How to use the Seton Accident Record Book

What is an Accident Record Book?

An Accident Record Book enables you to record workplace accidents (injury or no injury) and near misses.

Who needs to use an Accident Record Book?

• Factories, mines or quarries

• Any premises where the Factories Act 1961 applies

• Any premises where 10 or more people are employed at the same time

Numbering your Accident Book

On the front cover write a book number to ensure identification

Nominated Person

Nominate a person who will be responsible for securely storing completed accident records.

Complete their details on the front cover

What does an Accident Record look like?

The stub remains in the book

The form is detached and stored away securely

How to use an Accident Record Book

Step 1 – Fill in the date and then enter the record number on both the stub and the form

record book?

How to use an Accident Record Book

Step 2 – Fill in the full name, address and occupation of the injured person

How to use an Accident Record Book

Step 3 – Fill in the full name, address and occupation of the person who is filling in the Accident Record form

How to use an Accident Record Book

Step 4 – Complete some information about the accident

This has to be signed and dated by the person that filled it in.

What to do next?

1. Detach the form and hand it to the nominated member of staff

2. The record then needs to be securely stored in a lockable cabinet

3. Any Accident Book covers and records need to be kept for 3 years

Data Protection Act

To comply with the DPA you must ensure

that all completed Accident Records are stored away securely

Information for Employees

• Inform your employer as soon as the incident has taken place

• Either yourself or someone on your behalf can complete the Accident Record

•Detach the form and hand it to the nominated person – leaving the stub in the book

•You may want to keep a photocopy for your own records

Information for Employees

• If you need time off because of an accident at work, you are entitled to Statutory Sick Pay (SSP)

• Your employer may also have a private sick scheme

• If you do not qualify for either of these you may be able to receive State Sickness Benefit

If the accident prevents you from working:

Information for Employees

If the accident disables you:

• You may be entitled to claim Disablement Benefit

• You can find more information in leaflet ‘NI 6 Industrial Injuries Disablement Benefit’

Information for Employees

If the accident has not affected you:

• An accident could affect you at a later date so it is vital that you protect your rights to future benefits

• A ‘BI 95 Accident at work: what to do about it’ form should be filled in

•This enables you to confirm that you have suffered an industrial accident whilst at work

Information for Employees

If you require any information about the benefits listed, please contact your local

Jobcentre Plus office.

Details can be found in your local phone book.

Questions

1. By securely storing completed accident records, which Act will you be complying with?

2. Who can complete the Accident Record form?

3. When should you inform your employer once you’ve had an accident?

4. Whose details should appear on the front cover of the Accident Record Book?

5. Where should completed Accident Records be stored?

6. How long should all completed records and corresponding book covers be kept for?

How to purchase the Seton Accident Record Book

Go online to

http://www.seton.co.uk/accident-book-and-folder-19099.html

Call Seton on Freephone

0800 585501