlighting)2. Estimate Change: N/A3. Release Change: N/A4. Funding Source Change: N/A







Content RevisionStatus-1:

Accepted

Current Design: The system currently has no online pages to track HVP data.

Design ETC Total: 95

Design ETC-1: 55

Design ETC-2: 10

Design ETC-3: 5

Design ETC-4: 25

Design PR-1: Sarah Steimle

DRAFT


https://c-iv.change.calsaws.net/browse/CIV-104042


Page 17

Design PR-2: Matthew Lower

Design PR-3: Ishrath Khan

Design PR-4: Jamie Ng


Designer Contact: Sarah Steimle

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03/25/2020

Estimate: 713

Expedite Approval: Karen Rapponotti - 02/14/2020

Expedite Changes: Start Build

Funding Source: Premise

Funding Source ID: CO-114

Impact Analysis: Data Impact


Is weekend Run?: No

Online ETC 1: 205

Online ETC 2: 32

Online ETC 3: 37


Online PR 1: Chao Guan

Online PR 2: Justin Concepcion

OriginId: 51685


CA-208265

Outreach Required: No

DRAFT



Page 18


Krishna Korivi



Gingko Luna

Project Phase (SCR): Documentation

QA - PersonResponsible:

Kelly Town

QA - Type of Testing: Independent Test

Recommendation: A new page flow will be created which will allow a worker to enter information for the HVP componentof the case. This will include associated HVP case persons and additional information to track theprogram.



Region 2: Approved

Region 3: Approved









Regulation EffectiveDate:

12/31/2018

Regulation LetterIssue Date:

04/24/2019

Regulation Reference: AB 1811, ACL 19-42, ACL 19-82

Release Highlight: Yes


Case Information

Release Note - Now: The Home Visiting List and Home Visiting Detail pages have been created to allow Users todocument Home Visiting Program referrals and outcomes. The CW 2224 CalWORKs Home VisitingProgram (HVP) (2/20) form is now available in the template repository.


Home Visiting List, Home Visiting Detail, CW 2224

Release Note -Previous Design/Problem:

There were no system pages to allow Users to track Home Visiting Program activities. The CW 2224CalWORKs Home Visiting Program (HVP) (2/20) form was not available in template repository.


Yes

Release Note Status: Training Approved

Request: The HVP component data cannot be tracked and managed. Provide online pages for HVP datatracking and management.

Requested By: ACWDL

SCRB: Approved

DRAFT



Page 19



SPG Priority: High

SPG Score: 76


Security ETC 1: 10

Security ETC Total: 10

Security PR-1: Eric Chu

Submitted toCommittee:

02/04/2020



03/27/2020


115


115


Toshi Gupta


Case Management McGintyP Designer

Case Management UntalanR Designer

Client Correspondence NgJ Designer


Tester: Cathy Vaisau

Translations: N/A

Unallocated Hours: 65


No

Attachments

19_82_HVP 19 report.pdf (356 kB)

ACL 19-42 WTW Guidance for Implementing the CW HVI.pdf (202 kB)

CA-208265 C-IV 104042 Home Visiting Program.docx (566 kB)

CA-208265 CIV-104042 Home Visiting Program Content Revision 1.docx (566 kB)

CA-57298 CIV-104042 Security Matrix.xls (148 kB)

CALWORKS HOME VISITING PROGRAM THRESHOLD TRANSLATIONS.docx (14 kB)

CW 2224 (2_20) - CalWORKs Home Visiting Program (HVP) - Required Form - Substitute Permitted updated.pdf (145 kB)

CW2224 2.20 Spanish.pdf (163 kB)

CW2224 2.20 Spanish.xdp (80 kB)

CW2224 2.20 Spanish_Updated.pdf (163 kB)

HVI CDI.xlsx (16 kB)

RE Expedited Start Build request for SCR CIV-104042 CA-208265.msg (150 kB)

Re Request for SPG Approval on Cal-OAR Items.msg (151 kB)

SPG Scorecard Form - CA-208265-CIV-104042 - ACL 19-42 Implement the Automation of CW Home Visiting Program(HVP).xlsx (33 kB)

Links

DRAFT



Page 20

Blocks

is blocked by [CIV-106937] C-IV 104042 - Journal Detail is not matching the design document PendingRejection

is blocked by [CIV-106973] C-IV 104042 - 'Last Updated On' missing from Home Visiting Detailpage

Rejected

Cloners

is cloned by [CIV-105741] ACL 19-42 Implement the Automation of CalWORKs Home VisitingProgram (HVP) Phase 2

New

Relates

relates to [CIV-103989] CFL 18/19-49 Create new Pay Codes for CalWORKs Home VisitProgram (HVP)

Test Complete

relates to [CIV-107021] Date of First Home Visit order when there are multiple records on theHV Detail page

Rejected

relates to [CIV-107005] Job Aid for SCR CIV-104042 Home Visiting Program New

relates to [CIV-106698] Adding the new CW 2224 to Template Repository Approved

relates to [CIV-106707] STCR to create security right and group for home visiting pages Approved

relates to [CIV-106711] CTCR for Journal Entry for Home Visiting List Approved

relates to [CIV-106712] CTCR to add HVP for Non Program Type Approved

relates to [CIV-106713] DBCR to add columns for HVP Approved

relates to [CIV-106714] PMCR of Home Visiting Program Approved

relates to [CIV-106740] Add C4Y Titles for CW 2224 Form Approved

relates to [CIV-106821] Siteminder Updates for SCR CIV-104042 Approved

relates to [CIV-106836] PMCR to update HVP list comments DevelopmentComplete

relates to [CIV-106994] CIV-104042 Home Visiting Detail - Check Box In AssemblyTest

relates to [CIV-106996] Names in Alpha Order In AssemblyTest

relates to [CIV-102191] ACL 19-40 CalWORKs Outcome and Accountability Review (Cal-OAR)Phase II

System Test

relates to [CIV-106235] Update Online Help for SCR CIV-104042 ACL 19-42 Automation ofCalWORKs Home Visiting Program (HVP)

System Test

relates to [CIV-106837] Fix cosmetic issues on Home Visiting list and Detail System Test

Comments

Frederick Gains added a comment - 02/13/2020 03:11 PM

RCM Approvals

Region 1 - Leonardo Cortez-Heredia +2

Region 2 - Lovena Decamp

Region 3 - Matt Sanchez

Region 4 - Michelle Smith; Jennifer Hill

Region 5 - Andrea Chavez +2; Marian Acosta

Region 6 - Fabiola Martinez +3

DRAFT



Page 21

Maria Jensen added a comment - 03/19/2020 03:50 PM

Spanish version of the form will keep header and footer in English, as CDSS version and as per Designer.

Cathy Vaisau added a comment - 04/14/2020 05:18 PM

Date of First Home Visit order when there are multiple records on the HV Detail page. Subsequent people will add additionalName and Date of First Home Visit rows below the first person’s set.

History

Binh Tran made changes - 04/30/2019 05:49 PM



Other Agency CrossReference

CA-208265

SCRB Select a value



Consortium Contact Frederick Gains


Summary Implement the Automation of CalWORDs HomeVisiting Initiative (HVI)

Implement the Automation of CalWORKs HomeVisiting Initiative (HVI)

Lien Phan made changes - 08/07/2019 08:05 AM

Attachment HVI CDI.xlsx


Attachment ACL 19-42 WTW Guidance for Implementing theCW HVI.pdf


Assignee Robert Untalan


Fix Version/s 20.05

Fix Version/s TBD

Online ETC 1 300


01/01/2019 01/01/2019


04/25/2019 04/25/2019


Designer Contact Robert Untalan



DRAFT



Page 22


Fiscal ETC 1 50



Michele Peterson made changes - 09/09/2019 03:26 PM

Release Highlight Yes


Attachment 19_82_HVP 19 report.pdf


Request 1. Add new mechanism to track participants andtheir qualified child(ren) referrals and resultsto HVI Services and Activities 2. Add new HVIactivities as part of WTW plan activity to meetCW Minimum Standards and/or CW FederalStandards 3. Add ability to allow users to issueSupportive Services for participants participatingin HVI activities. 4. Made CW 2224 – CalWORKsHome Visiting Initiative (HVI) informing notice andOpt-In form available in Template Repository 5.Add CW 2224 to be included in the CalWORKsIntake/Re-determination packet.

1. Add new mechanism to track participants andtheir qualified child(ren) referrals and resultsto HVI Services and Activities 2. Add new HVIactivities as part of WTW plan activity to meetCW Minimum Standards and/or CW FederalStandards 3. Add ability to allow users to issueSupportive Services for participants participatingin HVI activities. 4. Made CW 2224 – CalWORKsHome Visiting Initiative (HVI) informing notice andOpt-In form available in Template Repository 5.Add CW 2224 to be included in the CalWORKsIntake/Re-determination packet. 6. Produce HVP19 report

Ishrath Khan made changes - 10/21/2019 03:06 PM

Recommendation 1.To track Home Visit Program (HVP) needsand payments in the system, the following newNeed category and Need Types under it will beadded: A Home Visit Program (HVP) a. ChildDevelopment Services b. Child Care c. Ancillaryd. Transportation e. Other f. Material Goods 2.Add pay codes to track Home Visit Programneeds


12/31/2018 12/31/2018


04/24/2019 04/24/2019

Michele Peterson made changes - 10/22/2019 07:20 AM

Summary Implement the Automation of CalWORKs HomeVisiting Initiative (HVI)

ACL 19-42 Implement the Automation ofCalWORKs Home Visiting Initiative (HVI)

Michele Peterson made changes - 10/22/2019 07:20 AM

Regulation Reference AB 1811 AB 1811, ACL 19-42, ACL 19-82


Summary ACL 19-42 Implement the Automation ofCalWORKs Home Visiting Initiative (HVI)

ACL 19-42 Implement the Automation ofCalWORKs Home Visiting Program (HVP)


DRAFT



Page 23

Attachment SPG Scorecard Form - CA-208265-CIV-104042- ACL 19-42 Implement the Automation of CWHome Visiting Program (HVP).xlsx




Committee CalWORKs/CalFresh

SPG Priority Critical

SPG Score 86



SPG Status Pending QA Review QA Comments Submitted


Committee CalWORKs/CalFresh CalWORKs/CalFresh,Welfare to Work/WPR






SPG Priority Critical High

SPG Score 86 76


SPG Status QA Comments Submitted Pending QA Review






Attachment Re Request for SPG Approval on Cal-OARItems.msg



DRAFT



Page 24






Client CorrespondenceETC 1

204

Fiscal ETC 1 50 168



382


Link This issue is cloned by CIV-105741


Designer Contact Robert Untalan Sarah Steimle

Ritu Chinya made changes - 12/09/2019 03:38 PM




204 169

Design ETC-1 120

Design ETC-2 70

Design ETC-3 35

Design ETC-4 35

Design PR-1 Sarah Steimle

Design PR-2 Matthew Lower

Design PR-3 Ishrath Khan

Design PR-4 Tiffany Huckaby



Security ETC 1 10


382 466

Unallocated Hours 180

Roger Perez made changes - 01/07/2020 06:39 PM

Funding Source Premise

Funding Source ID HVP


Consortium Contact Frederick Gains Gingko Luna

DRAFT



Page 25

Jamie Ng made changes - 01/30/2020 10:20 AM


169 139

Cristina Garcia made changes - 01/30/2020 03:34 PM


Jennifer Muna made changes - 01/31/2020 10:40 AM


William Baretsky made changes - 02/04/2020 02:00 PM



Automated Test PR-1 Sourabh Bhatia

Automated Test PR-2 William Baretsky


Current Design The system currently has no online pages to trackHVP data.

Recommendation 1.To track Home Visit Program (HVP) needsand payments in the system, the following newNeed category and Need Types under it will beadded: A Home Visit Program (HVP) a. ChildDevelopment Services b. Child Care c. Ancillaryd. Transportation e. Other f. Material Goods 2.Add pay codes to track Home Visit Programneeds

A new page flow will be created which willallow a worker to enter information for theHVP component of the case. This will includeassociated HVP case persons and additionalinformation to track the program.

Request 1. Add new mechanism to track participants andtheir qualified child(ren) referrals and resultsto HVI Services and Activities 2. Add new HVIactivities as part of WTW plan activity to meetCW Minimum Standards and/or CW FederalStandards 3. Add ability to allow users to issueSupportive Services for participants participatingin HVI activities. 4. Made CW 2224 – CalWORKsHome Visiting Initiative (HVI) informing notice andOpt-In form available in Template Repository 5.Add CW 2224 to be included in the CalWORKsIntake/Re-determination packet. 6. Produce HVP19 report

The HVP component data cannot be tracked andmanaged. Provide online pages for HVP datatracking and management.


Submitted to Committee 02/04/2020




Committee Review 02/05/2020

Status Ready for Committee Committee Review


DRAFT



Page 26


139 69


11


20


20

Design ETC-1 120 55

Design ETC-2 70 10

Design ETC-3 35 5

Design ETC-4 35 25

Fiscal ETC 1 133


Online ETC 2 32

Online ETC 3 37


466 115


Unallocated Hours 180 65


Online PR 1 Chao Guan

Online PR 2 Justin Concepcion



Toshi Gupta

Tester Toshi Gupta

Stephanie Hugo made changes - 02/12/2020 03:10 PM

Client CorrespondencePR 1

Daniel J Rosales


Approved by Committee 02/13/2020



Region 2 Approved

Region 3 Approved







DRAFT



Page 27



Tiffany Huckaby made changes - 02/13/2020 04:21 PM

Design PR-4 Tiffany Huckaby Jamie Ng


Expedite Approval Karen Rapponotti - 02/14/2020

Expedite Changes No Start Build


Attachment RE Expedited Start Build request for SCRCIV-104042 CA-208265.msg


Status Committee Review Pending Approval


Approved 02/17/2020



Attachment CA-208265 C-IV 104042 Home VisitingProgram.docx



Continue to administer the HSP program outsideof the system.

Outreach Required No

Release Note - Now TBD


TBD




Release Note - Now TBD The Home Visiting Program has a Home VisitingList page and Home Visiting Detail page todocument Home Visiting Program referrals andoutcomes. CW 2224 CalWORKs Home VisitingProgram (HVP) (2/20) Form has been added toTemplate Repository.


Home Visiting Detail page Home Visiting Listpage CW 2224


TBD The system does not have online pages fortracking Home Visiting Program activities. Thesystem does not have the CW 2224 CalWORKsHome Visiting Program (HVP) (2/20) formavailable in Template Repository.

DRAFT



Page 28


Training Impacted Job Aid

Stephanie Hugo made changes - 02/20/2020 10:58 AM


69 100


11 20


20


20


Stephanie Hugo

Joel M. Acevedo made changes - 02/26/2020 07:51 AM

CCB Pending




Assignee Robert Untalan Chao Guan

Lynnel Silva made changes - 02/27/2020 09:06 AM

Funding Source ID HVP CO-TBD (HPV)


Funding Source ID CO-TBD (HPV) CO-114




Chris Carandang made changes - 03/06/2020 02:46 PM

Requested By ACWDL Colusa

Chris Carandang made changes - 03/06/2020 02:46 PM

Requested By Colusa ACWDL


Tester Toshi Gupta Cathy Vaisau

Stephanie Hugo made changes - 03/10/2020 08:42 AM


100 54


20 46


20

DRAFT



Page 29


Stephanie Hugo Maria Jensen


Stephanie Hugo

Maria Jensen made changes - 03/11/2020 11:52 AM

Attachment CW 2224 (2_20) - CalWORKs Home VisitingProgram (HVP) - Required Form - SubstitutePermitted updated.pdf

Daniel J Rosales made changes - 03/12/2020 04:23 PM



03/27/2020




Justin Concepcion made changes - 03/18/2020 12:31 PM










Maria Jensen made changes - 03/19/2020 12:11 PM

Attachment CW2224 2.20 Spanish.xdp

Attachment CW2224 2.20 Spanish.pdf


Attachment CALWORKS HOME VISITING PROGRAMTHRESHOLD TRANSLATIONS.docx


Labels AppDevOnlinePeerReviewRequested

Maria Jensen made changes - 03/24/2020 10:08 AM

Attachment CW2224 2.20 Spanish_formatted.pdf



Kelly Town

DRAFT



Page 30



Peer Review Resource Krishna Korivi

Peer Review Status Completed






Daniel J Rosales made changes - 03/26/2020 11:21 AM


Eric Chu made changes - 03/26/2020 11:59 AM


Eric Chu made changes - 03/26/2020 12:00 PM

Security PR-1 Eric Chu


Content RevisionDescription-1

1. Recommendation Change: Before: After:2. Estimate Change: Before: After: 3. ReleaseChange: Before: After: 4. Funding SourceChange: Before: After:

1. Recommendation Change: Before: CA-208265C-IV 104042 Home Visiting Program.docx After:CA-208265 CIV-104042 Home Visiting ProgramContent Revision 1.docx (yellow highlighting)2. Estimate Change: Before: After: 3. ReleaseChange: Before: After: 4. Funding SourceChange: Before: After:


Attachment CA-208265 CIV-104042 Home Visiting ProgramContent Revision 1.docx


Content RevisionStatus-1

Pending SCRB


Attachment CW2224 2.20 Spanish_Updated.pdf


Attachment CW2224 2.20 Spanish_formatted.pdf






DRAFT



Page 31



Justin Concepcion made changes - 03/30/2020 11:09 AM


Yes

Jamie Ng made changes - 03/30/2020 12:21 PM




Case Information

Release Note - Now The Home Visiting Program has a Home VisitingList page and Home Visiting Detail page todocument Home Visiting Program referrals andoutcomes. CW 2224 CalWORKs Home VisitingProgram (HVP) (2/20) Form has been added toTemplate Repository.

The Home Visiting List and Home Visiting Detailpages have been created to allow Users todocument Home Visiting Program referrals andoutcomes. The CW 2224 CalWORKs HomeVisiting Program (HVP) (2/20) form is nowavailable in the template repository.


Home Visiting Detail page Home Visiting Listpage CW 2224

Home Visiting List, Home Visiting Detail, CW2224


The system does not have online pages fortracking Home Visiting Program activities. Thesystem does not have the CW 2224 CalWORKsHome Visiting Program (HVP) (2/20) formavailable in Template Repository.

There were no system pages to allow Usersto track Home Visiting Program activities. TheCW 2224 CalWORKs Home Visiting Program(HVP) (2/20) form was not available in templaterepository.

Release Note Status Training Approved



1. Recommendation Change: Before: CA-208265C-IV 104042 Home Visiting Program.docx After:CA-208265 CIV-104042 Home Visiting ProgramContent Revision 1.docx (yellow highlighting)2. Estimate Change: Before: After: 3. ReleaseChange: Before: After: 4. Funding SourceChange: Before: After:

1. Recommendation Change: Before: CA-208265C-IV 104042 Home Visiting Program.docx After:CA-208265 CIV-104042 Home Visiting ProgramContent Revision 1.docx (yellow highlighting) 2.Estimate Change: N/A 3. Release Change: N/A 4.Funding Source Change: N/A

Jamie Ng made changes - 04/06/2020 02:40 PM

Attachment CA-212411 CIV -105913 Updates to Generationof NA 823 and NA 820 for HSP and HVP.docx







DRAFT



Page 32

Kelly Town made changes - 04/07/2020 12:41 PM


Sadia Islam made changes - 04/07/2020 07:07 PM


Pending SCRB Pending CCB



Jamie Ng made changes - 04/13/2020 09:25 AM

Attachment CA-212411 CIV -105913 Updates to Generationof NA 823 and NA 820 for HSP and HVP.docx







Cathy Vaisau made changes - 04/14/2020 05:18 PM










Pending CCB AcceptedDRAFT



Page 33

[CIV-103887] Create State Agency Accounts for Designated DHCS and CDSSStaffCreated: 04/15/2019 03:23 PM - Updated: 04/16/2020 05:25 PM

Status: System Test

Project: C-IV


Type: SCR

Reporter: Danielle Benoit Assignee: Alexia England

Labels: AppDevOnlinePeerReviewed1, AppDevOnlinePeerReviewed2


Continue to utilize the current process where a change order is logged for new account requests. Inthis process each account must be manually set with the appropriate security privileges.



Yes

CCB: Approved


Change Type (SCR): Enhancement

Committee: Other


No


Scheduled


1. Recommendation Change:Before:1) Create a new security role called “CA State All County Access” with specific View Only privilegesfor all state agency users: a) See appendix for security groups to be added to the new role. b) Hide this security Role on the County Security Role List page.” c) Add additional security logic as needed to restrict adding this new role to existing users....3. ... c) Update the ‘Classification’ dropdown so that staff may not be updated to/from the “CA State AllCounty Access” classification, after creation: i) Disable the “CA State All County Access” option when staff of another classification is beingedited. ii) Disable all other classification options when a staff of the “CA State All County Access”classification is being edited....After:1) Create a new security role called “CA State All County Access” with specific View Only privilegesfor all state agency users: a) See appendix for security groups to be added to the new role. b) The role description, when displayed, will be “View Only access to specific pages for CA Stateagency users.” c) Hide this security role on the County Security Role List page and the Select Security Role page.Add additional security logic as needed to restrict adding this new role to existing users (users notcreated with the CA State All County Access classification)....3) ... c) Update the Classification dropdown so that staff may not be updated to or from the “CA StateAll County Access” classification, after creation:

DRAFT



Page 34

i) Hide the “CA State All County Access” option when staff of another classification are beingedited. ii) Disable all other classification options when a staff of the “CA State All County Access”classification is being edited....







Content RevisionStatus-1:

Accepted

Create System DesignTask?:

Complete

Current Design: Consortium Analysts add an application account for Oversight Agency staff through the OversightAgency Staff Detail page. After an Oversight Agency account has been created by a ConsortiumAnalyst, workers with the appropriate security privileges within the counties may activate ordeactivate access to the application for their county. Access is managed by clicking the 'Activate' or'Deactivate' button in the County Access panel on the Oversight Agency Staff Detail page.


Designer Contact: Gerald Limbrick

Development: {summaryBean=com.atlassian.jira.plugin.devstatus.rest.SummaryBean@5d58ac2[summary={pullrequest=com.atlassian.jira.plugin.devstatus.rest.SummaryItemBean@4e3d711b[overall=PullRequestOverallBean{stateCount=0,state='OPEN', details=PullRequestOverallDetails{openCount=0,mergedCount=0, declinedCount=0}},byInstanceType={}],build=com.atlassian.jira.plugin.devstatus.rest.SummaryItemBean@14812833[overall=com.atlassian.jira.plugin.devstatus.summary.beans.BuildOverallBean@31113611[failedBuildCount=0,successfulBuildCount=0,unknownBuildCount=0,count=0,lastUpdated=<null>,lastUpdatedTimestamp=<null>],byInstanceType={}],

DRAFT



Page 35

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03/24/2020

Estimate: 219

Expedite Changes: No

Funding Source: C-IV M&O

Impact Analysis: Business Process, Security


Is weekend Run?: No

Migration Impact: No

Migration ImpactAnalysis:

No Impact

Migration ImpactDescription:

Joint design has been approved through a Non-Committee Review. LRS will implement this changewith SCR CA-209032 in the 20.05 release.

Non-CommitteeReview:

Danielle Benoit 12/18/19

Online ETC 1: 119

Online ETC 2: 50


Online PR 1: Alexia England

Online PR 2: Yudhi Tanuwidjaja

Operational Impact: A new role was created for a limited number of users (estimated less than 50 total users across northand south systems) An SCR must be created each time this new role must be updated.

OriginId: 51530


CA-209032

Outreach Description: Instructions for requesting staff logins will need to be sent to CDSS and DHCS

Outreach Required: Yes


Aaron Fowler


DRAFT



Page 36


Danielle Benoit

Project Phase (SCR): Production

QA - Type of Testing: Excluded

Recommendation: (See design doc for complete recommendations)Oversight Agency Staff Detail page:1) Create a new security role called "CA State All County Access" with specific View Only privilegesfor state agency users:a) See appendix for security groups to be added to the new role.b) Hide this security role on the County Security Role List page.Note: An SCR should be requested to update the groups associated to the new role.2) Create the following new classification for Oversight Agency staff: "CA State All County Access"a) This classification will only accessible by a Universal (project/consortium staff) user. Note: Userswith this new classification will show up, as normal, on Audit reports. Note: Universal users does NOT mean Oversight Agency users or Regional Call Center users, itrefers to project Consortium staff.3) Add this classification in the 'Classification' drop-down on the Oversight Agency Staff Detail page.• Update the 'Classification' dropdown so that staff may not be updated to/from this classification.• Activate users of this classification, for all counties at the time they are created.• Set the activation end date to high_date.Note: high_date is a system variable which means there is no end date until/unless a new end date ischosen.4) Add 'Activate All' and 'Deactivate All' buttons to the Oversight Agency Staff Detail page when inview mode, viewing users with this new classification only.Oversight Agency Staff Search page:5) Add logic to hide the newly added classification in the 'Classification' dropdown, unless the user isa Universal (project/consortium staff) user. Note: Universal users does NOT mean Oversight Agencyusers or Regional Call Center users, it refers to project Consortium staff.6) Remove the default date from the 'Begin Date' search field.Security Impact: Please refer to the Security Matrix and design document for details on new project-controlled role.Note: State agency users need to contact the project directly when requesting that an account becreated or that a password be reset because county users will not have the security privileges. Theseactions will be performed by consortium technical analysts at the project. In the event that a stateagency contacts a county to make these requests, the county will log a Unicenter service request forpassword resets, and a change order for new account requests. In these scenarios, the state agencywill be reminded that it is required to contact the project for such requests.

Release Note- AdditionalInformation:

The new security role will not be editable via the County Security Role List page. The new securityrole will not be exposed via the Staff Search pages.


Case Information


Oversight Agency Staff Detail, Oversight Agency Staff Search, County Security Role List, StaffSearch


No

Release Note Status: N/A Training Approved

Request: Designated CDSS and DHCS staff need to have access to the C-IV Application in the context of anycounty, without the need to be activated by a county worker.

Requested By: Consortium

SCRB: Approved



DRAFT



Page 37

SPG Priority: Low

SPG Score: 24




03/27/2020


10


40


50


Sanhita Biswas


Helina Evans



Tester: Sanhita Biswas

Training Impacted: N/A

Translations: N/A


No

Attachments

CA-209032 CIV-103887 State Agency Accounts for DHCS and CDSS ContentRevision.docx (271 kB)

CA-209032 CIV-103887 State Agency Accounts for DHCS and CDSS.docx (264 kB)

SCR CA-209032 CIV-103887 Security Matrix.xlsx (83 kB)

SPG Scorecard CIV-103887.xlsx (32 kB)

Links

Blocks

is blocked by [CIV-107051] Oversight Agency Staff Search - Null Begin Date does not pull allrecords

New

Relates

relates to [CIV-106158] CTCR for new class title for Oversight Agency Staff CT 2500 Approved

relates to [CIV-106421] STCR for add new security role Approved

relates to [CIV-106539] STCR Siteminder updates for Oversight Agency Staff Detail page Approved

relates to [CIV-106160] Update Online Help for SCR CIV-103887 System Test

Comments

Franz Lightle added a comment - 06/12/2019 11:27 AM

Currently there is no Committee associated with this SCR. In completing the QA ScoreCard Review and Spreadsheet updateselected the Security Committee since this is about User Accounts

Gabriel Trejo added a comment - 01/14/2020 03:31 PM

DRAFT



Page 38

The release on this item has been updated to alleviate capacity constraints on the impacted development teams, allowing themto focus on Migration and Policy priorities.

Gerald Limbrick added a comment - 01/17/2020 09:03 AM

Changed status to Pending Approval ; this item was accidentally marked as approved after the non-committee review.

History

Danielle Benoit made changes - 04/15/2019 03:35 PM

Recommendation Implement functionality that will allow designatedstate agencies a C-IV login account. The loginaccount will function similar to the C-IV UniversalLogin accounts. The county code to be used forthe accounts is 9x. 1.Create a new databasetable to store the current state of a state agencylogin per county. 2.Create the following newclassifications for State Agency Staff: DHCS,CDSS. These classifications will only display onthe State Agency pages. 3.Implement security toprotect the ability to create, view, edit, activateand deactivate the state agency logins. 4.Createa new Security Role called "XXXXXXXXXXXX"that will contain specific View Only privilegesfor all State Agency users. 5.Create a DataChange Request that will insert the Office, Unitand Position entries that will be used specificallywhen a State Agency account is created. Therewill be XXXX initial positions available for StateAgency accounts. 6.Create a State AgencyStaff Search page. a.Title: State Agency StaffSearch b.Navigation: Global Navigation: AdminTools, Local Navigation: Office Admin, TaskNavigation: State Agency Staff c.The page willcontain the following search options: i.Staff Nameii.Classification iii.Status d.The page will displaya list of State Agency Staff that can be filteredby choosing search criteria. The list will containthe following columns: i.Staff Name (hyperlink)ii.Classification iii.Status e.The default searchoption of Status: Active will be used when thepage is displayed for the first time are: With thesedefault search options, the list portion will displayall active State Agency Staff. f.An Add Staffbutton will be displayed when the user is loggedin as a State Agency Account administrator atthe CalACES project. When clicked, the StaffAgency Staff Detail page will be displayed in Editmode to create a new user account. g.An Editbutton will be displayed for each staff record inthe list if the user is logged in with the appropriatesecurity to Edit State Agency Staff accounts.When clicked, the State Agency Staff Detail pagewill be displayed in Edit mode for the specificuser account. h.The Staff Name in the list willdisplay as a hyperlink. When clicked, the StateAgency Staff Detail page will be displayed inView mode. i.Create a State Agency Staff Detailpage. The page will contain information pertaining

Implement functionality that will allow designatedstate agencies a C-IV login account. The loginaccount will function similar to the C-IV UniversalLogin accounts. The county code to be used forthe accounts is 9x. 1.Create a new databasetable to store the current state of a state agencylogin per county. 2.Create the following newclassifications for State Agency Staff: DHCS,CDSS. These classifications will only display onthe State Agency pages. 3.Implement security toprotect the ability to create, view, edit, activateand deactivate the state agency logins. 4.Createa new Security Role called "XXXXXXXXXXXX"that will contain specific View Only privilegesfor all State Agency users. 5.Create a DataChange Request that will insert the Office, Unitand Position entries that will be used specificallywhen a State Agency account is created. Therewill be XXXX initial positions available for StateAgency accounts. 6.Create a State AgencyStaff Search page. a.Title: State Agency StaffSearch b.Navigation: Global Navigation: AdminTools, Local Navigation: Office Admin, TaskNavigation: State Agency Staff c.The page willcontain the following search options: i.Staff Nameii.Classification iii.Status d.The page will displaya list of State Agency Staff that can be filteredby choosing search criteria. The list will containthe following columns: i.Staff Name (hyperlink)ii.Classification iii.Status e.The default searchoption of Status: Active will be used when thepage is displayed for the first time. With thesedefault search options, the list portion will displayall active State Agency Staff. f.An Add Staffbutton will be displayed when the user is loggedin as a State Agency Account administrator atthe CalACES project. When clicked, the StateAgency Staff Detail page will be displayed in Editmode to create a new user account. g.An Editbutton will be displayed for each staff record inthe list if the user is logged in with the appropriatesecurity to Edit State Agency Staff accounts.When clicked, the State Agency Staff Detail pagewill be displayed in Edit mode for the specific useraccount. h.The Staff Name in the list will displayas a hyperlink. When clicked, the State AgencyStaff Detail page will be displayed in View mode.i.Create a State Agency Staff Detail page. Thepage will contain information pertaining to the

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to the State Agency account user, the accountstatus, the security profile. i.Title the page:Oversight Agency Staff Detail ii.The page willcontain the following three sections: GeneralStaff Information, Security Profile. 1.The GeneralStaff Information section will display: First Name,Middle Name, Last Name, Suffix, ClassificationTitle, Staff ID, E-Mail address and Comments.First Name, Last Name and Classification Titleare required fields. The Comments section hasa text limit of 255 characters. 2.The SecurityProfile Section will display: User Name and LoginStatus. If the user has security rights to EditState Agency Staff, this section will also displaya Reset Password button. When clicked, theaccount password will be reset, the temporarypassword will be displayed and also e-mailed tothe account e-mail address. Note: State agencyusers need to contact the project directly whenrequesting that an account be created or that apassword be reset because county users will nothave the security privileges. These actions willbe performed by consortium technical analystsat the project. In the event that a state agencycontacts a county to make these requests, thecounty will log a Unicenter service request forpassword resets, and a change order for newaccount requests. In these scenarios, the stateagency will be reminded that it is required tocontact the project for such requests. Note: Anysecurity changes to an oversight agency accountwill not reflect in imaging until the following day.7.When logging in with a county 9x/State Agencyaccount, display a County: dropdown box onthe homepage that will display the alphabeticallist of all counties. When logging in, the user willbe defaulted to the first county in the list. Note:This dropdown only displays for County 9x users.8.Update the Audit Application to allow stateagency accounts to be audited directly throughthe User Audit page. Any county will be able toview activity within their county that was causedstate agencies. See the Technical Note fordetails about the Audit Application modification.9.Training: Create OLH pages for: State AgencyStaff Detail State Agency Staff Search

State Agency account user, the account status,the security profile. i.Title the page: State AgencyStaff Detail ii.The page will contain the followingthree sections: General Staff Information, SecurityProfile. 1.The General Staff Information sectionwill display: First Name, Middle Name, LastName, Suffix, Classification Title, Staff ID, E-Mail address and Comments. First Name, LastName and Classification Title are required fields.The Comments section has a text limit of 255characters. 2.The Security Profile Section willdisplay: User Name and Login Status. If the userhas security rights to Edit State Agency Staff, thissection will also display a Reset Password button.When clicked, the account password will be reset,the temporary password will be displayed andalso e-mailed to the account e-mail address.Note: State agency users need to contact theproject directly when requesting that an accountbe created or that a password be reset becausecounty users will not have the security privileges.These actions will be performed by consortiumtechnical analysts at the project. In the event thata state agency contacts a county to make theserequests, the county will log a Unicenter servicerequest for password resets, and a change orderfor new account requests. In these scenarios, thestate agency will be reminded that it is required tocontact the project for such requests. Note: Anysecurity changes to an oversight agency accountwill not reflect in imaging until the following day.7.When logging in with a county 9x/State Agencyaccount, display a County: dropdown box onthe homepage that will display the alphabeticallist of all counties. When logging in, the user willbe defaulted to the first county in the list. Note:This dropdown only displays for County 9x users.8.Update the Audit Application to allow stateagency accounts to be audited directly throughthe User Audit page. Any county will be able toview activity within their county that was causedstate agencies. See the Technical Note fordetails about the Audit Application modification.9.Training: Create OLH pages for: State AgencyStaff Detail State Agency Staff Search

SCRB Select a value



SPG Score 24


Attachment SPG Scorecard CIV-103887.xlsx

Sharon Teramura made changes - 05/29/2019 12:55 PM

SPG Priority Low

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Committee Usability


Committee Usability


Committee Security



Committee Security




Other Agency CrossReference

CA-209032


Fix Version/s 20.03

Fix Version/s TBD


Designer Contact Gerald Limbrick

Fix Version/s 20.01

Fix Version/s 20.03





Recommendation Implement functionality that will allow designatedstate agencies a C-IV login account. The loginaccount will function similar to the C-IV UniversalLogin accounts. The county code to be used forthe accounts is 9x. 1.Create a new databasetable to store the current state of a state agencylogin per county. 2.Create the following newclassifications for State Agency Staff: DHCS,CDSS. These classifications will only display onthe State Agency pages. 3.Implement security toprotect the ability to create, view, edit, activateand deactivate the state agency logins. 4.Createa new Security Role called "XXXXXXXXXXXX"that will contain specific View Only privilegesfor all State Agency users. 5.Create a DataChange Request that will insert the Office, Unitand Position entries that will be used specifically

Implement functionality that will allow designatedstate agencies a C-IV login account. The loginaccount will function similar to the C-IV UniversalLogin accounts (C92). 1.Update existing databasetable for C92 accounts. 2.Create the followingnew classifications for Oversight Agency Staff:DHCS, CDSS. These classifications will beavailable in the Classification Title drop-down onthe Oversight Agency Staff Detail page. 3.Createa new Security Role called "XXXXXXXXXXXX"that will contain specific View Only privilegesfor all State Agency users including reportaccess. Imaging security is not needed. Note:State agency users need to contact the projectdirectly when requesting that an account becreated or that a password be reset becausecounty users will not have the security privileges.

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when a State Agency account is created. Therewill be XXXX initial positions available for StateAgency accounts. 6.Create a State AgencyStaff Search page. a.Title: State Agency StaffSearch b.Navigation: Global Navigation: AdminTools, Local Navigation: Office Admin, TaskNavigation: State Agency Staff c.The page willcontain the following search options: i.Staff Nameii.Classification iii.Status d.The page will displaya list of State Agency Staff that can be filteredby choosing search criteria. The list will containthe following columns: i.Staff Name (hyperlink)ii.Classification iii.Status e.The default searchoption of Status: Active will be used when thepage is displayed for the first time. With thesedefault search options, the list portion will displayall active State Agency Staff. f.An Add Staffbutton will be displayed when the user is loggedin as a State Agency Account administrator atthe CalACES project. When clicked, the StateAgency Staff Detail page will be displayed in Editmode to create a new user account. g.An Editbutton will be displayed for each staff record inthe list if the user is logged in with the appropriatesecurity to Edit State Agency Staff accounts.When clicked, the State Agency Staff Detail pagewill be displayed in Edit mode for the specific useraccount. h.The Staff Name in the list will displayas a hyperlink. When clicked, the State AgencyStaff Detail page will be displayed in View mode.i.Create a State Agency Staff Detail page. Thepage will contain information pertaining to theState Agency account user, the account status,the security profile. i.Title the page: State AgencyStaff Detail ii.The page will contain the followingthree sections: General Staff Information, SecurityProfile. 1.The General Staff Information sectionwill display: First Name, Middle Name, LastName, Suffix, Classification Title, Staff ID, E-Mail address and Comments. First Name, LastName and Classification Title are required fields.The Comments section has a text limit of 255characters. 2.The Security Profile Section willdisplay: User Name and Login Status. If the userhas security rights to Edit State Agency Staff, thissection will also display a Reset Password button.When clicked, the account password will be reset,the temporary password will be displayed andalso e-mailed to the account e-mail address.Note: State agency users need to contact theproject directly when requesting that an accountbe created or that a password be reset becausecounty users will not have the security privileges.These actions will be performed by consortiumtechnical analysts at the project. In the event thata state agency contacts a county to make theserequests, the county will log a Unicenter servicerequest for password resets, and a change orderfor new account requests. In these scenarios, thestate agency will be reminded that it is required to

These actions will be performed by consortiumtechnical analysts at the project. In the event thata state agency contacts a county to make theserequests, the county will log a Unicenter servicerequest for password resets, and a change orderfor new account requests. In these scenarios, thestate agency will be reminded that it is requiredto contact the project for such requests. 7.Whenlogging in with a county 92display a County:dropdown box on the homepage that will displaythe alphabetical list of all counties. When loggingin, the user will be defaulted to the first countyin the list. Note: This dropdown only displays forCounty 92 users. 8.Update the Audit Applicationto allow state agency accounts to be auditeddirectly through the User Audit page. Any countywill be able to view activity within their county thatwas caused state agencies.

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contact the project for such requests. Note: Anysecurity changes to an oversight agency accountwill not reflect in imaging until the following day.7.When logging in with a county 9x/State Agencyaccount, display a County: dropdown box onthe homepage that will display the alphabeticallist of all counties. When logging in, the user willbe defaulted to the first county in the list. Note:This dropdown only displays for County 9x users.8.Update the Audit Application to allow stateagency accounts to be audited directly throughthe User Audit page. Any county will be able toview activity within their county that was causedstate agencies. See the Technical Note fordetails about the Audit Application modification.9.Training: Create OLH pages for: State AgencyStaff Detail State Agency Staff Search

Gerald Limbrick made changes - 07/25/2019 03:42 PM

Recommendation Implement functionality that will allow designatedstate agencies a C-IV login account. The loginaccount will function similar to the C-IV UniversalLogin accounts (C92). 1.Update existing databasetable for C92 accounts. 2.Create the followingnew classifications for Oversight Agency Staff:DHCS, CDSS. These classifications will beavailable in the Classification Title drop-down onthe Oversight Agency Staff Detail page. 3.Createa new Security Role called "XXXXXXXXXXXX"that will contain specific View Only privilegesfor all State Agency users including reportaccess. Imaging security is not needed. Note:State agency users need to contact the projectdirectly when requesting that an account becreated or that a password be reset becausecounty users will not have the security privileges.These actions will be performed by consortiumtechnical analysts at the project. In the event thata state agency contacts a county to make theserequests, the county will log a Unicenter servicerequest for password resets, and a change orderfor new account requests. In these scenarios, thestate agency will be reminded that it is requiredto contact the project for such requests. 7.Whenlogging in with a county 92display a County:dropdown box on the homepage that will displaythe alphabetical list of all counties. When loggingin, the user will be defaulted to the first countyin the list. Note: This dropdown only displays forCounty 92 users. 8.Update the Audit Applicationto allow state agency accounts to be auditeddirectly through the User Audit page. Any countywill be able to view activity within their county thatwas caused state agencies.

Implement functionality that will allow designatedstate agencies a C-IV login account. The loginaccount will function similar to the C-IV UniversalLogin accounts (C92). 1.Update existing databasetable for C92 accounts. 2.Create the followingnew classifications for Oversight Agency Staff:DHCS / CDSS. These classifications will beavailable in the Classification Title drop-down onthe Oversight Agency Staff Detail page. 3.Createa new Security Role called "XXXXXXXXXXXX"that will contain specific View Only privilegesfor all State Agency users including reportaccess. Imaging security is not needed. Note:State agency users need to contact the projectdirectly when requesting that an account becreated or that a password be reset becausecounty users will not have the security privileges.These actions will be performed by consortiumtechnical analysts at the project. In the event thata state agency contacts a county to make theserequests, the county will log a Unicenter servicerequest for password resets, and a change orderfor new account requests. In these scenarios, thestate agency will be reminded that it is requiredto contact the project for such requests. 7.Whenlogging in with a county 92display a County:dropdown box on the homepage that will displaythe alphabetical list of all counties. When loggingin, the user will be defaulted to the first countyin the list. Note: This dropdown only displays forCounty 92 users. 8.Update the Audit Applicationto allow state agency accounts to be auditeddirectly through the User Audit page. Any countywill be able to view activity within their county thatwas caused state agencies.


Online ETC 1 78

Online ETC 2 30

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SPG Approved date 06/12/2019 06/12/2019


28


6


Online PR 1 Sai Ram Bodla

Online PR 2 Yudhi Tanuwidjaja

Gerald Limbrick made changes - 10/10/2019 08:53 AM



Design in Progress 07/04/2019 10/10/2019

Status Ready for Committee Design in Progress


Attachment SCR CA-209032 CIV-103887 Security Matrix.xlsx


Current Design In order to gain access to the C-IV or LRSautomated systems, Oversight Agency Staffmust be first created by a Consortium TechnicalAnalyst then activated by designated countyworkers. Once activated these staff have accessin the context of the specifically activated countiesonly.

Request Designated CDSS and DHCS staff need to haveaccess to the C-IV Application in the context ofany county.

Designated CDSS and DHCS staff need to haveaccess to the C-IV Application in the context ofany county, without the need to be activated by acounty worker.

SPG Approved date 06/11/2019 06/11/2019


Migration Impact No

Migration ImpactAnalysis

No Impact


None. This is a joint design being implemented inboth systems.



Continue to utilize the current process where achange order is logged for new account requests.In this process each account must be manuallyset with the appropriate security privileges.


Funding Source C-IV M&O

Impact Analysis Security Business Process,Security


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Recommendation Implement functionality that will allow designatedstate agencies a C-IV login account. The loginaccount will function similar to the C-IV UniversalLogin accounts (C92). 1.Update existing databasetable for C92 accounts. 2.Create the followingnew classifications for Oversight Agency Staff:DHCS / CDSS. These classifications will beavailable in the Classification Title drop-down onthe Oversight Agency Staff Detail page. 3.Createa new Security Role called "XXXXXXXXXXXX"that will contain specific View Only privilegesfor all State Agency users including reportaccess. Imaging security is not needed. Note:State agency users need to contact the projectdirectly when requesting that an account becreated or that a password be reset becausecounty users will not have the security privileges.These actions will be performed by consortiumtechnical analysts at the project. In the event thata state agency contacts a county to make theserequests, the county will log a Unicenter servicerequest for password resets, and a change orderfor new account requests. In these scenarios, thestate agency will be reminded that it is requiredto contact the project for such requests. 7.Whenlogging in with a county 92display a County:dropdown box on the homepage that will displaythe alphabetical list of all counties. When loggingin, the user will be defaulted to the first countyin the list. Note: This dropdown only displays forCounty 92 users. 8.Update the Audit Applicationto allow state agency accounts to be auditeddirectly through the User Audit page. Any countywill be able to view activity within their county thatwas caused state agencies.

(See design doc for complete recommendations)Oversight Agency Staff Detail page: 1) Createa new security role called “CA State All CountyAccess” with specific View Only privileges forstate agency users: a) See appendix for securitygroups to be added to the new role. b) Hide thissecurity role on the County Security Role Listpage. Note: An SCR should be requested toupdate the groups associated to the new role.2) Create the following new classification forOversight Agency staff: “CA State All CountyAccess” a) This classification will only accessibleby a Universal (project/consortium staff) user.Note: Users with this new classification willshow up, as normal, on Audit reports. Note:Universal users does NOT mean OversightAgency users or Regional Call Center users, itrefers to project Consortium staff. 3) Add thisclassification in the ‘Classification’ drop-down onthe Oversight Agency Staff Detail page. • Updatethe ‘Classification’ dropdown so that staff may notbe updated to/from this classification. • Activateusers of this classification, for all counties at thetime they are created. • Set the activation enddate to high_date. Note: high_date is a systemvariable which means there is no end date until/unless a new end date is chosen. 4) Add ‘ActivateAll’ and ‘Deactivate All’ buttons to the OversightAgency Staff Detail page when in view mode,viewing users with this new classification only.Oversight Agency Staff Search page: 5) Addlogic to hide the newly added classification inthe ‘Classification’ dropdown, unless the useris a Universal (project/consortium staff) user.Note: Universal users does NOT mean OversightAgency users or Regional Call Center users, itrefers to project Consortium staff. 6) Remove thedefault date from the ‘Begin Date’ search field.Note: State agency users need to contact theproject directly when requesting that an accountbe created or that a password be reset becausecounty users will not have the security privileges.These actions will be performed by consortiumtechnical analysts at the project. In the event thata state agency contacts a county to make theserequests, the county will log a Unicenter servicerequest for password resets, and a change orderfor new account requests. In these scenarios, thestate agency will be reminded that it is required tocontact the project for such requests.


Create System DesignTask?

Yes

Operational Impact A new role was created for a limited number ofusers (estimated less than 50 total users acrossnorth and south systems) An SCR must becreated each time this new role must be updated.

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Release Note -Additional Information

The new security role will not be editable via theCounty Security Role List page. The new securityrole will not be exposed via the Staff Searchpages.


Case Information

Release Note - Now A new classification has been added for OversightAgency Staff on the Oversight Agency StaffDetail page. This is needed to distinguishbetween current Oversight Agency staff, staffthat counties activate/deactivate, and those thatonly the Consortium Analysts maintain. Once aConsortium Analyst creates an Oversight Agencyaccount for this new classification of person,the person has access to the application in thecontext of any county, without the need to beactivated by a county worker. The security rolefor these accounts will not be editable via theCounty Security Role List page. In addition, thesenew accounts will not be exposed to the countyusers via the Staff Search pages, they are strictlymaintained by the Consortium Analysts.


Oversight Agency Staff Detail, Oversight AgencyStaff Search, County Security Role List, StaffSearch


Consortium Analysts add an applicationaccount for Oversight Agency staff through theOversight Agency Staff Detail page. After anOversight Agency account has been created by aConsortium Analyst, workers with the appropriatesecurity privileges within the counties mayactivate or deactivate access to the applicationfor their county. Access is managed by clickingthe ‘Activate’ or ‘Deactivate’ button in the CountyAccess panel on the Oversight Agency StaffDetail page. Designated State Agency users weremanually given application access to the C-IV orLRS application in the context of any county, via aChange Order.







Online ETC 1 78 119

Online ETC 2 30 50



28 40

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6 10


Current Design In order to gain access to the C-IV or LRSautomated systems, Oversight Agency Staffmust be first created by a Consortium TechnicalAnalyst then activated by designated countyworkers. Once activated these staff have accessin the context of the specifically activated countiesonly.

Consortium Analysts add an applicationaccount for Oversight Agency staff through theOversight Agency Staff Detail page. After anOversight Agency account has been created by aConsortium Analyst, workers with the appropriatesecurity privileges within the counties mayactivate or deactivate access to the applicationfor their county. Access is managed by clickingthe ‘Activate’ or ‘Deactivate’ button in the CountyAccess panel on the Oversight Agency StaffDetail page.

Ayantika Bhattacharya made changes - 10/24/2019 10:46 AM

Create System DesignTask?

Yes Complete


Online PR 1 Sai Ram Bodla Alexia England








Attachment CA-209032 CIV-103887 State Agency Accountsfor DHCS and CDSS.docx

Akira Moriguchi made changes - 11/09/2019 12:00 AM


40 10


10 20


20


Umesh Puttaramaiah


Abdul Safiullah


Abishek Ravichandran

Akira Moriguchi made changes - 11/09/2019 12:11 AM

Tester Umesh Puttaramaiah

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Current Design Consortium Analysts add an applicationaccount for Oversight Agency staff through theOversight Agency Staff Detail page. After anOversight Agency account has been created by aConsortium Analyst, workers with the appropriatesecurity privileges within the counties mayactivate or deactivate access to the applicationfor their county. Access is managed by clickingthe ‘Activate’ or ‘Deactivate’ button in the CountyAccess panel on the Oversight Agency StaffDetail page.

Consortium Analysts add an applicationaccount for Oversight Agency staff through theOversight Agency Staff Detail page. After anOversight Agency account has been created by aConsortium Analyst, workers with the appropriatesecurity privileges within the counties mayactivate or deactivate access to the applicationfor their county. Access is managed by clickingthe 'Activate' or 'Deactivate' button in the CountyAccess panel on the Oversight Agency StaffDetail page.

Fix Version/s 20.03

Fix Version/s 20.01

Recommendation (See design doc for complete recommendations)Oversight Agency Staff Detail page: 1) Createa new security role called “CA State All CountyAccess” with specific View Only privileges forstate agency users: a) See appendix for securitygroups to be added to the new role. b) Hide thissecurity role on the County Security Role Listpage. Note: An SCR should be requested toupdate the groups associated to the new role.2) Create the following new classification forOversight Agency staff: “CA State All CountyAccess” a) This classification will only accessibleby a Universal (project/consortium staff) user.Note: Users with this new classification willshow up, as normal, on Audit reports. Note:Universal users does NOT mean OversightAgency users or Regional Call Center users, itrefers to project Consortium staff. 3) Add thisclassification in the ‘Classification’ drop-down onthe Oversight Agency Staff Detail page. • Updatethe ‘Classification’ dropdown so that staff may notbe updated to/from this classification. • Activateusers of this classification, for all counties at thetime they are created. • Set the activation enddate to high_date. Note: high_date is a systemvariable which means there is no end date until/unless a new end date is chosen. 4) Add ‘ActivateAll’ and ‘Deactivate All’ buttons to the OversightAgency Staff Detail page when in view mode,viewing users with this new classification only.Oversight Agency Staff Search page: 5) Addlogic to hide the newly added classification inthe ‘Classification’ dropdown, unless the useris a Universal (project/consortium staff) user.Note: Universal users does NOT mean OversightAgency users or Regional Call Center users, itrefers to project Consortium staff. 6) Remove thedefault date from the ‘Begin Date’ search field.Note: State agency users need to contact theproject directly when requesting that an accountbe created or that a password be reset becausecounty users will not have the security privileges.These actions will be performed by consortiumtechnical analysts at the project. In the event that

(See design doc for complete recommendations)Oversight Agency Staff Detail page: 1) Createa new security role called "CA State All CountyAccess" with specific View Only privileges forstate agency users: a) See appendix for securitygroups to be added to the new role. b) Hide thissecurity role on the County Security Role Listpage. Note: An SCR should be requested toupdate the groups associated to the new role.2) Create the following new classification forOversight Agency staff: "CA State All CountyAccess" a) This classification will only accessibleby a Universal (project/consortium staff) user.Note: Users with this new classification willshow up, as normal, on Audit reports. Note:Universal users does NOT mean OversightAgency users or Regional Call Center users, itrefers to project Consortium staff. 3) Add thisclassification in the 'Classification' drop-down onthe Oversight Agency Staff Detail page. • Updatethe 'Classification' dropdown so that staff may notbe updated to/from this classification. • Activateusers of this classification, for all counties at thetime they are created. • Set the activation enddate to high_date. Note: high_date is a systemvariable which means there is no end date until/unless a new end date is chosen. 4) Add 'ActivateAll' and 'Deactivate All' buttons to the OversightAgency Staff Detail page when in view mode,viewing users with this new classification only.Oversight Agency Staff Search page: 5) Addlogic to hide the newly added classification inthe 'Classification' dropdown, unless the useris a Universal (project/consortium staff) user.Note: Universal users does NOT mean OversightAgency users or Regional Call Center users, itrefers to project Consortium staff. 6) Remove thedefault date from the 'Begin Date' search field.Note: State agency users need to contact theproject directly when requesting that an accountbe created or that a password be reset becausecounty users will not have the security privileges.These actions will be performed by consortiumtechnical analysts at the project. In the event that

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a state agency contacts a county to make theserequests, the county will log a Unicenter servicerequest for password resets, and a change orderfor new account requests. In these scenarios, thestate agency will be reminded that it is required tocontact the project for such requests.

a state agency contacts a county to make theserequests, the county will log a Unicenter servicerequest for password resets, and a change orderfor new account requests. In these scenarios, thestate agency will be reminded that it is required tocontact the project for such requests.


Consortium Analysts add an applicationaccount for Oversight Agency staff through theOversight Agency Staff Detail page. After anOversight Agency account has been created by aConsortium Analyst, workers with the appropriatesecurity privileges within the counties mayactivate or deactivate access to the applicationfor their county. Access is managed by clickingthe ‘Activate’ or ‘Deactivate’ button in the CountyAccess panel on the Oversight Agency StaffDetail page. Designated State Agency users weremanually given application access to the C-IV orLRS application in the context of any county, via aChange Order.

Consortium Analysts add an applicationaccount for Oversight Agency staff through theOversight Agency Staff Detail page. After anOversight Agency account has been created by aConsortium Analyst, workers with the appropriatesecurity privileges within the counties mayactivate or deactivate access to the applicationfor their county. Access is managed by clickingthe 'Activate' or 'Deactivate' button in the CountyAccess panel on the Oversight Agency StaffDetail page. Designated State Agency users weremanually given application access to the C-IV orLRS application in the context of any county, via aChange Order.



Pradeep Sapkota




Pradeep Sapkota


Danielle Benoit made changes - 12/19/2019 10:23 AM


Status Ready for Committee Design in Progress


Non-Committee Review Benoitd 12/18/19

Status Design in Progress Pending Approval


Approved 12/19/2019



Assignee Alexia England



Sadia Islam made changes - 01/08/2020 10:11 AM

Non-Committee Review Benoitd 12/18/19 Danielle Benoit 12/18/19


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None. This is a joint design being implemented inboth systems.

Joint design has been approved through aNon-Committee Review. LRS will implementthis change with SCR CA-209032 in the 20.03release.


Fix Version/s 20.05

Fix Version/s 20.03


Recommendation (See design doc for complete recommendations)Oversight Agency Staff Detail page: 1) Createa new security role called "CA State All CountyAccess" with specific View Only privileges forstate agency users: a) See appendix for securitygroups to be added to the new role. b) Hide thissecurity role on the County Security Role Listpage. Note: An SCR should be requested toupdate the groups associated to the new role.2) Create the following new classification forOversight Agency staff: "CA State All CountyAccess" a) This classification will only accessibleby a Universal (project/consortium staff) user.Note: Users with this new classification willshow up, as normal, on Audit reports. Note:Universal users does NOT mean OversightAgency users or Regional Call Center users, itrefers to project Consortium staff. 3) Add thisclassification in the 'Classification' drop-down onthe Oversight Agency Staff Detail page. • Updatethe 'Classification' dropdown so that staff may notbe updated to/from this classification. • Activateusers of this classification, for all counties at thetime they are created. • Set the activation enddate to high_date. Note: high_date is a systemvariable which means there is no end date until/unless a new end date is chosen. 4) Add 'ActivateAll' and 'Deactivate All' buttons to the OversightAgency Staff Detail page when in view mode,viewing users with this new classification only.Oversight Agency Staff Search page: 5) Addlogic to hide the newly added classification inthe 'Classification' dropdown, unless the useris a Universal (project/consortium staff) user.Note: Universal users does NOT mean OversightAgency users or Regional Call Center users, itrefers to project Consortium staff. 6) Remove thedefault date from the 'Begin Date' search field.Note: State agency users need to contact theproject directly when requesting that an accountbe created or that a password be reset becausecounty users will not have the security privileges.These actions will be performed by consortiumtechnical analysts at the project. In the event thata state agency contacts a county to make theserequests, the county will log a Unicenter servicerequest for password resets, and a change orderfor new account requests. In these scenarios, the

(See design doc for complete recommendations)Oversight Agency Staff Detail page: 1) Createa new security role called "CA State All CountyAccess" with specific View Only privileges forstate agency users: a) See appendix for securitygroups to be added to the new role. b) Hide thissecurity role on the County Security Role Listpage. Note: An SCR should be requested toupdate the groups associated to the new role.2) Create the following new classification forOversight Agency staff: "CA State All CountyAccess" a) This classification will only accessibleby a Universal (project/consortium staff) user.Note: Users with this new classification willshow up, as normal, on Audit reports. Note:Universal users does NOT mean OversightAgency users or Regional Call Center users, itrefers to project Consortium staff. 3) Add thisclassification in the 'Classification' drop-down onthe Oversight Agency Staff Detail page. • Updatethe 'Classification' dropdown so that staff may notbe updated to/from this classification. • Activateusers of this classification, for all counties at thetime they are created. • Set the activation enddate to high_date. Note: high_date is a systemvariable which means there is no end date until/unless a new end date is chosen. 4) Add 'ActivateAll' and 'Deactivate All' buttons to the OversightAgency Staff Detail page when in view mode,viewing users with this new classification only.Oversight Agency Staff Search page: 5) Addlogic to hide the newly added classification inthe 'Classification' dropdown, unless the useris a Universal (project/consortium staff) user.Note: Universal users does NOT mean OversightAgency users or Regional Call Center users, itrefers to project Consortium staff. 6) Removethe default date from the 'Begin Date' searchfield. Security Impact: Please refer to the SecurityMatrix and design document for details on newproject-controlled role. Note: State agencyusers need to contact the project directly whenrequesting that an account be created or that apassword be reset because county users will nothave the security privileges. These actions willbe performed by consortium technical analystsat the project. In the event that a state agencycontacts a county to make these requests, the

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state agency will be reminded that it is required tocontact the project for such requests.

county will log a Unicenter service request forpassword resets, and a change order for newaccount requests. In these scenarios, the stateagency will be reminded that it is required tocontact the project for such requests.


CCB Pending



Alexia England made changes - 01/16/2020 05:46 PM






Status Approved Design in Progress


Status Design in Progress Pending Approval









Approved 12/19/2019 01/23/2020



Training Impacted Online Help N/A

Alexia England made changes - 02/06/2020 10:09 AM



03/27/2020



Attachment CA-209032 CIV-103887 State Agency Accountsfor DHCS and CDSS ContentRevision.docx

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Yudhi Tanuwidjaja made changes - 02/13/2020 03:55 PM



Labels AppDevOnlinePeerReviewRequested


Labels AppDevOnlinePeerReviewRequested AppDevOnlinePeerReviewRequestedCommitteeIsRequiredButNonCommitteeIsNotAnOption


Committee Other


Labels AppDevOnlinePeerReviewRequestedCommitteeIsRequiredButNonCommitteeIsNotAnOption

AppDevOnlinePeerReviewRequested


Peer Review Resource Aaron Fowler


Labels AppDevOnlinePeerReviewRequested AppDevOnlinePeerReviewedPendingDevUpdates



1. Recommendation Change: Before: After:2. Estimate Change: Before: After: 3. ReleaseChange: Before: After: 4. Funding SourceChange: Before: After:

1. Recommendation Change: Before: 1) Createa new security role called “CA State All CountyAccess” with specific View Only privileges for allstate agency users: a) See appendix for securitygroups to be added to the new role. b) Hide thissecurity Role on the County Security Role Listpage.” c) Add additional security logic as neededto restrict adding this new role to existing users. ...3. ... c) Update the ‘Classification’ dropdown sothat staff may not be updated to/from the “CAState All County Access” classification, aftercreation: i) Disable the “CA State All CountyAccess” option when staff of another classificationis being edited. ii) Disable all other classificationoptions when a staff of the “CA State All CountyAccess” classification is being edited. ... After: 1)Create a new security role called “CA State AllCounty Access” with specific View Only privilegesfor all state agency users: a) See appendix forsecurity groups to be added to the new role. b)The role description, when displayed, will be“View Only access to specific pages for CA Stateagency users.” c) Hide this security role on theCounty Security Role List page and the SelectSecurity Role page. Add additional security logicas needed to restrict adding this new role toexisting users (users not created with the CAState All County Access classification). ... 3) ...c) Update the Classification dropdown so thatstaff may not be updated to or from the “CA StateAll County Access” classification, after creation:

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i) Hide the “CA State All County Access” optionwhen staff of another classification are beingedited. ii) Disable all other classification optionswhen a staff of the “CA State All County Access”classification is being edited. ...







Pending SCRB




Labels AppDevOnlinePeerReviewedPendingDevUpdates AppDevOnlinePeerReviewedPendingDevUpdatesAppDevOnlinePendingDBCRReviewAppDevOnlinePendingSTCRReview


Labels AppDevOnlinePeerReviewedPendingDevUpdatesAppDevOnlinePendingDBCRReviewAppDevOnlinePendingSTCRReview

AppDevOnlinePeerReviewedPendingDevUpdatesAppDevOnlinePendingSTCRReview


Labels AppDevOnlinePeerReviewedPendingDevUpdatesAppDevOnlinePendingSTCRReview

AppDevOnlinePeerReviewedPendingDevUpdates


Labels AppDevOnlinePeerReviewedPendingDevUpdates AppDevOnlinePeerReviewedFirstPass1



Peer Review Status Completed



In Development 02/06/2020 03/03/2020

Status Development Complete In Development


Labels AppDevOnlinePeerReviewedFirstPass1 AppDevOnlinePeerReviewed1


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20 40


20


Abishek Ravichandran

Janet Mitri made changes - 03/11/2020 07:59 AM


Pending SCRB Pending CCB



Pending CCB Accepted


Labels AppDevOnlinePeerReviewed1 AppDevOnlinePeerReviewed1AppDevOnlinePeerReviewedFirstPass2


Labels AppDevOnlinePeerReviewed1AppDevOnlinePeerReviewedFirstPass2

AppDevOnlinePeerReviewed1AppDevOnlinePeerReviewed2


Development Complete 03/03/2020 03/24/2020






Yes





QA - Type of Testing Excluded


Tester Umesh Puttaramaiah Sanhita Biswas



Umesh Puttaramaiah Sanhita Biswas

Lena Lam made changes - 04/08/2020 02:07 PM


Abdul Safiullah Helina Evans

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Release Note - Now A new classification has been added for OversightAgency Staff on the Oversight Agency StaffDetail page. This is needed to distinguishbetween current Oversight Agency staff, staffthat counties activate/deactivate, and those thatonly the Consortium Analysts maintain. Once aConsortium Analyst creates an Oversight Agencyaccount for this new classification of person,the person has access to the application in thecontext of any county, without the need to beactivated by a county worker. The security rolefor these accounts will not be editable via theCounty Security Role List page. In addition, thesenew accounts will not be exposed to the countyusers via the Staff Search pages, they are strictlymaintained by the Consortium Analysts.


Consortium Analysts add an applicationaccount for Oversight Agency staff through theOversight Agency Staff Detail page. After anOversight Agency account has been created by aConsortium Analyst, workers with the appropriatesecurity privileges within the counties mayactivate or deactivate access to the applicationfor their county. Access is managed by clickingthe 'Activate' or 'Deactivate' button in the CountyAccess panel on the Oversight Agency StaffDetail page. Designated State Agency users weremanually given application access to the C-IV orLRS application in the context of any county, via aChange Order.

Release Note Required Yes No

Release Note Status N/A Training Approved

Sanhita Biswas made changes - 04/16/2020 05:25 PM

Link This issue is blocked by CIV-107051DRAFT


Documents

Housing Support Program (HSP) - CalSAWS · My watched Created at 04/17/2020 04:47 PM by Iadira Morales with the JIRA PDF View Plugin Page 1 [CIV-104367] ACWDL June 11, 2019; CFL NO