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i3eC 1 0 - 009 9INTRADEPARTMENTAL CORRESPONDENCE
February 12, 20101.17
TO: The Honorable Board of Police Commissioners
FROM: Chief of Police
SUBJECT: TRANSMITTAL OF THE GRANT AWARD FOR THE 2009 HOMELANDSECURITY PREPAREDNESS TECHNICAL ASSISTANCE PROGRAM(ARCHANGEL)
RECOMMENDED ACTIONS
1. That the Board of Police Commissioners (Board) TRANSMIT the attached grant application,pursuant to Administrative Code Section 14.6(a), to the Mayor, City Administrative Officer(CAO), Chief Legislative Analyst (CLA), and to the City Clerk for Council Committee andCity Council consideration.
2. That the Board REVIEW and APPROVE this report.
3. That the Board REQUEST the Mayor and City Council to:
A. AUTHORIZE the Chief of Police or designee to retroactively apply for and ACCEPT the2009 Homeland Security Preparedness Technical Assistance Program (2009 Archangel)Grant award in the amount of $325,000 from the United States, Department of HomelandSecurity (DHS), for the period of September 1, 2009 through August 31, 2011;
B. AUTHORIZE the Chief of Police or designee to negotiate and execute the attachedCooperative Agreement, subject to City Attorney approval as to form and legality;
C. AUTHORIZE the LAPD to submit grant reimbursement requests to the grantor anddeposit grant receipts in Fund No. 339, Department No. 70;
D. AUTHORIZE the Controller to set up the grant receivable for 2009 Archangel Grant inthe amount of $325,000 and establish an appropriation account number to be determinedin Fund 339, Department 70 for the disbursement of these grant funds;
E. AUTHORIZE the Controller to transfer appropriation within Fund 339 as follows:
From:Account Number Title AmountAppropriation account 2009 Archangel Grant $29,507Number to be determined
The Honorable Board of Police CommissionersPage 21.17
To:AccountNumber Title Amount
F299 Related Costs $29,507
F. AUTHORIZE the Controller to increase appropriations from Fund No. 339, 2009Archangel Grant appropriation account number to be determined to Fund No. 100,Department No. 70, account numbers and amounts as follows:
Account No. 1012 Sworn Salaries $29,088Account No. 1010 Civilian Salaries $36,868
G. AUTHORIZE the LAPD to prepare Controller instructions for any technical adjustments,subject to the approval of the City Administrative Officer.
DISCUSSION
The LAPD's Archangel Critical Asset Protection Technical Assistance Program andConstellation Automated Critical Asset Management System (ACAMS) programs of the CriticalInfrastructure and Key Resources (CIKR) Initiative provide the ability of state and localjurisdictions to effectively and efficiently merge their CIKR programs. Additionally, theACAMS program is a critical infrastructure tool that provides automated data collection andreporting for asset managers at the state, local and federal levels. This program has grown froman LAPD pilot program to a nationwide, enterprise tool for data collection, Buffer ZoneProtection development, table-top scenario modeling, resource post planning, and other criticalinfrastructure protection support functions. The future of the program requires the continuationof this successful partnership for future implementations of additional functionality and theintroduction of this tool to new state and local user communities.
The LAPD will support the Department of Homeland Security (DHS) technical assistanceservices relative to CIKR programs by providing subject matter experts and lessons learned fromthe design, development, and implementation of the program to date. This support will focus onproviding strategic consultation and guidance, training, and user group outreach.
The LAPD will use $307,462 to pay for the salaries and fringe benefits of one Sergeant II, oneManagement Analyst II, and one Senior Clerk Typist whose main function will be to provideadministrative support for the Archangel Program. A total of $7,338 will be expended by theLAPD for travel related expenses for the Commanding Officer of Emergency Services Divisionor Archangel subject matter experts for travel to six (6) ACAMS Working Group meetings orrelated conferences, as requested by the DHS. The Working Group meetings will further thedevelopment of the ACAMS web-based training. The LAPD will also spend a total of $10,200for expenditures associated with mobile telephone services.
The Honorable Board of Police CommissionersPage 31.17
If you have any questions, Police Administrator Maggie Goodrich, Commanding Officer,Information Technology Bureau, is available to assist you at (213) 486-0370.
Respectfully,
CHA BECKChief of Police
Attachments
FY 09 Homeland Security Preparednes g Technical Assistance Program Page 1 of 1
1 FY 09 Homeland Security Preparedness Technical AssistanceProgram 2009-V3658-CA-TN
Application Correspondence 'Switch to ...
Project Information
Descriptive Title of Applicants Project
ARCHANGEL
Areas Affected by Project
City of Los Angeles, County of Los Angeles, State of California, nationwide
Proposed Project
*Start Date January/ 01/ 2010
*End Date December/ 31/ 2011
*Congressional Districts of
Pro ectj
Congressional District 25, CACongressional District 27, CACongressional District 28, CACongressional District 29, CACongressional District 30, CACongressional District 31, CACongressional District 32, CACongressional District 33, CACongressional District 34, CACongressional District 35, CACongressional District 36, CACongressional District 37, CACongressional District 39, CACongressional District 46, CA
*Estimated Funding
Federal $325000.00
Applicant $0.00
State $0.00
Local $0.00
Other $0.00
Program Income $0.00
TOTAL $325000.00
Application Handbook
Overview
ApplicantInformation
Project Information
Budget andProgram
Attachments
Assurances and Certifications
Review SF 424
Submit Application
Help/FrequentlyAsked Questions
GMS Home
Log Off
Continue
https://grants.ojp.usdoj.gov/gmsexternal/projectInformation.do7/30/2009
FY 09 Homeland Security Preparedness Technical Assistance Program Page 1 of 2
Application
Application Handbook
FY 09 Homeland Security Preparedness Technical AssistanceProgram 2009-V3658-CA-TN
Correspondence !Switch to ...
Applicant Information
*Is the applicant delinquent on any federal debt No
*Employer Identification Number (EIN) 95-6000735
*Type of Applicant Municipal
Type of Applicant (other):
*Organizational Unit Los Angeles Police Department
*Legal Name (Legal Jurisdiction Name) City of Los Angeles
*Vendor Address 1 150 N Los Angeles Street Rm 724
Vendor Address 2
*Vendor City Los Angeles
Vendor County/Parish Los Angeles County
*Vendor State California
*Vendor ZIP 90012-3302
Contact information for matters involving this application
Contact Prefix: Ms.
Contact Prefix (Other):
Contact First Name: Sheila
Contact Middle Initial:
Cotnact Last Name: Darling
Contact Suffix:
Contact Suffix (Other):
Contact Title: Grants Manager
Contact Address Line 1: 150 N. Los Angeles Street
Contact Address Line 2:
Contact City: Los Angeles
Contact State: California
Contact Zip Code: 90012-3302
Oveniiew
ApplicantInformation
Project Information
Budget and Program
Attachments
Assurances and Certifications
Review SF 424
Submit Application
i-F..., p/FrequentlyAsked Questions
GMS Home
Log Off
https://grants.ojp.usdoj.gov/gmsexternal/applicantInformation.do7/30/2009
FY 09 Homeland Security Preparednes- Technical Assistance Program Page 2 of 2
Contact Phone Number: (213) 847-4882
Contact Fax Number: (213) 473-5598
Contact E-mail Address: [email protected]
Continue I
https://grants.ojp.usdoj.gov/gmsextemal/applicantInformation.do 7/30/2009
FY 09 Homeland Security PreparednesP Technical Assistance Program Page 1 of 2
1 FY 09 Homeland Security Preparedness Technical AssistanceProgram 2009-V3658-CA-TN
Application Correspondence I Switch to ...
Review SF-424 Print a Copy
APPLICATION FORFEDERAL ASSISTANCE
2. DATE SUBMITTED
July 30, 2009
Applicant Identifier
1. TYPE OF SUBMISSION
Application Non-Construction
3. DATE RECEIVED BY STATE State Application Identifier
4. DATE RECEIVED BYFEDERAL AGENCY
Federal Identifier
5.APPLICANT INFORMATIONLegal Name
City of Los Angeles
Organizational Unit
Los Angeles Police Department
Address
150 N Los Angeles Street Rm 724Los Angeles, California90012-3302
Name and telephone number of theperson to be contacted on mattersinvolving this application
Darling, Sheila(213) 847-4882
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
95-6000735
7. TYPE OF APPLICANT
Municipal
8. TYPE OF APPLICATION
New
9. NAME OF FEDERAL AGENCY
FEMA, Grant Programs Directorate
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
NUMBER: 97.007CFDA Homeland Security Preparedness TechnicalTITLE: Assistance Program
11. DESCRIPTIVE TITLE OFAPPLICANT'S PROJECT
ARCHANGEL
12. AREAS AFFECTED BY PROJECT
City of Los Angeles, County of Los Angeles, State of California, nationwide
13. PROPOSED PROJECTStart Date: January 01, 2010End Date: December 31, 2011
14. CONGRESSIONAL DISTRICTS OF
a.Applicant
CA28 CA29 CA30 CA31 CA32b. Project CA33 CA34 CA35 CA36 CA37
CA39 CA46 CA25 CA27
15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TOREVIEW BY STATE EXECUTIVE ORDER12372 PROCESS?
Program is not covered by E.O. 12372
Federal $325,000
Applicant $0
State $0
Local $0
Application Handbook
Overview
ApplicantInformation
Project Information
Budget andProgram
Attachments
Assurances andCertifications
Review SF 424
cubmit Application
Help/FrequentlyAsked Questions
GMS Home
Log Off
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do7/30/2009
FY 09 Homeland Security Preparedness Technical Assistance Program Page 2 of 2
Other $0Program Income $0 17. IS THE APPLICANT DELINQUENT
ON ANY FEDERAL DEBT?
TOTAL $325,000
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONPREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BYGOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHEDASSURANCES IF THE ASSISTANCE IS REQUIRED.
Continue I
https://grants.ojp.usdoj.gov/gmsextemal/applicationReview.do 7/30/2009
2009 HSPTAPProgram Narrative
The Los Angeles Police Department (LAPD), Emergency Services Division, Archangel
Section, agrees to perform the following duties as a condition of application and acceptance of
the 2009 Homeland Security Preparedness Technical Assistance Program (HSPTAP). Archangel
will work in partnership with the:
• Federal Emergency Management Agency (FEMA),
• National Preparedness Directorate (NPD),
• Office of Infrastructure Protection (IP),
• Infrastructure Information Collection Division (IICD),
• Constellation/Automated Critical Asset Management System (C/ACAMS), and
• Critical Infrastructure Key Resources (Cl/KR) Asset Protection Technical Assistance
Program (CAPTAP).
Work Plan, Activities, Measureable Achievement Outcomes
Archangel will participate in the development and/or review C/ACAMS vision and
planning documentation. A test plan will be developed, the fire assessment prototype will be
tested, and develop or modify existing requirement documentation to reflect feedback.
Archangel will also assist in the pre-requirements generation process for future releases of
C/ACAMS, which will require writing of functional requirements and conceptual design
documentation (e.g. Fire Assessment). Archangel will continue to participate on the State,
Local, Tribal, Territorial Government Coordinating Council (SLTTGCC) ACAMS Work Group
as a key stakeholder of the C/ACAMS project.
Archangel will provide a technical point of contact to assist the United States Department
of Homeland Security (DHS) personnel in the operations and maintenance of the current system
Page 1 of 4
at the Protective Security Center. This point of contact shall be used in an advisory role to assist
as requested and be available to provide support on any CAPTAP related activities, as necessary
and requested by DHS.
Archangel will provide requisite Status Reports identifying the following to DHS: Tasks
requested and completed by the parties, issues that are encountered and resolved in relation to the
task and updates related to ongoing C/ACAMS related activities (i.e. Pilots).
Archangel will assist in supporting Critical Infrastructure Protection (CIP), CAPTAP, and
C/ACAMS related activities, as requested by DHS, and in accordance with any applicable grant
guidance. Support towards the identification and development of successful Cl/KR protection
capabilities best practices documentation will be provided. Additionally, the LAPD will
continue to develop and implement CIP strategies for inclusion in the intelligence integration and
analysis process in fusion centers and share best practices and lessons learned as they relate to
locally implementing CIP efforts, as directed by DHS.
Current Resource Management Capabilities
Archangel is a section within the LAPD's Counter Terrorism and Criminal Intelligence
Bureau. It was created out of a need to engender inter-agency/Departmental cooperation and
coordination. It facilitates the strategic application and management of information and
resources for the prevention, deterrence, response and mitigation of critical incidents, including
terrorism. Archangel's primary focus is on prevention. Archangel identifies locations of
criticality and plans multi-agency/disciplinary prevention, deterrence, response and mitigation
efforts.
Page 2 of 4
Development
Archangel, working in cooperation with DHS, created and developed the Automated
Critical Asset Management System (ACAMS), which is a web-based criticality and vulnerability
assessment tool. ACAMS was originally designed to be an assessment tool and methodology to
identify critical assets within the City of Los Angeles and implement ways to protect these assets
from a terrorist attack. Constellation/ACAMS is fully supported by DHS and has been
recognized and implemented as a nationwide tool for the assessment of the nation's CIKR.
Archangel is aligned with, and contributes directly to, the U.S. Department of Homeland
Security's National Strategy for Homeland Security. Archangel is a partnership among the City
and County of Los Angeles, the California State Office of Homeland Security, and the United
States Department of Homeland Security. Archangel is a scalable model, exportable across the
nation.
Management
The LAPD has continued to manage this program, utilizing Archangel personnel as
Subject Matter Experts. The LAPD has personnel who sit on the SLTTGCC-ACAMS Sub-
Working Group. The SLTTGCC is the steering committee that is responsible for vetting
requirements for future version releases of ACAMS. Members of Archangel participate in bi-
weekly teleconferences and biannual plenary meetings with SLTTGCC members from
throughout the United States with the responsibility to continue outreach to ACAMS users to
receive requirements for future versions of ACAMS.
Page 3 of 4
CAPTAP Implementation
The CAPTAP is a 36-hour Technical Assistance (TA) service designed to foster and
understanding of the processes and methodologies applied in developing and implementing
infrastructure protection programs. The CAPTAP also provided available resources to state and
local partners to build effective infrastructure protection programs. The CAPTAP service is
designed primarily for state and local law enforcement, first responders, emergency managers,
homeland security officials and others in the state and local community with infrastructure
protection responsibilities. The CAPTAP is currently offered by the DHS Office of
Infrastructure Protection and FEMA's National Preparedness Directorate to assist state and local
first responders, emergency managers and homeland security officials to understand basic tenets
of the National Infrastructure Protection Program (NIPP), the value of a comprehensive state and
local protection program, and the steps required to develop and implement such a program.
The CAPTAP was developed due to the necessity to expose and teach users from across
the country on the use of ACAMS. As the designers of C/ACAMS, LAPD personnel assigned to
Archangel were designated as the Subject Matter Expert cadre for the nation and developed a
curriculum, schedule and evaluation tool. Archangel personnel were originally tasked with
teaching the CAPTAP course for the entire nation and did so for over two years. Department of
Homeland Security then identified the National Guard to transition and become the primary lead
for teaching ACAMS across the country. However, Archangel personnel still remain on the
resource list and are available to teach and support as requested by DHS.
Page 4 of 4
Budget Detail WorksheetOMB Approval No. 1121-0188
Expires 5-98 (Rev. 12197)
A. Personnel - List each position by title and name of employee, if available. Showthe annual salary rate and the percentage of time to be devoted to the project.Compensation paid for employees engaged in grant activities must be consistent withthat paid for similar work within the applicant organization.
Pay Periods xName/Position FTE Biweekly Salary Total
Police Sergeant ll 100% 21 x $4,475 $93,975Management Analyst II 100% 21 x $3,258 $68,418Senior Clerk Typist 100% 21 x $2,414 $50,694
PERSONNEL TOTAL $ 213,087
B. Fringe Benefits - Fringe benefits should be based on actual known costs or anestablished formula. Fringe benefits are for the personnel listed in budget category(A) and only for the percentage of time devoted to the project. Fringe benefits onovertime hours are limited to FICA, Workman's Compensation, and UnemploymentCompensation.
Fringe Benefit Ratex Biweekly Salary
Name/Position FTE x Pay Periods Total
Police Sergeant ll 100% 47.61°/0 x $4,475 x 21 $44,741Management Analyst II 100% 41.67% x $3,258 x 21 $28,510Senior Clerk Typist 100% 41.67% x $2,414 x 21 $21,124
FRINGE TOTAL $ 94,375
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff totraining, field interviews, advisory group meeting, etc.). Show the basis ofcomputation (e.g., six people to 3-day training at $X airfare, $X lodging, $Xsubsistence). In training projects, travel and meals for trainees should be listedseparately. Show the number of trainees and unit costs involved. Identify the locationof travel, if known. Indicate source of Travel Policies applied, Applicant or FederalTravel Regulations.
The calculations for travel are based on requests made by DNS for theCommanding Officer of Emergency Services and Archangel SMEs to attend anestimated six conferences and meetings to share Best Practices on ACAMSdevelopment, CAPTAP methodology, and Critical Infrastructure protectionstrategies. Assumptions: each trip will require three nights lodging, four daysper diem, and one airline ticket. City travel regulations apply.
Purpose of Travel Location Item Computation Cost
ACAMS Working Group TBD Airfare 1 x $543 $ 543per roundtrip ticket
Lodging 2 nights x $250 $ 500Food 3 days x $60 $ 180
One trip ACAMS Working Group - travel $ 1,223
Travel expenses for six conferences/meetings — 6 x $1,223 $ 7,338
TRAVEL TOTAL $ 7,338
D. Equipment - List non-expendable items that are to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years.(Note: Organization's own capitalization policy and threshold amount for classificationof equipment may be used). Expendable items should be included either in the"Supplies" category or in the "Other" category. Applicants should analyze the costbenefits of purchasing versus leasing equipment, especially high cost items and thosesubject to rapid technical advances. Rented or leased equipment costs should belisted in the "Contractual" category. Explain how the equipment is necessary for thesuccess of the project. Attach a narrative describing the procurement method to beused.
Item Computation Cost
N/A
TOTAL $ 0
E. Supplies - List items by type (office supplies, postage, training materials, copyingpaper, and other expendable items such as books, hand held tape recorders) andshow the basis for computation. (Note: Organization's own capitalization policy andthreshold amount for classification of supplies may be used). Generally, suppliesinclude any materials that are expendable or consumed during the course of theproject.
Supply Items Computation Cost
N/A
TOTAL $ 0
F. Consultants/Contracts - Indicate whether applicant's formal, written ProcurementPolicy or the Federal Acquisition Regulations are followed.
Name of Consultant Service Provided Computation Cost
N/A
TOTAL $ 0
G. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or securityservices, and investigative or confidential funds) by major type and the basis of thecomputation. For example, provide the square footage and the cost per square footfor rent, and provide a monthly rental cost and how many months to rent.
No. of Unitsx Monthly Cost
Description x No. of Months Cost
Monthly service - Blackberries 6 x $110 x 10 months $6,600
Monthly serviceEight aircards 8 x $45 x 10 months $3,600
OTHER COSTS TOTAL $10,200
H. Indirect Costs - Indirect costs are allowed only if the applicant has a federallyapproved indirect cost rate. A copy of the rate approval, (a fully executed, negotiatedagreement), must be attached. If the applicant does not have an approved rate, onecan be requested by contacting the applicant's cognizant Federal agency, which willreview all documentation and approve a rate for the applicant organization, or if theapplicant's accounting system permits, costs may be allocated in the direct costscategories.
Description Computation Cost
N/A
TOTAL $ 0
Budget Summary - When you have completed the budget worksheet, transfer thetotals for each category to the spaces below. Compute the total direct costs and thetotal project costs. Indicate the amount of Federal funds requested and the amount ofnon-Federal funds that will support the project.
Budget Category Amount
A. Person nel $ 213,087
B. Fringe Bene fits $ 94,375
C. Travel $ 7,338
D. Equipment $ 0
E. Supplies $
F. Consultants/Contracts $ 0
G. Other Costs $ 10,200
H. Indirect Costs $ 0
TOTAL PROJECT COSTS $ 325,000
BUDGET NARRATIVE
Personnel
The Los Angeles Police Department (LAPD) will expend $213,087 for salaries and
$94,375 for fringe benefits for one Police Sergeant II, one Management Analyst II and one
Senior Clerk Typist, for a total of $307,462. The Police Sergeant II will serve as the Subject
Matter Expert (SME); the Management
Analyst II and the Senior Clerk Typist will provide administrative support for the project.
Travel
The LAPD will expend a total of $7,338 for travel. Specifically, a total of $7,338 will be
used for the Commanding Officer of Emergency Services Division and Archangel SMEs to
travel, as requested by the Department of Homeland Security, to conferences and meetings.
The LAPD arrived at $7,338 (six trips at $1,223) by anticipating that each trip will require:
lodging for two nights, per diem for three days, and a roundtrip airline ticket.
Other
To support the operation of the project, the LAPD will expend $10,200 for communication
services. Specifically, a total of $6,600 will be expended for 10 months of service for six
Blackberries and $3,600 will be expended for 10 months of service for eight air cards.
Prefix: yvl e.
" APPLICANTS ORGANIZATION
• PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
I "WnIt-6---)
* First Name: Middle Name:
• Last Name:
•* DATE: ,
Suffix:
CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to anyperson for influencing or attempting to influence an officer or employee of an agency, a Member ofCongress, an officer or employee of Congress, or an employee of a Member of Congress in connection withthe awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, theentering into of any cooperative agreement, and the extension, continuation, renewal, amendment, ormodification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person forinfluencing or attempting to influence an officer or employee of any agency, a Member of Congress, anofficer or employee of Congress, or an employee of a Member of Congress in connection with this Federalcontract, grant, loan, or cooperative agreement, the undersigned shall complete and submit StandardForm-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documentsfor all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, andcooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certificationis a material representation of fact upon which reliance was placed when this transaction was made orentered into. Submission of this certification is a prerequisite for making or entering into this transactionimposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall besubject to a civil penalty of not less than $10,00 0 and not more than $100,000 for each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of his or her knowledge and belief, that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an officeror employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee ofa Member of Congress in connection with this commitment providing for the United States to insure orguarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of LobbyingActivities," in accordance with its instructions. Submission of this statement is a prerequisite for making orentering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file therequired statement shall be subjec t to a civil penalty of not less than $10,000 and not more than $100,000for each such failure.
OMB Approval No.: 4040-0007Expiration Date: 07/3012010
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewinginstructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection ofinformation. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions forreducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SENDIT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact theawarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistanceand the institutional, managerial and financial capability(including funds sufficient to pay the non-Federal shareof project cost) to ensure proper planning, managementand completion of the project described in thisapplication.
2. Will give the awarding agency, the Comptroller Generalof the United States and, if appropriate, the State,through any authorized representative, access to andthe right to examine all records, books, papers, ordocuments related to the award; and will establish aproper accounting system in accordance with generallyaccepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees fromusing their positions for a purpose that constitutes orpresents the appearance of personal or organizationalconflict of interest, or personal gain.
4. Will initiate and complete the work within the applicabletime frame after receipt of approval of the awardingagency.
5. Will comply with the Intergovernmental Personnel Act of1970 (42 U.S.C. §§4728-4763) relating to prescribedstandards for merit systems for programs funded underone of the 19 statutes or regulations specified inAppendix A of OPM's Standards for a Merit System ofPersonnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating tonondiscrimination. These include but are not limited to:(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which prohibits discrimination on the basis of race, coloror national origin; (b) Title IX of the EducationAmendments of 1972, as amended (20 U.S.C.§§1681-1683, and 1685-1686), which prohibits discrimination onthe basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), whichprohibits discrimination on the basis of handicaps; (d)the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination onthe basis of age; (e) the Drug Abuse Office andTreatment Act of 1972 (P.L. 92-255), as amended,relating to nondiscrimination on the basis of drugabuse; (f) the Comprehensive Alcohol Abuse andAlcoholism Prevention, Treatment and RehabilitationAct of 1970 (P.L. 91-616), as amended, relating tonondiscrimination on the basis of alcohol abuse oralcoholism; (g) §§523 and 527 of the Public HealthService Act of 1912 (42 U.S.C. §§290 dd-3 and 290ee- 3), as amended, relating to confidentiality of alcoholand drug abuse patient records; (h) Title VIII of the CivilRights Act of 1968 (42 U.S.C. §§3601 et seq.), asamended, relating to nondiscrimination in the sale,rental or financing of housing; (i) any othernondiscrimination provisions in the specific statute(s)under which application for Federal assistance is beingmade; and, (j) the requirements of any othernondiscrimination statute(s) which may apply to theapplication.
7. Will comply, or has already complied, with therequirements of Titles II and III of the UniformRelocation Assistance and Real Property AcquisitionPolicies Act of 1970 (P.L. 91-646) which provide forfair and equitable treatment of persons displaced orwhose property is acquired as a result of Federal orfederally-assisted programs. These requirementsapply to all interests in real property acquired forproject purposes regardless of Federal participation inpurchases.
8. Will comply, as applicable, with provisions of theHatch Act (5 U.S.C. H1501-1508 and 7324-7328)which limit the political activities of employees whoseprincipal employment activities are funded in wholeor in part with Federal funds.
Previous Edition Usable Standard Form 4248 (Rev. 7-97)Authorized for Local Reproduction Prescribed by OMB Circular A-102
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act(40 U.S.C. §276c and 18 U.S.C. §874), and the ContractWork Hours and Safety Standards Act (40 U.S.C. §327-333), regarding labor standards for federally-assistedconstruction subagreements.
10. Will comply, if applicable, with flood insurance purchaserequirements of Section 102(a) of the Flood DisasterProtection Act of 1973 (P.L. 93-234) which requiresrecipients in a special flood hazard area to participate in theprogram and to purchase flood insurance if the total cost ofinsurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may beprescribed pursuant to the following: (a) institution ofenvironmental quality control measures under the NationalEnvironmental Policy Act of 1969 (P.L. 91-190) andExecutive Order (EO) 11514; (b) notification of violatingfacilities pursuant to EO 11738; (c) protection of wetlandspursuant to EO 11990; (d) evaluation of flood hazards infloodplains in accordance with EO 11988; (e) assurance ofproject consistency with the approved State managementprogram developed under the Coastal Zone ManagementAct of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity ofFederal actions to State (Clean Air) Implementation Plansunder Section 176(c) of the Clean Air Act of 1955, asamended (42 U.S.C. §§7401 et seq.); (g) protection ofunderground sources of drinking water under the SafeDrinking Water Act of 1974, as amended (P.L. 93-523);and, (h) protection of endangered species under theEndangered Species Act of 1973, as amended (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of1968 (16 U.S.C. §§1271 et seq.) related to protectingcomponents or potential components of the nationalwild and scenic rivers system.
13. Will assist the awarding agency in assuring compliancewith Section 106 of the National Historic PreservationAct of 1966, as amended (16 U.S.C. §470), EO 11593(identification and protection of historic properties), andthe Archaeological and Historic Preservation Act of1974 (16 U.S.C. §§469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection ofhuman subjects involved in research, development, andrelated activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 etseq.) pertaining to the care, handling, and treatment ofwarm blooded animals held for research, teaching, orother activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint PoisoningPrevention Act (42 U.S.C. §§4801 et seq.) whichprohibits the use of lead-based paint in construction orrehabilitation of residence structures.
17. Will cause to be performed the required financial andcompliance audits in accordance with the Single AuditAct Amendments of 1996 and OMB Circular No. A-133,"Audits of States, Local Governments, and Non-ProfitOrganizations."
18. Will comply with all applicable requirements of all otherFederal laws, executive orders, regulations, and policiesgoverning this program.
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Cooperative AgreementPAGE 1 OF 3
v A RTA4. Department of Homeland Security FEMAw — Grant Programs Directorate
24- 64P
41 No s c-
I . RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER 2009-TN-T9-K015
City of Los Angeles Police Department150 N Los Angeles Street Room 741Los Angeles, CA 90012
5. PROJECT PERIOD: FROM 09/01/2009 TO 08/31/2011
BUDGET PERIOD: FROM 09/01/2009 TO 08/31/2011
6. AWARD DATE 09/02/2009 7. ACTION
InitialIA. GRANTEE IRS/VENDOR NO.956000736
8. SUPPLEMENT NUMBER00
9. PREVIOUS AWARD AMOUNT S 0
3. PROJECT TITLEFY 09 Homeland Security Preparedness Technical Assistance Program
10. AMOUNT OF THIS AWARD S 325,000
II. TOTAL AWARD S 325,000
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under Consolidated Security, Disaster Assistance, and Continuing Appropriations Act, 2009, P. L. No. 110-329
15. METHOD OF PAYMENT
PARS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING DHS OFFICIAL
Timothy W. Manning
Deputy Administrator, National Preparedness Directorate
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
William BranonChief of Police
17. SIGNATURE OF APPROVING DHS OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODESFISCAL FUND BUD. DIV.YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
9 T TN 60 00 00 325000
21. TNO9V400 I 4
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OW FORM 4000/2 (REV. 4-88)
Department of Homeland SecurityFEMA
Grant Programs DirectorateAWARD CONTINUATION
SHEET PAGE 2 OF 3
Cooperative Agreement
PROJECT NUMBER 2009-TN-T9-K015 AWARD DATE 09/0212009
SPECIAL CONDITIONS
1. The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, CostPrinciples, and Audit Requirements. A non-exclusive list of regulations commonly applicable to DHS grants are listedbelow:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State andLocal Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of HigherEducation, Hospitals, and Other Non-Profit Organizations (OMB Circular A-110)
B. Cost Principles
I. 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Non-Profit Organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts withCommercial Organizations
C. Audit Requirements
1. OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations
2. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of thecnactrnent, repeal, modification or adoption of any law, regulation or policy, at any level of government, without theexpress prior written approval of FEMA.
3. Program authority and responsibility under this cooperative agreement resides with DHS. DHS will work with therecipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. Therecipient shall not develop or engage in the development of tasks not approved in recipient's application withoutpost-award approval from the program office, and the issuance of a Grant Adjustment Notice from DHS. DHS willmonitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to theprogram's direction, in consultation with the recipient, as needed.
4. The recipient agrees that all allocations and use of funds under this cooperative agreement will be in accordance withthe FY 2009 HSPTAP Guidance and Application Kit.
5. The grantee is prohibited from obligating, expending or drawing down funds provided through this award until therequired Budget and Budget Narrative are reviewed and approved by the Grants Management Division (GMD) andNPD Program Manager and an official notice has been issued removing this special condition.
OJP FORM 4000/2 (REV. 4-88)
Department of Homeland SecurityFEMA
Grant Programs DirectorateAWARD CONTINUATION
SHEET
Cooperative Agreement
PAGE 3 OF 3
PROJECT NUMBER 2009-TN-T9-K015 AWARD DATE 09/02/2009
SPECIAL CONDITIONS
6. The recipient shall not undertake any project having the potential to impact Environmental or Historical Preservation(EHP) resources without the prior approval of FEMA, including but not limited to communications towers, physicalsecurity enhancements, new construction, and modifications to buildings, structures and objects that are 50 years old orgreater. Recipient must comply with all conditions placed on the project as the result of the EHP review. Any change tothe approved project scope of work will require re-evaluation for compliance with these EHP requirements. If grounddisturbing activities occur during project implementation, the recipient must ensure monitoring of ground disturbance,and if any potential archeological resources are discovered, the recipient will immediately cease construction in thatarea and notify FEMA and the appropriate State Historic Preservation Office. Any construction activities that havebeen initiated without the necessary EHP review and approval will result in a non-compliance finding and will not beeligible for FEMA funding.
OJP FORM 4000/2 (REV. 4-88)
