HUMAN- RESOURCEAND

PAYROLL MODULE

The Access EBS described its mission as, "The complete recruit-to-retire process." A single integrated data model aims to supply a fast, immediate and accurate view of HR-related activities.

Personnel Management: The personnel management comprises of HR master-data, personnel administration, recruitment and salary administration.

Payroll System: Salary management, statutory reporting, attendance management for salary calculation.

Time Management: Time management includes shift planning, time recording, absence & leave management.

Personal Development: This section comprises of training and event management, Appraisals, additional training determination and training assessment.

PF/ESI: All statutory reports and compliances have been integrated to the HRMS system for facilitating the users to generate reports online

• Employee requisition,

• Employee Information,

• Leave Management,

• Appraisal/Training,

• Loans and Advances

• Attendance & OT evaluation,

• Tour and Local claims,

• Fine & deductions,

• Salary generation,

• PF & ESI,

• TDS and Payroll

• Reimbursements.

• Insurance and

• Canteen coupons

MAIN FEATURES

MS Process Flow

HRMS MASTERS

Masters are used enter the basic information which is not change frequently. ► Employee Master

Employee master form is basically used for recording the details information of the employee master file.

► Salary Master

Will record Salary bifurcation related Data of every employee on the basis of which salary will be generated.

HRMS - RECRUITMENT

►Human Recruitment Process

Will be used for the recruitment for employee on the basis of the human resource requirement of the departments in an organization. Which Starts With

Received H.R.Requisition from Departments.

Will contain information of Departments requirement related to Human resources.

Requisition ApprovalWill be used for approving or discarding the Departments HR requisitions.

Requisition Advertisement. Will be used for creating requisition for advertisements of approved HR requisitions.

Applicant Information RecordingWill be used for recording the data related to the application received against the advertised vacancies.

Applicant Screening.Will be used for screen the application of the applicant received for the interview.

Interview DetailsWill be used for recording the interview related details in different rounds.

Final Selection.Will be used for approving/rejecting/holding the finial selection of the applicants gone through different stages of interview.

HRMS - RECRUITMENT

HRMS - ATTENDANCE

► Attendance RegisterIs used for manually recording the daily attendance of every employee shift , register and department wise

► Attendance register (Card Reader)Is used for fetching the data from bio-metrics machine of every employee which has been registered in the machine and in the application on the basis of the card no filter on the basis of shift, register and department.

HRMS - Overtime

►Overtime Register.Is used for recording daily overtime of workers department wise.

►Monthly Overtime Evaluation.Is used for evaluation of total monthly overtime of the workers on the basis of which overtime is paid to them.

LEAVES MANAGEMENT► Leave Grant Register

Is used for grant leave to the employee on yearly basis in which carry forward leaves balance is transferred from pervious year to the current year.

► Leave Request.Is used for requesting the leave by the employee to department .

► Leave Approval.Is used for approving the pending leave application of the employees on the basis of which leave will be applied.

► Leave Cancellation.Is used for cancellation of the leaves which are not required by employee.

LEAVES ENCASHMENT

► Leave Encashment Request

Is used for entering the leave encashment request by employee.

► Leave Voucher

Is used for approval/rejection of leave encashment request of employees by approving authorities.

► Leave Encashment report

Is used for viewing the output of the leave encasements taken by employees.

Reimbursement► Medical reimbursement.

Is used for entering medical bills of the employees for reimbursements.

► Mediclaim Approval.Is used for Approving/ Rejecting medical bill of the employees for reimbursements.

► Tour PlanIs used for entering tour plans of the employees

► Tour Plan ApprovalIs used for approving/ rejecting tour plans of the employees.

► Tour ClaimIs used for recording approved tour plans bills of the employees for Claiming purpose.

► Tour Claim ApprovalIs used for approving/ rejecting tour claims of the employees for reimbursement purpose.

Reimbursement

► Local conveyance.Is used for entering local conveyance bills by employees.

► Local conveyance approval.Is used for approving/ rejecting local conveyance bills for reimbursement.

► LTA Request.Used for entering LTA request by employees.

► LTA Approval.Used for approving/ rejecting LTA requests.

► LTA Voucher.Used for generating LTA voucher for payment of approved LTA’s.

► Accident Details.Used for recording information related to the accident details while wording.

Loan/ Advances

► Loan/Advance Application.Is used for entering Loan or Advance related request by employees.

► Loan/Advance Approval.Used for Approving/ Rejecting Application related to Loans/Advances.

► Loan/Advance Tracking.Used for Tracking Loan or advance status of the employees.

Insurance

► Insurance Company.

Used for entering master data related to the insurance Companies.

► Insurance Distribution.

Used for entering master data related to the group and individual insurance distribution.

►Employee Insurance.

Used for entering the employee wise insurance payment details.

Income Tax

►Income Tax Master.Used for entering income tax master data slab wise.

►Income Tax sections.Used for entering different sections of income tax.

►Estimated Income Tax.Used for calculating estimated income tax on the basis of employee salary details.

Salary Generation► Salary Details.

Used for entering salary master entering of employee on the basis of which salary will be generated.

► Monthly Allowances and Deductions.Used for entering monthly variable allowances and deductions of every employee whose salary will be generated.

► Monthly Salary Generation.Used for generating monthly salary of every active employee department wise.

► Supplementary Salary.Used for generating the supplementary salary of employee for unpaid days.

► Full and Final.Used for creating full and final payment of left employees.

► Salary Payment.Used for payment of the generated salary on the basis of which funds will be transferred.

► Copy Master Sheet.Used for verification for the salary before generation.

Canteen Coupon system

► Canteen billsUsed for creating canteen bills for deduction of canteen coupon consumed value for employees salary.

Training

► Training Requisition.

Used for entering employee training requests of departments.

► Requisition Approval.

Used for approving/ rejecting training requisition.

► Training Schedule.

Used for scheduling approved training requisitions.

► Training Register.

Used for recording training activities of employees.

► Induction training.

Used for creating induction training schedule.

Vehicle Requisition

► Vehicle Requisition.

Used for creating request of company vehicle requisition by employee.

► Vehicle Requisition approval.

Used for approving or rejecting vehicle requisition request.

► Vehicle Gate Pass.

Used for generating approved vehicle requisition gate pass.

Appraisal

► HR Appraisal Request.

Used for generating HR Appraisal request to different departments in a company.

► Performance Appraisal.

Used for entering data related to the performance appraisal of employees by department HOD’s.

► Self Appraisal.

Used for entering data related to self appraisal given by employees.

► HR Appraisal Approval.

Used for approving or rejecting the Appraisal requisition by HR.

Miscellaneous

►Court Case Register.Used for recording details related to court cases entries of the employees.

Gate Pass

►Gate Pass.Used for creating employee gate pass.

►Gate Pass Approval.Used for approving or rejecting employee gate pass.

►Gate Pass Out.Used for entering data related to employee out in gate pass.

►Gate Pass In.Used for entering data related to employee gate entry in gate pass.

REPORTS -Employee Information

► Birth /Anniversary ► Joining/Relieving ► Joining Letter ► Joining Register Department Wise ► Domiciles Wise Checklist of Employees ► Employee Retirement Detail ► Court Case Report ► Employee Information ► Employee Detail Grade Wise ► Employee Detail (Qualification Wise) ► FORM ER-I ► FORM ER-II

REPORTS - Attendance

► Attendance Register Employee Wise.

► Attendance Register Monthly.► Attendance Register Under Rule

26.► Daily Absenteeism Report.► Overtime Register Daily► Overtime Register(Monthly)► Overtime Register Payment.► Overtime Department Wise ► Total Man days ► Absenteeism Employee Wise

REPORTS – Leaves

►Leave Transaction Details ►Leave Request Detail ►Leaves Register ►National Holidays/Leave

Register ►Leave Ledger. ►Maternity Leave(L,K,M).►Leave Book.

REPORTS - SALARY► Pay Slip ► Department Wise Total Salary ► Master Sheet ► Copy Master Sheet ► Salary Sheet ► Earning Summary ► Deduction Summary ► Loan Tracking ► Employee Insurance Detail ► Bank Statement ► Bank Wise Transfer Of Fund ► Bonus Sheet (Yearly) ► Group Gratuity ► Increment Details ► EDLI Report ► CTC ► Full and Final ► Payment of Wages Return -IV ► Minimum Wages Act

REPORTS - REMBURSMENT

► Tour Claims ► Local Claims ► Local Conveyance ► Reimbursement Mediclaim and

Accidental Policy► Accidents Details ► Leave Travel Allowance

REPORTS - PF

► EPF Statement ► Combined EPF Challan ► FORM 3A ► FORM 6A ► FORM 12A ► FORM 9 ► FORM 5 ► FORM 10 ► Challan Form 6 ► FORM 2 ► FORM F ► FORM D

REPORTS - ESI

►E.S.I Statement Monthly

►E.S.I Challan ►E.S.I Ledger ►E.S.I Declaration ►E.S.I Return

Declaration ►ESI Form 5

REPORTS - INCOME TAX

►Estimated Tax Assessment.

►Form 12BA.►Form 16. ►FORM 34A.

REPORTS - RECURIMENT

►Requisition Slip ►Requisition Register ►Requisition

Advertisement ►Applicant's Information ►Requisition Status ►Applicant's Screening

REPORTS - APPRAISAL

►Self Appraisal ►Performance Appraisal ►Skill Set Cat/Sub Cat ►Employee Appraisal Detail ►Employee Annual Report ►Annual Confidential Review

REPORTS - TRAINING

►Training Requisition ►Training Requisition Approval

►Training Requisition Details ►Training Schedule ►Training Register ►Induction Training Report

THANK YOU

Access Infotech Pvt. Ltd. SCO 64-65, 4th Floor, Sector 34-A, Chandigarh

Phone: 0172-5002677, 5025577 TeleFax: 0172-2622571E-mail - jbs@accessinfotechindia.com

www.accessinfotechindia.com