HP Jetadmin - Device Storage Manager

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Device Storage ManagerReference Manual


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Copyright and trademark notices

Copyright 2003 Hewlett-Packard Development Company, L.P.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed

under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements

accompanying such products and services. Nothing herein should be construed as constituting anadditional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Edition 1, 11/2003

This document supports Device Storage Manager 2.2.

PostScript is a trademark of Adobe Systems Incorporated.

TrueType is a U.S. trademark of Apple Computer, Inc.

Documentation conventions

This document uses the following conventions.

BoldBold is used to identify the names of options, buttons, and pages within the DeviceStorage Manager application plug-in.

Italic

Italic is used for emphasis.

Monospace font

Monospace font is used to identify a command that the user types.

Blue, underlined text

Blue, underlined text is used to identify hypertext links. Depending on the settings in a

particular users browser, these links might be formatted differently.


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Page references

Device Storage Managers documentation contains references to pages within the

software. These references tell you how to navigate to that page using the expandabletree in the Navigation area. For example, to navigate to the Device Management >

Device Lists > All Devices page, select Device Management from the Navigation

drop-down list, expand the Device Lists folder, and click All Devices.

Notes, cautions, and warnings

Note Notes contain important information.

CAUTION Caution messages appear before procedures that, if not observed, could result in lossof data or damage to equipment.

WARNING! Warning messages alert the reader to a specific procedure or practice that, if notfollowed correctly, could cause personal injury or catastrophic loss of data or

equipment.


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Contents

Copyright and trademark notices .................................................................................2Documentation conventions.........................................................................................2

1 Introduction...................................................................................... 7

Overview ......................................................................................................................8Managing fonts and macros .........................................................................................8

Managing disk jobs ......................................................................................................9

2 Managing files on HP Web Jetadmins host machine ................ 11

Overview ....................................................................................................................12

Uploading files to HP Web Jetadmins host machine ................................................12

Deleting files from HP Web Jetadmins host machine ...............................................12

3 Managing device groups............................................................... 13

Overview ....................................................................................................................14

Accessing the Device Storage Manager page ..........................................................14Adding files to a project..............................................................................................15

Removing files from a project.....................................................................................15Downloading a project to a device group ...................................................................16

Downloading a project to a file ...................................................................................17

Deleting files from a printer ........................................................................................17Viewing the error log ..................................................................................................17

Device group Status area ..........................................................................................17

4 Managing individual printers ........................................................ 19

Overview ....................................................................................................................20Accessing the Device Storage Manager page ...........................................................20

Initializing a mass storage device ..............................................................................21

Write protecting a mass storage device ....................................................................21Deleting files from a mass storage device .................................................................22

Viewing the error log .................................................................................................22Installing files on the printer .......................................................................................22

Uploading files to HP Web Jetadmins host machine .................................................22Deleting files from HP Web Jetadmins host machine................................................23

Deleting disk jobs from a printer.................................................................................23

Individual printer Status area .....................................................................................23

Glossary ........................................................................................... 25

Index.................................................................................................. 27


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1 Introduction

This chapter covers the following topics:

Overview

Managing fonts and macros

Managing disk jobs


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8 1 Introduction ENWW

Overview

Device Storage Manager is an application plug-in for HP Web Jetadmin that provides

the ability to manage fonts and macros on printers with storage devices. Files that

reside on a printer can be listed, added, or deleted through Device Storage Manager.

For printers that contain a hard disk, Device Storage Manager can initialize orwrite-protect the disk, and can manage any print jobs stored on the disk. These storedprint jobs, called disk jobs, are selected and printed from the printer control panel.

Device Storage Manager supports HP LaserJet printers that have a 2 to 4 MB flashSIMM, a hard drive, or a flash DIMM installed over a network. Device Storage

Manager also supports HP LaserJet printers that have a RAM disk.

From a single workstation, you can perform the following tasks:

download TrueType, PostScript, bitmap, and PCL fonts to printers

download PCL 5 macros (for example, forms, or bitmap signatures) to printers

update the fonts and macros as necessary

print samples of fonts and macros

print disk jobs

remove the fonts and macros from the printers

save a project to a file

assign an ID to fonts and macros

delete disk jobs on a printer

Note Device Storage Manager has the ability to manage HP printers connected through an

external HP Jetdirect server. Because these servers do not support Network FileSystem (NFS), this functionality uses PJL commands sent through sockets.

Managing fonts and macros

You can use Device Storage Manager to manage fonts and macros for an individual

printer or a device group. A device group consists of one or more printers grouped

together based on location, workgroup, owner, or other identifiers. See the

documentation in HP Web Jetadmin for more information about creating devicegroups.

When you create a device group, Device Storage Manager creates a project for the

printers in the device group on HP Web Jetadmins host machine. A project consists ofthe fonts and macros that the printers in the device group use. Device Storage

Manager creates one project for every device group that you create.


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ENWW Managing disk jobs 9

You can then upload fonts and macros to HP Web Jetadmins host machine, addthose files to a device groups project, and download the files in the project to all of the

printers in that device group. Before downloading the files, Device Storage Manager

verifies that the printers are supported and that they have a working mass storagedevice.

Downloading fonts and macros, to HP LaserJet printers that have mass storage

devices significantly reduces network traffic and increases printing speed. Forexample, if your company prints many different forms, you can use Device Storage

Manager to improve printing efficiency and ensure that the printed documents are

consistent. You might have different groups within your company that print differentforms, but each group merges the same client data with their particular form files and

prints the resulting documents on HP LaserJet printers. To manage this process, youcan perform the following tasks:

1 Create a device group in HP Web Jetadmin and add the printers that the usersprint their forms on to that device group.

2 From the device groups Device Storage Manager page, add the fonts and

macros to the project.

3 Download the fonts and macros in the project to all of the printers in the device

group.

When users print the forms, only the client data that is required is transferred to theprinter. The font and macro information is already in the printer, greatly reducing

printing time and network traffic. If the font and macro information changes, you canupdate the printers as necessary with a single command.

Managing disk jobs

You can use Device Storage Manager to manage disk jobs that are stored on a printerhard disk. If a printer contains disk jobs, workers can select print jobs directly from the

printer control panel. Disk jobs are divided into four categories:

Proof and Hold. This type of job prints only the first copy of a print job and stores

additional copies until they are requested.

Private Job. This type of job is stored on the printer and is available to workers

who have the proper personal identification number (PIN). Each time the job isprinted, it is deleted from memory.

Quick Copy. This type of job allows a worker to make additional copies from the

control panel, without resending the job from the workstation.

Stored Jobs. This type of job is stored on a printer hard drive and is available toany user. Stored jobs can be deleted from the printer control panel.

Device Storage Manager manages print jobs on individual printers, rather than devicegroups.


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10 1 Introduction ENWW


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2 Managing files on HP WebJetadmins host machine


Overview

Uploading files to HP Web Jetadmins host machine

Deleting files from HP Web Jetadmins host machine


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12 2 Managing files on HP Web Jetadmins host machine ENWW

Overview

When you create a device group in HP Web Jetadmin, Device Storage Manager

creates a project for that device group on HP Web Jetadmins host machine. A project

consists of the fonts and macros that the printers use. Device Storage Manager

creates one project for every device group that you create. Before you can add fontsand macros to a project, you must upload the font and macro files from any machineon the network to HP Web Jetadmins host machine.

You can perform these tasks on the device groups Device Storage Manager page.See Accessing the Device Storage Manager page on page 14 for instructions on how

to access the Device Storage Manager page.


Before you can add fonts and macros to a project, you must upload the files from anymachine on the network to HP Web Jetadmins host machine. You can upload the filesfrom a device groups Device Storage Manager page. After you click the Upload

Files to Server option, an explorer window appears where you can select the filesthat you want to upload.

Note If an error occurs while uploading several files, a dialog box appears indicating the

status of the upload and which file did not upload correctly.


If you no longer need fonts or macros, you should delete those files from HP Web

Jetadmins host machine. Deleting unused files frees up space on the host machine.

You can use the Delete Files from Server option on the device groups Device

Storage Manager page to delete fonts and macros from HP Web Jetadmins hostmachine. Device Storage Manager physically deletes the files from the host machine.

CAUTION Remember that other projects might also use the fonts or macros that you want todelete. Once you have deleted the files from HP Web Jetadmins host machine, you

can no longer download those files from other projects.


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3 Managing device groups


Overview

Accessing the Device Storage Manager page

Adding files to a project

Removing files from a project

Downloading a project to a device groupDownloading a project to a file

Deleting files from a printer

Viewing the error log

Device group Status area


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Overview

When you create a device group, Device Storage Manager creates a project that is

associated with that device group. You can then access the device groups Device

Storage Manager page and perform the following tasks:

add fonts and macros to a project

remove fonts and macros from a project

download the files in a project to all of the printers in the device group

save a project to a file

delete fonts and macros from a printer but not a project

assign an ID to a font or macro file

view the error log

See Chapter 2, Managing files on HP Web Jetadmins host machine for moreinformation about managing files on HP Web Jetadmins host machine.

Note If the printer is connected through an external HP Jetdirect server, Device StorageManager uses PJL commands to perform functions. This process might take several

minutes.


To access a device groups Device Storage Manager page, perform the followingsteps:

1 Access the Device Management > Device Groups > group namepage.

2 In the Toolbox, select Device Storage Manager from the Device Toolsdrop-down list.

The Device Storage Manager page consists of the following areas:

Project Settings This area displays the file information for the device groupsproject, including any fonts, macros, and printers. The section on the left displays

a directory structure showing the types of files that are in the project. When you

select an icon in the directory structure, the section in the middle displays detailedinformation about the files of that type. You can use the options in the section on

the right to download the files to all of the printers in the device group, remove filesfrom the project, view the error log, delete files from the device group, and select

the files destination.

Note You must assign an ID to the font or macro (form) file before a printer can use that font

or macro file. For example, if you want to use a font with an ID of 12, you wouldreference 12 for print job. To assign an ID, click the area in the ID column for the font or

macro, and type a number between 1 and 32499.


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ENWW Adding files to a project 15

Files Available on Server This area displays information about the files that arestored on HP Web Jetadmins host machine. The section on the left displays a

directory structure showing the types of files that are stored on the host machine.

When you select a folder in the directory structure, the section in the middledisplays detailed information about the files in that folder. You can use the options

in the section on the right to add files to the project, upload files to HP Web

Jetadmins host machine, and delete files from HP Web Jetadmins host machine.

Adding files to a project

Once you have uploaded the fonts and macros to HP Web Jetadmins host machine,

you can add the following types of files to the project:

TrueType fonts (.ttf)

TrueType Collection fonts (.ttc)

PostScript fonts (.pfa, .pfb, and .sfp)

bitmap fonts (.r8p)

PCL fonts (.anp)

PCL 5 macros (.prn by default)

You can use the Add Files to Project option on the device groups Device StorageManager page to add fonts and macros to the project. When you add a file to a

project, Device Storage Manager saves a link to the file in the project.

When you add fonts and macros to a project, Device Storage Manager checks the

files to ensure that they can be used. For a font or bitmap file, Device StorageManager checks the file header, but does not check the contents of the file. For a

macro, Device Storage Manager makes a full check of the file to ensure that there areno illegal commands embedded in the file.

Removing files from a project

If a project contains fonts or macros that you no longer need, you can use the

Remove Files from Project option on the device groups Device Storage Manager

page to remove the files from the project. Device Storage Manager only removes the

links for the files from the project. Device Storage Manager does notphysically deletethe files from the HP Web Jetadmin host machine.

CAUTION When you remove fonts or macros from a project, remember that the files are still

installed on the printers associated with that project.


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Downloading a project to a device group

Once you have created a device group and added the fonts and macros to the device

groups project, you can download the files to the mass storage devices installed in the

printers in that device group.

The Start Download option on the device groups Device Storage Manager page

starts the batch process of downloading the files in the project to all of the printers inthe device group. While the project is being downloaded, the project is blocked so that

other users cannot modify the project or download the project. When a project isblocked, only the following options are available:

Cancel Download

Upload File

View Error Log

When downloading files to a project, Device Storage Manager checks to see if thefiles already exist on the printers mass storage device. If a file already exists, a dialog

box appears. If you click OK, Device Storage Manager overwrites the file. If you clickCancel, Device Storage Manager does not overwrite the file and stops the

downloading process for that font or macro.

Note If there is an error while downloading several files, an error appears in the error logindicating the status of the download and which file did not download correctly.

You must specify, in the Destination drop-down list, the type of mass storage devicethat you want Device Storage Manager to download the fonts or macros to on the

printers in a device group. If you do not select one of the options or the mass storagedevice cannot accept the files, Device Storage Manager downloads the files to the

largest mass storage device in each printer. If a mass storage device does not have

enough space or there is not a mass storage device in the printer, Device StorageManager writes a message to the error log.


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ENWW Downloading a project to a file 17

Downloading a project to a file

You can use the Save to File option in the Destination drop-down list on the devicegroups Device Storage Manager page to save a project to another file or disk. This

option is useful for people who use a printer that is not connected to the network and

want to use the same fonts or macros that have already been set up for a DeviceStorage Manager project.

Deleting files from a printer

You can use the Delete Files from Printers option on the device groups Device

Storage Manager page to delete the file from all the printers in the project, but notdelete the file from the project. You can then download the file again using the Start

Download option without having to upload the file from HP Web Jetadmins host

machine.


When you download a project, HP Web Jetadmin writes messages to the error logdetailing the status of the download and any errors that occurred during the process.

You can use the information in the error log to troubleshoot any problems thatoccurred.

Device group Status area

The Status area at the bottom of the device groups Device Storage Manager page

indicates the status of the project. The following are some of the status indicators thatmight appear in the Status area:

Ready No action is being performed.

Downloading The project is currently being downloaded to the printers.


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4 Managing individual printers


Overview


Initializing a mass storage device

Write protecting a mass storage device

Deleting files from a mass storage deviceViewing the error log

Installing files on the printer



Deleting disk jobs from a printer

Individual printer Status area


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Overview

You can access the printers Device Storage Manager page and perform the

following tasks:

initialize a mass storage device

add or remove write protection on a mass storage device and HP Web Jetadminshost machine

add fonts and macros to a mass storage device

print samples of fonts and macros

print disk jobs

assign an ID to a font or macro file

delete fonts and macros from a mass storage device

delete disk job files from a printer

view the error log

save a font or macro to a file

Note If the printer is connected through an external HP Jetdirect server, Device StorageManager uses PJL commands to perform functions. This process might take several

minutes.


To access a printers Device Storage Manager page, perform the following steps:

1 Access the printers Device Status page.

2 Select Device Storage Manager from the drop-down list on the content toolbar.

The Device Storage Manager page consists of the following sections:

The left section displays a directory structure that shows all of the mass storagedevices installed on the printer and the contents of each mass storage device.

Two folders display: fonts and macros. In addition, if the printer you selectedcontains a hard disk, a disk job folder displays. When you select one of the

folders for a mass storage device, the top-middle section displays detailedinformation about the files in that folder. For example, if you select the fonts or

macros folder, name, type, ID, size, and date modified information displays. If you

select the Disk Job folder, name, type, and ID information displays.


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ENWW Initializing a mass storage device 21

Note You must assign an ID to the font or macro (form) file before a printer can use that fontor macro file. For example, if you want to use a font with an ID of 12, you would

reference 12 for print job. To assign an ID, click the area in the ID column for the font or

macro, and type a number between 1 and 32499.

The right section displays information about the mass storage device, includingwhether the printer is formatted (initialized) and write protected, the amount of

free space available on the printer in kilobytes (KB), and the total amount of spaceavailable on the device in kilobytes (KB). You can use the options to install files

into a printer, upload files to HP Web Jetadmins host machine, delete files from

HP Web Jetadmins host machine, delete files from the printer, and view the errorlog. This section also provides options for printing samples of fonts and macros,

and for printing disk jobs.

The bottom-middle section, Files Available on Server, displays information about

the files that are stored on HP Web Jetadmins host machine. The section on theleft displays a directory structure showing the types of files that are stored on the

host machine. When you select a folder in the directory structure, the section in

the middle displays detailed information about the files in that folder.

Note Because disk jobs are stored on the printer hard disk, and noton the server, they do

not display in the Files Available on Server section.

Initializing a mass storage device

The Disk Formatted option on the Device Storage Manager page indicates if themass storage device that you selected in the directory structure is initialized and ready

to use.

You can use the Initialize option to erase all of the files on the mass storage device

that you selected in the directory structure.

WARNING! The Initialize option erases everything on the mass storage device, including files that

do not appear on the Device Storage Manager page, such as the Java VirtualMachine. Applying the Initialize option also erases disk jobs.

Write protecting a mass storage device

Write protecting a mass storage device ensures that the contents of the mass storage

device are not erased and prevents you from adding fonts and macros. If the WriteProtect check box is selected on the Device Storage Manager page, users cannot

modify the contents of the mass storage device. If the Write Protect check box is not

selected, users can modify the contents of the mass storage device.


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Deleting files from a mass storage device

If you have fonts, macros, or disk jobs on a mass storage device that you no longer

use, you should delete those files. Deleting unused files frees up space.

You can use the Delete Files from Printer option on the Device Storage Managerpage to delete files from a mass storage device.


When you initialize a mass storage device or delete files from the mass storage

device, Device Storage Manager writes messages to the error log indicating the statusof the action and any errors that occurred during the process You can use the

information in the error log to troubleshoot any problems that occurred.

Installing files on the printer

You can use the Start Download option on the Device Storage Manager page to

install font and macro files directly on the printer. You must specify, in the Destinationdrop-down list, the type of mass storage device that you want Device Storage

Manager to download the files to on the printer. If the mass storage device cannotaccept the files, Device Storage Manager downloads the files to the largest mass

storage device in the printer. If a mass storage device does not have enough space orthere is not a mass storage device in the printer, Device Storage Manager writes a

message to the error log.

Note To download a font or macro to a file instead of the printer, select the Save to File

option in the Destination drop-down list.

Note Before fonts and macros appear in the Files Available on Server list, you must

upload the files from any machine on the network to HP Web Jetadmins hostmachine.

Note Device Storage Manager does not install disk jobs to a printer.


You can use the Upload Files to Server option on the printers Device StorageManager page to upload font and macro files from any machine on the network to

HP Web Jetadmins host machine. After you click Upload Files to Server, an explorer

window appears where you can select all of the files that you want to upload.

Note If an error occurs while uploading several files, a dialog box appears indicating the

status of the upload and which file did not upload correctly.


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If you no longer need fonts or macros, you should delete those files from HP WebJetadmins host machine. Deleting unused files frees up space on the host machine.

You can use the Delete Files from Server option on the printers Device StorageManager page to delete fonts and macros from HP Web Jetadmins host machine.

Device Storage Manager physically deletes the files from the host machine.

CAUTION Remember that other projects might also use the fonts or macros that you want to

delete. Once you have deleted the files from HP Web Jetadmins host machine, youcan no longer download those files from other projects.

Deleting disk jobs from a printer

Use the Delete files from the printer option to delete a disk job from a printer harddrive.

Individual printer Status area

The Status area at the bottom of the printers Device Storage Manager page

indicates the status of the printer. The following are some of the status indicators thatmight appear in the Status area:

Ready No action is being performed.

Initializing A mass storage device is being initialized.


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Glossary

A C D F H I M P R S

A

application plug-in Optional software that is added to HP Web Jetadmin to increase its functionality.

C

content toolbar The part of the content area on each HP Web Jetadmin page that contains thefollowing items:

On some pages, HP Web Jetadmin provides a drop-down list that you can use toaccess other related pages. For example, when you access a DeviceStatus

page, the drop-down list on the content toolbar provides access to otherdevice-related pages, such as the Device Configuration page and the Device

Diagnostics page.

Several icons that provide specific functionality, including the refresh, home,bookmark, and context help.

During some processes, HP Web Jetadmin displays a progress indicator on

the content toolbar.

context help area The area on each HP Web Jetadmin page where the context help is displayed if

you have HP Web Jetadmin set up to display it within the software. By default,HP Web Jetadmin displays the context help in a separate browser window.

D

device Any peripheral, such as a printer or scanner, that you can attach to the network.Device usually refers to one of the devices HP Web Jetadmin manages, such as

Standard Printer MIB-compliant printers and HP Jetdirect print servers. Also seedevice group.

device group One or more devices grouped together based on location, workgroup, owner, orother identifiers.

DIMM Dual inline memory module.

disk job A print job that is stored on the printer hard drive. This allows workers to accessthe print job from the printer control panel.

DRAM Dynamic random access memory.


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26 Glossary ENWW

F

flash memory A type of nonvolatile memory.

font A set of characters of the same type (such as Times), style (such as italic), and

weight (such as bold).

H

host machine A network machine running administrator software that controls access to all of anetworks resources. A host machine makes network resources available to client

workstations on the network.

I

ID A unique identifier for a font or macro file.

M

macro A file that contains a set of instructions for outputting information, such as formsor bitmap signatures.

P

project A set of fonts, macros, and printers. A project is associated with a device group.Device Storage Manager stores projects on HP Web Jetadmins host machine.

R

RAM Random access memory.

SSIMM Single inline memory module.

status The devices current operational state.

subgroup A device group that belong to another device group.


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Index

Ddevice groups

accessing Device Storage Manager 14adding files 15

creating 8

deleting files 17downloading projects 16

downloading to a file 17overview 14

removing files 15Status area 17

viewing, error log 17

disk jobs, overview 9documentation conventions 2

Eerror log

device groups 17

printer 22

HHP Web Jetadmins host machine

deleting files, device groups 12deleting files, printer 23uploading files, device groups 12

uploading files, printer 22

Mmass storage devices

deleting files from a printer 22

initializing a printer 21write protecting a printer 21

Ooverview of disk jobs 9overview of fonts and macros 8

overview of product 8

Pprinter

accessing Device Storage Manager 20deleting files 22

initializing mass storage devices 21installing files 22

overview 20

Status area 23

viewing error log 22write protecting mass storage devices 21

productoverview 8

projectsadding files 15

deleting files from a host machine 12downloading to a file 17downloading to device groups 16

overview 12removing files 15

uploading files to a host machine 12

SStatus area

device groups 17

printer 23


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Documents

HP Jetadmin - Device Storage Manager