Concordance®

How To Link a Concordance Database with TIFF Images

Concordance is a full text litigation document management tool. In order to view scanned TIFF images side by side with the document text, a companion image viewer is required. This document will walk you through how to set up Concordance Image to work with Concordance.

Once you’ve completed this process, users will be able to automatically open document images by clicking the camera button in Concordance.

Step 1: Creation of the DIR file

Open Concordance1. ® Image.

Go to 2. Tools >Imagebase Management. This will open a Microsoft® Windows® Explorer box.

Navigate to where you want to create 3. the DIR. Once there, enter the name you want to give the database into the file name section. (See below)

4. Press the Open button. You will be prompted to create the new file. Select Yes.

Step 2: Scanning the images into the DIR

After creating the DIR, Concordance Image will take you directly into it. Navigate to the tab labeled Register – Scan.

Click the 1. Browse button and navigate to the location of the images you want to load.

Select the 2. Scan Subdirectories option if needed.

3. Click the Scan button to load the images into the DIR.

4. Once the images are scanned into the DIR file, confirm that they show up correctly by moving to the Edit tab in Imagebase Management. Your images will be listed under File, but there should be nothing under Alias.

Step 3: Creating the Alias

Click 1. OK on the Imagebase Management window to close it.

Open Concordance. 2.

Go to 3. File >Begin program and navigate to the CPL, Create alias from filename.CPL. (Launching this CPL will only affect the DIR selected; it is not an issue if a database is open in Concordance when this is done)

An 4. Open.DIR file window will open. Navigate to the DIR you created, select it, and click Open.

Concordance will return you to the active 5. window of Concordance.

Go back to Concordance Image. Under 6. Tools >Imagebase Management your Edit tab will now show the Alias field populated.

Step 4: Creating the Load file

Click 1. OK on the Imagebase Management window.

In Concordance Image, click on 2. Tools >Export Imagebase to log file. The Export Imagebase window will open.

3. Under Imagebase, click Browse and browse out to your DIR file.

4. By default it will populate the Log file section to place your Log file in the same folder as your DIR. You can alter the Log file location as desired.

5. Click the Export button and your Imagebase will be turned into a load file. When it is complete, click Done.

6. In Windows, navigate to the location where you saved the Log file. You will need to select the Log file, right-click on it, and select Rename.

7. Change the Log file extension to .CSV and click enter.

LexisNexis and the Knowledge Burst logo are registered trademarks of Reed Elsevier Properties Inc., used under license. Concordance is a registered trademark and FYI is a trademark of Applied Discovery, Inc. Other products or services may be trademarks or registered trademarks of their respective companies.© 2007 LexisNexis, a division of Reed Elsevier Inc. All rights reserved. LLG00510-0 1207

Step 5: Creating the Database

In Concordance, go to 1. File>New and select the blank template.

Create one field that will contain your 2. Alias information as shown below. (You can name the field anything you like.)

3. Once the field is created, click OK. (This will return you to Concordance.)

4. Go to Documents > Import >Delimited text

5. Follow the Import Wizard as normal, but be sure to alter the Format to use the Comma delimited option. (See above.)

6. After the CSV file is loaded, the TIFF image review database will be ready to use.

NOTE: Use of this document to create a database from im-ages only will grant the ability to view the images in alpha-betical order according to the file name. Page breaks must be manually entered based on the administrator’s opinion of where they belong. Also, it is possible that the images may not be in the expected order, depending on the naming convention of the file.

For information on Concordance®, Concordance® Image or Concordance® FYI™, contact us at:

Concordance 13427 NE 16th St, Suite 200, Bellevue, WA 98005

Direct: 425.463.3515 • Toll-free: 800.421.TEXTconcordancesales@lexisnexis.com

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