I-Supplier Short Note

8/9/2019 I-Supplier Short Note

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Oracle Purchasing- Supplier Business Classifcation:

In order to identiy an approved supplier there are various parameters o a supplierget validated by the purchasing organization and certifcationaccreditation is one othem! Oracle "#$ has provided the business classifcation unctionality in theSupplier page that can be capture the certifcation accreditation inormation or a

particular supplier!

"esponsibility: Purchasing-% Supply baseSuppliers clic& on the 'Business

Classifcation( lin& in the let side menu bar in the supplier page!

)unctionality:

*he business classifcation section in the supplier page helps the purchaseorganization to capture the certifcation accreditation inormation o a particularsupplier! Business classifcation not only allo+s capturing the supplier certifcationdetails but also helps to ,ag other classifcations o a business such as 'inorityO+ned(. 'Small Business( '/omen O+ned( etc!

*he Business Classifcation page is driven by POS0B1SI23SS0C45SSI)IC5*IO2S5pplication Ob6ect 4ibrary 75O48 loo&up! *he loo&up can be ound at:

"esponsibility: 5pplication 9eveloper or similar

2avigation: 5pplication -% 4oo&ups -% 5pplication Ob6ect 4ibrary

uery or the *ype POS0B1SI23SS0C45SSI)IC5*IO2S!

;ou need to defne the certifcate types in this loo&up and the value mentioned inthe eaning feld appears in the Classifcation column o the Business Classifcationpage!

5s e


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Overall this is a very useul addition in Oracle "#$ that e>ciently handles suppliercredentials including certifcate type. number and e


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don=t send any notifcation to purchasing organization! 5ll the attachments areadded as ')rom Supplier( type attachment to the supplier setup!

Organization: *his page has felds li&e 9-1-2-S number. ;ear o establishment.ission statement. 3mployee number and *a< and )inancial inormation! Supplieruser may update inormation in this page but it +on=t send any approval

notifcation!

Address Book:*his page allo+s supplier user to createupdate address! 5ctivitiesin this page +ill send approval notifcation to the administrator!

Contact Directory:*his page allo+s supplier user to createupdate contact!5ctivities in this page +ill send approval notifcation to the administrator! *heupdated and ne+ contact +ill be sho+n as 'Change Pending( and 'Pending(respectively in the iSupplier portal till the approver approves the notifcation!"e6ection o the ne+ contact setup activity +ill ma&e the contact inactive and the

same +ill be available in the 'Contact 9irectory: Inactive Contacts( section!

Business Classifcations:*his page allo+s to update or insert a ne+ certifcatedetails or a supplier! Supporting copy o the certifcate can be attached in the'eneral( page as discussed above! 5ctivities in this page +ill send notifcations toapprover!

Product & Serices:Supplier user may add the categories o various products andservices they can supply to the purchasing organization! *his +ill help the

purchasing organization to identiy a supplier rom their supplier base +hile orderinga specifc product or service! *here is no update option. as you can only add orremove the categories to the supplier profle! *he Products and Services setupneeds to be completed prior to using the unctionalities in this page!

Banking Details:*his page allo+s the supplier user to addupdate ban& accountinormation that +ill be used or payments! 5ctivities in this page generatenotifcation or approval!

Payment & !noicing:Supplier user may update the payment method. paymentand invoice currency preerences and notifcation method or each supplier addressin this page! 2ote that. activities in this page doesn=t create any notifcation orapproval as +ell as it doesn=t update the actual record straighta+ay! Purchasingorganization +ill be able to vie+ the supplier preerences updated here in theSupply Base -% Suppliers -% Invoice anagement -% Supplier Preerences tabaccessible using PO Super user or similar responsibility!


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5dministrator in the purchasing organization can access the notifcation rom one oollo+ing areas:

D 2otifcation Summary in Oracle applications

D 3mail message

D '*o 9o 4ist( appears in the top-right corner o the supplier setup page available inSupply Base -% Supplier navigation accessible using Purchasing Super-user orsimilar responsibility!

Oracle i-Supplier " Setup #otifcation Su$scription: *he Supplier Profleanagement 7SP8 notifcation subscription setup is part o i-Supplier confgurationand that helps the purchasing organization to setup the person7s8 +ho +ill receivethe notifcations generated out o activities perormed in the i-Supplier 5dmin page!

;ou may setup multiple persons or an event type to receive the approvalnotifcation!

Prere%uisites:1ser account populated +ith email address and mapped to anactive employee record needs to be setup or the individuals to receive notifcationsprior to perorming notifcation subscription setup!

Setup steps:

"esponsibility: Purchasing Super-user or Similar

2avigation: Setup -% Profle anagement Confguration -% Setup 2otifcationSubscription

In the 'Setup SP #otifcation Su$scription( page. clic& on the '5ddSubscription( button to setup notifcation subscription or a user! ;ou may searchthe user by mentioning )irst 2ame. 4ast 2ame. 3mail 5ddress or 3mployee 2umberin the ')ind "eceivers( section o the '5dd SP 2otifcation Subscriptions( page!Select the receiver7s8 and 3vent type7s8 in the 'Select 3vent *ypes( section andclic& on apply button to save the setup!

)ollo+ing event types are available or selection:

D Supplier "egistration: *o receive notifcations related to supplier registration

activity!

D Supplier 5ddress Change "e@uest: *o receive notifcations related to supplieraddress change activity discussed in the i-Supplier 5dmin page!

D Supplier Ban& 5ccount Change "e@uest: *o receive notifcations related to supplierban& account change activity discussed in the i-Supplier 5dmin page!


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D Supplier Business Classifcation Change "e@uest: *o receive notifcations relatedto supplier business classifcation change activity discussed in the i-Supplier 5dminpage!

D Supplier Contact Change "e@uest : *o receive notifcations related to suppliercontact change activity discussed in the i-Supplier 5dmin page!

D Supplier Products and Services Change "e@uest: *o receive notifcations related tosupplier products and services change activity discussed in the i-Supplier 5dminpage!

*his document ans+ers the @uestion on +here does the i-Supplier notifcation go!9oes it ollo+ a position or supervisor hierarchy! 2o. it doesn=t! It goes based in thesetup e


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Select the supplier name! *he number +ill be automatically populated!

3nter the mandatory felds ? 3mail. 1sername. 4ast name etc! 2ote that. the username deaults as email address and you may over+rite it!

It is recommended to enter other non-mandatory felds. such as ? )irst name.

Phone and )a< numbers etc!Select the responsibilities you +ant to assign to the user by chec&ing the bo< in the'Select "esponsibility( section! 2ote that only the e


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5lso establish access restrictions by assigning respective sites to the user byclic&ing the 'odiy Sites( button!

Clic& on '5pply( button!

5n Oracle user account based on the user name mentioned earlier +ill be created

automatically and the temporary pass+ord +ill be emailed to the contactSupplier contact actions:

4ogin to iSupplier as a supplier contact!

Clic& on the 'Shipments( tab and then 'shipment 2otices( lin&!

2o+ clic& on 'Create 5dvance Shipment 2otices( lin&!

2o+ select appropriate vie+ or perorm an advanced search to e


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2avigation: "eceiving -% anage Shipments

Select appropriate inventory organization!

3nter the 5S2 number in the Shipment feld o the ')ind In-*ransit Shipments( ormand clic& on the ')ind( button! ;ou +ill be able to see the shipment details and

update the allo+ed felds! ;ou may also cancel the +hole 5S2 or a line o it byclic&ing on *ools -% Cancel menu!

2o+. once the shipment arrives in the purchasing organization. the receiverconverts the 5S2 to a PO "eceipt!

"esponsibility: Inventory Superuser or similar

2avigation: *ransactions -% "eceiving -% "eceipts

Or

"esponsibility: Purchasing Superuser or similar

2avigation: "eceiving -% "eceipts

Select appropriate inventory organization!

3nter the 5S2 number in the Shipment feld o the ')ind 3


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If you are cancelling one/few line(s) of the PO, then select Cancel in the Action field and enter the

reason of cancellation in the Reason field.

In iSupplier portal, the status of the PO will show as Supplier Change Pending and the

authorization status changes to In Process. The Supplier contact can see the POs waiting for

change request approval by clicking on the Orders tab and selecting Purchase Orders Pending

Supplier Change in the view field.

Buyer=s activity in Oracle Purchasing:

2o+. login as buyer in Oracle!

Buyer can access the change re@uest rom the ollo+ing areas:

#! 3mail or 2otifcations in the 2otifcation Summary! See the notifcations o 'POSupplier Change( type and clic& on the lin&! *he changes re@uested by the supplierare highlighted prominently in the details o the notifcation! Clic& on5ccept"e6ect"eassign button as appropriate!

$! 5ccess the change re@uest using Proessional Buyer /or& Center7PB/C8 ? Clic&on Buyer /or& Center -% Orders and select 'y Orders +ith Pending Change"e@uests( option in the vie+ feld and clic& o! It +ill sho+ the orders +ith pendingchange re@uests created by supplier! 2ote that. there +ill be a blue circle ne


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2ote that. PO in the supplier change pending status can=t be updated till the changeis approved or re6ected! 5lso. only the buyer o the respective PO can action thechange re@uest approvals!

Documents

I-Supplier Short Note