How to Write a Project Proposal

7/21/2019 How to Write a Project Proposal

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How to Make a Project Proposal ?

Debby Puji LestariLenny Indriyanti

Muhammad Iqbal Pratama

Tri Wahyu Mardianto



ontents

What is a project proposal?

Why write a project proposal?

Components of a projectproposal

Dos and Don’ts in proposalwriting



What is a ProjectProposal?

Project proposals present a project by outlining:

◦ The specic objecties of the project!

◦ The technical approach to be used in soling theproblem or deeloping the product

◦ The anticipated results of the project

Project proposals should answer the following"uestions:

◦

#s the problem su$ciently important to justify money%time and e&ort?

◦ #s the project well dened and realistic?

◦ 'ae you outlined a sound approach% including yourability to perform the tas(s?



! project proposal can be asellin" document written to#

#n)uence decision*ma(ers!Conince them to commit time%money or resources in support of aspecic project!

+ winning proposal addresses animportant "uestion with aninnoatie idea% is well e,pressed

with a clear indication of methodsfor pursuing the idea% ealuates thendings% and ma(es them (nown toall who need to (now!



Why Write a Project Proposal?

To inform people or organi-ationsof a project that you would li(e toimplement! + project proposal ismuch li(e a business plan!

To apply for a grant!

To as( for other resources orsupport from another organi-ation!

To e,plore the causes of a problemand clearly dene ne,t steps insoling that problem!



omponents o$ a ProjectProposalCoer Page#ntroduction

◦ +ntecedents

◦ 'istory and Denition of the Problem

◦ .ustication and #nterention/bjecties

#nterention Design and 0trategy

+ctiities and Timeline

1udget2aluation #ndicators

1ibliography

+nne,



Components of a project proposal

+ proposal can hae many components depending on the sponsor! 2ach agency and een specicprograms within an agency may re"uirecomponents that are specic to a funding

opportunity! What follows is a brief description of components

a sponsor may re"uire!

+ formal proposal includes many essential piecesof information% including project objecties%

budget and cost brea(downs% time lines and job"ualications! 3se these tips to write a formalproposal!



4! Create a coer page!

The coer page that lets a prospectie client (nowwho you are and what the purpose of your proposalis! #nclude your name% company name and logo%contact information and a title for the proposal!

The title may be simple and refer directly to theproposal re"uest% or it may reeal more about yourcompany5s plan in respect to meeting theproposal5s goal!

* #nstitution #nformation

* Title 6no more than 47 words corresponding to thetheme of the interention8

* +uthor

* Date



2. Introduction

◦ Antecedents◦ History and Definition of the Problem

◦ Justification and Intervention

. The historical antecedents of the problem and thecurrent situation: #nclude results or ndings of related

preliminary studies related to the problem% eithernational or international!

.Description of the problem: #nclude the description ofthe current situation and how it got to be that way!

. .ustication of the #nterention: Clearly dene theproposed interention and justify why thisinterention is the best solution to the managementproblem!



0pecic! 3se 0pecic rather than generali-ed language9 clearlystate the issue% the target group% the time and place of theprogram!

easureable! 1e clear in the objectie about what will bechanged and by how much! 0etting this clearly at the startma(es it easier to ealuate

+chieable! 1e realistic about what the program can achiee interms of the scale;scope of what is being done% the time andresources aailable!

<eleant! /bjecties need to relate to and be releant to the

goals! <emember objecties are the building bloc(s ; stepstoward meeting the goals!

Time 0pecic! 1e clear in the objecties about the timeframe inwhich the program ; actiities% as well as e,pected changes% willta(e place



4. Intervention Design and Strategy

Describe the intervention, explaining what

you propose to do to respond to the

problem. It is important to remember that

the proposed intervention leads to the

objectives that were initially proposed.

Intervention design and strategy should be

research based.



5. Activities and imeline

Activities includes speci!ic action items under the

intervention design.

All activities should be lin"ed to the objectives.

Speci!y#

◦ $ho will do them

◦

$hen they will be done◦ %ow they will be accomplished

◦ $hy you chose this approach

◦ %ow long each activity will ta"e



&. 'udget Strategy

As" !or what you need to do the wor".

(usti!y re)uests that are signi!icant or out

o! the ordinary.

Develop a budget explanation to delineate

clearly how budget !igures were

computed.



*. +valuation Indicators

lear objectives and activities lead to an evaluation plan - how

are you going to "now you accomplished what you set out to do

hoose indicators that will tell you whether or not you achieved

your goal and met its objectives.



/. 0ogic 1odels

A Logic Model is a widely used tool that resents

secific details of rogram inuts! activities and

outcomes! and shows generally how they are related.

Logic Models can be very helful in organi"ing and

summari"ing your information



#. $ibliograhy

%ite ALL information and ideas that were not

originally yours.

$e consistent



o%er Pa"e

#nstitution #nformationTitle 6no more than 47 wordscorresponding to the theme

of the interention8+uthor

Date



Introduction

The historical antecedents of the problemand the current situation: Include results or&ndin"s o$ related preliminary studies related tothe problem' either national or international(

Description of the problem: Include thedescription o$ the current situation and how it"ot to be that way(

.ustication of the #nterention: learlyde&ne the proposed inter%ention and justi$y whythis inter%ention is the best solution to themana"ement problem(



)bjecti%es

)bjecti%es si"ni$y the result that you intendto achie%e throu"h the inter%ention( Theyshould directly address the problemmentioned in the problem statement(

)bjecti%es should be 0+<T#

0peci&c

easurable

+chie%able

<ele%ant

Time*bound



+sin" the ,M!-T Process

0pecic! 3se 0pecic rather than generali-edlanguage9 clearly state the issue% the targetgroup% the time and place of the program!

easureable! 1e clear in the objectie about what will be changed

and by how much! 0etting this clearly at the start ma(es it easier toealuate

+chieable! 1e realistic about what the program can achiee in termsof the scale;scope of what is being done% the time and resourcesaailable!

<eleant! /bjecties need to relate to and be releant to the goals!<emember objecties are the building bloc(s ; steps toward meetingthe goals!

Time 0pecic! 1e clear in the objecties about the timeframe in whichthe program ; actiities% as well as e,pected changes% will ta(e place



Inter%ention Desi"n and ,trate"y

Describe the interention%e,plaining what you propose todo to respond to the problem! #t

is important to remember thatthe proposed interention leadsto the objecties that wereinitially proposed!

#nterention design and strategyshould be research based!



!cti%ities and Timeline

+ctiities includes specicaction items under theinterention design!

+ll actiities should be lin(ed tothe objecties!

0pecify:

◦Who will do them

◦ When they will be done

◦ 'ow they will be accomplished

◦ Why you chose this approach

◦ 'ow long each actiity will ta(e



.ud"et ,trate"y

+s( for what you need to dothe wor(!

.ustify re"uests that are

signicant or out of theordinary!

Deelop a budget e,planation

to delineate clearly howbudget gures werecomputed!



/%aluation Indicators

Clear objecties andactiities lead to anealuation plan = how are you

going to (now youaccomplished what you setout to do?

Choose indicators that willtell you whether or not you

achieed your goal and met



Lo"ic Models

+ >ogic odel is a widelyused tool that presentsspecic details of program

inputs% actiities andoutcomes% and showsgenerally how they are

related!>ogic odels can be eryhelpful in organi-ing andsummari-ing yourinformation



.iblio"raphy

Cite +>> information andideas that were not originallyyours!

1e consistent



Dos

#nnoatie<eleant

Proposal demonstrates

e,pertise on the issueeasible

0how enthusiasm in your

writing0imple% straightforwardlanguage

<esearch based



Don0ts

Project doesn’t address priorities#deas are not clearly presented

#deas are not bac(ed up by

statistics and research/eruse of jargon

/erly ambitious

@arratie and budget don’tcorrespond

The wor( has already been done



onclusion

in this section you should try totie up all the abo%e in$ormation ina short summary that e1plains

the potential %alue o$ the projectand emphasi2es its $easibility(

Documents

How to Write a Project Proposal