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Trial Innovation NetworkHub Liaison Team Meeting
April 4, 2017
Trial Innovation NetworkWebsite & Communications
Paul Harris, Julia DunagunApril 4, 2017
Trial Innovation NetworkUpcoming Events & News
• Announcements and access to key information
Trial Innovation Network
Resource Page for Trial Innovation Network Information
Trial Innovation NetworkCTSA Program Hub Liaison Teams
All CTSA Sites have established Hub Liaison Teams
305 Hub Liaison Team Members
36 CTSA Sites have completed the FDP-CTSA Trial Innovation Network Standard Agreement
Trial Innovation Network
Short announcements/notifications sent via email
Trial Innovation NetworkWebsite Metrics – Since launch on 10/26/2016
Website Traffic
Top 3 pages visited (excluding homepage):• Submit A Proposal• Webinars• Preparing To Submit A Proposal
Webinars -
Hosted 6 with 325 attendees
170 Unique Attendees71 Institutions
Key Message & Call To Action
Introduction to site – What is this about?
Key Element Site Navigation – “Command Central”
News & Upcoming Events – With Archives
Subscribe To Keep In Touch
Command Central
Navigation
Command Central Navigation For All
Key Elements
Brief introduction to page About section
Page Title with corresponding key element
icon highlighted
Key content area(s)
Page navigation –other information
related to key element
Navigation links from “toolbox” will change
content in the key content area while keeping the overall framework of the page the same
Key content sections can be expanded to include more information without navigating away from page
Trial Innovation NetworkDevelopment Projects & Updates: Shared Toolkit
Automated notification sent for a light touch
review of submission
Approve or Reject Triggers automated publishing to library
Intake form on Trial Innovation Network Website
https://trialinnovationnetwork.org/recruitment-retention-toolkit/
Trial Innovation NetworkDevelopment Projects & Updates: Shared Toolkit
6 months from the date of publishing:• Listed contact for resource will
receive an automated email notification with a link to published information and associated metrics with the options to:
• Keep resource as published
• Edit published information• Remove resource
Trial Innovation NetworkEngaging Hub Liaison Teams
APRIL 4, 2017
Trial Innovation Network Communications with Hub Liaison Teams
• How to best communicate information to the Hub Liaison Teams and CTSA Hub PIs?
• What information do you need to help you better organize your Hub Liaison Teams?
• What suggestions do the Hub Liaison Teams have to improve communications about the Proposal Process CIRB Process
• What suggestions do the Hub Liaison Teams have about the Trial Innovation Network Website
Trial Innovation Network Engaging Hub Liaison Teams
• How do we get direct feedback from the Hub Liaison Teams and CTSA Hub PIs on TIN processes and workflows?
• How do engage the Hub Liaison Teams in generating ideas for the Network?
• What does the group think about a Hub Liaison Team WG with ~10-15 Hub Liaison Team members?
Trial Innovation Network Key ElementRecruitment
Rhonda Kost / Mary Stroud / Paul HarrisApril 04, 2017
What the Research Says….
• 1% of US population participates in health studies
• nearly 1 in 5 trials either terminated for failed accrual, or completed with <85% of the expected enrollment.
• Less than 10% of clinical studies are completed on time
• Reports of clinical trials consistently state that initial approaches to recruitment are rarely successful, take longer than planned and the pool of participants is overestimated.
Vision and PurposeOur goal is to positively impact human health by improving participant enrollment and retention in multi-center clinical trials.
Achieving this goal will require sophisticated informatics-based recruitment tools and novel engagement approaches to accelerate recruitment and retention.
Participant Trial
Trial Innovation Network – Recruitment Guiding Principles
• Respecting CTSA autonomy and diversity• A focus on minority and underserved populations• Making the most of electronic health records• Preserving a disease neutral approach• Focus on cost efficiency• Respecting and returning value to participants• Build on best practice (avoid reinventing the wheel)• Evidence based…. What works? (test bed)• Finite resources – scalability / tools• Home for recruitment experts (across + beyond CTSA)
Trial Innovation Network – Recruitment
1.Create a national home for the creation, storing and sharing of recruitment education, programs and best practices
2.Catalyze enrollment by developing and disseminating novel approaches to support researchers in recruiting
3.Enhance national awareness of research through patient education and facilitate patient participation with online patient facing tools
4.Conduct studies on methods to enhance recruitment efficacy and efficiency
Trial Innovation Network – RecruitmentRIC Services
1. Consultation2. Community
Engagement Studios3. Feasibility Analysis4. Recruitment Plan
Consultation5. Recruitment Materials6. EHR Based Cohort
Assessment
Trial Innovation Network
• Initial consultations make up 80% of requests for support from the RIC.
• Majority of consults are TIC led.
RIC Recruitment Consultations
Consultations are provided in order to trouble shoot and provide advice, guidance and recommendations.
Hub liaison team representatives:• Part of the initial consult;• Help problem solve;• Shape recommendations.
Trial Innovation Network – RecruitmentRIC Consultation – Feasibility
RIC will consider ways to improve the feasibility of a study. As part of the consultation, the RIC will:
• Comprehensively review the details of your study with a focus on focusing on timeline, targets and cost.
• Assess the likelihood of meeting predefined recruitment and retention goals;
• Provide tailored advice on how you can enhance the feasibility of your study overall.
Trial Innovation Network – Recruitment RIC Consultation – Recruitment Plan
• Comprehensively review your recruitment plan in the context of your study;
• Assess the likelihood of meeting predefined recruitment and retention goals
• Give tailored advice and recommendations on the most appropriate recruitment strategies to deploy when engaging participants from any community.
Trial Innovation Network – Recruitment RIC Consultation – Recruitment Materials
• Review your recruitment material needs including any dissemination plans;
• Provide advice, recommendations and templates in order to improve the recruitment of potential participants for specific studies;
• Share best practice.
Trial Innovation Network – Recruitment RIC Consultation – EHR-Based Cohort Assessment
• Explore ways that Electronic Health Record data may be leveraged to inform study design and potential site selection.
• You can expect expert clinical and technical review of a study’s goal recruitment population and a high level assessment of computable phenotyping.
• Funded projects may also petition and receive support required to organize distribution of phenotype algorithms to potential CTSA hubs and collation of results.
Trial Innovation Network – RecruitmentRIC Consultation: EHR Based Feasibility Assessment
EHR-Based FeasibilityAssessment
Informatics / PlatformsEHR-Based FeasibilityAssessment
Informatics / PlatformsEHR-Based FeasibilityAssessment
RIC Teams
Infor
mati
cs / P
latfo
rms
Trial Innovation Network – Recruitment Toolkit• Community engagement
toolkit • ResearchMatch/TrialFinder
collaboration• Share recruitment resources• Give a webinar
Coming soon…..• Feasibility• Compensation guidance• Template recruitment
materials https://trialinnovationnetwork.org/resources/tools/
THREE Immediate Opportunities
Share materials, tools, best practices, …
THREE Immediate Opportunities
Give a webinar
On Deck:
Recent offerings (video available)
THREE Immediate Opportunities
Be an earlyAdopter/Collaborator
Search
Review Act
Can easily be extended for this …
In summary…
The RIC is a place where you can….
1. Find tools & resources that work2. Discover best practices3. Seek expert advice and support4. Expect recognition – please join us as a
collaborator
Recruitment Innovation CenterContact Information
Paul [email protected]
Laura YearsleyResearch Programs Manager
For sharing tools/best practice:
Leslie [email protected]
Put yourself forward for a webinar!
Bridget [email protected]
Trial Innovation NetworkChat Box Discussion: Q&A
Trial Innovation NetworkNext Meeting: May 2, 2017, 3-4:30PM ET
