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HR Software NetworkOverview:
HRIS System and Mgr HR Dashboard System, MYRA
& iCIMS
SHIS Electronic Records
related to the functional tasks for Hiring Managers & Administrative Assistants
Seven Hills HR
ePay, MYRA,
ATS, iCIMS &HRIS
Systems
Work Together
How The
Onboarding
SHISHRIS ePay
“MYRA” E-Records
ePay Time and
Attendance
ePay “Evolution”
Payroll
eAcademy
Alert NowHRIS
ATS & iCIMS
HRIS Web Manager
DashBoard
ePay HR
IT: Email & HUD
Orientation Registration
“iCIMS” ATS
Time & Attendance Payroll
onboardingE-Academy
Alert Now
RMV Track
Admin Reports
Job Track
App. Track
Dashboard
ePay
SHIS“My HR Admin”
ePayWeb Based Software
HR System Map
App Track
Dashboard
ePay
SHIS“My HR Admin”
ePayWeb Based Software
iCIMS Admin Reports
E-Academy
onboarding
Time & Attendance
Payroll
Alert Now
RMV
HR System Map
App Track
Managers Dashboard
ePay
Job Track
E-Academy
onboarding Time & Attendance
Payroll
Admin Reports
Alert Now
RMV
SHIS System Map
Managers Dashboard
Job RecNew EmployeeReports/Update
iCIMSOpens PositionPosts to Web
Initiates Advertising
Applicant Tracking iCIMS
Tracks Candidates Refers Candidates
to Hiring Mgrs
Admin ReportHighlights Vacancy Issues
Drives Advertising
Web Based Applications& SQL Server dba
SHIS“My HR Admin”
ePayWeb Based Software
New Hire New Hire
IT: Email / HUD
ePay Manager Dashboard
Overview | Internships, Urban Youth and Volunteer | Job Applications | Benefits Overview | Current Job Openings |
Employment Recognition | Internships | Volunteer Opportunities | Work Diversity | Top Jobs
Human ResourcesSeven Hills Foundation offers competitive salaries, excellent benefits, training and support beyond what is available at any other human service agency, and an exciting environment in which to work. Current openings include a variety of professional health and human services positions including Direct Support Professionals and Front line Supervisors. Seven Hills Foundation also offers employment opportunities in educational, information technology, vocational, health care, and therapeutic work environments.Full, part-time, and day and evening positions are now available at our 150 residential, educational, day habilitation and adult day health program sites. Seven Hills Foundation’s programs and services extend throughout Massachusetts including locations on Cape Cod and Martha’s Vineyard, as well as in the State of Rhode Island.For more detailed information about employment opportunities, benefits and trainings offered to Seven Hills Foundation and Affiliate employees, visit our Human Resources Webpage.
Did you forget your Login/Password? Click Here
www.SevenHills.org www.SevenHillsJobs.org www.SevenHillsIs.org www.SevenHillsStaff.org (select Human Resources)
Click to enter Mgr Dashboard
ePay
1.iCIMS Position Requisition2.Applicant Tracking iCIMS3.Supervisor Interviews4.Job Offer5.New Employee Information6.Orientation (MYRA)
Six Stage Process
Position Vacancies Hiring(New Employee)
ePay
Manager Dashboard
-Completing Position Requisition iCIMS
Position RequisitionStage 1
All Requisition can be viewed in real time from the Managers Web site
ePay
Candidates-On-Line Applications-On-Line Resume-On-Line Internal Apps.-Hard Copy Applications-Hard Copy Resume-Hard Copy Internal Apps.
ATS iCIMS
Application TrackingStage 2
All Applications (Resumes) are forwarded to SHF HR Dept.
ePay InterviewsStage 3
Supervisors
ATS iCIMS
Receive Applications from iCIMS
Complete Status Updates
The Status Update report is accessed through our Managers Dashboard
Status on all applicants should be submitted within 5 business days
Hiring Managers Conduct
Interviews
Report
ePay Job offerStage 4
Supervisors Job Offer made
and accepted
Offer Letter Sent to Candidate
(Include Orientation Date & Pay Rate)
Admin. tasks:- CORI submitted- Copy of Drive Lic. HR File-RMV (M.V.R. release) HR File-On-Line RMV submitted-Sign Job Description HR File-Application HR File
Admin.Closes the Position
Establishing a New Pending Employee Hire in MYRA.
Potential Face to Face meeting w/New Employee
Hire packet submitted to department Administrative Assistant includes:1-Offer Letter (copy)2-Employee Application3-CORI Form (Completed)4-M.V.R. (RMV) Completed Form5-Copy Driver Lic.6-Pre-Employment Ref Check Forms7-Signed Job Description8-Drug Test9-Physical
Supervisor forwards Hire Packet to
Administrative Asst.
ePay New EmployeeStage 5
Admin.Closes the Position On HR Dash Board
When the Admin. closes the
position this will Auto send an
email to the New Employee
eONBORDING Process
-----At this point a
-New Employee Pending Record is
established in MYRA-Orientation is
scheduled-iCIMS Job Posting is
Closed
Auto E-Mail onboarding to New Employee
The Web Portal allows the Employee to review and update information
The onboarding email Includes Information about:-Scheduled Orientation & Location-Start Date, Program location, Supervisor-Affiliate, Program & Job Title
If No Email
New Employee Receives
onboarding Email with login to Web
Portal New Employee Form
Admin.Completes “New Employee” form On-Line with Employee in the office.
Web Portal information self edits Include:-Emergency Contact Information-EEO Information-SSN #-Other General Personal Information
onboarding
Dear {!firstName},
Our onboarding process includes collecting pertinent information from you so we can begin to properly disseminate to the appropriate Seven Hills departments such as Payroll, IT, Human Resources, Corporate College and your Affiliate/Dept. program.Below is a link with a login to our "New Employee" site. Please login within the next 24 hrs using the login name and password provided below. Once logged on please update all fields. Log in to update your informationLogin Name: {!loginName}
Password: {!password}
Your Seven Hills Affiliate: {!affiliate} Program: {!R1492311.name#text}Program Address: {!R1492311.street_address}Job Title: {!title}Start Date: {!hire_date}Orientation Date: {!orientation_date}Supervisor: {!R1492311.R157160}
Please understand it is imperative that you complete this onboarding process so we can establish you in our payroll system and complete your registration for orientation. Note: Any offer of employment is contingent upon satisfactory completion of all required background checks. Should you have any questions please contact the Seven Hills HR Department.
Massachusetts: 508-983-1321 / [email protected] (Chrisanthy Markantonatos).
Rhode Island: 401-229-9744/ [email protected] (Val Egan).
Welcome to Seven Hills!
Email Login
onboarding New Employee Self Update / Entry / Review
New Employee Web Form
ePay New EmployeeStage 5
New Employee Information is
populated into MYRA
Admin Approves
Auto E-Mail Notification sent
by ePay toSupervisor & 2nd Tier Supervisor
ORIENTATION
INFORMATION is forwarded to:
1-ePayTime2-Evolution
3-E-Academy4-Alert Now
Employee Approved
moved from Pending to
New Employee in MYRA
Admin Approves
After the ”New Employee” onboarding form is submitted
Pending Hireswill now show as Completed onboarding In
MYRA
Admin. Reviews:-Reference Checks -CORI Approved-RMV Approved-Children’s Background Check (if required)-Drug Test & Physical
IT receives New Employee
Information Seven Hills
E-Mail is established
Pending Hires
(Admin.)
* Ref. Checks Complete* CORI approved* RMV approved
Rejected
Approved to workApproved for Payroll
Approved for Training/Orientation Only
* I9 (completed at initial admin session or orientation)
* W-4 (completed at initial admin session or orientation)
Email Notification Supervisors (2 levels)
VP of HRMarilyn
ePay Notification Mapping
Time & Attendanceand Payroll
My HR Admin
ePay OrientationStage 6
ORIENTATION
Admin. Review of:- I9-W4-Benefits (forms)-Direct Deposit-Orientation (Time Sheets)
Admin. Reviews information in MYRA assuring all paperwork and required information is in order:
Includes: CORI, RMV, Ref., I9, W4, Orientation Completed etc…..
Final approval before working in Dept/Program
Supervisor Interview
Admin & New Employeesession
-Copy Driver Lic-CORI-RMV (info)-References -Drug Test & Physical
Admin & Employee Complete initial New
Employee Information
Or
Email to New Employee to Complete
onboarding Information
Applicant Tracking
iCIMS
Supervisor & 2nd Tier Approval
Auto Notifications sent by MYRA
ORIENTATION
Admin.-Benefits forms-Orientation (Time Sheets)-follow-up of all necessary paper work, CORI return, RMV , Ref check, etc-I9 & W4
1-Evolution2-ePayTime3-eAcademy4-Alert Now5-IT (SH Email)
Admin Position
Requisition
JOB Offer
ePay Process Flow Chart
Position Requisition - Applicant Tracking – Interviews – Job offer – New Employee - Orientation
Dept/Program work commences