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Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 1 of 32
How to Create an ILT Class These instructions cover how to create an ILT Class in the Employee Training Center (ETC). Note: If this is a brand new class, you must first create an ILT Course before creating the ILT Class. Please refer to the ‘How to Create an ILT Course’ guide.
Table of Contents Creating an ILT Class ...................................................................................................................................................... 2
Adding Instructors ........................................................................................................................................................ 13
Adding Locations .......................................................................................................................................................... 20
Attaching Notifications ................................................................................................................................................ 25
Validate for Production ................................................................................................................................................ 31
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 2 of 32
Creating an ILT Class
Processing Step Screen Shots
Step 1:
Start on the Employee Training
Center (ETC) Dashboard.
Step 2:
Next, click on the
Administration Icon located at
the upper left-hand corner.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 3 of 32
Processing Step Screen Shots
Step 3:
From the dropdown, select
Product Administration.
Step 4:
Next click on Learning.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 4 of 32
Processing Step Screen Shots
Step 5:
Click on Learning Activities.
Step 6:
From there, the screen will
refresh to the Activity
Management page.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 5 of 32
Processing Step Screen Shots
Step 7:
In the upper right corner, click on
the New Activity button.
Step 8:
From the dropdown, select ILT
Class.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 6 of 32
Processing Step Screen Shots
Step 9:
The screen will refresh to show
the Offering Wizard, where you
will enter the specifics of the
class.
Step 10:
Begin by selecting Browse to
search for the appropriate ILT
Course.
Note:
⋅ An ILT Course will have to
have been created before
creating the ILT Class.
⋅ You only need to create an
ILT Course once.
⋅ Please refer to the ‘How to
Create an ILT Course’ guide.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 7 of 32
Processing Step Screen Shots
Step 11:
Next, select the appropriate radio
button listed next to the ILT
Course in which you want to
create a class for.
Step 12:
Once you find the class, click on
the OK button.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 8 of 32
Processing Step Screen Shots
Step 13:
Once you have selected the
appropriate ILT Course, your
screen will refresh back to the
Offering Wizard.
Step 14:
From there, use the Calendar to
select the desired Start Date and
Time for the session you would
like to create.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 9 of 32
Processing Step Screen Shots
Step 15:
Select the desired End Date and
Time for the session you would
like to create.
Step 16:
Ensure the Time Zone, is
America/Los Angeles.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 10 of 32
Processing Step Screen Shots
Step 17:
Enter the Maximum Capacity.
Step 18:
To allow users who have
expressed interest to be notified,
check the indicated box.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 11 of 32
Processing Step Screen Shots
Step 19:
Once all information is entered,
click on Build Offering button in
the bottom right-hand corner.
Step 20:
From there, the screen will
refresh to the Offering Set Up
page, where you will see all of the
course details listed.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 12 of 32
Processing Step Screen Shots
Step 21:
Ensure that all required fields are
filled out* (Indicated by a red
asterisk).
For example: Changing the name
of the class and the code.
Step 22:
Once you have created the
offering of the ILT Class and made
the appropriate specifications,
click Save.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 13 of 32
Adding Instructors
Processing Step Screen Shots
Step 1:
To add an instructor begin by
selecting the Optional button
located on the bottom right-hand
corner of your Learning Activity
Properties.
Step 2:
Under Resources, click on
Instructors.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 14 of 32
Processing Step Screen Shots
Step 3:
From there, click on the Add tab.
Step 4:
Ensure you select the ‘Select
Instructor’ radio button, then click
on the Next button.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 15 of 32
Processing Step Screen Shots
Step 5:
From there, the screen will
refresh to show a list of available
instructors. Select an instructor
by clicking on the check box to the
left of their name.
Note:
⋅ You can select more than one
instructor.
⋅ Their availability on the
Employee Training Center
does not reflect their actual
(Outlook) availability.
Step 6:
Once you have selected the
instructor(s), click on the Next
button.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 16 of 32
Processing Step Screen Shots
Step 7:
Select whether you want the
instructor to be Qualified and or
Responsible for the class.
• Qualified Instructor
o Acts as support during training sessions.
o They do not have access to the activity roster and do not receive email notifications.
• Responsible Instructor
o Instructor / Trainer
o They have access to the activity roster, where they can add users, update statuses, and enter completion
information.
o They will receive email notifications.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 17 of 32
Processing Step Screen Shots
Step 8:
To make an instructor Qualified,
click on the Qualified box that
coordinates with the instructors
name.
Step 9:
To make an instructor
Responsible for the class, click
Qualified and Responsible box
that coordinates with the
instructors name.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 18 of 32
Processing Step Screen Shots
Step 10:
Click on the OK button.
Step 11:
The screen will refresh and the
instructor will be added to the
list.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 19 of 32
Processing Step Screen Shots
Step 12:
Select the check box next to the
appropriate instructor’s name
that will be teaching the class.
Step 13:
Click on the Next button.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 20 of 32
Processing Step Screen Shots
Step 14:
From there, the screen will
refresh to show the Locations
page.
Adding Locations
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 21 of 32
Processing Step Screen Shots
Step 1:
To add the location of the class,
click on the Add tab.
Step 2:
From there, the screen will
refresh to the Select Location
page.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 22 of 32
Processing Step Screen Shots
Step 3:
Search for the location by using
the search field or click on the
magnifying glass to show all
available locations.
Step 4:
Select the check box next to the
appropriate location.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 23 of 32
Processing Step Screen Shots
Step 5:
Click on the OK button.
Step 6:
You will return to the Locations
page.
Click on the desired location’s
check box on the left-hand side.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 24 of 32
Processing Step Screen Shots
Step 7:
On the bottom right-hand side,
select OK.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 25 of 32
Attaching Notifications
Processing Step Screen Shots
Step 1:
To add a notification begin by
selecting the Optional button
located on the bottom right-hand
corner of your Learning Activity
Properties for the class.
Step 2:
Under Notifications, click on
System.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 26 of 32
Processing Step Screen Shots
Step 3:
The Systems page will display, and
you can activate the necessary
notification templates.
CSUF preferred ILT Notifications
are:
⋅ Registration Confirmation
Notification
⋅ Registration
Cancellation/Deletion
Notification
⋅ Learning Activity Cancellation
Notification
⋅ Registration – Smart Waiting
List Template
⋅ Learning Activity Assignment
Change Notification
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 27 of 32
Processing Step Screen Shots
Step 4:
Use the search box to find the ILT
notification template.
Step 5:
Click on Pencil icon to edit the
notification.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 28 of 32
Processing Step Screen Shots
Step 6:
The Registration Confirmation
Notification window will display.
Uncheck Inherit parent domain
settings. This will allow you to
make edits.
Step 7:
Under Notification Template, click
on the Browse button.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 29 of 32
Processing Step Screen Shots
Step 8:
Select the appropriate
customized CSUF notification
template and then click OK.
The following notifications and notification templates go together:
Notification Name Notification Template
Registration Confirmation Notification Registration Confirmation Notification (CSUF)
Registration Cancellation/Deletion Notification Registration Cancellation/Deletion Notification (CSUF)
Learning Activity Cancellation Notification Learning Activity Cancellation Template (CSUF)
Registration – Smart Waiting List Template In Person Wait List Template
Learning Activity Assignment Change Notification In Person Activity Assignment Changed Template
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 30 of 32
Processing Step Screen Shots
Step 9:
Check the Active – Activate this
notification box.
Step 10:
Click on Ok until you return to the
Properties page.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 31 of 32
Validate for Production
Processing Step Screen Shots
Step 1:
Once the screen refreshes, select
Validate for Production button in
the lower right-hand corner to
make it visible to the campus.
Step 2:
Now that you have created the
class in Staging you are ready to
move it to Production.
Click on the Move to Production
button.
Division of Administration and Finance Administration and Finance Information Technology ● 657-278-3737 ● Fax 657-278-5599
ETC ● [email protected] ● 657-278-2064
1/30/19 Page 32 of 32
Processing Step Screen Shots
Step 3:
Click the close button in the lower
right-hand corner.
Your ILT class has now been
created and will now be viewable.