Ministry of Education

Libraries Branch

To: Tamara McLeod, Executive Director Financial Management Branch Ministry of Finance Office of the Comptroller General, PO Box 9413 Stn Prov Govt Victoria BC V8W 9Vl

From: Amber Norton Library Director 9905 Dudley Drive PO Box 269 Hudson's Hope. BC V0CIV0

Re: Financial Information Act Compliance Report

MEMORANDUM

Date: May 22, 2019

l am pleased to provide this repo11 on compliance with the Financial Information Act for thosecorporations with fiscal year ending 2018 for which the Ministry of Education is responsible. Acopy of the Statement of Financial Information has been electronically forwarded to theLegislative Library.

As of the date of this memo. the following corporations have materially complied with the Financial Injormation Acr and the Financial Informarion Regulation:

Hudson's Hope Public Library Association

The following corporations have not complied (please enter none if all corporations have complied):

none

For information regarding this report please contact:

Amber Norton

Sincerely.

Board Approval Form

Financial Information Act - Statement of Financial Information

NAME OF LIBRARY

Hudson's Hope Public Library Association

LIBRARY ADDRESS

PO Box 269

CITY

Hudson's Hope

PROVINCE

British Columbia

NAME OF THE CHAIRPERSON OF THE LIBRARY BOARD

Lorna Winnicky

NAME OF THE LIBRARY DIRECTOR

Amber Norton

DECLARATION AND SIGNATURES

FISCAL YEAR END (YYYY)

December 31, 2018

TELEPHONE NUMBER

250-783-9414

POSTAL CODE

V0JlV0

TELEPHONE NUMBER

250-783-9414

TELEPHONE NUMBER

250-783-9414

We, the undersigned, certify that the attached is a correct and true copy of the Statement of Financial Information of the

year ended December 31, 2018 for Hudson's Hope Public Library Association as required under Section 2 of the Financial

Information Act.

THE CHAIRPERSON OF THE LIBRARY BOARD* DATE SIGNED (DD-MM-YYYY)

DATE SIGNED (DD-MM-YYYY)

Management Report

Financial Information Act - Statement of Financial Information

library Name: Hudson's Hope Public Library Association Fiscal Year Ended: December 31, 2018

MANAGEMENT REPORT

The Financial Statements contained in this Statement of Financial Information under the Financial

Information Act have been prepared by management in accordance with Canadian generally accepted

accounting principles and the integrity and objectivity of these statements are management's

responsibility.

Management is also responsible for all other schedules of financial information and for ensuring this

information is consistent, where appropriate, with the information contained in the financial statements

and for implementing and maintaining a system of internal controls to provide reasonable assurance

that reliable financial information is produced.

The Board of the Library is responsible for ensuring that management fulfils its responsibilities for

financial reporting and internal control and for approving the financial information included in the

Statement of Financial Information.

The external accountants, KPMG LLP, compile our financial statements and income tax returns from the

records that we provide. Their engagement includes the adjusting of errors that come to their

attention, and questions, comments, and suggestions concerning our accounting systems and internal

control.

On behalf of Hudson's Hope Public Library Association

Name. Chairperson of the library Board [Print] Signature, Chairperson of the librar Board

Date

Name, Ub,a,y Di,ecto, [PdntSignature, Date Library Director

Hudson's Hope Public Library Association

May 22, 2019

T3010 REGISTERED CHARITY INFORMATION RETURN FILING INSTRUCTIONS

Before mailing the return, ensure bar code labels are peeled off from the Registered Charity Basic Information Sheet (Form TF725) and attach them to the T3010 and any other schedule(s) as noted on the top right hand corner of the relevant forms.

Signature

iFS The certification section of page - should be completed and signed.

Mailing

The Registered Charity Basic Information Sheet and one copy of the Form T3010 should be mailed to the Charities Directorate, Canada Revenue Agency, Ottawa ON K1A OLS.

NOTICES OF ASSESSMENT

If the Charity receives a Notice of Assessment which does not agree with the return(s) prepared by us, please contact us so that we can determine whether any action should be taken. The Charity has 90 days from the date of mailing of the Assessment in which to object. Failure to respond within the prescribed time limit will cause the Charity to lose its right to object to the Assessment.

ATTACHMENTS

• A copy of the final trial balance and adjusting journal entries in order to update the

accounting records.

• Selected financial records for the period ended December 31, 2018 which you

provided to us are enclosed.

Should you have any questions or if we can be of any further assistance, please do not hesitate to contact us.

Yours truly,

Colleen Ballantyne, CPA, CMA Senior Manager

250-614-4001

!mt

Enclosures

2