© 2008 California State University, Fullerton

Human Resource Services

EMPLOYMENT

Purpose

To review the Staff and Management Recruitment Process

Agenda

On-Line Requisition Process Types of Employees & Appointments Requisition Approval Process Job Posting & Advertisement Forms & Documentation Requirements Resume Screening & Requirements (CSUEU 9.3 Hiring Preference) Interview & Search Committee Reference Check Process Recommendation Process Offer Process

On-Line Requisition Process

Go to the Human Resources website at: http://hr.fullerton.edu/Employment and complete a requisition on-line (refer to the “How to Create a Requisition in BrassRing” on-line guide).

The requisition goes through the HR Classification/ Review and Approval process.

Once all listed approvers review and approve, it will be processed for Job Posting/Announcement.

All requisitions must be approved by 5pm Monday to be posted that same week. Requisitions that come in approved on Tuesday or after will be posted the following week.

Types of Employees & Appointments

On-going/Probationary

Fiscal Year Temporary

Long Term Temporary (one year or more)

Emergency/Temporary (less than 180 days)

Retired Annuitant, Special Consultant, Casual Worker

At Will/MPP (Administrator)

Requisition Approval Process

…Review approval process

…By pass options

Job Posting & Advertising

There is a 14 day minimum posting requirement. The Job Listing is updated every Thursday. Each job is posted on the HR website, campus bulletin boards, the CSU-wide website, HigherEdJobs.com, SoCalHERC website, and sent to over 50 community organizations (EDD, Chamber of Commerce, etc.) free of charge. Newspaper advertisements and ads on any other websites are placed by HR but paid by individual departments with a PCard (ad resources and pricing options are available on the HR website). Closing Notices are sent by HR each Monday asking if the department wants to close the job posting.

Forms & Documentation Requirements

Applicant Screening Form

Interview Questions

Interview Schedule

Candidate Interview Evaluation

Pre-Employment Reference Check Form

Recommendation Form

Resume Screening & Requirements

Resume screening starts after the job posting closes by HR or by the department (if requested).

Resumes that meet the minimum requirements are sent via “elink” by HR to the department for review and screening.

The department reviews and selects candidates to interview by completing an on-line Applicant Screening form for ALL applicants.

CSUEU 9.3 Hiring Preference: What does it mean? How will it affect your recruitment?

Interview & Search Committee

HR gives the go ahead to start interviews once all the screening forms are complete.

The department submits Interview Questions and the final Interview Schedule prior to the interviews.

Sample interview questions are available upon request to HR.

Search Committee Selection

The department completes Candidate Interview Evaluation forms after interviews for ALL candidates interviewed via “elink.”

Reference Check Process

Three pre-employment reference checks are conducted by the department.

Obtaining the candidate’s current or most recent employer’s reference is very important.

For current employees, no outside references are required, but a review of the employee’s performance evaluation as part of this process is recommended. A reference from the employee’s current supervisor in lieu of the performance evaluation review is fine as well (this may vary by division).

Complete the pre-employment reference check form via “elink.”

Recommendation Process

Once all required forms are submitted and approved by HR, a Recommendation form will be sent via “elink.”

The department completes the Recommendation form for the recommended candidate. A hard copy is printed and routed for signatures.

Once all signatures are obtained, the signed Recommendation form is delivered to HR.

Offer Process

A verbal offer is made by HR.

Additional approval may be required if there is an increase from the original offer (i.e., salary negotiation).

If the candidate accepts, the offer is finalized and recruitment is completed!

If candidate declines, the department can move onto the second choice or repost the position.

Questions? Comments?

HRS Employment Team

Phenicia Allen, Employment Manager x4637, pallen@fullerton.edu Disa Jean-Pierre, Employment Assistant x7602, mjean-pierre@fullerton.edu Janice Lee, Recruiter x4703, janicelee@fullerton.edu Leslie Oliva, Receptionist x2425, loliva@fullerton.edu Anne Marie Perry, Recruiter x2955, aperry@fullerton.edu Chris Schloffer, Employment Specialist x3478, cschloffer@fullerton.edu Rakesha Thomas, Recruiter x8420, rthomas@fullerton.edu