Coordinator III

Date Revised: 10/26/2018

JOB DESCRIPTION

Job title: Coordinator III

Job Category: Non-Exempt

PCLS: 50040

Salary Grade: D

Summary

Incumbents in the Coordinator series perform a combination of program-related and/or administrative functions to support or oversee community, social, and instructional programs; and/or coordinate people, information, events, or facilities.

Distinguishing Characteristics

The Coordinator III is distinguished from the Coordinator II in that incumbents in the III level have more supervisory responsibility and/or perform duties that are more complex and require advanced decision making abilities and/or work in a larger program or department.

Reporting and Supervisory Responsibilities

The Coordinator III reports to a Director, Manager, or Supervisor. This classification may train and supervise student employees and/or hourly employees.

Typical Functions

1. Provides support to administrators, faculty, academic, and/or research staff.2. May perform office management duties, including managing schedules/calendars, scheduling

meetings, creating and processing forms, and keeping records as appropriate.3. May provide training, instruction, liaison services and/or consultation to students, faculty,

and/or staff in the use of specialized services.4. May write, edit, and coordinate the development of promotional materials, educational

materials, training manuals, newsletters, and/or brochures, as requested.5. May participate in the development and implementation of policies and procedures.6. May coordinate program/department activities including, conferences and events.7. May coordinate and oversee the day-to-day management of supplies, equipment, and facilities

for the organization.8. May maintain and update software.9. May schedule the use of classrooms and facilities.10. May coordinate and promote a program and its activities.11. May maintain and create content for a website and social media.12. May hire, train, supervise, and evaluate employees.

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Coordinator III

Date Revised: 10/26/2018

JOB DESCRIPTION

13. May calculate and prepare monthly budget reports.14. May create contracts and itineraries and book travel and lodging for guests. 15. Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities

1. Skilled in the use of computers.2. Ability to create, compose, and edit written materials.3. Skilled at records maintenance.4. Knowledge of supplies, equipment, and/or services ordering and inventory control.5. Database management skills.6. Knowledge of office management principles and procedures.7. Ability to foster effective working relationships within a team environment.8. Ability to make administrative/procedural decisions and judgments.9. Ability to coordinate and organize meetings and/or special events.10. Knowledge of communication principles, media, and marketing techniques.11. Knowledge of University policies and procedures.12. Field specific knowledge, skills, and abilities as described in recruitment notice.

Minimum Qualifications

Four years of experience; or an associate degree plus two years of experience; or a bachelor’s degree is required.

Work Environment and Physical Requirements

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees nearly continuously sit and often use repetitive hand motions.

Fundamental Abilities

Within the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities:

1. Communicating : Communicates effectively both verbally and in writing. 2. Problem solving : Analyzes information and evaluates results to select the best solution and solve

problems. 3. Monitoring : Measures performance of self; makes improvements and takes appropriate

corrective action.4. Critical Thinking : Comes to well-reasoned conclusions, solutions, and approaches to problems.

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Coordinator III

Date Revised: 10/26/2018

JOB DESCRIPTION

5. Team Building : Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers.

6. Active Listening : Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt.

7. Service Orientation : Actively seeks opportunities to help others.8. Conflict Resolution : Acts professionally when encountering customers who, at times, may be

frustrated.

Core Characteristics

As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

1.

2. Take initiative.3. Maintain confidentiality.4. Be accountable.5. Behave ethically.6. Be honest and trustworthy.7. Demonstrate a strong work ethic.

8. Be inquisitive.9. Be detail oriented.10. Be self-motivated.11. Efficiently manage multiple tasks.12. Be a team player.13. Be committed to improving USU.

Disclaimer This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

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Coordinator III

Date Revised: 10/26/2018

JOB DESCRIPTION

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