How not to blow your Security Budget Maximising cost savings in the post-Covid era

Presented by

David NielsenSAARA CS Ltd

Session Plan

Compliance

Batteries and Scheduled

Maintenance

Software LicencesGuard Services

2

Reactive

Call-outs

Access Control Capex – Hidden Opex Costs

CCTV Sales

System Design & Asset Lifecycle

Strategic Security

Poll 1

How many of you are currently working with a formalised physical security plan of say 1 – 5 years?

3

Cost saving opportunity #1

Reactive call outs

4

Cost saving opportunity #1Reactive call outs

5

• Target your top three, most problematic sites/issues e.g.

• Alarm activations (Patrol and or technician dispatch)

• Mains fail/Low battery alarms

• Insecure door alarms

• System faults

• Look for and track the patterns of all reactive invoices!

• Address the root issue

Cost saving opportunity #2

Compliance

6

Cost saving opportunity #2Compliance

7

• Request the specific written legislation/compliance information source

• Do your homework – Review current service frequencies

• Avoid unnecessary costs altogether!

• Look for vested interests – ulterior motives e.g. sales

Cost saving opportunity #3

Batteries and Scheduled Maintenance

8

Poll 2

If you were just told power is out and won’t be restored for 48Hrs - Do you know how long your security system is going to last before the first doors become insecure?

9

Cost saving opportunity #3

Batteries and Scheduled Maintenance

10

Cost saving opportunity #3Batteries and Scheduled Maintenance

11

• Bulk purchase

• Keep accurate maintenance records

• Reduce technician callouts

• Optimise battery replacement cycles & timing

Cost saving opportunity #4

Access Control Capex –Hidden Opex Costs

12

Cost saving opportunity #4Access Control Capex – Hidden Opex Costs

13

• Understand the hidden opex costs –ongoing!

• Think about cost-effective alternatives

• Understand the full extent of capex costs

• Reader, electronic lock, EDR & installation

• Controllers, cabinets power supplies, and batteries.

Cost saving opportunity #5

CCTV

14

Cost saving opportunity #5CCTV

15

• Schedule your CCTV servicing with other work

• Budget for regular asset lifecycle replacements

• DON’T buy cheap cameras or equipment to save money

• Invest time in strategic planning of the system

• Always match equipment to specific risks

Cost saving opportunity #6

Software Licences

16

Poll 3

If you added another 5x access control doors to your security system or another 5 cameras to your CCTV system – do you know exactly what fees would be added to your licence agreement?

17

Cost saving opportunity #6

Software Licences

18

Cost saving opportunity #6Software Licences

19

• Understand what can drive costs into your organisations licence agreement• Adding new access-controlled doors

• Adding new CCTV cameras

• Adding user access quantities

• Reaching a licence threshold

• Review/understand your software licenceagreements.

Cost saving opportunity #7

Sales

20

Cost saving opportunity #7Sales

21

• Be target specific! Match security purchases hardware/systems/services against specific risks and threats to your building/s BEFORE deciding to purchase ANY piece of security equipment and or service.

• Watch for sales commissions

• Watch for scope creep – goes hand in hand with budget blowout.

Cost saving opportunity #8

System Design & Asset Lifecycle

22

Cost saving opportunity #8System Design & Asset Lifecycle

23

• Plan for asset lifecycle replacement –minimise surprises

• Avoid unexpected costs associated with emergencies and system failures

• Minimize reactive callout costs through system design

Cost saving opportunity #9

Guard Services-Security Guards, Mobile Patrol & Response

24

Cost saving opportunity #9Guard Services-Security Guards, Mobile Patrol & Response

25

• Always match service to specific risk

• Review regularly – adjust hours, shifts, responses & tasks to present day to day business security needs

• Take ownership

• Be specific - what, when & why

Cost saving opportunity #10

Strategic Security

26

Cost saving opportunity #10Strategic Security

27

• KNOWLEDGE

• PLANNING

• STRATEGY

How not to blow your Security Budget Maximising cost savings in the post-Covid era

Presented by

David NielsenSAARA CS Ltd