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How Nassau BOCES is Organized
Department of Business Services www.nassauboces.org
Nassau BOCES Organization District Superintendent – Chief Executive Officer;
Deputy Superintendent – Chief Operations Officer; Associate Superintendent – Chief Financial Officer; Associate Superintendent – Educational Services
Seven departments, headed by Executive Directors/Directors
Approximately 2,400 full-time and 1,400 part-time employees
Year-round operation with extended-year summer programs in special education, summer enrichment programs and ongoing support services
Department of Business Services www.nassauboces.org
Nassau BOCES Organizational Chart 2013–14
Department of Business Services www.nassauboces.org
Nassau BOCES Board Trustees
District Superintendent/CEO Dr. Thomas Rogers
Director Curriculum, Instruction and Technology Anthony Carfora
Assistant Director CIT Dr. Valerie D’Aguanno
Assistant Director CIT Christopher Reinertsen
Director Business Services James Widmer
Associate Superintendent for Business Services Joan Siegel
Executive Director Special Education
Karen Ellis
Assistant Director Special Education Dr. Carmine Scerra
Assistant Director Special Education Dr. Joan Dituri
Associate Superintendent for Educational Services Dr. Lydia Begley
Executive Director Regional Schools and Instructional Programs
Gene Silverman
Deputy Superintendent/COO Dr. Robert Hanna
Executive Director Facilities Services
Anthony Fierro
Executive Director Strategic Initiatives
Lucinda Hurley
Acting Executive Director Human Resources
Lawrence McGoldrick
Assistant Director Human Resources Selma Shelton
Sources of Revenue
Department of Business Services www.nassauboces.org
Nassau BOCES — Sources of Revenue District Billing for General Fund Programs
Component district billing based on Resident Weighted Average Daily Attendance (RWADA)
Administrative operations
Facilities rental
Capital project and debt service
District participation
Tuition-based programs
Instructional, technology and other support services
Department of Business Services www.nassauboces.org
Nassau BOCES — Other Sources of Revenue Special Aid Fund programs and grants
Federal funds
Preschool
Special Education – Summer School (ages 5–21)
VATEA/Perkins
McKinney Homeless Children
New York State grants
Adult tuitions
Department of Business Services www.nassauboces.org
Nassau BOCES — Other Sources of Revenue – continued Public/private partnerships
DOSHI/STEM at the LIHSA campus
National Parent/Child Home Program Inc./individual private donors/Office of Family and Children’s Services/Nassau BOCES Parent/Child Home program
Partnerships with universities Special Education/Yale University/Columbia University
Curriculum, Instruction and Technology/Harvard University
Hofstra University/Career and Technical Education and Outdoor and Environmental Education.
Private fund-raising initiatives – Parkgate Fundraising LLC
Department of Business Services www.nassauboces.org
Local School Districts — Sources of Revenue Property taxes
State aid (including BOCES aid)
Grants
Other miscellaneous sources
Department of Business Services www.nassauboces.org
Differences between Revenue Sources for Nassau BOCES and Local School Districts
Nassau BOCES has no taxing authority
Nassau BOCES has a flexible budget based on participating districts’ students needs
The Nassau BOCES Administrative Operations Budget is voted on by component school district boards
Nassau BOCES Local School Districts Local school districts have
taxing authority
Local school districts have a fixed budget based on voter approval
Department of Business Services www.nassauboces.org
Nassau BOCES — Other Services Provided to Local Districts Library automation
Technology projects
Arts in education
Outdoor and environmental education
Health and safety
Transportation services
Interscholastic athletics
Curriculum writing
Professional development
Regional teacher certification
Cooperative bidding
Graphic arts and printing
Department of Business Services www.nassauboces.org
Nassau BOCES — Other Services Provided through Special Aid Fund Programs
Special Education Preschool (12-month program)
Special Education Summer School (ages 5–21)
Regional Special Education – Technical Assistance Support Center
Employment Preparation Education (EPE)
Perkins Grant Award for Career and Technical Education
Adult Evening Program at Barry Tech
Career Assessment Services
McKinney Homeless Children
Department of Business Services www.nassauboces.org
Nassau BOCES — Recent initiatives DOSHI/STEM providing instruction in Science Technology
Engineering and Math
A new credential will be offered by the Special Education Department called CDOS (Career Development and Occupational Studies), which will provide students with work-related experiences to prepare them for employment
Nassau BOCES Special Education Department has entered into a partnership with Yale University and Columbia University to conduct joint research projects
Center for Online Learning (including Virtual Schools and Homebound Instruction) @ www.nassauboces.org/col
Security Command Center providing 24-hour surveillance of school buildings and a direct link to the Nassau County Police Department
Department of Business Services www.nassauboces.org
Curriculum, Instruction and Technology has entered into a partnership with Harvard University to develop better diagnostic data analyses of student performance
District-based Career and Technical Education programs – Barry Tech satellites
Barry Tech Career Academy – a new alternative high school
The Center for Community Adjustment (CCA) will be offering new skills classes with a higher class size ratio, which will allow students to better transition to adult services
Nassau BOCES — Recent initiatives (continued)
Department of Business Services www.nassauboces.org
Operational Structure Nassau BOCES is Local School District is
Organized as one unit by functionality Administration
Program
Capital
Permitted to have a fund balance
Organized as cooperative services Each service is approved by
State Education Department (SED)
Each service must be financially independent and solvent
Not permitted to have a fund balance
Department of Business Services www.nassauboces.org
Nassau BOCES Budget Process
Department of Business Services www.nassauboces.org
Nassau BOCES Budget Process Budget assumptions approved by Board of Education
Required contractual increases: Teacher and other non-administrative certificated personnel – 1.0%
Teacher level movement and educational advancement – 2.16%
CSEA – 1.0%
CSEA point movement – 1.93%
Department of Business Services www.nassauboces.org
Nassau BOCES Budget Process Agency share of health insurance for active employees is:
$7,981 for individuals and $17,552 for family coverage; Employee contribution is currently 20%
Employee Retirement System contributions: 17.5% of salaries
Employee Retirement System contribution is less than the 20.3% rate due to utilization of the $3,000,000 of the Nassau BOCES Employee Retirement Contribution Reserve
Teachers Retirement System contributions: 17.75% of salaries
Retiree Health Insurance Payments: 2.0% of salaries
Funding of accrued vacation and sick leave: 0.75% of salaries
Average Agency share of dental insurance for family coverage is $500
Department of Business Services www.nassauboces.org
Nassau BOCES Reserves at June 30, 2013 Reserve for property loss - $423,878
Reserve for retirement contributions - $17,253,701
Reserve for unemployment - $610,937
Reserve for accrued vacation and sick leave - $7,344,026
Reserve for inventory - $17,937
Reserve for debt service - $3,173,655
Reserve for athletics - $5,639
Reserve for CTE equipment - $501,023
Department of Business Services www.nassauboces.org
Preparation of Budgets Salary workbooks created using approved assumptions
Review equipment needs
Review supply needs
Allocate insurance costs
Program costs Software purchases, maintenance agreements, other
service contracts, subscriptions, travel conferences and staff development
Transfer charges — overhead costs
Department of Business Services www.nassauboces.org
Internal Infrastructure (Overhead) These Budgets are prepared first:
Graphic Arts and Printing Printing, copying and mailroom/messengers
BOCES Voice and Data Services Number of workstations and servers for computers and number of
devices supported for telephones
Financial and Information Systems Size of budget
Facilities Number of custodians, maintainers, security guards and
actual utility costs
Department of Business Services www.nassauboces.org
Preparation of a Cooperative Service Budget Review of local district participation in the cooperative service
to determine staffing needs
Student enrollment
Past history of district participation
Participation trends
Anticipation of future needs of component districts
Department of Business Services www.nassauboces.org
Administrative Charges
Department of Business Services www.nassauboces.org
Administrative Charges Include: Administrative Operations Central management costs
Legal costs
Interest costs
Retiree health insurance
Facilities Rental Costs of negotiated leases
Capital Projects and Debt Service Improvements on buildings we own or lease
Debt service for buildings we own
Charges based on RWADA
Department of Business Services www.nassauboces.org
Other Charges to Districts
Department of Business Services www.nassauboces.org
Charges are calculated to cover costs: Tuition — per-student charge
Related services — per-session charge
Technology projects — management fee
Cooperative bidding — RWADA fee
Department of Business Services www.nassauboces.org
Only participating districts are charged for services purchased
General Fund Program Budgets Tuition programs providing direct educational services to students
Career and Technical Education
Long Island High School for the Arts
DOSHI/STEM
Alternative High Schools Teenage Parenting Program (TAP)
English Literacy Alternative Program
Springboard
Barry Tech Career Academy
Special Education (ages 5 to 21)
Department of Business Services www.nassauboces.org
General Fund Program Budgets Other instructional programs
Arts in Education
Outdoor and Environmental Education
Regional Summer School
Language Programs and Assessments
Department of Business Services www.nassauboces.org
General Fund Program Budgets Support Services
Curriculum, Instruction and Technology
Other Support Services Graphic Arts and Printing Service
Transportation Services
Regional Personnel Services
Cooperative Bidding and Purchasing
Department of Business Services www.nassauboces.org
BOCES Aid
Department of Business Services www.nassauboces.org
Savings to Districts
Nassau BOCES services provide cost-effective support to our component districts.
The purchasing power of the 56 component districts through Nassau BOCES allows for significant cost savings.
BOCES Aid
For the 2013/2014 fiscal year, the 56 Nassau County school districts received $59,865,139 in BOCES aid from New York State on services provided during the 2012/2013 fiscal year.
Department of Business Services www.nassauboces.org
Basic Categories of Aid Administrative aid
BOCES Shared Services aid
BOCES Facilities aid
Department of Business Services www.nassauboces.org
Aid Calculation The Shared Services and Administrative aid is calculated using
a district’s RWADA aid ratio.
The RWADA aid ratio is based on property values or the district’s millage ratio, whichever is higher.
BOCES Aid Ratios The aid for Administrative Aid and Shared Services aid ranges
from a minimum of 36% to a maximum of 90%. The aid for these categories is received in the subsequent year of the expenditure.
Department of Business Services www.nassauboces.org
Facilities Aid Facilities aid is based on the RWADA ratio; the minimum is 0%
and the maximum is 90%.
Many Nassau County districts have a 0% RWADA ratio and do not receive BOCES Facilities aid.
Facilities aid is received in the year that it is paid.
Non-Aidable Expenses Some district expenditures to BOCES are aided locally through State Aid. Examples are:
Transportation Services – Transportation Aid
Special Education – Excess Cost Aid
Other deductions to BOCES aid include:
Salary amounts in excess of $30,000
Specific things determined to be non-aidable such as food on Outdoor and Environmental Education trips and paper for Printing Services
Department of Business Services www.nassauboces.org
2014/2015 Budget Approval Timeline January 16, 2014 and January 29, 2014 Budgets reviewed by Nassau BOCES Board and
Budget Review Committee
Tuesday April 8, 2014 Information meeting on the Administrative Operations Budget and
“Meet the Candidates Forum” at the Nassau BOCES Annual Meeting
Thursday April 24, 2014 Local Boards of Education vote on Administrative Operations Budget
and elect Nassau BOCES Board Members. (Central high schooldistricts may choose to vote on April 17 or April 18.)
Department of Business Services www.nassauboces.org
Nassau BOCES Budget Review Committee 2014/2015 Each local school district board may appoint a member
Advises Nassau BOCES Board when budgets are presented for review
Members are responsible for attending two Budget Review Meetings and conveying information about the budgets to their local boards
District input through the Budget Review Committee is legally required
Department of Business Services www.nassauboces.org
For more information about the Nassau BOCES Budgeting Process
Joan Siegel Associate Superintendent (516) 396-2210
James Widmer Director of Business Services (516) 396-2214
Contact:
Department of Business Services www.nassauboces.org
Mission Statement
To partner with all Nassau County school districts in providing leadership and the highest quality
educational and support services. We are committed to ensuring a successful,
challenging, caring and safe environment that enables students of all ages and abilities
to achieve their maximum potential.