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Reviewing your reported data
http://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/webinar-reviewing-your-reported-data
How your data is used How to use HEIMS Online
Submission & Summary reports
HEIMS Data view & reports
General reports
Quality assurance Is your data accurate?
Documents that help
Why is data verified?
Overview
Your data
Student entitlements
Output alerts
MyUniAssist updated
Student debts
reported to ATO
Provider Payments &
Funding
Publications & Statistics
How your data is used
HEIMS Online• enables you to review data reported in your submissions
HEPCAT• Reporting tool that enables you
to prepare, validate and report data submissions
Validation process• To ensure reporting of consistent information
HEIMS Database• accepts your submissions after
successful validation
Reporting cycle
HEIMS Online
Submission Reports
Data View & Reports
Verification Reports
User Guides available on HEIMSHELP
Reports
Submission
Details of submissions accepted
or rejected
Lists errors/warnings
Summary
Enrolment Revisions
Details of elements revised
Submission Reports
Higher education submission reports
VET submission reports
Student Submission report
Enrolment Revision Summary Report
HEIMS Data View
View records
Individual records
View reports
Data grouped into tables
General reports
Additional HELP program
reports
HEIMS Data View
All providers
Units of study
Course of study
Student enrolment
Course completions
Universities
OS HELP
SA HELP
Campus
Staff
HEIMS Data View – View Records
View course records
HEIMS Data View Reports
Reports for Universities
Reports for Private higher education providers
Reports for VET FEE HELP providers
To view the records click on the Total EFTSL
To view the records click on the Total EFTSL
Navigate View Find/Search Export Refresh
Report functionalities
Data View General reports
General Reports
Adjusted FEE-HELP Reports
Adjusted FEE-HELP Reports
How to interpret your HEIMS Online Reports
Quality AssuranceChecking your data
Is your data accurate?
Regular data checking will improve data quality:
identify coding or system issues early
minimise the risk of incorrect payments or student debts
publications accurately reflect your organisation’s students
save you time!
Quality Assurance Plan
Data Checking Guide
Checking your data
Submitting high quality data to the department
Reporting your data early
Revise early
Meeting your reporting deadlines
Handy tips on how to reduce workload
Checking your data
Why is data verified?• Legislative requirement
• Last step in data reporting
• Confirms the accuracy of your data
Verified data underpins Funding and reconciliation
Publications and statistical reports
26 June 2014 - Revising your data
8 July 2014 - Reporting for new providers
Steps to Successful Reporting oPart 1 – 15 July 2014
oPart 2 – 17 July 2014
Our next training sessions
For all your reporting questions contactHEIMS Data Collections
Telephone: (02) 6240 7487
Need more help?
Policy and program managementAdministration of FEE-HELP and VET FEE-HELP
Financial estimates and paymentsHELP IT System (HITS)
ContactCommunications & Student Support Team
For all your policy queries
