Tutorial 7: How to Import Calendar Items Page 1 of 5 go.fresnou.org/websupport

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How to Import Calendar Items

Quick Start Guide

• Go to your existing SharePoint 2007 calendar, select All Events (All Items) view, and export to spreadsheet. Make sure the columns align to your new calendar. Have these 5 columns in this order: Start Time, End Time, Title, Location, Is An Event, and Category.

• View your new SharePoint 2013 calendar in FUSD-Import view (datasheet view), then edit list > copy & paste the 5 columns from the old calendar into the new calendar.

• NOTE: This works better in Internet Explorer (IE). Don’t use Chrome.

Calendar

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Detailed Steps 1. In Internet Explorer (IE), first go to your existing SharePoint 2007 calendar. Go to the All Events view.

2. Go to Actions > Export to Spreadsheet. If you’re prompted for permission to open, click OK or Enable.

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Tutorial 7: How to Import Calendar Items Page 3 of 5 go.fresnou.org/websupport

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3. To match your new calendar, the columns must be in this order below. These are the columns in your new calendar that can be used. Select and copy the rows you need.

• Start Time –It could be either 12 or 24 hr format. If it’s an all day event, put 12:00 AM to 11:59 PM • End Time – It could be either 12 or 24 hr format • Title – give it a title • Location - can be blank • Is An Event – if blank, will default to No. (You need to create this column on your spreadsheet.) • Category – can be blank. You can go and change the Categories for your calendar in list settings. (You

need to create this column on your spreadsheet.)

If you need a template as seen above, go to the Tutorials webpage & download the Template-for-Calendar-Import.

4. Now go to your new calendar to paste those cells in. On your new SharePoint 2013 public website, click on the

Gear icon & select Site Contents.

5. On the Site Contents page, scroll down and click on the Calendar icon.

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Tutorial 7: How to Import Calendar Items Page 4 of 5 go.fresnou.org/websupport

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6. Go to the Calendar tab > under Current View: > click on the dropdown menu and select FUSD-Import.

Note: The FUSD-Import view is available only on the main calendar because it’s a custom view that was created with the template. If you have a new blank calendar, that view won’t be there, but you can generate your own view by creating a DataSheet View with the same columns.

7. Scroll down to the bottom left empty cell, and click on it once. If there’s a cursor blinking, then you’ve double-clicked it which won’t work (if this is the case, click somewhere else then back to the bottom left cell). Now paste (Ctrl + V) your contents there. If a dialog box pops up asking if you want to allow access to your Clipboard, click Allow access.

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Tutorial 7: How to Import Calendar Items Page 5 of 5 go.fresnou.org/websupport

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8. Give the table a few seconds to populate with the new rows. Do not leave the webpage until SharePoint has added your rows. Copy/paste in small batches of about 50 or fewer rows to reduce page freezes.

Helpful Tips

Go to go.fresnou.org/websupport to see other written & video tutorials for the calendar.

You specify your own categories by going into Calender > List > List Settings > Category NOTE: The Recurrence feature does not work on the homepage. It works on the back

end calendar but on the homepage, it’ll only appear once. A workaround is to make duplicates of the item in Excel and change dates. Then copy/paste the rows into SharePoint.

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