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HUD Notice of Funding Availability Webinar
Lead-Based Paint Hazard Control and Lead Hazard Reduction Demonstration Grant Programs
NOFA Overview and Grant Preparation Planning Considerations
December 27, 2012
Webinar Logistics
If you are experiencing technical difficulties or do not have audio, please call 410-534-6447 and ask for Rebecca Jackson
Agenda
• HUD Office of Healthy Homes and Lead Hazard Control
• HUD Lead NOFA FY2013 available funds
• HUD Lead NOFA FY2013 eligibility and match requirements
• Lead NOFA Rating Factors including FY13 changes
• Grant preparation tips and considerations
• Technical assistance
Coalition to End Childhood Lead Poisoning –Background
• Based in Baltimore – began in 1986
• Direct lead hazard reduction and healthy homes services since 1997 that have completed interventions in 2,800 homes
• Provided technical assistance with over 27 cities and states advising lead, green and healthy homes programs
• Successfully run 4 HUD OHHLHC programs including 2 LEAP grants, 2 Healthy Homes Demonstration Grant Programs
• Currently operating 2 additional HUD OHHLHC Healthy Homes Demonstration and Production Grant Programs
• Began Green & Healthy Homes Initiative (GHHI)™, integrating lead and healthy homes interventions with weatherization and energy efficiency in 2009, currently in 16 GHHI sites nationwide
HUD Lead-Based Paint Hazard Control and Lead Hazard Reduction Demonstration Grants NOFA Overview
Ruth Ann Norton, Executive Director
Green & Healthy Homes Initiative™
Coalition to End Childhood Lead Poisoning
Wes Stewart, Director of Program Services
Coalition to End Childhood Lead Poisoning
Grant Due Date
• Due Date: Feb 4, 2013 – 11:59 PM
• Grant Submission: Submit application via www.grants.gov -electronic submission
Available Funding
FY2013 Funds
• Lead-Based Paint Hazard Control funds (no amount set until budget issues finalized)
• Lead Hazard Reduction Demonstration funds
• Currently, no Healthy Homes Production Grants
Lead-Based Paint Hazard Control Grant
• Available Grant Awards: $2,300,000 per Applicant
• Healthy Homes Funds: $200,000 per Applicant
• Maximum Grant Request: $2,500,000 per Applicant
• (Just as in FY12, no funding reserved for new applicants)
• Period of Performance: 36 Months
Lead Hazard Reduction Demonstration Grant
• Maximum Grant Award: $3,000,000
• Healthy Homes Funds: $0
• Period of Performance: 36 Months
• Targeted to urban jurisdictions with the greatest lead-based paint hazard control needs.
Eligibility
• State, City, County or local governments, Indian Tribes (no non-profits as the lead applicant )
• Each jurisdiction can only submit one lead grant application – either Lead Hazard Control or Lead Hazard Reduction Demonstration Grant
• Grantees who received Lead Hazard Control or Lead Hazard Reduction Demonstration Grants in FY2012 are not eligible to apply
• Grantees who are designated as high risk for OHHLHC grants are ineligible (or performance deficiencies resulting in Red performance designation for the two previous consecutive quarters ending on or before submission deadline)
• State government and Tribal applicants must have an EPA authorized lead-based paint training and certification program
Match RequirementsWhat are Match Resources?• Must be for allowable lead program costs
• Must be dedicated and integrated into supporting program activities
• Can be staff in-kind, cash, services, donations, discounted supplies, etc.
• CDBG – Allowable as Match Funding
• Other Non-CDBG Federal Funds (e.g. HOME funds)-Not Allowable as Match
• Proposed Match Funds must be for eligible program activities and must be described and have a monetary value assigned to those activities in a Letter of Commitment from the program partner
Minimum Match Requirements
• Lead Hazard Control Match Requirement: 10% (excluding the Healthy Homes Supplemental Request amount)
• Lead Hazard Reduction Demo Match Requirement: 25%
• Change – no additional NOFA response points for match above the match requirement. (In FY12, for LHC up to 25% and LHRD up to 34%, proportional points were awarded in Factor 4 on a 0-10 scale) (No waiver of match requirements permitted)
• Matching Contribution Table
Direct Lead Hazard Reduction Cost Considerations
• Direct Lead Hazard Control Cost Requirement: 65%
• Direct Lead Hazard Reduction Demo Cost Requirement: 80%
• Direct Lead Hazard Reduction Costs include:o Lead Risk Assessments and Clearance Inspectionso Lead Hazard Control Interventiono Minimal Housing Intervention Activities required to
carry out effective lead hazard controlo Client Intake and Application Processingo Temporary Relocationo Travel for Lead Hazard Control Staff
• Maximum Administration Costs: 10%
Non Direct Lead Hazard Reduction Costs:
Allowable, Non Direct Lead Hazard Reduction Costs include:
• Blood lead testing of workers, supervisors, contractors
• Outreach and education
• Training of workers and contractors
• Data collection and analysis
• Administrative costs
Not Allowable Cost: Blood lead testing of children under age 6 residing in applicant property
Narrative Factors
Narrative Factors 1-4 – 40 Page Limit (double spaced)
Factor 1 – 20 pointsFactor 2 – 15 points Factor 3 – 55 points Factor 4 – 10 pointsTotal- 100 points
(point division changed from FY12, where 10 points was awarded for evidence of match above minimum requirement. Factor 3 is worth 10 more points in FY 13)
Bonus points: 2 points for Preferred Sustainable Communities Status Change: the 2 bonus points for designated rural Renewal Community or Empowerment Zone or Enterprise Community round II was removed
Maximum points: 102 points
Minimum points: 75 points to be considered for award
Check the Preferred Sustainable Communities Status of
your jurisdiction by going to:
http://www.sustainablecommunities.gov/map.html
Questions and Comments
Factor 1 – Capacity of the Applicant and Relevant Organizational Experience (20 points)
Key Considerations:
• Capacity of the Lead Applicant
-Prior HUD OHHLHC Grantee
-Prior Federal Grants Experience, Housing Unit Production Experience
• Project Director, Program Manager (75%), and Other Key Personnel• Prepared to perform program activities within 60 days of award• Faith-Based and Grass Roots Community-Based Partners• Referral Network Partners to show demonstrated pipeline• Discuss accomplishments and impact of prior grants if existing
grantee• Use Staffing Roster to aid the reviewer in understanding
individual roles and agency responsibilities• Don’t assume the reviewer knows you or your program
Factor 1 – Capacity of the Applicant and Relevant Organizational Experience (20 points)
Key Changes:
• Dates to be considered a current or recent applicant changed from Oct 1, 2000 or later to Oct 1, 2005 or later
• For current and recent applicants, section describing current performance changed from 14 to 10 points
• For current and recent applicants, section describing the roles and responsibilities of key personnel for the project changed from 1 to 5 points
Factor 2 – Need/Extent of the Problem (15 Points)
Key Considerations
• Provide data responses in simple table format in Factor 2
• a) Population, b) Housing, and c) Other Factors Contributing to Need data required are the same as FY2012
• Answer each and every specific data question in the NOFA and then supplement with tables and attachments in appendices
• Include number and percentage requested
• 3,500 occupied pre-1940 rental units (LHRD grant applicants)
• Data should be provided for the jurisdiction / target area –NOFA states that you should not provide data that overlaps into another jurisdiction unless you specify that jurisdiction / target level data is not available
Factor 3 – Soundness of Approach (55 points)
Key changes:
• Point value increased – 55 points (10 more than previous years)
• For the Healthy Homes Supplemental Request (LBPHC only), applicants need to use the Healthy Homes Rating System and follow a Healthy Homes methodology in accordance with the HUD-CDC Healthy Housing Reference Manual.
• Technical Approach/Lead Hazard Control Intervention now worth 15 pts. (up from 10 in FY12) and includes a section for approach to the Healthy Homes interventions (if applying under LBPHC).
• Budget proposal now worth 4 points (was 1 in FY12). Includes estimate of all costs (direct, indirect, and administrative), breakdown of any sub-recipients who receive more than 10% of the request, and budget narrative. (Consistency of budget figures is important)
Factor 3 – Soundness of Approach (55 Points)
Key change:• Implementing HUD’s Strategic Framework now worth 4 points (up from 2 in FY12)
• For Utilizing Housing as a Platform (2 pts.), applicants must identify activities that
will comprehensively assess units for rehab, health and energy deficiencies and
coordinate interventions across multiple disciplines:
• common assessment tools,
• Cross training of staff in multiple competencies
• standardization of intake forms
• Partnerships with organizations to deliver multiple services across housing,
energy, and health disciplines
• For Sustainability (2 pts.), applicants must identify activities that ill ensure residents
have access to a broad range of housing services through a single point of access
• Implementing a common intake application that can be utilized over multiple
programs
• Implementing routine process for assessing multiple housing-related hazards
simultaneously, prioritizing hazards, and remediating the priority hazards
(Elements of GHHI Model and Tools)
Factor 3 – Soundness of Approach (55 points)
Key Considerations:
• Project Design and Work Plan
• Key project stages: application, start-up, implementation, close-out
• Develop confidence in reviewer that you can hit the ground running and can meet benchmarks on time and within budget
• Clearly and specifically describe each key task and what agency and program staff member is responsible for completing – flow charts
• Provide clear description about how a client will move through your program, from intake through testing, assessment, scope of work development, remediation, temporary relocation, etc.
Factor 4 – Achieving Results and Program Evaluation (10 Points)
Change: No Factor directly related to additional match or leverage funding. This section was Factor 5 in previous years
Key Considerations• Project Management and Troubleshooting
• Reporting and Accountability
• Evaluation activities
• No separate Benchmarks Chart required but rather is included in Factor 5 Narrative;
No Logic Model required
• “ In evaluating this factor, HUD will consider how you have described outcome
performance measures and benefits of your program including:
• (a) In terms of impacting your unit production goals, the degree to which lead
hazard control work will be done in conjunction with other housing-improvement
activities (i.e., rehabilitation, weatherization, correction of code violations, green and healthy home initiatives, and other similar work), or your plan for the integration
and coordination into those activities in the future”
Narrative Factors
• What are Leveraged Resources? Program related funding that is being contributed in support of the particular grant program
• Proposed Leverage Funds must be for program related activities and should be described and have a monetary value assigned to those activities in a Letter of Commitment from the program partner (weatherization monies, rehabilitation monies, etc.)
• GHHI Model
• Describe clearly apart from match funds
Questions and Comments
Initial Grant Preparation Considerations
• Time is of the Essence - Due Date
• Registration (System for Award Management (SAM)/CCR/DUNS/Grants.gov)
• Select a Target Area – Recruitment Considerations
• Collect Supporting Data for Target Area
• Identify Program Partners
• Identify Match and Leverage Funding
• Determine Which Grant to Apply to LHC or LHRD, and for LHC, what Healthy Homes approach you will use and how will you utilize Healthy Homes Rating System
Other Grant Preparation Considerations
• Develop the best model that maximizes HUD goals and your objectives and strengths
• Competitive process - Don’t leave points on the table!
• Answer all questions fully. Make life easy for the reviewer
• Follow NOFA format and weigh content and structure of your narrative proposal to the Factor Points Scale
• Be consistent in funds requested, match, leverage, goals, and outcomes throughout the narrative and the forms
• Do not rely on attachments alone
Required Documents (see pages 20-21 of NOFA)
• SF424 – Application for Federal Assistance
• Application Abstract (2 page limit)
• Narrative Response to Factor 1-4 (40 page limit, double spaced)
• Form HUD2991 Certification of Consistency with the Consolidated Plan
(date and sign)
• Copy of Consolidated Plan’s Lead-Based Paint Element (or link to website)
• Form HUD424 CBW: HUD Detailed Budget Worksheet AND Budget
Justification Narrative
• Form HUD2880 Applicant-Recipient Disclosure-Update Report (as
applicable
• Form HUD 2995 Certification of Consistency with Sustainable Communities
Planning and Implementation (as applicable)
• SFLLL Disclosure of Lobbying Applicants (if not applicable indicate “not
applicable” on the form)
Some forms are electronic forms - Download electronic application
package from grants.gov
HUD Agency Contacts for Questions on NOFA:
Programmatic Questions:
Michelle Miller, Director, Programs Division
202-402-5769
Administrative Questions:
Nadine L. Heath, Director, Grants Services Division
202-402-7680
Technical Assistance for HUD Grant Applications
TA Requests due by January 4th
Current GHHI™ Sites:
• NOFA Summary Chart (available now on NING)
• Recommendations in selecting the appropriate grant program
• Recommendations on program design
• Provide Sample Narrative Inserts on GHHI™
Fee-for-Service:
• Tier 1: Review past proposals, current draft and provide comments/
recommendations
• Tier 2: All above plus provide direct edits
• Tier 3: All above plus primary proposal writing and attachment preparation
• Tier 4: All above plus onsite meetings and in person submission
Questions and Discussion
Primary Coalition HUD NOFA Technical Assistance Contacts
Ruth Ann Norton- [email protected] Stewart- [email protected] Bingham- [email protected] McKnight- [email protected] Shaw- [email protected]
Coalition to End Childhood Lead Poisoning2714 Hudson Street
Baltimore, Maryland 21224410-534-6447www.ghhi.org
