How to organize a cleanup. Part I. What to prepare as an organiser? 1.Recce of Cleanup Site 2.Participants 3.Logistics 4.Transportation 5.Data Collection

How to organize a cleanup

Part I. What to prepare as an organiser?

1.Recce of Cleanup Site

2.Participants

3.Logistics

4.Transportation

5.Data Collection

6.Others

RECCE is a very important step before RECCE is a very important step before cleanup as the actual situation of the site cleanup as the actual situation of the site determines most aspects of the cleanup.determines most aspects of the cleanup.

1. Recee of the cleanup site

Know your Zone/Site Well

Map of Sungei Buloh Cleanup Site

Know your Zone/Site Well

What is the trash load like?What is the trash load like?

Where is the Trash Weighing/Collection Point?Where is the Trash Weighing/Collection Point?

Trash Collection Point(/s) should be located at a convenient and appropriate distance from the cleanup site. More trash collection points can be set up to facilitate the removal of trash from the site to the final trash disposal point.

Some sites may be far away from the bus depot. It is important to Some sites may be far away from the bus depot. It is important to gauge on the time taken to walk to the site so that organisers can gauge on the time taken to walk to the site so that organisers can determine on reporting time and leaving time. determine on reporting time and leaving time.

How long to get there?How long to get there?

Where is the nearest rain shelter & hospital?Where is the nearest rain shelter & hospital?

Organisers should look for possible places as rain shelters or set up a tent for temporary rain shelters for safety concern.

It is also essential to find out the nearest hospital location in case of any emergency.

2. Participants

Number of participants are determined by the trash load of a particular site and its ability to accommodate participants.

Safety Briefing! Is compulsory to avoid any unnecessary injury! Safety briefing can be done on the coach or upon arrival.

3. Logistics

Get your supplies in order before the cleanup! Get your supplies in order before the cleanup!

Step 1. Organise your name lists

E.g. 40 participants = 10 teams 1 team = 1 Data recorder + 3 Trash Collectors 1 Group leader (safety and mgmt) 1 Data Manager 1 Weighing/Loading leader (ref. recce) 1 Photographer

Step 2. Prepare enough data cards

• Gloves• Tough Trash Bags • Weighing scale• First-aid kit

Step 3. Get your supplies

Gloves Are Important!

• Protects hands from Protects hands from very dirty or oil-soaked very dirty or oil-soaked itemsitems

• BUT, gloves do not BUT, gloves do not provide protection from provide protection from sharp items e.g. needlessharp items e.g. needles

• So, be careful when So, be careful when picking up items!picking up items!

For beach cleanup, trash bags are not required. Bring your own plastic bags for collection!

4. Transportation

Organisers are responsible to provide transportation for the participants. Find out the time taken to drive from departing place to the site and plan accordingly.

5. Data Collection

At the end of the cleanup, data cards are to be collected and consolidated by the data manager before submitting to the site captain.

KNOW YOUR TRASH!KNOW YOUR TRASH!Trash Classification

Shoreline and Recreational activities


BAGSBAGS• Small bags e.g. grocery, trash and food bagsSmall bags e.g. grocery, trash and food bags

• Beverage Bottles (plastic), Beverage CansBeverage Bottles (plastic), Beverage Cans



• Straws, Caps / Lids, Food WrappersStraws, Caps / Lids, Food Wrappers


• Clothing / ClothAll forms of clothing

– shirts, pants, socks, underwear, gloves, hats, shoes, etc



• Cups / Plates / Forks / Knives / SpoonsCups / Plates / Forks / Knives / Spoons


• Fast Food ContainersFast Food Containers Wrapping & packaging materials from foods, Wrapping & packaging materials from foods,

including snack foods, candy & fast foodincluding snack foods, candy & fast food

Ocean/Waterway activities


• Bait Containers / PackingBait Containers / Packing Includes any bait boxes, bait bags or bait cups used Includes any bait boxes, bait bags or bait cups used

to hold bait.to hold bait.



• Fishing NetsFishing Nets


• Rope

Smoking-related activities


• Cigarette LightersCigarette Lighters


• Cigarette PackagingCigarette Packaging

Dumping activities

Dumping Activities

• TiresTires

Dumping Activities

• Appliances (fridge, washers, etc)Appliances (fridge, washers, etc)

Medical/Personal Hygiene

Debris items of Local Concern


• Styrofoam piecesStyrofoam pieces


• Rubber BandsRubber Bands


• MattressesMattresses

6. Others

It is important to get a photographer to take

shots of the cleanup process:

a. close up of participants

b. essential cleanup activities (eg. Data recording)

It will be good to get some participants to blog

about the cleanup experience .

WHAT HAPPENS?WHAT HAPPENS?On the day of Cleanup

Pre-Cleanup Briefing for Participants

• Mark attendanceMark attendance

• Break out into groupsBreak out into groups

• Assign Team Leader, Assign Team Leader, Data Recorders, etcData Recorders, etc

• Ensure sufficient data Ensure sufficient data cards and trash bagscards and trash bags

• Distribute gloves Distribute gloves

Safety Briefing (1)

• Keep away from any oil drums foundKeep away from any oil drums found

• Beware of broken glass, fishing hooks, syringes Beware of broken glass, fishing hooks, syringes

and other sharp objectsand other sharp objects

• Always use gloves to pick up thingsAlways use gloves to pick up things

Safety Briefing (2)

• Do not open any bottles found, they may Do not open any bottles found, they may

contain poisoncontain poison

• Take care of your back! Have someone to Take care of your back! Have someone to

help you carry heavy trash bags togetherhelp you carry heavy trash bags together

• Avoid bushy areas as there may be hornet Avoid bushy areas as there may be hornet nestsnests

• When there is lighting and thunder, stop work When there is lighting and thunder, stop work immediately and seek shelterimmediately and seek shelter

• Drink enough water to prevent dehydration or Drink enough water to prevent dehydration or heat stroke heat stroke

Safety Briefing (3)

Walk to the designated sites in teams!

Team works• Collecting, categorizing and recording trashCollecting, categorizing and recording trash

Categorize & Record Data Carefully!

• Data collected might be Data collected might be used to influence used to influence legislation on marine lawslegislation on marine laws

• In Singapore, Adm Teo In Singapore, Adm Teo Chee Hean used ICCS data Chee Hean used ICCS data to influence passing of to influence passing of anti-smoking laws in public anti-smoking laws in public places!places!

• Your data is IMPORTANT. Your data is IMPORTANT. Please record them Please record them carefully.carefully.

Weigh the trash bags!

Bring Trash to Trash Collection Point

Trash at Trash Collection Point will be transported to the final Trash Disposal Point to be handled by trash disposal company.

Ensure all data recorded on Data Card

• Note down:Note down:– Total weightTotal weight– Total number of Total number of

trash bagstrash bags– Total area covered Total area covered

(approximate and (approximate and check with site check with site coordinator, if coordinator, if unsure)unsure)

Consolidate Data• Every three cards are counted Every three cards are counted

into one NEW card if into one NEW card if neccessary (so bring extra)neccessary (so bring extra)

• Continue until there is only Continue until there is only one card per SITEone card per SITE

• Which site are you in? Clearly Which site are you in? Clearly indicate on the cardindicate on the card

• Do you know the total number Do you know the total number of people working on the card?of people working on the card?

• The total distance/area The total distance/area covered?covered?

• It’s IMPORTANT!It’s IMPORTANT!

Consolidate Data & Report to Data Manager on the same day

Consolidated data will be uploaded on to the ICCS website on the same day!

http://coastalcleanup.nus.edu.sg/results

IS EVERYONE WITH YOU?IS EVERYONE WITH YOU?

Leaving the site

Documents

How to organize a cleanup. Part I. What to prepare as an organiser? 1.Recce of Cleanup Site 2.Participants 3.Logistics 4.Transportation 5.Data Collection