How To Be An Effective Tender Writers

7/31/2019 How To Be An Effective Tender Writers

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Executive Compass

All About Bid Management, TenderWriters, Bid Writing Professional, Bid

Writing, Bid Writing Service, Tender

Management, Pre Qualification

Questionnaire, Tender Training and also

Bids and Tenders

www.executivecompass.co.uk
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Table of Contents

Are You Ready to Fill in Your Pre-Qualification Questionnaire?

PAGE - 03

Bid Writing: Putting Your Best Foot Forward

PAGE - 05

Choosing a Tender Management Contractor for Your Business

PAGE - 07

How a Bid Writing Professional Can Grab the Attention of Bid

Readers

PAGE - 09

How a Bid Writing Service Can Help in Making Public Sector Bids

PAGE - 11

How Small Businesses Can Benefit from Bid Management

Services

PAGE - 14

Sharpen Your Business Writing Skills With Tender Training

PAGE - 16

Tender Writers and the Skills That Make Them Perfect for the

Job

PAGE -18

Think Big for Your Small Biz with Bids and Tenders Specialists

PAGE - 20

What Every Bid Writing Specialist Should Know When Writing

Bid Documents

PAGE - 22

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Are You Ready to Fill in Your Pre-Qualification Questionnaire?

Your business is rapidly growing and youre ready to take that next ambitious

step. You know that you have the people, the tools, and the right attitude to win

that first big-time contract as a supplier. In a globalised and highly competitive

economy, submitting a bid as a supplier is a complex and challenging process.

Undergoing the procurement process is a major project in itself, and it is

important that

you are

equipped with

the knowledge

and skills to

make sure you

stand out from

your

competitors.

One of the

crucial tasks toface is figuring

out the best

way to fill out

the pre-

qualification questionnaire(PQQ).

A pre-qualification questionnaireis a way for buyers to collect all vital data they

need to know more about their potential suppliers. Its a tool for them tomeasure one suppliers capability against another and a screening system so that

they can determine which suppliers will eventually be invited to tender. Through

a set of highly strategic questions, the inviting company can obtain necessary

information such as the financial status, business standing and technical abilities

of the proponents.
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For bidding suppliers, the PQQ is a challenge and an opportunity for them to

showcase the strengths of their business. Answering the document properly is

one of the initial steps towards building fruitful relationships with other

businesses and generating more contacts in the future. Put simply, the PQQ is a

platform for promoting the integrity and credibility of your brand. For this task,

the services of a PQQ manager can be your best bet.

Getting the services of a professional, experienced team to write and manage

your tender documents can help you complete your PQQ in a way that will take

you a step (or two) closer into winning the bid. When you know that the task is

being undertaken by highly qualified professionals, you can then focus on your

responsibilities as a business owner. No more second-guessing; youll be

confident of the format, structure, delivery and content of yourpre-qualification

questionnaire.

When choosing a PQQ writing contractor, its best if you get someone with an

extensive knowledge of the industry youll be working with. For instance, working

with the government or public sector requires a solid set of standard operatingprocedures on how to approach the bidding process. If you work with an industry

expert, then youll be sure that you wont be committing format errors or policy

missteps that may jeopardise your entry.

Do additional research and get insider advice on getting the most out of tender

document writing services. With the power of the written word, you just might

seal the deal.
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Bid Writing: Putting Your Best Foot Forward

Have you ever watched a salesperson at work? He could be promoting a brand

new fragrance at the mall, or knocking at your door with a new tool that can

revolutionise the way you keep your house clean, or leading you towards the

latest sports car models across a shiny showroom floor. He requests only a

moment of your time; that's all he needs to introduce the product to you, show

you how you lived your life before running across this product, and how you can't

imagine living without it now that you've "discovered" it.

In sales, the pitch may be the

best and the only chance to

present the value of a product

before a customer decides

whether the item is interesting

and worthy of a second look.

Once a customer becomes

hooked, the salesperson gets an

opportunity to show how the

product can create a positive change in certain aspects of your life. Closing the

sale would be the result of the salesperson's efforts in promoting the product,

effectively depicting the advantages of having it in one's possession. In business, a

similar idea is put into play every time a supplier or contractor makes a bid to win

a project from a large company, government agency, or other major institution.

Bid writing is essential in making a "sales pitch" with the contractor as the

"product." A large company may be in need of a contractor of different

construction jobs for a string of projects across a city. An interested contractor

can essentially "sell itself" to the company as the best possible candidate for the
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job through a well-written tender. This document must outline the strengths and

assets of your business, its plan for helping the large company accomplish its

projects with the highest quality in mind, and its edge over competitors alsomaking a bid for the project.

Commissioners ofbids and tenderslook through hundreds of proposals each year

in search of the best organisations to meet their requirements. They are not likely

to continue reading a bid document unless it communicates a total offer for the

job they require while providing solid value for their money. If you're the

contractor making a bid, you can hirebid writingservices to help you put together

a tender clearly outlining the specific work you will do and how much you will

perform the work for. As simple as it may sound, it's not always easy to effectively

lay your thoughts on paper, so getting help from abid writing professionalgives

you a better chance at winning the contract.

A bid writing specialist can thoroughly discuss your company information and

history with you in order to gather the most vital details that would make you

attractive to a potential commissioner. Tender writerscan also actively perform

research on your competition within the industry and analyse their own strengths

and weaknesses. By outlining your advantage over the competition and

demonstrating your organisation's unique selling points, bid writers can

effectively sell your business as the one candidate that can meet the evaluator's

criteria.

Reputable bid managementagencies who have been in the business of winning

contracts for a while will have picked up many helpful strategies and wisdom in

bidding for contracts, and these are experts in the best position to help your

business get picked for the job. Remember, it's how you are able to "sell" yourself
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as the logical choice for the contract that will catch the interest of any bid

commissioner.

Choosing a Tender Management Contractor for Your Business

An aggressive local market coupled with a globalised economy has radically

shifted the way

companies and industries

operate. The need for

outsourcing products

and services has

significantly increased,

and consequently, the

competition. More and

more organisations are

looking for independent

suppliers to fulfill theirbusiness requirements,

and those equipped for

the job are doing their

best to market their

product and services in the best angle they can. If your business is new to the

arena but you feel confident that you can play well into the game, then consider

getting tender management services to help you navigate your way to a proposal

that will make decision-makers sit up and pay attention.

Today, there are a huge number oftender managementcontractors offering their

services that will help give your business the spotlight it needs. An experienced,

highly-skilled tender writer can write and design an impressive presentation, and

give you the support and guidance you need in every step of the procurement
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process. When youre working with a highly knowledgeable tender writing

professional, youll also get the chance to learn about strategies that you can

apply to your future bids.

When choosing your tender writing team, make sure youll be working with a

professional that can bring in extensive experience, the right skills, and business

ethics similar to yours.

Depending on your knowledge

and need, you can choose just

one component of the offered

services or get a

comprehensive package that

will take you from A to Z of the

bidding process. The most

well-equipped teams can get

involved with all aspects of

your endeavour fromforming strategies to

formatting your documents to

facilitating meetings, and

finally, submitting tenders.

They can help you even from a remote location, so that, wherever you are, you

can keep track of the project while youre attending to other tasks.

Needless to say, budget considerations are important, so shop for a contractorthat can offer you affordable and quality services. The safe way is to go for a

tender management team that offers a fixed fee. This way, there would be no

hidden fees youll know exactly how much it will cost you so that you can

incorporate the investment in your business budget. But the best tender writing
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contractor is someone who will bill the final payment only if they win the bid for

you. When you work with companies offering this payment system, you know

that the team will work hard to make your proposal a winning one.

How a Bid Writing Professional Can Grab the Attention of Bid

Readers

If you are currentlyspending your days busily

working in an office or a

specific kind of agency,

then you have experienced

writing a rsum and

presenting it to potential

employers in the hopes of

snagging a good job. It'slikely that you remember

sitting in front of a

computer surrounded by

your diploma, your previous academic records, certificates from various seminars

and workshops that you have attended, and all sorts of documents that serve as

proof of your accomplishments and activities that would make you an ideal

candidate for employment.

When writing a rsum, you take care to specify only the most necessary details

such as your college education, your field of expertise, your skills, and your
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previous experiences in putting those skills into practice and applying the

knowledge you've acquired from your college days. You provide the pertinent

information right away because a company's human resource department willonly need a few seconds to peruse the document and determine whether you fit

the description of what they need to fill a position. Similarly, a contractor looking

to win a contract will only have one chance to do soby submitting a well-written

bid or tender explaining why they are the most logical choice for the job.

Bid management agencies know how much competition is out there for contracts

from large companies, so it's vital for businesses seeking them out to have a

compelling document presenting them as the best candidates to provide the

products or services that they need. In the same meticulous way that an earnest

jobseeker prepares his resume by assembling his most important credentials and

writing a persuasive objective, businesses can also make their case by writing a

bid or tender with all the information that the evaluator would need to know. A

bid writing professional can help them gather the relevant data involved and

write a proposal that evaluators cannot help but notice.

Hiring bid writing services can spell the difference between a won and a lost

contract. If you own a business and you are venturing into the bidding arena for

the first time, a bid writing specialist would be able to help you prepare and

present your documentation from years of experience in writing bids involving

different industries. Tender writers are trained to present a company's

information in a way that would help them score well against an evaluator's

criteria, and this increases chances of success.
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In instances like these when the approval of a company's potential project or

proposal for funds rests with the quality of a single document, it's best to hire

experts in bid writing to help highlight your strengths, showcase your abilities,and win you that ever-elusive contract.

How a Bid Writing Service Can Help in Making Public Sector

Bids

In the act of putting up a business

venture, many owners strive to have a

specific target market for whom they

can create and design their products or

services for. Small businesses may find

this task easy enough; coffee shops in

busy metropolitan areas can cater to the

caffeine requirements of executives and

young urban professionals working at

nearby offices, a hole-in-the-wall restaurant in an old part of a semi-rural

industrial town may serve the traditional, easy-to-make grub especially favoured

by labourers, and a shop selling organic food products and eco-friendly

merchandise in an area with several yoga studios will find eager customers in the

health-conscious yogis that frequent the area.

With these highly marketable demographics walking around, it's easy to forget

that the public sector can also make use of specially made products and

exemplary services in their regular operations. A special landscaping service, for

example, may provide excellent work for charities and organisations involved in

maintaining public grounds, while a company built by educators trained in child


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development and special education can contribute much to government

departments and agencies focused on advocating children's rights and

educational opportunities. With help from a certified bid writing service, even

small businesses can take on the competitive bidding environment and win a

public sector contract.

A common concern for small business owners is

the need to accomplish lengthy and complicated

applications in order to qualify for corporate

contracts. Because their services may be too

specialised and essentially limited, or they have

just started out and have little time to focus their

energies on anything other than promoting the

business and making sure the operations run

smoothly, or because they have had no prior

experience in maneuvering the bidding process,

business owners become intimidated and refuse to

make an attempt to secure work from large companieslet alone the public

sector.

In a recent survey involving more than 2,700 firms in the U.K. conducted by the

Federation of Small Businesses (FSB), 40 percent of respondents were found to

believe that the tendering process for public sector contracts are much too

complex while 37 percent believe that they were passed over by commissioners

who appear to favour bigger firms over smaller ones.


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Small business owners who lack bidding expertise are recommended to hire abid

writing professionalto help them make successful bids.Tender writerswho have

plenty of experience in working to win contracts for businesses across different

industries can assist them in preparing the necessary information, studying their

competition, highlighting their strengths, and presenting a quality bid document

to a prospective evaluator.

In addition, the FSB survey

revealed that almost 40

percent of respondents

believe that bid evaluators

ought to screen the tenders

based on the bidder's

relevant experience and

ability to deliver the

requirements rather than itssize and turnover. A skilled

bid writing specialist will be

able to clearly indicate and illustrate the ability of a small business to perform the

work specified by the evaluating organisation with a well-written document, thus

increasing the chances of the evaluator taking notice of what they can accomplish

over their size or longevity in the business.

With quality bid writing that makes large public sector bodies sit up and take

notice, small businesses can get equal opportunities for winning the contracts of

their choice. With the same level of care and commitment they put into running

their business, committing to preparing a coherent document can win bids that

help them grow and expand.
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How Small Businesses Can Benefit from Bid Management

Services

Small businesses typically focus on providing a specific product or service which

owners believe are unique in terms of quality and the level of individualised

customer service that they are able to provide precisely due to their small scale

nature. By taking care of customer needs in

the area they serve, small business owners can

establish a relatively strong presence among

other companies that require their services on

a regular basis.

Having a solid customer base is favourable,

but a time may come when a small business

owner feels that he is ready to take on bigger

challenges, such as supplying products to

larger companies or procuring contracts from

different government agencies. Many small

ventures shy away from attempting to win

contracts from larger institutions because of all the complex processes and

paperwork involved. However, by acquiring help from qualifiedbid management

service providers, small businesses can take a shot at a significantly profitable

contract with a long-established company.
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A reputable bid writing service will initially help a small business owner exactly

assess the company's offerings and strengths. Say, for example, you own a

property management company; it's best to clearly outline the exact services that

you can deliver and which ones are beyond the scope of your offerings. By

knowing precisely what your business is about, you'll be in a better position to

survey the companies and government agencies that would benefit the most

from your services, and you can effectively target your proposal at the

appropriate parties.

Once you are able to pinpoint the companies that you are interested in working

with, you can approach them and ask about the necessary paperwork required for

an application to make your bid for a contract. It would also be a good chance to

pose strategic questions to the companyfind out what services they urgently

require, which areas of their business operations would benefit most from third-

party service providers or suppliers, and other such information that would be of

use for your campaign.

Hiring a bid writing professional can be a considerable advantage; you need an

individual with excellent writing skills and an impressive mastery of persuasion.

Tender writers must be clear and concise about the goals of your business and

how you can help bring your target company to higher levels of efficiency with

your services.

Bid writing specialists and bid management experts can help see your bid through

to the negotiation of the deal and other post tender activities. With a little expert

help, small businesses can confidently swim with much bigger fish and prove that

they have exactly what their target customer needs.
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Sharpen Your Business Writing Skills With Tender Training

Tender writing is a highly specialised craft. There are specific formats that need to

be followed, techniques to master and content to consider. The most obvious

factor that separates tender writing from other forms of writing is that there is an

exact measurement of its impact to the audience. Unlike, say, fiction or poetry

where each reader can have their own different interpretation, there is only one

way for tender writing to be called successful: If it wins the bid.

Today, there are special courses and workshops offered to guide practicing and

would-be tender writing

specialists to create winning

tenders consistently. Whether

you're new to the field and

plan on specialising in tender

writing as a career, or you're a

business owner wanting to

invest in a team of mastertender writers exclusive to

your business, youll find atender trainingdesigned for you.

As with other genres of literature, there are several schools of thought on tender

writing. Experts encourage the no-frills, high-impact attack, where the first

paragraphs already answer the readers ultimate question: How will I benefit

from this? On the other side, there are teachers that urge the writer to go slowly

but surely, treating the document as a courtship letter. Despite the diversity ofapproach to tender writing, almost all will agree that great design and meticulous

proofreading is of maximum importance.
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Equally crucial to approach and structure is the content of your tender. A good-

looking, grammatically-perfect document is impressive. But a well-presented

write-up that presents genuine solutions to the buyer will most likely earn the

nod of decision-makers. With atender trainingwriting course, you can learn how

to deliver compelling, evident-based, and factual content that will present your

proposal in the best light. The course can help you brainstorm the best themes

that will create structure to your proposal and make your tender a pleasure to

read. It can also direct you to real-world examples on how writing techniques and

methodologies work in the present economic climate.

However, the most effective tender writing training will focus not just on writing

and editing, but on all other aspects that make your document as effective as

possible. Management of the tender writing process, such as structuring a

timeline and following deadlines, or awareness of industry policies are as critical

as making your sentences error-free.

Overall, a comprehensive writing course on tender writing may just be the

jumpstart you need.
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Tender Writers and the Skills That Make Them Perfect for the

Job

Writers, contrary to popular belief, do not make a living by simply spewing out

intelligent words and impressing readers with lengthy declarations of their

passion at the moment. Writers of fiction and poetry are able to get away with

flowy descriptions and whimsical images, as their literary form of expression

dictates. In terms of non-fiction writing such as journalism and business writing,

however, a writer's skills lies more in his manner of handling and delivering

information.

Take tender writers, for example.

Writing a bid, a tender, or a request for

funding will require impressive technical

skills such as a mastery of grammar,

tenses, and subject-verb agreement to

be able to properly communicate the

intended thoughts and prevent

misinterpretation. And in the business ofbid writing, directly making the point is

essential because the goal of the writer is to help a company win a contract from

a target company.

Bid management agencies must be able to trust their pool of bid writers to study

each client company inside and out and gather the necessary information to make

their proposal as informative and compelling as possible. Establishing connections

with the key players in the bid process can be helpful in gathering accurate

information and assessing the best solutions the client can offer to meet the

needs of their evaluator.
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Abid writing professionalmust be able to fully understand the goal of their client

company. It could be a new small business hoping to gain additional funding in

order to expand their market reach, or a seasoned contractor always on thelookout for the best contracts that can help beef up their portfolio and strengthen

their reputation of providing quality services within their industry type. Tender

writers must be able to successfully identify or introduce their client as the

candidate with the best offer for services.

Aside from being effectively persuasive, a bid writing

specialist must be able to fully comprehend

instructions and respond clearly to important

questions. This will allow them to accomplish the

necessary forms relevant to bid and tender

applications and in composing engaging responses to

enquiries posed by their evaluator. He or she must

also have flexibility and time management skills;

nothing makes evaluators lose interest more than a

sloppily completed tender that was obviously put

together at the last minute. By being conscious of the

project's deadline, a bid writer must efficiently meet

with bid managers and clients, prepare documents, allow for sufficient time to

proofread and edit any necessary sections, and submit the document ahead of or

on the specified time.

With these attributes, any individual skilled in writing and the related

information-gathering skills may find a career in thebid writingbusiness, helping

companies win contracts and serve the industries that rely on them for valuable

services.
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Think Big for Your Small Biz with Bids and Tenders Specialists

Its a well-known fact that small and medium businesses help drive the economy.

Especially when times are tough, small-to-medium enterprises can help create

jobs and generate economic activity. Thats why small business owners are

encouraged to think big because their presence is an enormous help in keeping

the economy thriving.

If youre a small business owner ready for your

next big move, offering your product and services

to a buyer is the way to go. Your buyer can be a

multinational company, a local government

agency, or another business entity looking for a

supplier to fill in additional requirements for their

operations. To help refine their search,

organisations usually follow a procurement

process for choosing the business that theyll be

working with. Through a system of submittingbidsand tenders, buyers and potential suppliers can

gauge whether creating a business relationship

can be of mutual benefit.

The process of pitting your proposal against another business can be intimidating

for a first-timer. This is most especially true if you think of yourself as just a

small player, compared to your competitors that may be big-name brands in the

industry. The fact is, even the most established corporations get professional helpwhen theyre fishing for contracts. More accurately put, it is a must for big

businesses to professionalize their system of creating and submitting proposals.

By getting the services of bid andtender managementspecialists, companies are

guaranteed that their proposals will have a significant edge over all other

submissions.
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The same thing goes for small businesses an impressively written and flawlessly

designed proposal shows how serious and ready they are for the expansion.

Today, tender writing contractors offer affordable, quality services that can suit

the needs, requirements, and budget of the small business owner.

When choosing a bids and tenders manager, it is advisable to get one with a

simple and transparent payment scheme so that you can effectively integrate the

cost into your business budget. Make sure packages with a fixed fee will not

include hidden fees later. A comprehensive, all-in-one set of services can be more

cost-effective than getting service components individually.

A quick, reliable

turnaround time that

does not sacrifice

quality of work is also

important. In

business, time is gold

and timing isessential so make

sure the contractors youre hiring can turn in first-rate bids and tenders within

your agreed timeline. Youre working around the deadlines set by the buyer, so

make sure youll have enough margin allocated for emergencies and other

unexpected incidents.

With hard work, commitment, and the right strategies, your small business might

just be the next big thing in the industry.
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What Every Bid Writing Specialist Should Know When WritingBid Documents

Scottish-American industrialist Andrew Carnegie once said, "Anything in life worth

having is worth working for." From being a factory worker to becoming the leader

of the enormous expansion of the American steel industry in the 19th century,

Carnegie's life is a true rags-to-riches story which illustrates exactly how hard

work, effort, and patience can bear fruit

and lead you to more prosperous times.

Indeed, if you put enough of your

creative efforts, wisdom, and

determination into a project, you may

just succeed in getting the results you

hoped for. Your college thesis, your first

job application, and even your marriage

proposal to your wife had you spending

months doing research, making plans, and double-checking every aspect of the

execution to ensure that you would get the desired result (and judging from the

wedding ring on your left hand, it's safe to say that your efforts definitely paid

off). With the same amount of care you took in these previous situations, it's only

fitting to pull out all the stops and exert your best efforts in accomplishing your

next task: winning a contract for a client contractor using your expertbid writing

skills.
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Being a bid writing specialist, you know from experience that preparing a bid

document takes a lot of time and work, so efficient planning is a must. Before

anything else, you need to know exactly what kind of contract your client aims to

bid for and whether they have the sufficient means, time, and expertise to deliver

the requirements.

Right from the start, you need to sit down with your client company and discuss

the timetable for the work that needs to be done. Planning includes knowing the

allotted time to submit the document, finding out the kind of information you'll

need to gather for it and how long it would take you to do so, and making time for

possible revisions, interviews, or clarifications that need to be made. This is to

avoid wasting valuable time and ending up cramming to complete the document,

which could result in a poorly written bid. A bid commissioner, seasoned in

reading hundreds of bids per year, will be able to spot within seconds the bids

that fail to properly indicate their purposes right away; a quality document would

have to be well written, comprehensively responsive to the provided

requirements and enquiries, and presented in a professional manner.

Bid writingservices must be able to give businesses a leg up in the bidding arena

for a contract. It's expected that several contractors or suppliers may be

interested in a single contract at a given time, so tender writersmust be able to

hand in quality work that clearly and coherently indicate the work they can do,

how much they will perform the service for, what resources and credentials theyhave for ensuring that they will promptly deliver, and what qualities set them

apart from hundreds of other competing firms.
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Bid management processes take time to accomplish and often make use of the

talents and resources of a team ofbid writing professionals, but business owners

hoping to score a contract need not worry. With well laid-out plans and a

guaranteed comprehension of the requirements, bid writingexperts can ensure

that each detailed instruction is followed, rules are observed, and the document

is compliant and competitive. Business owners may be glad to know that their

efforts in working together with expert writers have paid off once they win the

coveted contract.

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