ICT Research and Innovation for Creative Industries and Cultural Heritage

Horizon 2020 Information & Networking Day Luxembourg, 17-18/11/2016

How to make a proposal?

Mikolt Csap DG CONNECT, G2

Proposal preparation

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1. What is a RIA

2. Admissibility conditions

3. Eligibility conditions

4. Electronic submission

5. LEIT ICT 20

6. CULT-COOP-09

Research and Innovation Action

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Action primarily consisting of activities aiming to establish new knowledge and/or to explore the feasibility of a new or improved technology, product, process, service or solution

For this purpose they may include basic and applied research, technology development and integration, testing and validation on a small-scale prototype in a laboratory or simulated environment

Projects may contain closely connected but limited demonstration or pilot activities aiming to show technical feasibility in a near to operational environment

Funding rate: 100%

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To be admissible, proposals must be

• submitted via the electronic submission service

• submitted before the Call closing time

• readable, accessible, printable (formatting: as in the proposal template)

• complete (containing all requested parts filled in)

• must include a draft plan for the exploitation and dissemination of the results – except for CULT-COOP-09 first stage

• data related to operational capacity (profiles; publications; equipment; previous activities; any third parties)

• page limits (first stage 10 pages; otherwise 70 pages)

Admissibility Criteria

Eligibility conditions

1. Proposal is in scope of the topic

2. Standard minimum conditions:

At least three legal entities. Each of the three must be established

in a different EU Member State or Horizon 2020 associated

country. All three legal entities must be independent of each

other.

Associated countries • http://ec.europa.eu/research/participants/docs/h2020-funding-

guide/cross-cutting-issues/international-cooperation_en.htm

Please note that Switzerland is an associated country for some calls and a third country for others. For more details, please consult: http://ec.europa.eu/research/participants/data/ref/h2020/other/hi/h2020-hi-swiss-part_en.pdf

Entities from industrialised Third Countries

may receive funding if:

• •their participation is essential for the project or

• •such funding is foreseen in a bilateral agreement between the Union and a third country / international organization

Start: Call page in Participant Portal

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• LEIT ICT 20: http://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h2020/topics/ict-20-2017.html

• CULT-COOP-09: http://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h2020/topics/cult-coop-09-2017.html

Work Programme and reference documents:

- conditions for participation

- description of project types (“Actions”)

- proposal templates

- evaluation criteria

- model grant agreement

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Submit your proposal

Electronic Submission

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Electronic Submission System accessible from the Participant Portal's topic page

1.ECAS (EU) password or click on "Register"

2.Participant Identification Code (PIC) compulsory for all partners

https://ec.europa.eu/research/participants/portal/desktop/en/organisations/register.html

3.Prepare proposal

•On-line form for Part A – Administrative forms and budget table

•Upload Part B – Technical annex

4.Validation-check button available on-line for Part A

5.Submit the proposal in good time before the 17h00 deadline

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LEIT ICT 20

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Prepare your proposal

Planned opening date

08 December 2016 Deadline

25 April 2017 17:00:00

Proposal =

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PART A (administrative and budget)

Sections 1 - 3

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PART B (the content)

Sections 1 - 5

Proposal Part A

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Section 1: proposal • Title, acronym, duration • Keywords • Proposal abstract • Previous submissions • Declarations of coordinator

- Consent of all participants

Section 2: partners (one form per partner) • Participant Identification Code (PIC) - compulsory! • Contact information • Dependencies

Proposal Part A (cont.)

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Section 3: Budget table

Direct costs to be filled in

- Personnel costs

- Costs of subcontracting

- Other direct costs (travel, equipment...) NB: Justification required if ‘Other costs’ exceed 15% of personnel costs

Indirect costs & funding rates calculated automatically

Proposal Part A (cont)

• Section 4: Ethics' questionnaire

• Section 5: Open Data Pilot

PART B = Technical Annex

• Sections 1-2-3 (total max 70 pages):

• Excellence; Impact; Implementation

• Section 4 (operational capacity)

Section 5 (ethics, security)

Proposal Part B: Section 1

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Excellence Proposal template

• Objectives, relation to WP, concept, methodology, progress beyond state of the art, innovation potential

Evaluation form • Clarity and pertinence of the objectives

• Soundness of the concept and credibility of the proposed methodology

• Extent that the proposed work is beyond the state of the art, and demonstrates innovation potential (e.g. ground-breaking objectives, novel concepts and approaches, new products, services or business and organizational models)

• Appropriate consideration of interdisciplinary approaches, and, where relevant, use of stakeholder knowledge

Proposal Part B: Section 2

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Impact Proposal template

• Expected impacts (relevant to Work Programme)

• Any other impacts • Measures to maximise impact: dissemination, communication, exploitation

Evaluation form • Contribution to each of the expected impacts listed in the Work Programme

• Quality of the proposed measures to exploit and disseminate the project results (including management of IPR) and to manage research data

• Quality of the proposed measures to communicate the project activities to different target audiences

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Impact

Evaluation form: Any substantial impacts not mentioned in the WP, that would enhance innovation capacity;

create new market opportunities, strengthen competitiveness and growth of companies, address issues related to climate change or the environment, or bring other important benefits for society

Proposal Part B: Section 2 (cont.)

Proposal Part B: Section 3

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Implementation

Proposal template

• Work packages, deliverables, milestones

• Management structure and procedures

• Consortium as a whole

• Resources (Person Months, and Other Direct Costs if exceed 15% of Personnel Costs)

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Implementation

Evaluation form

• Quality and effectiveness of the work plan, including extent to which resources assigned in work packages are in line with their objectives/deliverables

• Appropriateness of management structures and procedures, including risk and innovation management

• Complementarity of the participants and extent to which the consortium as a whole brings together the necessary expertise

• Appropriateness of allocation of tasks, ensuring that all participants have a valid role and adequate resources in the project to fulfill that role

Proposal Part B: Section 3 (cont.)

Proposal Part B: Section 4

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Participants

Proposal template • How their profiles match their tasks • CVs of key persons • References (publications, products, other projects) • Infrastructure or any major items of technical

equipment, relevant to the proposed work

Evaluation form Experts will assess the operational capacity of applicants to carry out the proposed work

Proposal Part B: Section 5

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Ethics and Security • How are ethical and security issues dealt with?

• Compliance with legislation

Examples: • Personal data collection and/or processing

• Physical interventions on study participants, use of invasive techniques

• Export of personal data to non-EU countries

Ethics assessment: only proposals considered for funding

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From evaluation to grant award

Panel ‏

Consensus Meetings

Individual Reading

Eligibility Check

Evaluation Process

Panel of independent experts, 3 per proposal

Individual reading followed by consensus meetings & panel meeting chaired by the Commission

Result: evaluation report for proposers

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1. Excellence

2. Impact

3. Quality and efficiency of implementation

Award Criteria

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• Each criterion scored out of 5

• Individual threshold = 3/5

• Overall threshold = 10/15

Scoring

Indicative timetable

Information on the outcome of the evaluation: Maximum 5 months from the final date for submission

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Indicative date for the signing of grant agreements: Maximum 8 months from the final date for submission.

CULT-COOP-09

• Prepare your proposal

Deadline: 2nd stage Deadline:

02 February 2017 17:00:00 13 September 2017 17:00:00

CULT-COOP-09

• For two-stage submission schemes, you must submit a ‘short outline proposal’ for the first stage and you will be invited to submit your ‘full proposal’ for the second stage, if you pass the first-stage evaluation. The full proposal must be consistent with the short outline proposal and may not differ substantially.

Eligibility

• In the case of two-stage submission schemes, an eligibility check is carried out at first stage.

• At second stage, we will check that the eligibility conditions are still complied with.

First stage proposal

• Max 10 pages

• To complete only:

• - the cover page

• - Section 1: all points

• - Section 2:

Evaluation of 2-stage submissions:

• At first stage: • only the following criteria will be evaluated:

• Excellence

• Impact

• The threshold for both individual criteria is 4

• The overall threshold will depend on the volume of proposals received. The threshold is expected to normally be set at 8 or 8.5

Excellence (first stage):

- Clarity and pertinence of the objectives

- Soundness of the concept, and credibility of the proposed methodology

• - Extent that the proposed work is beyond the state of the art, and demonstrates innovation potential (e.g. ground-breaking objectives, novel concepts and approaches, new products, services or business and organisational models)

• - Appropriate consideration of interdisciplinary approaches and, where relevant, use of stakeholder knowledge

Impact (first stage):

• - The extent to which the outputs of the project would contribute to each of the expected impacts mentioned in the Work Programme under this topic

From 1st to 2nd stage:

• For proposals that successfully pass the first stage, common feedback is provided to all coordinators, but the first stage ESR is only sent after the second stage evaluation.

Indicative timetable

• For two stage procedure:

• Information on the outcome of the evaluation: Maximum 3

months from the final date for submission for the first stage and

maximum 5 months from the final date for submission for the

second stage; and

• Indicative date for the signing of grant agreements: Maximum

8 months from the final date for submission of the second stage.

Get prepared: http://ec.europa.eu/research/participants/docs/h2020-funding-guide/grants/applying-for-funding/submit-proposals/get-prepared_en.htm

IT Helpdesk for Submission Service http://ec.europa.eu/research/participants/api/contact/index.html

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