Embed Size (px)
Citation preview
How Agfa HealthCare implemented the SAP FinancialClosing cockpit to optimise the financial closeAnn Goossens & Karen MattheessensSeptember 2015
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 2
Agenda
Introduction
ContextAgfa HE Finance organisation
Agfa HE Operating model
Financial Closing CockpitGoals
Project plan
Closing cycle
Agfa HE System landscape
What’s next ?
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 3
Introduction
Parent CompanyCorporate Centre
Agfa-Gevaert Group
AgfaGraphics
AgfaHealthCare
AgfaSpecialtyProducts
1,3 Bn € Rev.( 52 %)
1,1 Bn € Rev.( 41 %)
0,2 Bn € Rev.( 7 %)
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 4
Introduction
Agfa HealthCare : Imaging
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 5
Context
- SAP roll-outs Europe, Aspac, Latam & North America
- Centralising activities in regional Shared Service centres
< 2000 : standalone systems & organizations
End 2012 : 1 global SAP system (95 %)
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 6
Context
Management expectations / our ambition ?
2013 – 2014 : AVANTI-project1 Global organisation model
1 Global operating model
- Shorter Reporting cycle
- High Quality / Compliance
- Good Service
- High (cost-)efficiency
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 7
Agfa HE - Global organisation model
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 8
Agfa HE - Global operating model
PURCHASE-TO-PAY (PTP)
ORDER-TO-CASH (OTC)
Finance Master Data
VendorMaterials
Master DataCustomerMaste Data
GENERAL LEDGER CASH & BANK
RECORD-TO REPORTING (RTR)
PO admincompliance
AutomaticInterco
ReconciliationMaintain FA RegisterProject
Accounting
Simplified ProcessesSLA’s Compliance
Ticket Service DocumentedProcedures & Work
InstructionsClear Roles &
Responsibilities
Standard FinancialReports (BI Library)
Closing Cockpit
Centres of Excellence
Credit NoteReporting
Draft Taco one weekearlier
FIXED ASSETS
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 9
SAP Financial Closing cockpit - Goals
Global overview ofmonthly / quarterly / yearly closing cycleBy deadlineBy sequenceBy responsible (& back up)
Global real-time view onClosing progressPossible bottle-necks/issuesBy legal entity / process / activity
Monitoring- & stearing tool forGlobal BPM’sRegional SSC managers
Global audit trail
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 10
SAP Financial Closing cockpit - Project plan
Analysis Implementation Go-live
31/12/1301/09/13 Closing April
TechnicalPreparation
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 11
SAP Financial Closing cockpit - Project plan
Go-live APPilot
CyCode
Go-liveAP +
MaterialLedger
Go-live AR
GO-livePS/CRM/TO/pre-closing
activities
Go-liveGL and
reportingpackages
Closing April Closing June Closing July Closing August Closing October
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 12
SAP Financial Closing cockpit - Closing cycle
Define Global Planfor Entity Close
(admin)Prepare Entity
CloseExecute Entity Close
TasksMonitor and
Analyze
1 global template
tree structure bycompany code
tasks
task details
- task dependency- critical path- relative due date- responsible & back up
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 13
SAP Financial Closing cockpit - Closing cycle
Define Global Plan forEntity Close
Prepare EntityClose (admin)
Execute Entity CloseTasks
Monitor andAnalyze
task list periodicallygenerated from globaltemplate
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 14
SAP Financial Closing cockpit - Closing cycle
Define Global Plan forEntity Close
Prepare EntityClose
Execute Entity CloseTasks (user)
Monitor andAnalyze
- status indication- actual due date- documentation
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 15
SAP Financial Closing cockpit - Closing cycle
Define Global Plan forEntity Close
Prepare EntityClose
Execute Entity CloseTasks
Monitor andAnalyze
(manager)
- real-time information- vertical / horizontal monitor
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 16
SAP Financial Closing cockpit - AGFA HE System landscape
AP6 – Production HE FP6 –Production HE
FCCRemote transactionRemote job
END-USER
Status SpoolJob log
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 17
What’s next?
• Include Tax- & VAT cycles
• FCC as audit support toolTransparentFull audit trail (ie filings, reconciliations, …)
• Dashboard
Thank youContact information:
Ann Goossens Karen MattheessensGlobal F&A Shared Services Director Global Business Process Manager RTR
