How to Run Monthly Enrollment Reports

FAYETTE COUNTY SCHOOLS, WV

OCTOBER 24, 2014

Presenter Contact Info:

Jason Bragg

WVEIS Specialist / TSS

Fayette County Schools, WV

Email: jsbragg@k12.wv.us

First, run Internet Explorer..

WOW Does NOT play well with other browsers

Once Internet Explorer is open then type the following URL in

the address bar and press the enter key on your keyboard:

http://wveis.k12.wv.us

Click on this link to open the WOW login page

Click here to Maximize the new window

Type your WVEIS User ID and Password, then

click the Submit Button

Click on Menus

If it is not already expanded, expand the WVR (West

Virginia State Reporting) menu by clicking on the “+”

beside the menu

Note: If you can’t see all of your menus in WOW, or you

do not appear to have a working scroll bar on the right

then you might need to set your compatibility view

settings in Internet Explorer. Please see the Compatibility

View Settings tutorial for that…

Expand the WVR600

(Student Enrollment Collection) menu by clicking

the “+” beside the menu

Click on the “STU.EDT” (Student

Edit Reports) App to run it

Click on each edit report to make sure you

have no errors. If you do have errors then

you will need to go to the STU.301 and fix

the error in each student’s basic record

Age Related Edits are important too, but

they are mostly intended as flags to get

you to check and make sure the student’s

birth date is correct and the student is

enrolled in the correct class. If those are

correct then it’s “ok” to ignore that error.

It is normal to see several

flags for students under

4yrs old

This is an example of what a report looks like

that has NO errors

Click the Return button to go back

and run the next report

Please Note: You can run these Student Edit Reports

any time, and as many times as you like throughout

the month or year to help keep your enrollment

data clean

When you have finished running

School Edit Reports, you can click on

the “Exit” button to return back to

your menus

If clicking the Exit button did not return you to

your Menus, then click on the Menus button at

the top

Next, navigate back to the WVR600

menu, and click on the “WVP.245E” app

to run it

#1. If your school isn’t already selected

here, then click the dropdown and

select your school

#2. I recommend checking these boxes

#3. Click the Submit button

Once you submit the program should return a completed

status as shown here. If it does not, then go back and run it

again.

#1. Click Exit

#2. Click Reports

Click the report title to show the report.

If you are unsure of which report you

just ran, then check the date and time

When you clicked on the Report Title then the report should pop open as

an Adobe PDF file. If it does not then you might be running a pop-up

blocker. Hold the shift key and try clicking the report title again

This report is the same as the old

green screen report. If you see

errors here then you will need to

open the STU.301 and edit the

student Basic Record to fix those

errors

To print the PDF report, click on the printer Icon and follow

normal printing procedures

Please note, that in WOW you do not need to run the

Green Screen Printer Session to print things. When

you click to print the PDF reports they will

automatically print to your default printer, or the

printer of your choice

When you have finished working with that report and correcting

errors, you can click the Exit button to return to your menus

Now run the “WVS.500” app

#1. Make sure that your school is selected

#2. Select the proper reporting month

#3. Click the Submit button at the

bottom left of the window

You should get a confirmation that the report was completed. If you

do not, then go back and run it again

#1. Click exit to leave the confirmation screen

#2. Click reports to view the report that you just ran

Click on the Report Title to view that PDF report. Remember that if the report doesn’t pop up then

you might be running a pop-up blocker. If so then hold the shift key on your keyboard and then click

the Report Title again

If your not sure which report it was,

look at the most recent date and time

This particular report has no errors. So we

are good to move on to the next step. If it did

have errors then you would need to go to the

STU.301 and work with the students basic

record to fix those errors before moving on.

If you had to fix any errors from this report,

then you will need to go back and run this

report again starting on Slide #25

Once you are finished working with

that report, click the exit button to

go back to your menus list

After you have finished with the “Create and

Run School Edit Report” now you can go

back to your menus and run the “WVS.542”

Student Enrollment Report App

#1. Make sure your school is

selected

#2. Make sure the current

reporting month is selected

#3. Click the Submit Button

You should get a confirmation that the report has completed

successfully. If you do not, then go back and run the report again

#1. Once you have finished viewing the

confirmation screen, click the exit button

#2. Next, click the reports button

Now click on the report title to run the report. Remember, if you have a

pop-up blocker you might need to hold the shift key on your keyboard

while clicking on the report title.

The report should open as a PDF file,

showing you your enrollment numbers

for the reporting month. You can print

this for your records.

Just like with the old Green Screen version of this report. If your class numbers do not

match what you currently have physically in your classes, then you will need to correct

that. After making corrections you will need to go back and run the steps from Slide #25

forward again. Each time you make corrections you will need to “Create a new file” that

is why you have to go back to Slide #25

If your numbers are not correct per class level and you are

having trouble figuring out who is extra or who is missing

you can look at the “CERT.EOY” application in WOW

CERT.EOY can be found under the WVR /

State Reporting Menu

Once you run the CERT.EOY application, click on Live

Enrollment / By Grade

After this loads you can click on each class total to see a list of every student in

that class. This makes it much easier to figure out what’s wrong with your

numbers.!!!

If you approve of all the data in the previous

reports, now you can exit back to your

menus and run the “WVS.521” application

to submit your enrollment file to the county

#1. Make sure your school is

selected

#2. Make sure the proper

reporting month is selected

#3. Click the submit button

Once again, just like the other reports, you should

get a Completed confirmation. If you do not, then

go back and run the report again

Once you finish viewing the confirmation completed screen of the WVS.521 then you are finished submitting your

Monthly Enrollment to the County. You can click the Exit button to return back to your menus.

At this point it doesn’t hurt to email your WVEIS County Contact

to let that person know that you have submitted your report.

The County Contact can check and make sure it’s there by

looking at his/her WVS.522 in WOW

Here are some additional Tips & Tricks

Clicking on the reports button will take you back to your

“OUTQ” where you can see the reports you have

previously ran

You can click on the Report

Titles to open them as PDF

files if you need to view or

print them again

You can click the Trash Can Icon if you are finished with

them and want to delete them out of your OUTQ

THE END