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Presentation by CEO of Nayatel
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How to get organised?
Wahaj us Siraj 31 January 2014
What can you loose if youre not organised?
Time
Reputation
Money
Career
Job
Health
Family
Life
No one pays anyone from his/her own pocket.
If youre earning money or saving money for the organisation, you would be paid a part of it and part goes to organisation.
If youre neither earning money for organisation nor saving money, you would be eventually shown the door.
You can not do this if youre not organised.
Success lies is in organisation
Unorganised species extinct dinosaurs
Unorganised companies fail
Unorganised societies and countries do not prosper difference between a developed and a developing country is of organisation and management
Unorganised people live in poverty and misery
Why many are not organised?
Are they born un-organised?
Their brain is not programmed for organisation since childhood
They have not been trained in doing daily homework, organizing wardrobes, cupboards, shoes, clothes, etc.
Dont know how to organise
Dont want to change, lazy
What is the first thing we do when we settle at our desk in morning?
Normally, we are driven daily by: Emails
Phone calls
CRM
Boss
Whatever is thrown at us
Do we have enough time to do our tasks?
Can organisation be learned?
Yes
How?
Mind Dump
Free mental RAM
More pending tasks you have, more memory they would eat and you would be left with nothing.
Pending tasks eat willpower, like programs running on PC but not being used, so eating up RAM battery.
Mind Dump: take things out of brain and put them on paper.
How to organise?
Write down whatever comes to mind
Why people dont take action is mostly because they dont write down the ideas and hence forget them
There will be no better time to do any task. Today is better. Tomorrow is not ideal time to work on.
How to organise?
Make specific plans
Im going to wake up at 5:30 am, say Fajar prayer, and then go to park to run 3 kms
After I write the proposal and deliver to the customer personally, I am going to drink coffee at Moca.
After weekly meeting, Id sit with my team for chit-chat.
How to organise?
Follow straight lines sirat al mustaqeem
Follow cleanliness, keep good environment
Pre-schedule meetings
Time your tasks around your pre-scheduled events like meals, prayers, etc.
Doctors prescribe tablets, before meal or after meal, breakfast
How to organise?
Plan tasks with when and where
Associate time with doing of work
Id have daily meeting with my team at 9:15 in Meeting Room-I
Id look at CRM after or with 10:00 am tea
Id reply to emails after Asr prayers
Id do research on new hardware after Maghrib prayers
How to organise?
Stop after every hour for one minute to think how it is going
Manage your hours, dont have hours manage you.
Planning
Planning is tricky
Jamshed wants to be a cricketer:
He reads professional books on how to become master cricketer
He watches training movies
He buys finest quality bats and other gear
He watches cricket history regularly
How to organise?
Make daily, weekly and yearly goals
See daily picture and align it with the bigger picture, weekly, monthly, yearly picture and objective of your life.
Microscope Execution
Telescope Vision/Mission
How to organise?
At end of the day:
Scroll daily call logs in cell phone for missed calls
Scroll daily SMS in cell phone for action oriented messages
Answer phone in an alert voice
Dont expect boss to give you a reminder for any tasks assigned. People who are followed up by their bosses never make it to the top.
Keep a permanent diary and pen
Development Dimensions
Energy is most difficult to be developed Scale 1 on scale of 1 to 5
Continuous learning is second most difficult Scale 2
Planning and organising is relatively easy Scale 4
Technical and professional knowledge is most easy Scale 5
Repetition is mother of skills
How to increase energy
Physical energy is directly proportional to emotional energy
Motion creates emotions
Physical exercise increases energy and alertness
Take proper diet with ample water content
Prayers
Perfume
Change from inside
An egg broken from inside gives a new life while an egg broken from outside ends a life.