HP intelligent workflows in manufacturing and distributionDrive process efficiencies and business results with document workflow solutions

Intelligent workflows in manufacturing and distribution

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Brochure | HP intelligent workflows in manufacturing and distribution

The workflow transformation opportunity The manufacturing and distribution industries are at an inflection point. Industry 4.0, also known as the fourth industrial revolution is well underway.

It’s changing how manufacturers work with the enticing potential for “smart factories” that deliver intelligence on demand. Information has become as integral to the success of 21st-century manufacturing, as any physical component within the products themselves.

Securing high-quality raw materials at the lowest available price is no longer the only requirement to help control costs and increase profits. Production and distribution operations must also efficiently manage data and documents to create successful financial outcomes.

The current combination of data-driven autonomous systems, machine learning tools and the increase in consumer expectations is impacting manufacturers of all sizes.

Leading organizations are finding ways to leverage this technology to realize new revenue opportunities. The benefits are creating increased speed to market, product customization, and new services.

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Brochure | HP intelligent workflows in manufacturing and distribution

What transformation? The smart factories of Industry 4.0 are investing in new technologies to transform key processes. Leading manufacturers initiate business process transformation with several goals in mind:

• Increase process automation to reduce manual intervention, drive efficiency, and increase scalability—without an increase in cost.

• Improve process transparency as well as the measurability and flexibility of the system. The goal is to optimize workflow performance and improve reliability as well as prop erly detect and mitigate operational and compliance risk.

• De-couple transaction workflows from document workflows—freeing information from the limitations of paper thus enabling greater efficiency and collaboration, without adding risk.

• Reduce the manual intervention required of repeatable process tasks as a means of improving operational efficiency and staff productivity.

Innovative technology from HP, a world leader in document technology solutions, enables organizations to transform paper-based workflows into increasingly automated, digital work streams. HP solutions help manufacturers reduce the manual review, processing, management, and completion of paper forms and documents.

Further, HP solutions enable the transformation of paper documents from static, unsecure, and location-dependent, into more dynamic, secure, process and context-aware digital documents, accessible through any medium—in virtually any application, and at virtually any device from product development and design, to the shop floor, to the warehouse.

Where are manufacturers finding innovation opportunities? What business processes are manufacturers targeting with this innovation? Companies’ strategy, goals, and business profiles vary widely, but HP has been working with top manufacturing organizations to help them achieve transformation of key processes—and business results.

Some examples where HP is helping manufacturers re-design and improve processes include:

• Quality Assurance (QA): Many manufacturers consider this to be a key process in ensuring they meet their customer needs by delivering products free from defects. It helps identify and solve problems before products leave the facility. When done the wrong way, it can put consumers at risk, potentially weakening consumer relationships, damaging the brand, and incurring major operational and financial costs.

• Environment Health & Safety & Environment (EHS) management: As a critical component to the operation of most manufacturing organizations, having the ability to digitize EHS processes provides the control, centralization, and transparency needed to provide the proper tracking, training and documentation of all aspects within the EHS system.

• Distribution and logistics workflows: Invoices, order instructions, picking/packing slips, bills of lading and proof of delivery documentation must all be accessed during distribution. Additionally, when manufacturers don’t have full visibility to their inventory, they can face the problems of either running out of stock or conversely, carrying too much stock, thus reducing cash flow or increasing expenses to stock extra materials. By digitizing these workflows, manufacturers can reduce gaps or time delays in the fulfillment, delivery and invoicing processes while increasing customer satisfaction and improving time to revenue.

• Compliance and records management: Rising compliance requirements and records retention complexity, such as ISO 9000 and GDPR, are driving new focus on providing compliant workflows across manufacturing, and the complexity magnifies exponentially when doing business globally.

Capture:• Capture vendor/supplier invoices

via scan on MFP

Communicate:• Automate multi-channel delivery• Deliver customized customer

communications via their platform of choice.

Create: Automatically:• Extract and interpret key

accounting metadata (e.g. invoice number, P.O. amount etc.)

• Validate accounting information• Transfer data to back-end system

Manage: Automatically:• Integrate with client ERP systems• Automate approval workflow and payment• Store information in client database• Keep electronic archive for easy retrieval

HP Automated Invoice Processing for Manufacturing Improve business processes

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Brochure | HP intelligent workflows in manufacturing and distribution

Communicate

Capture Create

Manage

Client ERP application

How is HP helping manufacturing organizations?Through intelligently applied innovative document technology solutions, manufacturers can realize several key benefits:

• A significant reduction in operational expenditure

• A renewed competitive advantage

• An enhanced total customer experience

• The establishment of firm foundations for future growth

HP offers an integrated suite of imaging and printing services and workflow solutions designed to help manufacturing organizations digitize and transform paper-based processes, including:

HP Automated Invoice Processing Solution

• Help reduce accounts payable invoice processing costs

• Accelerate your invoice payment processes to gain early-payment discounts and improve visibility to your organization’s spending

• Increase control over invoice workflow to facilitate more rigorous records management, compliance, and risk reduction capabilities

• Improve invoice reconciliation through automated, business-rule-driven processes

HP Delivery Notification Solution

• Can reduce costs associated with manual paper handling processes

• Resolve order discrepancies (and customer complaints) quickly and effectively by having all information accessible in one database

• Address regulatory and compliance needs (FDA, international customs, etc.) for securely storing customer information

• Power your new POD solution with reliable, familiar HP multifunction printers (MFP) and print management software

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Brochure | HP intelligent workflows in manufacturing and distribution

HP Time Sheet Collection Accelerator

• Help reduce the labor and costs required to manually process time sheets

• Can eliminate the cost of sending time sheets via courier or analog fax

• Accelerate time sheet collection and data entry to speed revenue streams

• Lower the risk of data entry errors and physically losing time sheets

• Send time sheets automatically to customized workflows right from an HP multifunction printer (MFP)

HP document capture, management, and workflow solutions

• Drive paperless processes and straight-through processing rates

• Securely retain, manage, and access documents digitally

• Implement optimized and automated document workflows

HP Access Control Solutions

• Incorporate authentication, authorization, and job accounting processes to increase information security

• Enable pull printing for improved control and privacy of sensitive financial and client information

HP Mobile Printing Solutions

• Bring the power of easy, cloud-enabled mobile printing to your increasingly on-the-go workforce

• Print from smartphones and tablets to printers on your secure company network.1

HP Managed Print Services (MPS)

• Get customized assessment, procurement, implementation, management, and workflow-enhancing services to reduce the demands on your organization’s IT staff.

• Optimize scanning, copying, and printing infrastructure to help reduce costs, conserve resources, and simplify document-intensive processes.

The next move Your organization is a leader in manufacturing. HP is a leader in technology solutions for the manufacturing and distribution industries. It’s fairly obvious that close cooperation between the two makes very good sense. Working with HP on your document process transformation can offer significant benefits, from improving the customer experience, to releasing the potential of staff to reduce operational expenditures.

Through innovative document technologies—implemented with the goal of maximizing business value while minimizing costs and impact to the existing business process and unit operations—HP has delivered a powerful set of workflow solutions that can help manufacturers speed time to revenue and improve productivity and overall profitability.

HP is a prime partner for many manufacturing and distribution organizations as they seek to improve core business processes. Let HP help you innovate, transform, and better execute your key manufacturing document workflows.

Brochure | HP intelligent workflows in manufacturing and distribution

1For important information about requirements for HP ePrint mobile printing solution, visit hp.com/go/eprintenterprise.2Claims based on Forbes 2018 – Global 2000 World’s Leading Companies, published June 6, 2018; HP Internal Data.

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© Copyright 2019 HP Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. 4AA7-5995ENW, September 2019

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Why HP? For decades, HP has been partnering with leading MDI organizations, supplying the technical expertise and business savvy required to help position these companies at the forefront of their industry. Today, industry analysts rank HP as a leading provider of information technology and services to the manufacturing and distribution industries. In fact, 8 of the top 10 Capital Goods Manufacturing companies and 7 of the 10 Automotive Manufacturers are HP Managed Print Services clients.2

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