HYDERABAD GOLF ASSOCIATION

As amended upto June 23rd 2016

MEMORANDUM AND RULES

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(Form No. 14)

CERTIFICATE OF REGISTRATIONRegd. No.5748/93

I hereby certify that “The Hyderabad Golf Association”, 7-1-22/11,

Begumpet, Hyderabad – 500008 is the day registered under the

Andhra Pradesh (Telangana Areas) Public Societies Registration

Act, 1350 Fasli (Act 1 of 1350 F.)

thGiven under my hand and seal at Hyderabad this the 30 day of

December one thousand nine hundred and ninety three.

Sd/-

Registrar of Societies, in Hyderabad.

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MEMORANDUM OF ASSOCIATION

1. Name of the Society: "Hyderabad Golf Association”

2. Location: D.No. 9-4-187/Golf, Seven Tombs Road, Golconda, Hyderabad - 500008

3. The area and jurisdiction of the Association will be the whole of the State of Telangana and such other area that will be included in the said State.

4. The objects of the Association shall be:

4.1 To control, regulate, help, encourage, promote and develop the game of Golf in the area under the jurisdiction of the Association.

4.2 To create, foster and maintain friendly and cordial relationship among Golfers through Golf Tournaments and competitions connected herewith and to create a healthy spirit in the country through the medium of sports in general and golf in particular.

4.3 To select teams to represent the Association in any Golf tournament, championship or fixture local or otherwise.

4.4 To arrange, regulate or supervise visits of Golf teams.

4.5 To maintain golf courses as far as possible up to international standards in the state of Telangana open to members of the Association and to outsiders on payment of Green fees.

4.6 To create an awareness of the Environment amongst the general population and promote its protection.

5 With a view to accomplish these objects the association shall:

5.1 Arrange and manage, among other things, league or any other tournaments.

5.2 Control, regulate and manage all tournaments and matches.

5.3 Make provision for coaching players in the game

5.4 Start a journal devoted to sports in general and Golf in particular.

5.5 Maintain a library of Books, periodicals and other literature on sports in general and Golf in particular.

5.6 Do such other acts, deeds and things as are incidental to or as the Association may deem, conducive to the other attainments of objects specified above.

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5.7 Prepare and maintain a ranking list of Golf players and allot handicaps to the individual players of the Association.

5.8 Affiliate the Association to the Indian Golf Union or any other Golf Association in India or abroad.

RULES AND REGULATIONS

1. Name of the Society: "Hyderabad Golf Association”

2. Location: D.No. 9-4-187/Golf, Seven Tombs Road, Golconda, Hyderabad - 500008

3. Membership:

The Association shall consist of the following:-

3.1 Patron:

The Governor and the Chief Minister of the State may be invited to be Patrons of the Association.

3.2 Ex-officio members

The Managing Committee may invite, ex-officio, the Chief Justice of the Telangana High Court, The Chief Secretary, Govt. of Telangana and The Director General of Police, Govt. of Telangana to be Ex-officio members of the Association until they demit their office.

3.3 Honorary Members

The Managing Committee may invite persons who have rendered yeoman service to the Association and the game of Golf to be Honorary Members. They shall enjoy all the rights and privileges of a Permanent Member but shall not be required to pay any entrance fee or monthly subscription.

The number of members in this category shall not exceed 5

3.3.1 Renowned Associate:

The Managing committee may invite permanent residents of Hyderabad, who are eminent persons in various realms of human endeavour who have attained public recognition and wide renown by way of National (Government of India) or International awards & accolades and outstanding sports persons who have represented and played for India in any sport, for associateship under this category.

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Such persons should be above the age of 25 years and should be golfers with a valid handicap as applicable (Max 18 for 60 years and below & Max 24 for over 60 years).

They shall enjoy all the facilities & privileges of the Association except he/she shall not be entitled to attend, speak, vote or seek election at the meetings of the Association or transfer the associateship to spouse, children or third parties. Children shall not be eligible for COM Associateship.

The entrance fee for this category shall be 25% of the prevailing entry fee applicable for Associates. Such associates shall have to pay the monthly subscription and other charges as applicable. The Associateship will terminate if the person ceases to be a permanent resident of Hyderabad.

The maximum number of associates under this category at any point of time shall not exceed 10.

3.4 Founder Members:

The signatories to the Memorandum of Association & Rules & Regulations shall be Founder Permanent/Service Members. They shall pay Rs.250/-(Rupees Two hundred and fifty only) within 30 days of the Registration of the Association and the balance in their respective categories as & when called upon to do so by the Managing Committee. They shall be eligible to attend, vote and seek election at the meetings of the Association.

3.5 Permanent Member:

Any individual who has completed 21 years of age and is a golfer with a valid handicap as specified hereunder shall be eligible to become a Permanent Member subject to his/her election by the Managing Committee. He / She shall be eligible to attend, vote and seek election at the meetings of the Association. Applicants for Permanent membership should fulfil the following conditions before they are considered by the Managing committee.

1. The Applicant must have been an Associate (as per Rule 3.7) for a minimum of period two years.

2. The applicant should be a golfer holding a valid handicap issued by Hyderabad Golf Association (HGA), for the preceding 24 months. Handicap for applicants of the age of 60 years and below should be a maximum of 18 for men & 24 for women and for applicants of the age 60 years and above should be a maximum of 24 for men & 30 for women.

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3. COM associates who are golfers holding a valid handicap, of 18 or below for men, 24 or below for women, for a minimum period of 5 years, either as a COM associate or as a Dependant of Permanent members, shall also be eligible to apply for permanent membership as per the guidelines set by the Managing Committee. This shall be subject to the approval by the Managing Committee on payment of the requisite fee for permanent membership.

4. The Applicant must have played at least 40 rounds of golf, of which 30 shall be at HGA, with members having a valid handicap, in the preceding two years prior to the date of application, during which time he/she will be subject to a etiquette cum rules test by the Sub Committee.

5. The applicant who fails the test will be eligible to re-apply after 6 months. Re-test will be conducted by a member of the Managing Committee by rotation. It is mandatory for the applicant to attend at least one golf-clinic, conducted periodically, before their golf test.

6. The Applicant must play 4 rounds of golf of 18 holes with 4 different Managing committee members assigned by rotation. Each of the Committee Members will evaluate the player on potential to play to the maximum handicap permitted and Golf Etiquette and submit a confidential report certifying the same. In the event the applicant does not qualify, he/she will be eligible to re-apply only after one year by fulfilling all the conditions afresh.

7. The Committee shall ensure that the applicant is conversant with the Rules, Bye Laws and etiquette of golf.

8. The applicant should have conducted himself with decorum in the club in the preceding two years and no complaints should have been made resulting in any disciplinary action being initiated against him/her during this period. He/she should not have been a defaulter in payment of the club bills. In the event of disciplinary action/default, the applicant will not be eligible to apply for a minimum period of 2 years from the date of such action/default.

The entrance fee shall be Rs.25,000/- for Associates. The entrance fee shall become payable on approval of the candidature by the Managing Committee. The total number of Permanent members shall not exceed 500.

During the lifetime of the member this membership may be transferred, once, to the spouse, son or daughter, who

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shall be admitted as an Associate for a fee equal to 25% of the fee payable by persons wishing to become Associates. On the demise of a member, however, the spouse shall be admitted as an Associate, without any fee, unless the member has nominated his/her son or daughter, in which case the nominee may be admitted as an Associate at a fee equal to 25% of the fee payable by a person wishing to become an Associate prevailing at the time of the application.

The member may also transfer his/her membership to others, who may be admitted as Associates, subject to their approval by the Managing Committee, at a fee equal to 50% of the entry fee payable by Associates at the time of such proposed transfer.

However, once a member sponsors his children under the COM associate category, he/she shall not be further eligible to transfer his/her membership, as set out in this rule and other applicable Rules, to anyone else except to the spouse on his/her demise. In the event of change in marital status of the spouse of a deceased Member, this associateship shall stand restricted to him/her only and may not be transferred further.

3.6 Service Members:

3.6.1 Service Members:

Indian Nationals who are:

a) Officers of All India Services from the Telangana Cadre or who are natives of Telangana and serving in Hyderabad

b) Officers of the Telangana Government of the rank of Joint Secretary and above

c) Officers of the Government of India who are of the rank of Director or above serving in Hyderabad (within a vicinity of 100kms) and are natives of Telangana

d) Honorable Judges of the High Court of Telangana

e) General Managers of the Telangana Tourism Development Corporation nominated by the Managing Director of the Corporation;

serving or retired with full pension, can become Service Members by paying an entrance fee of Rs.25000/- on applying for membership subject to his/her election by the Managing Committee. He/She shall enjoy all the facilities provided by the Association except he/she shall not be entitled to attend, vote and seek election at the meetings of the Association.

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He/She shall have the option to become a Permanent Member by paying the difference in Entrance Fees as applicable to a Permanent Member.

The entrance fee shall be paid in lump sum or in five (5) equal monthly installments or in the case of persons below the age of 30 years of age, in ten (10) equal monthly installments. The entrance fee shall become payable on approval of the candidature by the Managing Committee.

The total number of Service members shall not exceed 300.

3.6.2 Service Permanent Members:

The Managing Committee shall consider applications for becoming a Service Permanent Member received from a Service Member who plays golf, maintains a handicap of 24 or less and satisfies the committee that he/she has being playing golf regularly. The entrance fee shall be Rs.15,000/- and shall be payable on approval of the candidature by the Managing Committee. He/She shall be eligible to attend, vote and seek election at the meetings of the Association. The total number of Service Permanent Members shall not exceed 20% of the total No. of Permanent Members permitted under the Rules.

During the lifetime of the member he/she may relinquish their service permanent membership in order that their spouse, son or daughter, provided they are golfers with an established handicap of 24 or less, may become Associates, with the approval of the Managing Committee, by paying a transfer fee equal to 50% of the entry fee payable by an Associate and provided vacancies exist in the Associate category.

3.6.3 Service Associate

Indian Nationals who are:

a) Officers of All India Services from the Telangana Cadre or who are natives of Telangana and serving in Hyderabad

b) Officers of the Telangana Government of the rank of Joint Secretary and above

c) Officers of the Government of India who are of the rank of Director or above serving in Hyderabad (within a vicinity of 100kms) and are natives of Telangana

d) Honorable Judges of the High Court of Telangana

can become Service Associates for a period of 3 years subject to his/her election by the Managing Committee by paying an

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entrance fee of Rs.25000/-. He/She shall enjoy all the facilities provided by the Association except he/she shall not be entitled to attend, vote and seek election at the meetings of the Association. This associateship is renewable, 1 year at a time, for a maximum of 3 more years. The renewal fees will be Rs.5000/- per year.

The total number of Service Associates shall be 100

3.7 Associate :

Any individual above the age of 21 can become an Associate subject to his/her election by the Managing Committee. The entrance fee shall be such amount as may be fixed by the Managing Committee from time to time. Such Associate shall enjoy all the facilities provided by the Association except he/she shall not be entitled to attend, speak, vote or seek election at the meetings of the Association.

25% of the entrance fee shall be paid on application and on approval of the candidature by the Managing committee, the balance shall be paid in one lump sum or in five (5) equal monthly instalments or in the case of young golfers below the age of 30 years, who hold a valid handicap of 18 or below, in 36 equal monthly instalments which shall bear an interest of 12% per annum on the balance entrance fee. Such applicants shall be considered as candidates till the entire payment has been made.

The total number of Associates shall not exceed 1500.

During the lifetime of the Associate this associateship may be transferred, once, to the spouse, son or daughter, who shall be admitted as an Associate for a fee equal to 25% of the fee payable by persons wishing to become Associates. On the demise of an associate, however, the spouse shall be admitted as an Associate, without any fee, unless the Associate has nominated his/her son or daughter, in which case the nominee may be admitted as an Associate at a fee equal to 25% of the fee payable by a person wishing to become an Associate prevailing at the time of the application. The Associate may also transfer his/her Associateship to others, who may be admitted as Associates, subject to their approval by the Managing Committee, at a fee equal to 50% of the entry fee payable by Associates at the time of such proposed transfer.

3.8 Corporate Associate:

Any Limited Company, public or private, can become a Corporate Associate, provided it has a paid up capital of Rs.50 lakhs or more subject to their approval by the Managing Committee.

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The entrance fee shall be such amount as may be fixed by the Managing Committee from time to time. The Corporate Associate so approved may nominate such number of nominees as may be fixed by the Managing Committee, subject to their approval by the Managing Committee. The nominee/s shall enjoy all the facilities provided by the Association except he/she shall not be entitled to attend, speak, vote or seek election at the meetings of the Association. The Corporate Associate may nominate additional persons in their employ, subject to their approval by the Managing Committee, as nominees by paying such amount as may be fixed by the Managing Committee per nominee subject to a maximum of six nominees in all. The tenure of such Corporate Associate will be for a period of 10 years only. During the period of construction of the Golf Course the tenure will be deemed to commence from the date the Managing Committee declares that course is ready for play. Each nominee shall pay the subscription applicable to this category.

The total number of Corporate Associates shall not exceed 200.

(The General Body passed a resolution in the Annual General thMeeting held on August 30 3015, resolving that the completed 18

holes be treated as the Golf Course Master plan. Accordingly, th

August 30 2015 is taken as the date from which the tenure of corporate membership is deemed to have commenced.)

3.9 Temporary Associate:

An individual can become a temporary Associate by paying the fees prevailing subject to his/her approval by the Managing Committee. Such Associateship shall be for a maximum period of six months. Such Associates will not be entitled to attend, speak, vote and seek election at the meetings of the Association.

The entrance fee, to be paid on application, shall be such amount as may be fixed by the Managing Committee from time to time, per month of Associateship applied for.

3.10 Long Term Temporary Associate:

Any Individual may become a Long Term Temporary Associate, subject to their approval by the Managing Committee, for a period of 3 years subject to his/her election by the Managing Committee, provided the candidates stay in the state of Telangana is purely of a temporary nature and proof of such temporary residence is furnished to the satisfaction of the Managing Committee. Such Associates will not be entitled to attend, speak, vote and seek election at the meetings of the Association.

This category of Associateship is not renewable.

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3.12. Dependents:

The spouse and children below 25 years of age of all categories of members and Associates, may use the facilities of the Association as dependents. They will not be entitled to attend, speak, vote and seek election at the meetings of the Association.

3.12.1 Children of Members (Com Associates)

Biological Children of Permanent Members / Service Permanent Members, above the age of 21 years, are eligible to apply as COM Associates subject to the following conditions:

a.� Permanent Members / Service Permanent Members of a minimum 5 years standing can propose not more than two children as COM associates. The fee payable shall be equal to 10% of the entry fee payable by a person wishing to become an Associate as per Rule 3.7.

b.� COM associates shall be permitted to use all facilities of the Association with their dependants i.e. children and spouses.

c.� COM associates will not be entitled to attend, speak, vote and seek election at the meetings of the Association nor shall be able to propose / second any candidate for membership / associateship nor transfer their membership to anyone else. On the demise of a COM associate, the spouse and children may continue to enjoy the COM associateship till the demise of the spouse.

d.� Once a Permanent Member sponsors his children under the COM associate category, he/she shall not be eligible to transfer his/her membership to others, which would however be transferred to the spouse on his/her demise. In the event of change in marital status of the spouse of a deceased Permanent Member, this associateship shall stand restricted to him/her only.

3.13 Subscriptions

The Managing Committee is empowered to fix monthly subscriptions for all categories of Membership/Associateship from time to time. Such subscription should have been approved by eight members present at that Managing Committee meeting.

4. Election of Members/Associates

4.1 A Permanent Member / Service Permanent Member wishing to propose an individual for Associateship of the Association shall requisition in writing for the prescribed form. Such requisition shall be placed before the Managing Committee for approval of issue of application form. On approval, the application form shall be sent only to the member who shall propose the individual.

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A Permanent Member / Service Permanent Member is eligible to either propose or second only two applicants during each calendar year of membership. This shall be applicable from April 1st 2015. Every request form shall be handed over to the GM/AGM, who will enter the name in a register, allot the serial number, and issue a receipt. Every such receipt has to be counter signed by the Secretary/Joint Secretary.

All requests will be considered strictly in chronological order. However, golfers with an existing valid handicap will have absolute priority irrespective of their chronological order. In the event more than one golfer applies, their requests shall also be considered in chronological order. A valid handicap certificate/card issued by any IGU or USGA recognized golf club will have to be submitted by such persons.

The Managing Committee shall scrutinize the requests and on approval, issue an application form. Any objections regarding an applicant will be deliberated in the MC and such information will be kept very confidential. The MC may reject any request at its absolute discretion and its decision shall be final. The approval of each request in the MC shall be by 2/3rd majority. Rejected applicants will not be eligible to re-apply for a period of one year.

Every candidate for election as an associate of the Association must be proposed by the member requisitioning the form and seconded by two other members. The proposer and seconders shall be members of five year standing.

Once an application form is issued, the same shall have to be filled and submitted to the Honorary Secretary along with a cheque for appropriate fees within a specified period of time. Failure to do so will result in the application being rejected.

Once the applications with payment are received, the applicant will be called for interview with the M.C. on a specified date. On approval of the application by the M.C, the selected applicant will be taken in as a Candidate.

The candidates shall be under this category for a minimum period of six months during which time, they will be allowed to use the facilities of the club. Only candidates who use the club or golfing facilities for a minimum 10 times in the six month period will be considered for confirmation as Associates. Failure to do so may result in the cancellation of the candidature.

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However, the MC, may, at its discretion, consider requests and relax this condition for a period of one year for persons residing outside Hyderabad and are expected to return within a year.

The candidate should conduct himself with decorum in the club during this six month period and no complaints should have been made resulting in any disciplinary action being initiated against him/her during this period. He/she should not have had his credit stopped for delay in bill payments nor should have been a defaulter in payment of the club bills. In the event of disciplinary action/credit stoppage/default, the candidate will be automatically rejected.

Any cheques which are returned unpaid due to insufficient funds will result in the rejection of the application.

In the event of a candidate not being elected/approved, the entrance fee collected from him/her will be refunded after deduction of any amount outstanding to the Association and any taxes or statutory charges paid on account of entrance fee.

The proposer and/or seconders shall be responsible finally for any amounts due by such candidates to the Association.

The Election of Associate shall be by two thirds majority of the Managing Committee members present.

4.2 After the candidate has been introduced to the Managing Committee by the proposer or any one of the seconders, and if approved by the Managing Committee, his/her name shall be posted on the notice board. The entrance fee as applicable to the category of membership/ Associateship applied for shall become payable on approval of the candidature. The Managing Committee shall decide after one calendar month, but not later than twelve calendar months, whether he/she should be elected or not. Until his election or not the candidate may be permitted to use the facilities as a temporary Associate.

4.3 Payment of subscription of a member/Associate who is elected/approved commences from the month in which he/she was permitted to use the facilities of the Association or the month in which he/she is elected/approved, whichever is earlier. The elected/approved member/Associate shall pay the subscription in full for the remainder portion of the calendar year, within 15 days of int imat ion of being elected/approved. The proposer/seconder shall be responsible for any amounts due to the Association by way of default by the newly elected/approved member/Associate during the first two years of his/her

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membership/Associateship. This responsibility shall commence from a date to be notified by the Managing Committee.

4.4 In the event of a candidate not being elected/approved, the entrance fee collected from him/her will be refunded after deduction of any amount outstanding to the Association. The proposer and/or seconders shall be responsible finally for any amounts due by such candidates to the Association.

4.5 A candidate whose application for membership/Associateship has been rejected cannot apply again for any category of membership/Associateship unless a period of one year from the date of rejection is completed.

5. Payment of Dues:

5.1 All sums due to the Association by Members or Associates shall become due upon presentation of the bill, which will be forwarded by the 15th of the month following that in which the debits were incurred. The dues should be paid within a maximum period of one month from the date the amount falls due. The Managing Committee will issue a notice after this period if the bill is not paid.

5.2 Service to Members or Associates will be provided against credit voucher, cash coupons or cash as decided by the Managing Committee.

5.3 In the event the out standings of members or Associates are not paid within 15 days after the issue of Notice, the Managing Committee will post the member/associate as a defaulter and their credit will be stopped.

5.4 A Member or Associate whose name is posted as a defaulter will have his/her name struck off from the membership/ associateship roll if his/her dues continue to remain unpaid for a period of 30 days after such posting.

5.5: A Member/Associate of all categories, whose name has been struck off from the membership/associateship, but has subsequently cleared his/her out standings may request the Managing Committee to have his/her membership privileges restored. The request for restoration of membership/ associateship is not a right and shall be considered strictly on a case to case basis at the sole discretion of the Managing Committee.

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In the event the Managing Committee considers the request favorably, a restoration fee of Rs 25,000/- plus applicable taxes shall be payable if the request has been made within 6 months from the date of being declared a defaulter or a restoration fee of Rs 1,00,000/- plus applicable taxes shall be payable if the request has been made after 6 months but before 12 months f rom the date of be ing dec lared a defau l ter. The Membership/Associateship shall not be restored if a period of more than 12 months has elapsed from the date of being declared a defaulter. The membership/associateship shall not be restored if the default occurs for a second time.

5.6 It shall be the duty of a Member or Associate leaving Hyderabad to pay his/her club bill before departure or to furnish the Secretary with an address to which it should be sent. The non-receipt by members/associates of bills shall not absolve them from the penalties of being in arrears.

6. Annual General Body Meetings.

6.1 The Annual General Body Meeting of the Association will be held normally on August 30th every year at a place decided by the Managing Committee. This meeting shall have placed before it the Managing Committee Report and Annual Report of the Association of the past year ending 31st March. The printed Notice and Annual Report will be posted to all the permanent members not less than 21 days before the date of its meeting. The official year of the Association shall be from the 1st April to 31st March of each year.

At least seven days written notice should be given to the Secretary for any question relating to the accounts of the club or with respect to any matter arising out of the report of the Managing Committee or any other information pertaining to the association which a member may wish to ask at the Annual General meeting and notice of at least ten days should be given for any proposal which a member may wish to make or bring before it. Such proposals, together with the names of the Proposers, shall be posted in a conspicuous place in the club premises at least seven days prior to the AGM.

A member present at the AGM may ask questions or make, discuss or vote on any proposal. A proposal shall, if its proposer is absent, be deemed to have been withdrawn by the proposer. Save as otherwise provided for in these Rules, a proposal shall be deemed to have been passed by the AGM if a simple majority of the members present vote in favor, but if the votes are divided equally, the President shall give his casting vote. A proposal once decided at the AGM shall not be made again or brought before

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Member whose credit has been stopped cannot attend the AGM unless the dues are cleared prior to the meeting. A declared defaulter cannot attend the AGM.

6.2 The President, and in his absence, one of the members of the Managing Committee, to be elected from amongst themselves, shall preside over the meeting.

6.3 Agenda:

6.3.1 The General Body may discuss and decide on any matters relevant to the reports and accounts placed before it, but no resolution upon any other matter shall be considered.

6.3.2 Election of Managing Committee:

The General Body shall at the Annual General Body Meeting, elect the President, Captain, Hon. Secretary, Hon. Treasurer, Hon. Jt. Secretary and Six members from among the Permanent Members / Service Permanent Members to serve for a period of two years. The President, Hon. Secretary and three members of the Managing Committee will be elected in one year and the Captain, Hon. Treasurer, Hon. Jt. Secretary and three Managing Committee members shall be elected in the following year.

No member of the Managing Committee shall stand for election to the same post for more than two terms continuously. He / She may do so after a break of a minimum period of one year. However, he/she may contest for another post. This proviso shall come into force after the full course as per master plan is completed.

(The General Body passed a resolution in the Annual General th

Meeting held on August 30 2015 Resolving that the completed 18 holes be treated as the Golf Course Master plan. Further resolved that Rule 6.3.2, Para 2, ie. “No member of the Managing Committee shall stand for election to the same post for more than two terms continuously. He / She may do so after a break of a minimum period of one year. However, he/she may contest for another post.” shall henceforth come into force.)

A candidate for any executive position should have been a Member of the Managing Committee for at least one full term of two years. Members of the Managing Committee cannot propose or Second any nomination form. Members whose credit has been stopped cannot propose or second any nomination nor can they cast their vote if they have any bills which are overdue and unpaid as on the date of the election.

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Election Process:

The elections to the Managing Committee shall be held on the day of the Annual General Meeting.

The Managing Committee shall nominate any experienced member of ten years standing as Election Returning Officer who shall be responsible to conduct, control and supervise the entire election process in a peaceful manner. He / She shall appoint the necessary personnel, polling officers and tellers from among the permanent members and staff of the Association for the conduct of the elections, organise printing of ballot papers or Electronic Voting machines; Ensure proper arrangements for the conduct of the elections, organise counting of the polled votes and announce the results. He / She shall also address all complaints received and satisfy himself/herself as to whether there has been an infringement of Rules and where infringement is established after giving a proper hearing, disqualify the candidate by duly passing a speaking order.

To qualify for contesting an election, the Candidates should:

be Permanent Members/Service Permanent Members of at least five years standing with a valid handicap at HGA for the past twenty four months continuously; not have been posted as a defaulter nor have been a subject to any disciplinary action in the past two years prior to the Annual General meeting; not have been convicted by any court of law, be Proposed and Seconded by Permanent Members/Service Permanent members of at least five years standing. Such proposers and seconders should not be members of the current management committee nor should have been defaulters or subject to any disciplinary action in the year prior to the AGM.

Nomination forms shall be issued from the date of notification of the election by the Managing committee which shall not be less than 21 days before the date of election. Nomination forms shall

thbe received up to 3 pm of the 14 day before date of election. The

thlast date of withdrawal of nominations shall be 3 pm of the 10 day before the election. Code of conduct shall come into force from the date of announcement of elections by the Managing Committee.

The candidate shall submit the following along with his nomination form:

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Ÿ Bio-data in the prescribed form

Ÿ Two passport size photographs in colour

Ÿ A letter or communication that the candidate would like to send to the electorate. This shall not exceed one A-4 size sheet including photographs, if any.

The above information pertaining to the candidates shall be sent to the members in the form of a newsletter by the Association. This information shall also be posted in conspicuous places in the club after the last date of withdrawal.

Code of Conduct :

Candidates contesting for the election shall ensure that they solicit votes as Ladies / gentlemen in the best traditions and character befitting the golf association. A candidate for election may make one phone call, send one email and one text message to members as a part of his electioneering. Candidates shall not visit the residences/offices of the members for the purpose of seeking their votes nor communicate through such other medium of electioneering such as banners, pamphlets, letters or such physical or electronic media other than as set forth above. Candidates shall not host any parties or get-togethers with the intention of electioneering.

Voting:

At the AGM, lists showing the names of the candidates for the Office bearers and Committee Members, shall be put up and every member eligible to vote shall cast a vote for the contestant of his choice. In case of a tie, the winner/s shall be determined by draw of lots.

6.3.3 Appointment of Auditor and fixing of their remuneration.

6.3.4 Any other matter with the permission of the chair.

6.4 Eligibility:

6.4.1 Eligibility for Permanent Members:

Only permanent members of 5 years standing and more may be proposed for election to the Managing Committee.

6.4.2 Eligibility for Service Permanent Members:

Only Service Permanent Members of 5 years standing or more may be proposed for election to the Managing Committee.

6.5 On or before the 14th day succeeding the day on which the General Body Meeting of the Society is held, the necessary documents will be filed with the Registrar as contemplated under Section XX of the AP Societies Registration Act.

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6.6 Quorum

The quorum shall be twenty five members present or 1/3 of the total number of members which ever is less. If there is no quorum within half and hour of the time fixed for the Meeting, the Meeting shall stand adjourned to the same day in the next week at the same time and place. If at such adjourned meeting the quorum of 25 members is not present, the members present shall transact the business of the meeting. Members who are due to the Association any amount for more than one month, are not entitled to form a quorum, participate or vote in the General Body Meeting.

6.7 Resolutions

No Resolution shall be deemed to be passed unless a majority of members, present and voting, vote in its favour. If there is a tie the President shall have a casting vote.

7. Special General Body Meeting.

7.1 Notice of Meeting:

A special General Body Meeting can be convened at any time on the requisition of not less than 1/3rd of the members of the managing committee or 1/10th of the total number of members of the society entitled to vote who shall state in writing the business for which they wish the meeting to be convened and the Managing Committee shall, within 10 days from the date of the receipt of the requisition, proceed duly to call a meeting for the consideration of the business stated on a day not later than 40 days from the date of the receipt of the requisition.

7.2 Procedure:

The conduct of this meeting will be governed by the same rules and procedures as those for the Annual General Body Meeting.

8. Management of the Association:

8.1.1 Managing Committee (MC):

The affairs of the Association will be managed by a Managing Committee consisting of the President, Captain, Hon. Secretary, Hon. Jt. Secretary, Hon. Treasurer, and Six Members who shall be elected at the Annual General Body Meeting of the Association as per the procedure laid down in clause 6.3.2, and the Chairman or Managing Director of the Telangana Tourism Development Corporation, The Secretary to Govt. YAT & C Dept. Govt. of Telangana or Director of Tourism and the Regional Director or Superintending Archaeologist, Archaeological Survey of India.

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The MC may nominate Special invitees on to the committee. The MC will meet generally once in a month to review and over see the club development and management. The MC will be chaired by the President and shall function under his guidance. The affairs of the Association shall be conducted strictly as per decisions of the MC. The MC shall draft and lay down Bye-Laws that are not inconsistent with Rules, which shall act as guidelines for the management of the Association.

The roles of office bearers are summarised below:

President

The President shall be Head of the institution and Chairman of the Association and shall Chair all meetings of the Association. He will lay down the policy and provide direction that the Association will follow in consultation with and advice of the MC. If an issue is put to a vote and should there be a tie, the President shall have casting vote. He shall generally do all things required of the head of an institution.

In the absence of the President, the Captain and in his absence as well, the Secretary, shall chair the meetings of the Managing Committee. In the absence of all the above, a member of the MC shall be elected from amongst the members present to chair the meeting.

Captain

The Captain of the club shall be responsible for all golfing activities of the association and shall perform all the duties of the President in his absence. The sub-committees shall function under his and the Secretary's guidance as per Rule: 8.2.3 of the association. His responsibilities shall include:

Oversee and manage all golfing activities; Oversee the development of the Golf Course including the planning/design & budgeting; Conduct tournaments with the assistance of the relevant sub-committee; Junior Golf development with the assistance of relevant sub-committee; Conduct an Annual Captain's day event once a year; Organise & lead the interclub golfing events; shall be the ombudsman for any disputes relating to golf and in all disciplinary matters pertaining to members. Generally do all activities relating to golfing and its management.

Secretary

The Secretary shall be responsible for the day to day operations and overall administration in line with the policy and decisions of the Managing Committee.

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He shall generally be responsible for: The overall day to day administration and management of the association, golf course and club house as per the policy laid down by the Managing Committee; Execute all decisions of the Managing Committee; Oversee all Sub-committees and proceedings and review & submit their reports to the M.C; Maintain custody of all books, documents, records and registers of the association; Administer all the employees with the assistance of the General Manager/ Assistant General Manager and other staff; Sign and put up all association notices, decisions etc.; Oversee the development & maintenance of the golf course, and manage it on a daily basis; club house and its maintenance, take action on all decisions made by the Managing Committee; Maintain Register of members; Arrange meetings, send notices of meetings, keep minutes and records; Maintain custody of all documents, contracts etc of the association; Sign on all communications and ensure they are recorded and filed; All correspondence of the association shall be sent out by him; Sign on cheques and other documents along with other office bearers; Generally do all things for the above mentioned purposes.

Joint Secretary

The Joint Secretary will assist the Secretary in fulfilling his roles and responsibilities and shall act on his behalf in his absence.

Treasurer

The Treasurer shall chair the Finance sub-committee and shall be responsible for managing the finances of the association. His responsibilities shall be:

Financial management of the association; maintain all financial records; monitor the income and expenditure of the association; Keep the Office bearers & M.C informed on the financial position of the association; Develop budgets and take approvals from the M.C for all expenditure; Prepare and present financial statements and audited reports to the A.G.M; Monitor all bank accounts and deposits; Make all approved payments for works, supplies etc.; Sign cheques, make online payments and other bank instruments on behalf of the association; Maintain custody of all securities, books and documents of financial nature; Maintain and ensure all statutory compliances; Generally do all things related to the financial matters.

Executive Committee

The President, Captain, Secretary, Joint Secretary, & Treasurer shall constitute the Executive Committee (“EC”) of the association and shall meet regularly to oversee and execute the decisions of the MC.

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All the members of the Executive committee shall have the cheque signing power and every cheque shall necessarily have to be signed by at least two of the EC members jointly.

8.1.2 : When a vacancy arises in the Managing committee, amongst the EC members, the Managing Committee shall fill up the vacancy by co-opting a Member of the Managing Committee. When a vacancy arises other than that of an EC member, the Managing Committee shall fill up the vacancy by co-opting any permanent member of five year standing, who has not been posted as a defaulter or been subject to disciplinary action in the past two years. A member who has vacated his seat is not eligible for reinstatement.

8.2 Powers of the Managing Committee:

8.2.1 The properties, movable and immovable belonging to the Association shall be vested in the Managing Committee on behalf of and in the interest of the Association.

8.2.2 The Managing Committee have authority to make and enforce such ordinance for the general direction and executive management of the Association and the grounds ( not inconsistent with Rules of the Association) as they shall deem fit.

8.2.3 The Managing committee shall appoint such sub-committees as are deemed necessary to assist it in running the Association and the golf course. The Captain and Hon. Secretary will be ex-officio members of all sub-committee and such sub-committee will function under their direction.

The Sub-committees shall be:Ÿ Finance committee; Ÿ House committee; Ÿ Golf course committeeŸ Tournament, Range, handicap and Junior Golf committeeŸ Any other Sub-committees required for a specific purpose as

decided by the Managing Committee.

I.� The sub-committee shall be headed by a Chairman and assisted by a Vice-Chairman chosen from members of the Managing Committee. The sub-committee shall ordinarily be composed of four members excluding the chairman and ex-officio members. However, the Chairman of the committee may co-opt as special invitees such members as may be required for handling a particular matter subject to the approval of the Managing Committee.

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ii.� The Finance sub-committee shall be headed by the Treasurer and shall include all chairmen of sub-committees, two co-opted members and ex-officio members.

iii.� Apart from the Chairman & ex-officio members, a member of the MC can be a on a maximum of two sub-committees at any given time excluding finance.

iv.� Any member/associate of the club can be co-opted into the sub-committee to advise on matters entrusted. However, such co-option is restricted to one sub-committee at any given time.

v.� As far as possible, the Vice-chairman shall become the Chairman of the said sub-committee in the following year.

vi.� The sub-committee shall meet once every month on a pre-fixed date.

vii.�All proceedings of the sub-committee shall be recorded and submitted to the Hon. Secretary for review and put up first to the Finance committee and then to Managing Committee in the next meeting.

viii.�Every sub-committee shall be appointed for period of one year and shall be in existence till the next Annual General meeting.

ix.� Only a member/associate, who has been a golfer for at least five years, with a valid handicap from HGA, shall qualify for the tournament & handicap sub-committee.

x.� The function of all sub-committees shall be advisory and recommendatory. The sub-committees shall be an extension of the operations and shall assist the Executive team consisting of the President, Captain, Secretary, Joint Secretary & Treasurer for the smooth conduct of the club operations.

xi.� All the members/special invitees have to be approved by the Managing Committee and invited onto the committees in writing.

xii.�No member of any sub-committee shall interfere with the normal operations or issue any directions to the employees while on their job duties unless they have been specifically authorised by the Managing Committee to do oversee a department.

8.2.4 The salaried executive staff and servants shall be appointed and dispensed with by the Managing Committee and shall be under their control.

8.2.5 The Managing Committee is empowered to sanction such expenditure as may be necessary, within the amount of funds available for the running of the Association and the Golf Course.

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8.2.6: No capital expenditure that will involve the Association a sum exceeding Rs. 50,00,000/- in any year shall be undertaken by the Managing Committee without the sanction of the General Body. This shall not be applicable to capital expenditure incurred for the development of the golf course till such time it is completed as per the master plan. However, the Managing Committee shall present details of such expenditure incurred and the projected tentative estimates for the following year to the General Body.

Notwithstanding the above section, donations, debentures or grants in aid received for certain specified improvements or purchases which have been approved by the General Body, such as purchase of land, putting up a building or fencing the course etc. would be spent for that particular purchase or improvement for which it has been given, even if the capital expenditure for that particular purchase or improvement for which it has been given exceeds Rs.5,00,000/-.

(The General Body passed a resolution in the Annual General th

Meeting on August 30 3015, resolving that the completed 18 holes be treated as the Golf Course Master plan. Further resolved that Rule 8.2.6 Para 1, ie:” No capital expenditure that will involve the Association a sum exceeding Rs. 50,00,000/- in any year shall be undertaken by the Managing Committee without the sanction of the General Body” shall come into force for all expenditure incurred henceforth.)

8.2.7 The Managing Committee is empowered to form or alter Bye-laws from time to time for the general management of the club as are not inconsistent with the Rules. Such Bye-laws shall have the same force as the Rules of the Club. These Bye-laws may be modified or reconsidered only by a majority of members present at any General Body Meeting.

8.2.8 The Managing Committee shall have powers to allow affiliations of any other club with the Association on a reciprocal basis.

8.2.9 The Managing Committee shall be the final authority to decide all questions that arise as to the proper interpretation of the Rules & Bye-laws.

8.2.10 They shall have absolute discretion in according or refusing entry into its premises such persons as they think proper.

8.2.11 It shall have absolute discretion in refusing admission of membership to any person.

8.2.12 They may accept any properties either by gift or donations.

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8.2.13 They may acquire land by purchase, lease or gift or put up structures in the premises of the Society.

8.2.14 They may take all measures which in its opinion may be necessary to serve the Objects of the Society.

8.2.15 Collect funds for the purpose of the Association and utilise the same for the fulfillment of the objects of the Association and to no other purpose.

8.2.16 Purchase, take on lease, hire or otherwise acquire any movable and or immovable property, rights or privileges necessary or convenient for the purposes of carrying out the objects of the Association.

8.2.17 Sell, mortgage, exchange, dispose off or otherwise deal with all or any part of the property of the Association to a maximum of Rs.500,000/- in a financial year

8.2.18 Beneficially deploy the funds of the association, open and operate bank accounts, deposit or invest funds of the association with any nationalised/public sector banks or with private sector banks limited to Axis Bank, Federal Bank, HDFC Bank, , ICICI Bank, ING Vysya Bank, Karnataka Bank, Karur Vysya Bank, Kotak Mahindra Bank Citibank, Standard Chartered Bank and HSBC bank.

Other than in government securities, bonds or other instruments issued by the government, no funds of the association shall be deposited or invested in any co-operative institution, equities, shares, debt instruments or any financial institution that is not mentioned above. Any borrowings required for the association shall be placed before the General body for prior approval.

8.2.19 Run a cafeteria and other rest and recreation facilities for the benefit of members and their guests and to supply them refreshments on payment and make these available on payment.

8.2.20 : The committee shall have the discretion to donate such amounts as they deem reasonable for the purpose of golf promotion, local charities, deserving causes and relief funds instituted by the Government. However, the sum total of such charities shall not exceed Rs 5 lakhs in a financial year.

8.2.21: Election of all categories of Members/Associates shall be by two thirds majority of the Managing Committee members present subject to a quorum. Voting shall be by secret ballot.

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8.2.22 Corpus Fund : A minimum amount of Rs 30 crores shall be maintained as a permanent Corpus fund. These funds shall be kept in fixed deposits in banks mentioned in Rule 8.2.18 or invested in Government securities or Government bonds or any such Government instruments. These funds shall not be utilised for any purpose whatsoever without the approval of the General Body. No loan can be taken against these deposits nor can any lien/ liability/guarantee be created on these deposits without the approval of the General body. However, the interest from the funds can be taken into Revenue receipts and used for the club operations.

8.3 Meetings of the Managing Committee:

8.3.1 The ordinary meetings of the Managing Committee shall be held monthly but should it be necessary, the President or any three members of the Managing Committee may requisition a special meeting.

8.3.2 The President or in his absence, the Captain, failing which a member of the Managing Committee, who shall be elected from amongst themselves, will preside at the meeting.

8.3.3 Seven members of the Managing Committee are sufficient to form a quorum.

8.4 General:

8.4.1 The Association may sue or be sued in the name of the Hon. Secretary. Any complaint or suggestion a member may wish to make regarding any branch of the management of the Association should be addressed to the Hon. Secretary in writing. All these complaints and suggestions will be considered by the Managing Committee at its next meeting and the result duly communicated by the Hon. Secretary.

8.4.2 No employee of the Association shall be reprimanded or punished by any members. In the event of any fault being found, it shall be stated in writing to the Hon. Secretary, who in consultation with the Managing Committee will take measures for correcting it and will communicate the result to the member.

8.4.3 All damages to any of the Associations property shall be paid for by the person concerned at a price fixed by the Managing Committee.

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8.4.4 As no portion of the regulations for the order and interior economy of the Association can apply to guests, every member introducing a guest into the Association shall be responsible for the guests compliance with the rules of the Association.

9 Termination and/or Suspension Of Membership /Associateship

9.1 Membership / Associateship Of The Association Shall Terminate:

9.1.1 by resignation from a specific date intimated to the Association after payment of all dues to the Association.

9.1.2 by operation of Rule 3 for non-payment of subscription of house bills or both.

9.1.3 by death.

9.1.4 by expulsion under the Rules.

9.2 Proceedings against the Members / Associates

9.2.1 The Managing Committee shall cause a written notice to be sent to the members by registered post to his/her last known address, setting forth the complaint of charge and also stating that on the date fixed, the Managing Committee shall consider any explanation or defence of his/her conduct which he/she may choose to submit to it. On that date at a meeting the Managing Committee shall decide if the explanation received is satisfactory or not. If it is found satisfactory, the Managing Committee shall inform the member of its acceptance and if an order of suspension had been issued, such order shall be cancelled with effect from the date of such order or suspension.

9.2.2 If in the opinion of the Managing Committee the explanation received is not satisfactory, the Managing Committee after affording an opportunity to the member/associate of personal explanation finds the conduct of any member/associate of the Association whether in or out of the Association is injurious to the character or interest of the Association, or in the event of any circumstances occurring, not specifically provided for , and likely to disturb the order and harmony of the Club, or in case of any wilful infraction of any of the rules or bye-laws of the Club, it may in its absolute discretion forthwith issue:-

9.2.2 (1) A warning to a member/associate, and if an order of suspension had been issued, such order shall stand cancelled from the date of such order of suspension.

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9.2.2 (2) An order of suspension or continuance of the suspension already in force, the member/associate shall be informed accordingly. In no case shall the total period of suspension exceed six months.

9.2.2 (3) Recommendation for the expulsion of the members/associates from membership of the Association, shall be referred to a Special General Body Meeting of the Association. On a consideration of the complaint or charge, the explanation of the member/associate and all other available material, the General Body may expel the member/associate by two third majority of the members present and voting.

9.2.3 Pending action as per 9.2.1 and 9.2.2 above, the Managing Committee is empowered to temporarily suspend the member/associate, the period of which shall not exceed 45 days or till the decision of the Managing Committee, whichever is earlier.

9.3 Re-admission of Members/Associates:

A member/associate expelled by the General Body shall not be eligible to apply for membership of the Association before the expiry of a period of three years from the date of expulsion. Persons who have ceased to be members/associates by resignation and who desire to rejoin the Association, may at the discretion of the Managing Committee, be re-admitted as members / associates without proposal, on payment of fresh entrance fees (or all arrears of monthly subscriptions which could otherwise have been payable during the period of the non-membership/non-Associateship, whichever is lower).

10. Notices:

10.1 For an Annual General Body meeting a notice shall be issued at least 21 days prior to the meeting.

10.2 For a Special General Body meeting a notice shall be issued at least 21 days prior to the date of the proposed meeting.

11. Funds:

11.1 The Funds of the Society shall be spent only for the attainment of the objects of the Society and no portion thereof shall be paid directly or indirectly to any of the members by any means.

11.2 The funds of the Society shall be deposited in any bank or financial institution that the Managing Committee may decide from time to time and in accordance with the provisions of law on the subject.

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11.3 The Bank Account shall be opened in the name of the Society and shall be operated upon by the Treasurer of Society and any one of the members nominated for the purpose by the Managing Committee.

11.4 All monies forming part of the Hyderabad Golf Association and requiring investments shall be invested in accordance with the provision of Section 11(5) of the Income Tax Act, 1961 and as amended from time to time.

12. Amendments:

The General Body shall not have the powers to amend Rule 8.1.1 insofar as it pertains to the representation on the Board of the Ex-Officio members of the Managing Committee i.e. The Chairman/Managing Director, Telangana Tourism Development Corp., Secretary, YAT&C Dept., Govt. of Telangana/Director Tour ism and the Regional Director /Super intendent Archaeologist of the Archaeological Survey of India and Rule 3.6 pertaining to Service Members without obtaining the permission of the Government of Telangana.

No amendments or alteration to the Memorandum of Association or the Rules and Regulations will be made without the prior approval of the Commissioner of Income Tax, Hyderabad, Telangana.

No amendments or alteration shall be made unless it is voted by 2/3rd of its members present and voting at a special meeting convened for the purpose and confirmed by 2/3rd of the members present and voting at a second special meeting.

13. Winding up:

In case the Society is to be wound up, its properties and funds that will remain after full satisfaction of the liabilities of the Society, will be transferred or paid to some other Society having similar Aims and Objects and which is also registered under Sec.12 (A) of the Income Tax Act, by a decision of the General Body.

14. Audit:

The annual accounts of the Society shall, compulsorily, be audited by a qualified Chartered Accountant who shall be appointed by the General Body of the Society at the Annual General Meeting.